HomeMy WebLinkAbout2026-03-16 I01H_04 West Area Trunk Sewer Extension Phase 3_Pmt Est 3AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: March 16, 2026
AGENDA ITEM:Consideration of approval of a motion approving Payment Estimate
No. 3 to S.M. Hentges & Sons, Inc., for the West Area Trunk Sewer
Extension – Phase 3 in the amount of $723,463.23
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: S.M. Hentges & Sons Inc. requested Payment Estimate
No. 3 for the work completed on the West Area Trunk Sewer Extension – Phase 3 Project, in the
amount of $723,463.23. Veenstra & Kimm Inc., has reviewed the payment estimate and
recommends payment.
The partial payment is for the pay period August 1, 2025 to March 5, 2026. Work completed for
this pay estimate includes sewer installation and surface restoration.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $723,463.23
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Payment Estimate No. 3
ATTACHMENTS: I. Payment Estimate No. 3
II. Letter of Recommendation
PREPARED BY:Lisa Bauman
REVIEWED BY:Sara Kappos SKK
I1H4
March 11, 2026
Rudy Koester
Director of Public Works
City of Waukee
805 University Avenue
Waukee, Iowa 50263
WAUKEE, IOWA
WEST AREA TRUNK SEWER EXTENSION – PHASE 3
PAYMENT ESTIMATE NO. 3
Attached is a copy of Pay Estimate No. 3 in accordance with the contract between the City of Waukee
and S. M. Hentges & Sons Co. Inc. for the West Area Trunk Sewer Extension - Phase 3 Project. The
partial payment estimate is for the period August 1, 2025 through March 5, 2026.
Payment Estimate No. 3 is for sewer installation and surface restoration. We have checked and
recommend approval of Payment Estimate No. 3. We recommended payment to S. M. Hentges & Sons
Co. Inc. in the amount of $723,463.23.
Please sign Pay Estimate No. 3 in the spaces provided. Please return one copy to Veenstra & Kimm, Inc.
and forward one copy to S. M. Hentges & Sons Co. Inc. with payment.
If you have any questions or comments, please contact us at 515-225-8000.
VEENSTRA & KIMM, INC.
Jordan Kappos
JDK
275376
Enclosure
cc: S. M. Hentges & Sons Co. Inc. (email)
Sara Kappos, City of Waukee – w/enclosure (email)
Becky Schuett, City of Waukee – w/enclosure (email)
Lisa Bauman, City of Waukee – w/enclosure (email)
Rachel Downing, City of Waukee – w/enclosure (email)
Tracy Lovetinsky, City of Waukee – w/enclosure (email)
Original Contract Amount:
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE
1.1 Mobilization LS 1.00 1.00 1.00 $67,000.00 $67,000.00
1.2 Erosion Control & SWPPP LS 1.00 1.00 0.75 $20,000.00 $15,000.00
1.3 Traffic Control LS 1.00 1.00 0.75 $4,500.00 $3,375.00
1.4 Clearing and Grubbing LS 1.00 1.00 1.00 $50,000.00 $50,000.00
1.5 Seeding LS 185.00 1.00 0.00 $13,000.00 $0.00
1.6 Rock Excavation CY 750.00 750.00 0.00 $1.00 $0.00
1.7 Debris Removal TONS 10.00 10.00 0.00 $150.00 $0.00
1.8 Road Stone Backfill TONS 575.00 575.00 670.09 $60.00 $40,205.40
1.9 Steel Sheeting Left in Place SF 2,040.00 2,040.00 2,040.00 $40.00 $81,600.00
1.10 Rip-Rap TONS 631.00 631.00 579.35 $70.00 $40,554.50
1.11 Field Drain Lines LF 150.00 150.00 226.00 $15.00 $3,390.00
1.12 Rolled Erosion Control Product, Type 2 SY 3,500.00 3,500.00 0.00 $1.25 $0.00
1.13 Silt Fence Check Dam LF 180.00 180.00 0.00 $2.50 $0.00
1.14 8" Sanitary Sewer in Place LF 278.00 278.00 278.00 $110.00 $30,580.00
1.15 24" Sanitary Sewer Augered in Place in Steel Casing LF 90.00 0.00 0.00 $1,630.00 $0.00
1.16 24" Sanitary Sewer in Place LF 2,935.00 2,885.00 1,850.00 $195.00 $360,750.00
1.17 48" Standard Manholes EA 11.00 11.00 9.00 $6,000.00 $54,000.00
1.18 60" Standard Manholes EA 1.00 1.00 0.00 $9,000.00 $0.00
1.19 48" Manhole Extra Depth VF 61.00 61.00 40.50 $300.00 $12,150.00
1.20 60" Manhole Extra Depth VF 4.00 4.00 0.00 $500.00 $0.00
1.21 Connection to Existing Manhole EA 1.00 1.00 1.00 $10,000.00 $10,000.00
$768,604.90
CO 1
2.1
24” Sanitary Sewer Augered in Place in Steel Casing – Additional
Depth and Potholing LF 0.00 140.00 140.00 $1,857.80 $260,092.00
2.2 24” Sanitary Sewer in Place – Additional Depth LF 0.00 1,970.00 1,400.00 $34.78 $48,692.00
$308,784.00
$1,077,388.90Total Value Completed - Bid Items
BID ITEMS
PROJECT TITLE: West Area Trunk Sewer Extension - Phase 3
Contractor: S.M. Hentges & Sons, Inc.
Pay Period: August 1, 2025 to March 5, 2026
Base Bid Value Completed
Change Order No. 1 Value Completed
ESTIMATE OF CONSTRUCTION COMPLETED
PARTIAL PAYMENT NO. 3
Date: March 11, 2026
$1,179,000.00
275376 Page 1 of 3
Item No.Description Unit Quantity Unit Price Extended Cost
1.16 24"A-2000 Pipe (Core & Main INV NO. X116677)LS 0 $59,364.36 $0.00
1.16 24"A-2000 Pipe (Core & Main INV NO. X125277)LS 0.79 $39,576.24 $31,381.16
1.16 24"A-2000 Pipe (Core & Main INV NO. X130854)LS 0.69 $32,980.20 $22,836.29
1.17 Manhole Frame (Core & Main INV NO. W971537)LS 0 $5,775.00 $0.00
1.18 Manhole Frame (Core & Main INV NO. W971537)LS 0 $525.00 $0.00
1.17 48" Manhole (Rinker INV NO. 31356729)LS 0 $9,958.50 $0.00
1.16 24"A-2000 Pipe / MH Entry Piece (Core & Main INV NO. W971477)LS 0 $19,788.12 $0.00
1.16 24"A-2000 Pipe MH Entry Piece (Core & Main INV NO. W971477)LS 0 $6,175.00 $0.00
1.16 1" Bedding (Martin Marietta INV NO. 46000846)LS 0 $19,358.38 $0.00
1.16 1" Bedding (Martin Marietta INV NO. 46040692)LS 0 $17,368.80 $0.00
1.16 1" Bedding (Martin Marietta INV NO. 46054890)LS 0 $10,722.28 $0.00
$54,217.45
MATERIALS STORED SUMMARY
Total Materials Stored
275376 Page 2 of 3
Total Completed
$768,604.90
Total Completed
$308,784.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$308,784.00
Total Completed
$1,077,388.90
Total Completed
$54,217.45
$1,131,606.35
$33,948.19
$1,097,658.16
$374,194.93
$723,463.23
$723,463.23 is recommended for approval for payment in accordance with the terms of the Contract.
$1,179,000.00
$1,351,158.60
$723,463.23
$1,097,658.16
$253,500.44
83.8%
S.M. Hentges & Sons, Inc.
Signature Signature Signature
Name Name Name
Title Title Title
Date Date Date
$0.00
SUMMARY
Bid Item Subtotal $1,179,000.00
Original Contract
1
Description/Notes
Additional Sewer Depth
2
3
6
7 $0.00
Total Approved
Veenstra & Kimm, Inc.
9
10
Total Previously Approved
City of Waukee
Approved by:
CONTRACT SUMMARY
BALANCE
ORIGINAL CONTRACT AMOUNT
TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT
PERCENT COMPLETE
TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS
THIS PARTIAL PAYMENT
Amount Due This Request
$302,014.73
Recommended By:Contractor:
Note: The amount
6
7
4
5
8
2
3
$72,180.20
May 19, 2025 to June 27, 2025
Period
Retainage (3%)
Total Earned Less Retainage
Total Completed Plus Materials Stored
Total Change Orders
APPROVED CHANGE ORDERS
$0.00
$0.00
$0.00
$0.00
$0.00
4
5
Change Order No.
1
Total Approved
$172,158.60
Jordan Kappos
Project Engineer
June 28, 2025 to July 30, 2025
9
10
Partial Payment No.
APPROVED PARTIAL PAYMENTS
Revised Contract Price
$172,158.60
8 $0.00
$0.00
Total Approved
$1,351,158.60
Total Materials Stored
275376 Page 3 of 3
Joseph Miller
Project Manager
03.11.20263/11/2025