Loading...
HomeMy WebLinkAbout2026-01-05 I01F_02 Waukee Public Safety_Change Order 21\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: January 5, 2026 AGENDA ITEM:Consideration of approval of Change Order No. 21 (Combined) for the Waukee Public Safety Building Project, increasing the contract in the amount of $6,315.13 FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Substantial completion of the Waukee Public Safety Building has been completed. With the Police and Fire Departments moving into the space, there continue to be some minor changes that have been identified. Change Order No. 21 relates to some electrical and data cabling work as well as some door hardware. This project is close to wrapping up and staff does not anticipate any significant change orders moving forward. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this Change Order increases the contract price in the amount of $6,315.13. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Change Order. ATTACHMENTS: I. Change Order 21 PREPARED BY: Brad Deets, City Administrator REVIEWED BY: I1F2 Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com December 16, 2025 Brad Deets, City Administrator City of Waukee 230 W. Hickman Road Waukee, IA 50263 Re: Waukee Public Safety Building: Change Order No. 21: Multiple Pricing Request Approvals Dear Brad: Change Order No.21 for the Waukee Public Safety Building includes the following revisions: • CR 173 Panel Rough-In: Add $1654.96 • CR 174 Lobby Light : Add $1746.76 • CR 175 Body Camera Drops : Add $1984.20 • CR 176 Data Cabinet Hinge: Add $405.60 • CR 178 EX322D Mag Seal: Add $523.61 Ryan Companies recommends approval of the Prime Contractors for Change Order No. 21 at a combined value of $6315.13. Please see attached Change Order No. 21 individual change orders and associated back up for each individual change request (CR) for additional information. If you have any questions or comments regarding this information, please contact me at your convenience. Thank you. Sincerely, RYAN COMPANIES US, INC. Jill Boetger Project Manager Enclosed: WPS Prime CO No. 21 Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com CC: Matt Van Loon, Ryan Companies Ryan Pigneri, Ryan Companies Angie Pfannkuch, Sidekick Development Danielle Hermann, OPN Architects Aaron Twedt, OPN Architects Alex Streyffeler, OPN Architects Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:58:01 ET on 12/22/2025 under Order No.4104251064 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA41) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #1 General Construction Change Order Number: WPS CO 21 (DDVI No. 18) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 1.05.2026 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) DDVI Inc PO Box 743 Indianola, IA 50125 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR 178: EX322D Mag Seal Add $523.61 The original Contract Sum was $2,905,000.00 Net change by previously authorized Change Orders $1,428,045.52 The Contract Sum prior to this Change Order was $4,333,045.52 The Contract Sum will be increased by this Change Order in the amount of $523.61 The new Contract Sum including this Change Order will be $4,333,569.13 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: DDVI Inc.City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: D2603B1B-79BF-4A20-8689-D4CA9AED7E3F 12/22/202512/22/2025 AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:58:01 ET on 12/22/2025 under Order No.4104251064 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA41) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: D2603B1B-79BF-4A20-8689-D4CA9AED7E3F Rich Piper 12/23/2025 Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 12:00:52 ET on 12/22/2025 under Order No.4104251064 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA3B) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #13 Electrical & Communications      Change Order Number: WPS CO 21 (Van Maanen No. 19) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 1.05.2026 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Van Maanen Electric, Inc. 500 Iowa Speedway Dr. Newton, IA 50208 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR173 Panel Rough-In ADD $752.96 WPS CR174 Lobby Light ADD $1249.76 WPS CR175 Body Camera Drops ADD $1984.20 WPS CR176 Data Cabinet Hinge Add $405.60 The original Contract Sum was $4,711,425.00 Net change by previously authorized Change Orders $224,651.60 The Contract Sum prior to this Change Order was $4,936,076.60 The Contract Sum will be increased by this Change Order in the amount of $4392.53 The new Contract Sum including this Change Order will be $4,940,469.13 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr. Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: Van Maanen Electric, Inc. City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: E7ED157F-E19F-42B9-9DCA-2685A7985C4B 12/22/202512/22/2025 AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 12:00:52 ET on 12/22/2025 under Order No.4104251064 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA3B) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: E7ED157F-E19F-42B9-9DCA-2685A7985C4B Scott Handeland 12/23/2025 Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:59:32 ET on 12/22/2025 under Order No.4104251064 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA46) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #10 Framing, Drywall, & Ceilings Change Order Number: WPS CO 21 (HSI No. 13) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 1.05.2026 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Hilsabeck Schacht, Inc.       617 S. 19th Street West Des Moines, IA 50265 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR173 Panel Rough-In Add $902.00 WPS CR174 Lobby Light Add $497.00 The original Contract Sum was $2,562,500.00 Net change by previously authorized Change Orders $47,759.98 The Contract Sum prior to this Change Order was $2,610,259.98 The Contract Sum will be increased by this Change Order in the amount of $1399.00 The new Contract Sum including this Change Order will be $2,611,658.98 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: Hilsabeck Schacht, Inc. City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: D917C388-9BDD-4193-9385-C5DFABF8B7B5 12/22/202512/22/2025 AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:59:32 ET on 12/22/2025 under Order No.4104251064 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA46) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: D917C388-9BDD-4193-9385-C5DFABF8B7B5 12/23/2025 Dean Hixenbaugh Waukee Public Safety - Change Request Summary 11/24/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 173.0 DDVI No response $0.00 173.1 Jordison Construction No response $0.00 173.2 Enterprise Precast No response $0.00 173.3 TSF Structures No response $0.00 173.4 Northwest Steel No response $0.00 173.5 Forman Ford No response $0.00 173.6 Academy Roofing No response $0.00 173.7 Ford Metro No response $0.00 173.8 Skold Door No response $0.00 173.9 Hilsabeck Schacht Patch walls at replaced mud rings.$902.00 173.10 Elite Fire Sprinkler No response $0.00 173.11 Kruck Plumbing and Heating No response $0.00 173.12 Van Maanen Change out mud rings for touch pad rough-ins.$752.96 173.13 TriCity Electric No response $0.00 173.14 Wenthold No response $0.00 173.15 Absolute No response $0.00 173.16 Jordison Construction No response $0.00 173.17 Alpha Landscapes No response $0.00 $1,654.96 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$53.79 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $1,708.75 Change Request 173 Summary: Change out mud rings for touch pad rough-ins. Double gang required for pad mounting when single gang was called out. Change Request 173 Subtotal Change Request 173 Cost Change Total Phone Fax 641-791 WIRE(9473) • 641-791-9484 500 Iowa Speedway Drive Newton, IA 50208 QTY 10 0 0 0 0 0 0 0 0 0 0 0 0 0 Service Hours 8.00 $560.00 0 0 0.00 0 0 0.00 0 0 0.00 0 0 0.00 0 0 0.00 0 0 0.00 0 TOTAL LABOR & EQUIP:$560.00 0 MATERIAL COST:$143.70 0 $49.26 0 $752.96 0 0 0 0 0 0 0 0 Thank You For Your Business! TOTAL AMOUNT DUE: TAX: 1/0/1900 1821 Ingersoll Ave Des Moines, IA 5309 515-288-7181 Waukee Public Safety 815 NW 20th St Waukee, IA 50263 2382-04E 11/17/2025 MATERIAL PLEASE REMIT PAYMENT TO: 500 Iowa Speedway Drive Newton, IA 50208 $85.00 $19.00 $29.00 $4.00 6/16/25 $850.00 $19.00 $29.00 $4.00 $850.00 $52.00 $906.00 $902.00 Waukee Public Safety - Change Request Summary 11/24/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 174.0 DDVI No response $0.00 174.1 Jordison Construction No response $0.00 174.2 Enterprise Precast No response $0.00 174.3 TSF Structures No response $0.00 174.4 Northwest Steel No response $0.00 174.5 Forman Ford No response $0.00 174.6 Academy Roofing No response $0.00 174.7 Ford Metro No response $0.00 174.8 Skold Door No response $0.00 174.9 Hilsabeck Schacht Drywall repair and replaced light fixture sections.$497.00 174.10 Elite Fire Sprinkler No response $0.00 174.11 Kruck Plumbing and Heating No response $0.00 174.12 Van Maanen Replace light fixture sections.$1,249.76 174.13 TriCity Electric No response $0.00 174.14 Wenthold No response $0.00 174.15 Absolute No response $0.00 174.16 Jordison Construction No response $0.00 174.17 Alpha Landscapes No response $0.00 $1,746.76 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$56.77 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $1,803.53 Change Request 174 Summary: Replace 2 lobby light sections due to change of length from approved shops and plan dimensions pulled from wall finish. Change Request 174 Subtotal Change Request 174 Cost Change Total Phone Fax 641-791 WIRE(9473) • 641-791-9484 500 Iowa Speedway Drive Newton, IA 50208 QTY 1 0 1 0 0 0 0 0 0 0 0 0 0 0 Included in Price 8.00 Hours $0.00 0 0 0.00 0 0 0.00 0 0 0.00 0 0 0.00 0 0 0.00 0 0 0.00 0 TOTAL LABOR & EQUIP:$0.00 0 MATERIAL COST:$1,168.00 0 $81.76 0 $1,249.76 0 0 0 0 0 0 0 0 Thank You For Your Business! TOTAL AMOUNT DUE: TAX: labor to install. March/ April 2025 layout per drawing no longer fit. Police reception wall is now smaller because of changes made by HSI. 2 New lights ordered and installed. deanh@HSI123.com Waukee Public Safety 815 NW 20th St W Waukee, IA 50263 2382-05E11/17/2025 MATERIAL PLEASE REMIT PAYMENT TO: 500 Iowa Speedway Drive Newton, IA 50208 $75.00 $19.00 $28.00 $19.00 $28.00 $450.00 $450.00 $47.00 $497.00 6/2/25 Waukee Public Safety - Change Request Summary 12/2/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 175.0 DDVI No response $0.00 175.1 Jordison Construction No response $0.00 175.2 Enterprise Precast No response $0.00 175.3 TSF Structures No response $0.00 175.4 Northwest Steel No response $0.00 175.5 Forman Ford No response $0.00 175.6 Academy Roofing No response $0.00 175.7 Ford Metro No response $0.00 175.8 Skold Door No response $0.00 175.9 Hilsabeck Schacht No response $0.00 175.10 Elite Fire Sprinkler No response $0.00 175.11 Kruck Plumbing and Heating No response $0.00 175.12 Van Maanen Install, terminate, and test (5) CAT6 cables to the body cam station in mail room. $1,984.20 175.13 TriCity Electric No response $0.00 175.14 Wenthold No response $0.00 175.15 Absolute No response $0.00 175.16 Jordison Construction No response $0.00 175.17 Alpha Landscapes No response $0.00 $1,984.20 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$64.49 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $2,048.69 Change Request 175 Summary: Data drops at PD request for body cameras station. Change Request 175 Subtotal Change Request 175 Cost Change Total Waukee Public Safety - Change Request Summary 12/2/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 176.0 DDVI No response $0.00 176.1 Jordison Construction No response $0.00 176.2 Enterprise Precast No response $0.00 176.3 TSF Structures No response $0.00 176.4 Northwest Steel No response $0.00 176.5 Forman Ford No response $0.00 176.6 Academy Roofing No response $0.00 176.7 Ford Metro No response $0.00 176.8 Skold Door No response $0.00 176.9 Hilsabeck Schacht No response $0.00 176.10 Elite Fire Sprinkler No response $0.00 176.11 Kruck Plumbing and Heating No response $0.00 176.12 Van Maanen Furnish and install new cabinet hinge so swings the way the City requested. $405.60 176.13 TriCity Electric No response $0.00 176.14 Wenthold No response $0.00 176.15 Absolute No response $0.00 176.16 Jordison Construction No response $0.00 176.17 Alpha Landscapes No response $0.00 $405.60 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$13.18 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $418.78 Change Request 176 Summary: City request to change IDF-B cabinet door swing. Change Request 176 Subtotal Change Request 176 Cost Change Total Waukee Public Safety - Change Request Summary 12/17/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 178.0 DDVI Furnish and install Pemko 2815 mag seal. $523.61 178.1 Jordison Construction No response $0.00 178.2 Enterprise Precast No response $0.00 178.3 TSF Structures No response $0.00 178.4 Northwest Steel No response $0.00 178.5 Forman Ford No response $0.00 178.6 Academy Roofing No response $0.00 178.7 Ford Metro No response $0.00 178.8 Skold Door No response $0.00 178.9 Hilsabeck Schacht No response $0.00 178.10 Elite Fire Sprinkler No response $0.00 178.11 Kruck Plumbing and Heating No response $0.00 178.12 Van Maanen No response $0.00 178.13 TriCity Electric No response $0.00 178.14 Wenthold No response $0.00 178.15 Absolute No response $0.00 178.16 Jordison Construction No response $0.00 178.17 Alpha Landscapes No response $0.00 $523.61 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%) $17.02 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $540.63 Change Request 178 Summary: Addition of mag seal hardware to opening EX-322D not originally shown on the hardware set type. Change Request 178 Subtotal Change Request 178 Cost Change Total