HomeMy WebLinkAbout2026-02-17 I08 Professional Consulting Services Agreement_Grand Prairie Parkway Streetscapes ProjectAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: February 17, 2026
AGENDA ITEM:Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Confluence [Grand Prairie
Parkway Streetscapes Phase I (Survey) and II (Streetscape/Signage)]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: A current strategic plan priority for the City Council
is for the design, bidding and construction of various corridor enhancements within the
Kettlestone area along Grand Prairie Parkway between Interstate 80 and University Avenue. The
Phase I project includes intersection enhancements at the major intersections of Grand Prairie
Parkway/Ashworth Road and Grand Prairie Parkway/Westown Parkway as well as entry features
and improvements at I-80/Grand Prairie Parkway and University Avenue/Grand Prairie Parkway.
A future phase will include additional signage at minor intersections as well as
landscape/hardscape within the center median along Grand Prairie Parkway.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $341,500.00.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: City staff has coordinated with Confluence to provide
consulting services for the project including design documents, bidding
and project administration. The proposed contract is roughly 10% of the
total project budget.
RECOMMENDATION: Approve the Resolution
ATTACHMENTS: I. Proposed Resolution
II. Agreement for Professional Consulting Services
PREPARED BY:Brad Deets, City Administrator
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
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THE CITY OF WAUKEE, IOWA
RESOLUTION 2026-
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH
CONFLUENCE [GRAND PRAIRIE PARKWAY STREETSCAPES PHASE I (SURVEY)
AND II (STREETSCAPE/SIGNAGE)]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City desires to retain the consultant services of Confluence for the Grand
Prairie Parkway Streetscapes Phase I (Survey) and II (Streetscape/Signage)]; AND,
WHEREAS, the scope of services includes survey, schematic design, design development,
construction documents and bidding, and construction administration.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
approving Agreement for Professional Consulting Services with Confluence [Grand Prairie
Parkway Streetscapes Phase I (Survey) and II (Streetscape/Signage)] is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 17th day of February,
2026.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Kala Anderson
Chris Crone
Rob Grove
Lori Lyon
Anna Bergman Pierce
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AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
Grand Prairie Parkway Streetscape Phases I (Survey) and II (Streetscape /Signage)
The Grand Prairie Parkway Streetscape Enhancements project spans from Interstate 80 to
University Avenue, guided by a comprehensive Master Plan finalized in fall 2025. The scope
includes a detailed site analysis and corridor survey conducted by FOTH, encompassing full
right-of-way and alignment documentation, topographic mapping at key intersections, and the
integration of existing survey and utility data into new base mapping. This foundational work
ensures accurate spatial data for the subsequent design and coordination of landscape and site
elements.
Phase Two focuses on major intersection enhancements at Ashworth Road and Westown
Parkway, where the landscape architect will be responsible for the design and integration of
signage, seat walls, decorative paving, planting schemes, and the coordination of minor utility
adjustments and decorative lighting. Additionally, the phase includes the development and
placement of prominent gateway signage elements—35-foot-tall signs with associated site
features—at the southwest corner of Grand Prairie Parkway and University Avenue, as well as
the northeast corner at Interstate 80.
Future scope under Phase Three, to be contracted separately, will expand the landscape
architect’s role to include minor intersection enhancements at additional locations, median
treatments incorporating signage, paving, plantings, electrical connections, and public art
coordination. Streetscape plantings along the main roadway and the installation of supplementary
trail and directional signage at strategic points will further reinforce the project’s identity and
functional clarity.
This Agreement is made and entered into this 17th day of February, 2026, by and between City
of Waukee, a municipal corporation, hereinafter referred to as "City," and Confluence, INC,
(Fed. ID #42-1475404), an “S” corporation incorporated and licensed under the laws of the State
of Iowa, party of the second part, hereinafter referred to as "Consultant" as follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS
DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE
PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR
THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT.
1. SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1, Scope
of Services.
2. SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set
forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized
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City representative. The City agrees that the Consultant is not responsible for delays arising
from a change in the scope of services, a change in the scale of the Project or delays resulting
from causes not directly or indirectly related to the actions of the Consultant.
3. COMPENSATION
A. In consideration of the professional services provided herein, the City agrees to pay the
Consultant the following sum NOT-TO-EXCEED, including any authorized
reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3.
I. Basic Services of the Consultant
A. Task I – Survey (FOTH ONLY) $71,500.00
B. Task II – Streetscape Elements Schematic Design $64,000.00
C. Task II – Streetscape Elements Design Development $79,500.00
D. Task II – Streetscape Elements Construction Documents $82,500.00
E. Task II – Streetscape Elements Construction Admin $44,000.00
F. Task III – Streetscape Median and Minor Intersections (FUTURE)
Total $341,500.00
B. The Consultant shall invoice the City monthly for services, any reimbursable expenses
and any approved amendments to this Agreement, based upon services actually
completed at the time of the invoice. Final payment shall be due and payable within 30
days of the City's acceptance of Consultant's submission of final deliverables in
accordance with the Scope of Services.
C. In consideration of the compensation paid to the Consultant, the Consultant agrees to
perform all professional services to the satisfaction of the City by performing the
professional services in a manner consistent with that degree of care and skill ordinarily
exercised by members of Consultant's profession currently practicing under similar
circumstances. If the performance of this Agreement involves the services of others or the
furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same
in full.
4. INSURANCE
A. Consultant understands and agrees that Consultant shall have no right of coverage under
any and all existing or future City comprehensive, self or personal injury policies.
Consultant shall provide insurance coverage for and on behalf of Consultant that will
sufficiently protect Consultant or Consultant' representative(s) in connection with the
professional services which are to be provided by Consultant pursuant to this Agreement,
including protection from claims for bodily injury, death, property damage, and lost
income. Consultant shall provide worker's compensation insurance coverage for
Consultant and all Consultant's personnel. Consultant shall file applicable insurance
certificates with the City, and shall also provide evidence of the following additional
coverage.
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B. The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the
State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or
death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for
each property damage accident. The evidence shall designate the City as an additional
insured, and that it cannot be canceled or materially altered without giving the City at
least thirty (30) days written notice by registered mail, return receipt requested.
C. The Consultant shall also provide evidence of automobile liability coverage in the limits
of at least $1,000,000 bodily injury and property damage combined. The evidence shall
designate the City as an additional insured, and that it cannot be cancelled or materially
altered without giving the City at least thirty (30) days written notice by registered mail,
return receipt requested.
D. The Consultant shall provide evidence of professional liability insurance, by an insurance
company licensed to do business in the State of Iowa, in the limit of $1,000,000 for
claims arising out of the professional liability of the Consultant. Consultant shall provide
City written notice within five (5) days by registered mail, return receipt requested of the
cancellation or material alteration of the professional liability policy.
E. Failure of Consultant to maintain any of the insurance coverages set forth above shall
constitute a material breach of this Agreement.
5. NOTICE
Any notice to the parties required under this agreement shall be in writing, delivered to the
person designated below, by United States mail or in hand delivery, at the indicated address
unless otherwise designated in writing.
FOR THE CITY: FOR THE CONSULTANT:
Name: City of Waukee Name: Confluence
Attn: Mr. Brad Deets Attn: Matthew Carlile
Title: City Administrator Title: Principal / Vice - President
Address: 230 W. Hickman Road Address: 525 17th Street
City, State: Waukee, IA 50263 City, State: Des Moines, Iowa 50323
6. GENERAL COMPLIANCE
In the conduct of the professional services contemplated hereunder, the Consultant shall
comply with applicable state, federal, and local law, rules, and regulations, technical
standards, or specifications issued by the City. Consultant must qualify for and obtain any
required licenses prior to commencement of work, including any professional licenses
necessary to perform work within the State of Iowa.
7. STANDARD OF CARE
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Services provided by the Consultant under this Agreement shall be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances.
8. INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees. Consultant shall be solely responsible for payment of
salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or
benefit to Consultant or Consultant's employees, representatives or other personnel
performing the professional services specified herein, whether it be of a direct or indirect
nature. Further, it is expressly understood and agreed that for such purposes neither
Consultant nor Consultant's employees, representatives or other personnel shall be entitled to
any City payroll, insurance, unemployment, worker's compensation, retirement, or any other
benefits whatsoever.
9. NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because
of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will,
where appropriate or required, take affirmative action to ensure that applicants are employed,
and that employees are treated, during employment, without regard to their race, color, sex,
or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with
the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises
are afforded the maximum opportunity to compete for subcontracts of work under this
Agreement.
10. HOLD HARMLESS
Consultant agrees to indemnify and hold harmless the City, its officers, agents, and
employees from any and all claims, settlements and judgments, to include all reasonable
investigative fees, attorney's fees, and court costs for any damage or loss which is due to or
arises from a breach of this Agreement, or from negligent acts, errors or omissions in the
performance of professional services under this Agreement and those of its sub consultants or
anyone for whom Consultant is legally liable.
11. ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations
therein without first receiving prior written consent of the City.
12. APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be
paid to Consultant. The City's continuing obligations under this Agreement may be subject to
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appropriation of funding by the City Council. In the event that sufficient funding is not
appropriated in whole or in part for continued performance of the City's obligations under
this Agreement, or if appropriated funding is not expended due to City spending limitations,
the City may terminate this Agreement without further compensation to the Consultant. To
the greatest extent allowed by law, the City shall compensate Consultant as provided in
Section 18(6) of this Agreement.
13. AUTHORIZED AMENDMENTS TO AGREEMENT
A. The Consultant and the City acknowledge and agree that no amendment to this
Agreement or other form, order or directive may be issued by the City which requires
additional compensable work to be performed if such work causes the aggregate amount
payable under the amendment, order or directive to exceed the amount appropriated for
this Agreement as listed in Section 3, above, unless the Consultant has been given a
written assurance by the City that lawful appropriation to cover the costs of the additional
work has been made.
B. The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form, order or directive which requires additional compensable work
to be performed under this Agreement shall be issued by the City unless funds are
available to pay such additional costs, and the Consultant shall not be entitled to any
additional compensation for any additional compensable work performed under this
Agreement. The Consultant expressly waives any right to additional compensation,
whether in law or equity, unless prior to commencing the additional work the Consultant
was given a written amendment, order or directive describing the additional compensable
work to be performed and setting forth the amount of compensation to be paid, such
amendment, order or directive to be signed by the authorized City representative. It is the
Consultant's sole responsibility to know, determine, and ascertain the authority of the
City representative signing any amendment, directive or order.
14. OWNERSHIP OF CONSULTING DOCUMENTS
All sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall become the property of the City; a reproducible set shall be delivered to the
City at no additional cost to the City upon completion of the plans or termination of the
services of the Consultant. All drawings and data shall be transmitted in a durable material,
with electronic files provided when feasible to do so. The Consultant's liability for use of the
sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall be limited to the Project.
15. INTERPRETATION
No amendment or modification of this Agreement shall be valid unless expressed in writing
and executed by the parties hereto in the same manner as the execution of the Agreement.
This is a completely integrated Agreement and contains the entire agreement of the parties;
any prior written or oral agreements shall be of no force or effect and shall not be binding
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upon either party. The laws of the State of Iowa shall govern and any judicial action under
the terms of this Agreement shall be exclusively within the jurisdiction of the district court
for Dallas County, Iowa.
16. COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project, or any federal
requirement is imposed on the Project, Consultant agrees that Consultant will comply with all
relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt
of the federal appropriation. Consultant shall provide appropriate certification regarding
Consultant's compliance.
17. SOLICITATION AND PERFORMANCE
A. The Consultant warrants that it has not employed or retained any company or person,
other than a bona fide employee working for the Consultant, to solicit or secure this
Agreement, and that the Consultant has not paid or agreed to pay any company or person
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or
contingent fee.
B. The Consultant shall not engage the services of any person or persons in the employ of
the City at the time of commencing such services without the written consent of the City.
18. SUSPENSION AND TERMINATION OF AGREEMENT
A. The right is reserved by the City to suspend this Agreement at any time. Such suspension
may be effected by the City giving written notice to the Consultant, and shall be effective
as of the date established in the suspension notice. Payment for Consultant's services
shall be made by the City for services performed to the date established in the suspension
notice. Should the City reinstate the work after notice of suspension, such reinstatement
may be accomplished by thirty (30) days written notice within a period of six (6) months
after such suspension, unless this period is extended by written consent of the Consultant.
B. Upon ten (10) days written notice to the Consultant, the City may terminate the
Agreement at any time if it is found that reasons beyond the control of either the City or
Consultant make it impossible or against the City's interest to complete the Agreement. In
such case, the Consultant shall have no claims against the City except for the value of the
work performed up to the date the Agreement is terminated.
C. The City may also terminate this Agreement at any time if it is found that the Consultant
has violated any material term or condition of this Agreement or that Consultant has
failed to maintain workers' compensation insurance or other insurance provided for in
this Agreement. In the event of such default by the Consultant, the City may give ten (10)
days written notice to the Consultant of the City's intent to terminate the Agreement.
Consultant shall have ten (10) days from notification to remedy the conditions
constituting the default.
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D. In the event that this Agreement is terminated in accordance with paragraph C of this
section, the City may take possession of any work and may complete any work by
whatever means the City may select. The cost of completing said work shall be deducted
from the balance which would have been due to the Consultant had the Agreement not
been terminated and work completed in accordance with contract documents.
E. The Consultant may terminate this Agreement if it is found that the City has violated any
material term or condition of this Agreement. In the event of such default by the City, the
Consultant shall give ten (10) days written notice to the City of the Consultant's intent to
terminate the Agreement. City shall have ten (10) days from notification to remedy the
conditions constituting the default.
19. TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on
the work covered by this Agreement. The Consultant shall execute and deliver and shall
cause any sub-consultant or subcontractor to execute and deliver to the City certificates as
required to permit the City to make application for refunds of said sales and use taxes as
applicable. The City is a municipal corporation and not subject to state and local tax, use tax,
or federal excise taxes.
20. SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent
jurisdiction, the remaining portions of this Agreement shall continue in full force and effect.
21. MISCELLANEOUS HEADINGS
Title to articles, paragraphs, and subparagraphs are for information purposes only and shall
not be considered a substantive part of this Agreement.
22. FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents
and to take all such other action as the other party may reasonably request from time to time
in order to effect the provisions and purposes of this Agreement.
23. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall
constitute an original document, no other counterpart needing to be produced, and all of
which when taken together shall constitute the same instrument.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
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CONSULTANT CITY OF WAUKEE
By: ________________________________ By: __________________________
Matthew Carlile, Principal, Vice-President Courtney Clarke, Mayor
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ATTACHMENT 1
SCOPE OF SERVICES
TASK I: SITE SURVEY
The work to be performed by FOTH Engineering under this agreement shall encompass and include all
detail work, services, materials, equipment and supplies necessary for the project planning development.
The project consists of surveying services along Grand Prairie Parkway from I-80 north to SE University
Avenue in Waukee, Iowa. This scope of services is based on the following project assumptions:
· Basic Services are based off the Streetscape concept attached, with survey and design services
provided at the following intersections
· Phase 1 – Site Survey Work
· Assumed Phase 2
o Northeast Corner of I-80 Interchange (City owned property and general slopes of IDOT
land)
o Tunnel Area (150’ North and to the Roadway South)
o SE Ashworth Road
o SE Westown Parkway
o SE Prairie Park Lane (including tunnel)
o SE University Avenue
· Assumed Phase 3 (Future Work but will be surveyed all at once)
o SE Kettlestone Blvd.
o SE Esker Ridge
o SE Tallgrass Lane
o SE Pleasant View Drive
· Sheeting for Phase 2 and Phase 3 Bid Packages shall include utilities only.
· Construction services are for Phase 2 only.
The scope of services to be performed by the Consultant shall be completed in accordance with generally
accepted standards of practice and shall include the services to complete the following tasks:
1.0 DESIGN SURVEYS AND MAPPING
The Consultant shall perform field and office tasks required to collect topographic information deemed
necessary to complete the project. The City shall provide aerial photographic and other available
mapping of the Project area. The specific survey tasks to be performed include the following:
1.1 Project Control
Establish supplemental horizontal and vertical control for the Project area based on the City permanent
Horizontal and Vertical Control monuments. Each permanent control point or benchmark shall have
horizontal coordinates or elevation, recovery information, and monument description. Accurate
descriptions of the horizontal control points and benchmarks will be created and recorded on the plan
sheets.
1.2 Topographic Survey
Perform topographic surveys required for the development of the Project at identified intersections
approximately 150’ beyond right of way chamfers. Horizontal and vertical accuracies shall be adequate
to produce a map that is compatible with the topographic data for incorporation into the existing mapping.
a. Mobile LiDAR
Utilizing the Riegl VMX-2HA system, mounted on a standard pickup truck, will make multiple
passes along each corridor in each direction acquiring LiDAR data and digital imagery within the
limits described below. A rolling traffic block shall be implemented during data collection, this
approach will help limit “traffic noise” in the scan data, which will block the scanners line-of-sight
of the full roadway prism and potentially critical design features. The speed of the mobile LiDAR
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vehicle, and rolling traffic break, is typically just below the posted speed limit, resulting in minimal
disruption to normal traffic flow. The consultant will coordinate rolling traffic blocks with the City.
b. Traditional Field Survey
This task includes field survey to supplement the sUAS/Mobile LiDAR Survey as necessary for
the project design. The task will include surveying features not included in the
Photogrammetric/LiDAR Survey Task. Horizontal and vertical accuracies shall be adequate to
produce a map that is compatible with the photogrammetric data for incorporation in the digital
terrain model as necessary.
1.3 Utility Survey
Utilize the Iowa One-Call Design Request System to identify utility owners of record, obtain existing utility
mapping information, and request that buried utilities be marked in the field. Field survey marked utilities,
incorporate into project base map, and document utility name and contact information on the utility
legend. This task includes establishing manhole and intake elevations for existing sanitary sewer, storm
sewer, and roadway culverts within the defined topographic survey areas.
Anticipated utilities to be surveyed include phone, gas, fiber optic, water main and water valves,
overhead/underground electrical, and sanitary sewer and storm sewer manholes.
1.4 Wetland Delineation Survey – Task not included
1.5 Property Ownership and Research - Task not included
1.6 Right-of-Way Survey
Perform right-of-way surveys required for the development of the project. The right-of-way surveys shall
be in-depth legal surveys.
This task includes a thorough search of City, County, and State records to review all surveys of record
pertaining to the survey corridor, including County Auditor’s Subdivision Plats, original government
surveys, early surveys made by County Surveyors, all irregular land survey, and road establishment
records. Copies of such records are to be included in the project file for future reference.
This task also includes obtaining sufficient field data to locate or establish property lines affected by this
project to enable the preparation of the improvement plans. This includes locating section corners,
property pins, and visible lines of occupation such as fences, field divisions, or any other lines indicating
possession. A diligent effort must be made to recover existing land corner monuments necessary to
describe the right-of-way along the project corridor.
The task includes incorporation of property lines, right-of-way lines, and ownership of properties affected
by the project into the base mapping for the project. The base mapping will identify the owners and
approximate boundaries of all appropriate parcels within the survey limits.
1.7 Project Base Map
Incorporate field surveys into an electronic base map to be used for the design of the project. Incorporate
property lines, right-of-way lines, and property ownership for parcels located within the project limits into
the base map. Three files are anticipated, a Survey file, a Utility file, a Right-of-Way file.
For budgetary purposes, it is assumed that fifty (50) parcels are adjacent to the Grand Prairie Parkway
from I-80 north to SE University Boulevard.
TASK II: STREETSCAPE ENHANCEMENTS
Phase One focuses on major intersection enhancements at Ashworth Road and Westown
Parkway, where the landscape architecture team will be responsible for the design and
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integration of signage, seat walls, decorative paving, planting schemes, and the coordination of
minor utility adjustments and decorative lighting. Additionally, the phase includes the
development and placement of prominent gateway signage elements—35-foot-tall signs with
associated site features—at the southwest corner of Grand Prairie Parkway and University
Avenue, as well as the northeast corner at Interstate 80.
The project manager will be responsible for the development and tracking of the project plan for
the project development. This includes task identification, staff scheduling and coordination,
project communications, monthly progress reporting and invoicing and other important elements
of the project. The project duration is assumed to be twenty-four (18) months.
Maintain communications with the project development team and various other designated
representatives. The project development team will include City of Waukee, Confluence, Design
Engineers, Raker Rhodes, and Foth. Meet to review progress and to discuss specific elements of
the project design. The meetings will also serve to establish schedules, develop project goals,
establish initial design parameters, promote a dialog between the various entities, improve the
decision-making process, expedite design development and identify potential funding
opportunities. For budget purposes, it is assumed that we will have a minimum of one meeting
pr month.
FOTH will aide in discussions with utility companies to address specific project development
plans with the project. The discussions will be to advise of the nature and extent of the
improvements and any potential conflicts with existing or proposed utility systems, and discuss
project design including specific project coordination.
Quality control input will be gathered from the owner and the design team throughout the
development of preliminary plans and documents for each project segment. The design team is
responsible for making specific recommendations and ensuring that critical issues are discussed
and resolved prior to submittal of the preliminary plan set to the Project Team.
1.1.1 Schematic Design Based on the attached master plan, the Landscape Architect shall
explore design options and develop a schematic design through the following:
(a.) Prepare studies and related diagrams for the organization and placement of
proposed Program elements taking into consideration the existing site features and
the requirements of other Program elements.
(b.) Prepare drawings illustrating alternative design concepts for the form and
configuration of the Program elements on the site.
(c.) Based on the preferred concept, prepare a schematic design plan (at appropriate
scale) illustrating the form and configuration of the proposed improvements on
the site.
(d.) Preliminarily select key materials or material systems and prepare preliminary
designs for key construction details.
(e.) Prepare an opinion of probable construction costs for the schematic design plan,
including a recommended contingency.
(f.) Submit the plan(s), details, cost opinion, and other deliverables as appropriate
comprising the Schematic Design submittal to the Client for review and approval.
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(g.) Attendance at the following meetings/hearings (check all that apply):
(i) x Public coordination & design review meeting
(ii) x Jurisdictional review/approval hearing
1.1.2 Design Development Based on the Schematic Design approved by the Client, the
Landscape Architect shall refine and sufficiently detail the proposed form of the
improvements to comprehensively convey the design intent through the following:
(a.) Revise and refine the Schematic Design plan to define the location of the
proposed improvements in relation to both the existing site features and the other
proposed improvements.
(b.) Prepare design detail sketches illustrating the proposed forms, materials, colors,
and textures of the proposed improvements.
(c.) Prepare supplemental drawings as required to illustrate the design intent (check
all that apply):
(i) x Site preparation/demolition plan
(ii) x Layout plan(s)
(iii) x Grading and drainage plan
(iv) x Furnishings & amenities plan
(v) x Lighting plan (Design Engineers)
(vi) x Planting plan
(vii) x Irrigation coordination
(viii) x Signage plan including structural services (Raker Rhodes)
(d.) Design of Utility Plan
a. The task consists of preparation of design layout plans for the project,
which includes utility modifications, and trail modifications. The primary
focus will be on site layout planning, including overall site grading design,
drainage, utilities and other amenities. The design will be established
based upon design criteria that conform to Urban Design Standards,
AASHTO Policy on Geometric Design and MUTCD. Proposed grading to
be performed by others.
b. The design drawings will show base mapping and proposed layout
features, including existing/proposed grading contours, roadway
alignments & profiles, sidewalks, slope intercepts, ditch locations, cross
drainage, erosion containment, existing/proposed drainage structures
(including flow line, drainage area, and topography), existing/proposed
right-of-way, easements.
(e.) Design of Storm Water Drainage – Storm Water Report.
a. This task is not included.
(f.) Prepare outline specifications for applicable work areas
(g.) Update opinion of probable costs of the proposed improvements, indicating when
appropriate the assumptions on which the opinion is based.
(h.) Submit the plans, details, cost opinion, and other deliverables as appropriate
comprising the Design Development submittal to the Client for review and
approval.
(h.) Attendance at the following meetings/hearings (check all that apply):
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(i) x Public coordination & design review meeting
(ii) x Jurisdictional review/approval hearing
1.1.3 Construction Documents Based on the Design Development phase submission
approved by the Client, the Landscape Architect shall prepare Construction
Documents suitable for bidding or contract negotiations and for construction of the
Project. The Landscape Architect shall:
(a.) Prepare construction plans including (check all that apply):
(i) x Site preparation/demolition plan
(ii) x Layout plan(s)
(iii) x Grading and drainage plan
(iv) x Furnishings & amenities plan
(v) x Lighting plan (Design Engineers)
(vi) x Planting plan
(vii) x Irrigation coordination
(viii) x Signage plan including structural services (Raker Rhoades)
(b.) Civil will incorporate Comments from Preliminary Design Review
a. The Consultant will respond to comments resulting from the preliminary
plan review. Recommended modifications will be incorporated into the
plan set.
(c.) Civil - Final Design and Plan Preparation (Bid Package)
a. Upon approval preliminary plans, the Consultant will prepare final plans,
which will generally include development of final design details and plan
preparation for the following tasks: storm sewer systems, sanitary sewer
systems, and water systems.
(d.) Prepare construction details to describe the materials, spatial relationships,
connections, and finished suitable for constructing the proposed improvements.
(e.) Prepare construction specifications for the proposed improvements.
(f.) Coordinate the drawings and specifications prepared by the Landscape Architect’s
consultants, when appropriate, the Client’s other consultants.
(g.) Update opinion of probable costs of the proposed improvements.
(h.) Prepare documents suitable for review for compliance with applicable
governmental requirements and assist the Client in the submission to
governmental agencies.
(i.) Address timely and applicable review comments received from agencies and
revise Construction Documents for compliance when required.
(j.) Submit a final opinion of probable costs.
(k.) Submit one electronic pdf set of the Construction Documents. Printed copies will
be Reimbursable Expense as provided in Article 4.
(i.) Attendance at the following meetings/hearings (check all that apply):
(i) x Public coordination & design review meeting
(ii) x Jurisdictional review/approval hearing
1.1.4 Bidding / Construction Administration
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Bidding: When the contracts are bid, the Landscape Architect shall assist the Client
during the bidding process to identify the Contractor to construct the Project and
establish a firm price to accomplish the work. Once the bidding results are known,
the Landscape Architect shall assist the Client to establish the contract terms for
construction of the Project. The Landscape Architect shall:
(a.) Coordinate the schedule for bid advertising, addenda, bid opening and the
following bid process tasks (check all that apply):
(i) x Pre-bid qualification process
(ii) x Pre-bid conference
(b.) Prepare and organize bid solicitation and proposal forms consistent with Client’s
requirements.
(c.) Arrange for printing (if applicable) and distribution of the bid documents.
(d.) Conduct pre-bid conference (if applicable) and document the proceedings.
(e.) Clarify the Construction Documents as required through the preparation and
issuance of addenda including materials substitutions and equals.
(f.) Attend the bid opening.
(g.) Review bids including alternates and prepare a recommendation on the award of
the contract to the Client.
(h.) Arrange for transmittal of Construction Documents to the selected contractor.
(i.) Meet with selected contractor to review the Construction Documents and the
proposed improvements.
(j.) Provide clarification to the Construction Documents as reasonably required.
1.1.5 Construction Administration: The Landscape Architect shall provide the following
administration Services associate with the construction of the Project:
(a.) Take part in the pre-construction conference (if applicable).
(b.) Review and take appropriate action on (check all that apply):
(i) x Contractor Request for Information and clarification’s (RFI’s).
(ii) x Materials and equipment submitted by the Contractor for approval.
(iii) x Product submittals and shop drawings.
(iv) x Change Order requests by Contractor submitted for approval.
(v) x Contractor progress applications for payment.
(c.) Undertake to observe the work in progress at intervals appropriate to the stage of
the construction for conformance with Construction Documents.
(d.) Evaluate the completed work to determine acceptance or non-compliance based
on conformity with Construction Documents.
(e.) Conduct observations to determine completion and acceptance of the work (check
all that apply):
(i) x Substantial Completion Review & punch-list creation.
(ii) x Final Completion Review & punch-list review.
(f.) Review and approve a final Contractor pay application and recommend
acceptance of the Project by the Client.
(g.) CIVIL - CONSTRUCTION ADMINISTRATION – Limited Services Provided.
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(a.) Construction administration services shall consist of office based services to
assist the City of Waukee in implementing the construction contracts for the
Phase 1 project only. The work tasks to be performed by the Consultant shall
include:
(b.) 1.1 Pre-construction Meetings
a. The Consultant shall attend pre-construction meetings after award of
construction contracts for the various Contractors, subcontractors,
utility companies, and other interested parties. This task includes
attending one (1) preconstruction meeting with various construction
disciplines. It is anticipated that Confluence will coordinate the pre-
construction meeting.
(c.) 1.2 Shop Drawings
a. The Consultant shall review shop drawings, samples, and other data
which the Contractor is required to submit, but only for conformance
with design concept of the Project and conformance with the
information given in the contract documents. The Consultant shall
evaluate and determine the acceptability of substitute materials and
equipment proposed by the Contractor. The Consultant shall have
authority to require special inspection or testing of the work, and shall
receive and review all certificates of inspections, testing, and
approvals required.
(d.) 1.3 Site Visits
a. In connection with observations of the Contractor’s work while it is in
progress:
i. The Engineer shall make visits to the site at intervals
appropriate to the various stages of construction as the
Engineer deems necessary (estimated to be twelve (12) site
visit during peak construction activity periods) in order to
observe as an experienced and qualified design professional the
progress and quality of the various aspects of the Contractor’s
work. Based on information obtained during such visits and
on such observations, the Consultant shall determine, in
general, if such work is proceeding in accordance with the
Plans, and the Consultant shall keep the City informed of the
progress of the work.
ii. The purpose of the visits to the site will be to enable the
Consultant to better carry out his duties and responsibilities
during the construction phase and, in addition, by exercise of
the Engineer’s efforts as an experienced and qualified design
professional, to provide for the City a greater degree of
confidence that the completed work of the Contractor will
conform to the Plans, and that the integrity of the design
concept as reflected in the Plans has been implemented and
preserved by the Contractor.
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iii. The Engineer shall not during such visits supervise, direct, or
have control over the Contractor’s work, nor shall the Engineer
have authority over or responsibility for the means, methods,
techniques, sequences, or procedures of construction selected
by the Contractor for safety precautions and programs incident
to the work or for any failure of the Contractor to comply with
laws, rules, regulations, ordinances, codes, or orders applicable
to the Contractor furnishing and performing his work.
iv. During such visits, the Engineer may disapprove of or reject
the Contractor’s work while it is in progress if the Engineer
believes that such work will not produce a completed Project
that conforms to the Plans, or that it will prejudice the integrity
of the design concept of the Project as reflected in the Plans.
(e.) 1.4 Final Inspections and Project Close-Out
a. The Engineer shall conduct an inspection in the company of the City to
determine if the work is substantially complete and a final inspection
to determine if the completed work is acceptable. The Engineer may
recommend, in writing, final payment to the Contractor and may give
written notice to the City and the Contractor that the work is
acceptable. This task will also include assembling final project
documentation, certifications, and attendance at the project audits.
(f.) 1.5 Record Drawings – Task Not Included.
TASK III: STREETSCAPE ENHANCEMENTS (Future)
Future scope under Phase Three, to be contracted separately, will expand the landscape
architect’s role to include minor intersection enhancements at additional locations, median
treatments incorporating signage, paving, plantings, electrical connections, and public art
coordination. Streetscape plantings along the main roadway and the installation of supplementary
trail and directional signage at strategic points will further reinforce the project’s identity and
functional clarity.
TASK IV: SUPPLEMENTAL SERVICES
1.1.1 Pre-design Services: The following pre-design Services shall be considered
Supplemental Services:
(a.) Assist the Client with Programming.
(b.) Inventory and documentation of existing conditions affecting the Project,
including identification and location of utility connections (water, sanitary sewer,
gas, electrical and storm sewer).
(c.) Assisting the Client with marketing and/or feasibility studies.
(d.) Master planning.
(e.) Detailed Project scheduling (critical path, milestone completion dates, or other
methods).
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(f.) Representing the Client at zoning hearings and/or community meetings or design
review meetings.
1.1.2 Design Phase Supplemental Services. Unless otherwise agreed to, the following are
Supplemental Services:
(a.) Scale models.
(b.) 3D perspective images and/or “Birds-eye” views of the Project.
(c.) Jurisdictional & Permitting Services beyond those listed described in Section 1.1.
(d.) Life cycle costs.
(e.) Long-distance travel to inspect materials and equipment of potential suppliers.
(f.) Expert witness testimony.
(g.) Attendance at litigation or arbitration proceedings when the Landscape Architect
is not a party.
1.1.3 Construction Contract Administration Supplemental Services. The Landscape
Architect shall provide the following administration Services associated with the
construction of the Project as Supplemental Services. When requested, the
Landscape Architect shall:
(a.) Prepare Client initiated Change orders.
(b.) On behalf of the Client, revise and forward to the Client written guarantees,
warranties, release of liens, and related documents required from the contractor.
(c.) Review the Contractor’s marked-up “As-built” Drawings.
(d.) Determine consent of surety if any, to issuance of final certificate of payment.
1.1.4 Post-Construction Services. The following post-construction Services shall be
considered Supplemental Services. When requested by the Client, the Landscape
Architect shall:
(a.) Prepare record drawings of the actual construction based on marked-up drawings
and other data furnished by the contractor.
(b.) Provide observations of work and/or warranty items at appropriate times.
(c.) Perform post-construction evaluation of functional and operational performance
of the Project.
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EXHIBIT B: CONSULTANT’S 2026 STANDARD HOURLY RATE SCHEDULE
REIMBURSABLE EXPENSES
1. All materials and supplies used in the performance of work on this project will be billed
at cost.
2. Auto mileage will be reimbursed per the standard mileage reimbursement established by
the Internal Revenue Service. Service vehicle mileage will be reimbursed on the basis of
$0.70 per mile.
3. Charges for outside services such as soils and materials testing, fiscal, legal will be billed
at their invoice.
4. All other direct expenses will be invoiced at cost.
Exhibit “B”: Landscape Architect’s Standard Hourly Rates & Reimbursable Expenses
STANDARD HOURLY RATES
Senior Principal ..................................................................................... $175.00 - $275.00 per hour
Principal ................................................................................................ $160.00 - $250.00 per hour
Associate Principal ................................................................................ $140.00 - $200.00 per hour
Associate ............................................................................................... $115.00 - $185.00 per hour
Senior Project Manager.......................................................................... $105.00 - $165.00 per hour
Project Manager ....................................................................................... $95.00 - $145.00 per hour
Senior Landscape Architect .................................................................... $95.00 - $185.00 per hour
Landscape Architect ................................................................................ $85.00 - $135.00 per hour
Senior Project Planner.............................................................................. $95.00 - $145.00 per hour
Planner II ................................................................................................. $85.00 - $135.00 per hour
Planner I .................................................................................................. $75.00 - $125.00 per hour
Landscape Architect-In-Training / Landscape Designer ......................... $75.00 - $125.00 per hour
Landscape Architect Intern / Landscape Designer .................................. $65.00 - $100.00 per hour
Draftsperson ............................................................................................ $55.00 - $100.00 per hour
Graphic Designer .................................................................................... $75.00 - $115.00 per hour
Clerical / System Staff ............................................................................ $75.00 - $135.00 per hour
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REIMBURSABLE EXPENSES
Social Pinpoint Public Engagement Tool (Hosting fee) ....................................................$1,500.00
Costar Real Estate Tool .......................................................... $1,000 (project use), $150 per report
Placer.AI Analytics Tool ..................................................................................................... 1 x cost
Filing Fees ............................................................................................................................ 1 x cost
Materials and Supplies ......................................................................................................... 1 x cost
Meals and Lodging ............................................................................................................... 1 x cost
Mileage ..................................................................................................................... $.725 per mile
Postage ................................................................................................................................. 1 x cost
Printing by Vendor ................................................................................................................ 1 x cost
B/W Photocopies/Prints 8½ x 11 ....................................................................................... $.10 each
B/W Photocopies/Prints 11x17 .......................................................................................... $.20 each
Color Photocopies/Prints 8½ x 11 ..................................................................................... $.75 each
Color Photocopies/Prints 11x17 ...................................................................................... $1.50 each
Large Format Plotting – Bond ........................................................................................... $2.50/SF
Large Format Plotting - Mylar ........................................................................................... $4.50/SF
Large Format Plotting - Photo ........................................................................................... $5.00/SF
Flash Drives ................................................................................................................... $10.00 each
Booklet Binding (cover, coil, back) ................................................................................. $4.50 each
Foam Core ....................................................................................................................... $8.00 each
Easel Pads ..................................................................................................................... $32.75 each
Online Meeting Service .................................................................................................$35.00 Each
Effective 1/1/2026
End of Exhibit “B”