HomeMy WebLinkAbout2026-03-16 I01H_05 2025 Pavement Patching_Release RetainageAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: March 16, 2026
AGENDA ITEM:Consideration of approval of a motion approving Release of Retainage to Howser
Concrete Unlimited for the 2025 Pavement Patching Project in the amount of
$6,147.28
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Howser Concrete Unlimited has completed the project and is
requesting release of retainage. Lien waivers have been received, and all outstanding items have been
completed.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$6,147.28
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the release of retainage to Howser Concrete Unlimited for the 2025
Pavement Patching Project in the amount of $6,147.28
ATTACHMENTS: I. Letter of Recommendation
PREPARED BY:Lisa Bauman
REVIEWED BY:Sara Kappos SKK
I1H5
January 28, 2026
Rudy Koester
Public Works Director
City of Waukee
805 University Avenue
Waukee, Iowa 50263
WAUKEE, IOWA
2025 PAVEMENT PATCHING
PARTIAL PAYMENT ESTIMATE NO. 4 (FINAL)
CERTIFICATE OF COMPLETION
Attached is a copy of Partial Payment Estimate No. 4 (Final) for the period between December 1,
2025 and January 27, 2026 for the above-mentioned project. Partial Pay Estimate No. 4 (Final)
provides that 31 days after the acceptance of the project, the retainage in the amount of
$6,147.28 will be paid to Howser Concrete Unlimited provided it has submitted the necessary
documentation.
Please sign Partial Payment Estimate No. 4 (Final) in the space provided. Return one signed copy
to our office and one signed copy to Howser Concrete Unlimited.
Also attached is a copy of the Certificate of Completion. This certificate should be executed after
the City Council has approved acceptance of the project. Please sign the certificate and return
one signed copy to our office.
Rudy Koester
January 28, 2026
Page 2
If you have any questions or comments, please contact us at 515-225-8000.
VEENSTRA & KIMM, INC.
Jordan Kappos
JDK
275385
Enclosures
cc: Howser Concrete Unlimited (email)
Sara Kappos, City of Waukee (email)
Becky Schuett, City of Waukee (email)
Lisa Bauman, City of Waukee (email)
Rachel Downing, City of Waukee (email)
Tracy Lovetinsky, City of Waukee (email)
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE
1.1 Mobilization LS 1.00 1.00 1.00 3,691.00$ $3,691.00
1.2 Traffic Control LS 1.00 1.00 1.00 3,940.00$ $3,940.00
1.3 8" PCC Pavement Removal and Replacement EA 42.00 45.00 45.00 136.00$ $6,120.00
1.4 8" PCC Pavement Removal and Replacement SY 1,360.00 1,887.00 1,887.00 88.75$ $167,471.25
1.5 1" Granular Subbase Material TONS 179.00 248.00 248.00 65.00$ $16,120.00
$197,342.25
CO 1
CO 1.1 Mobilization LS 0.00 1.00 1.00 1,218.03$ $1,218.03
CO 1.2 Traffic Control LS 0.00 1.00 1.00 1,300.20$ $1,300.20
CO1.3 4" PCC Sidewalk SY 0.00 51.00 51.00 99.00$ $5,049.00
$7,567.23
$204,909.48
ESTIMATE OF CONSTRUCTION COMPLETED
PARTIAL PAYMENT NO. 4 (FINAL)
$145,678.00
Date: January 28, 2026
Total Value Completed - Bid Items
BID ITEMS
PROJECT TITLE: 2025 PAVEMENT PATCHING
Contractor: Howser Concrete Unlimited
Original Contract Amount:
Pay Period: December 1, 2025 to January 27, 2026
Base Bid Value Completed
Change Order No. 1 Value Completed
275385 Page 1 of 2
Total Completed
$197,342.25
Total Completed
$7,567.23
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$7,567.23
Total Completed
$204,909.48
Total Completed
$0.00
$204,909.48
$6,147.28
$198,762.20
$198,762.20
$0.00
$0.00 is recommended for approval for payment in accordance with the terms of the Contract.
$145,678.00
$204,909.48
$0.00
$198,762.20
$6,147.28
100.0%
Hoswer Concrete Unlimited
Signature Signature Signature
Name Jordan Kappos Name Name
Title Project Engineer Title Title
Date Date Date
October 11, 2025 to November 7, 2025
November 8, 2025 to November 30, 2025
9
10
Partial Payment No.
APPROVED PARTIAL PAYMENTS
Revised Contract Price
$59,231.48
8 $0.00
$0.00
Total Approved
$204,909.48
Total Materials Stored
Retainage (3%)
Total Earned Less Retainage
Total Completed Plus Materials Stored
Total Change Orders
APPROVED CHANGE ORDERS
$0.00
$0.00
$0.00
$0.00
$0.00
4
5
Change Order No.
1
Total Approved
$59,231.48
$0.00
$0.00
$0.00
$0.00
$72,087.05
Recommended By:Contractor:
Note: The amount
6
7
4
5
8
2
3
$51,595.40
$75,079.75
September 8, 2025 to October 10, 2025
Period
$0.00
Veenstra & Kimm, Inc.
9
10
Total Previously Approved
City of Waukee
Approved:
CONTRACT SUMMARY
$0.00
FINAL RETAINAGE (to be paid 31 days after final acceptance)
ORIGINAL CONTRACT AMOUNT
TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT
PERCENT COMPLETE
TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS
THIS PARTIAL PAYMENT
$0.00
Amount Due This Request
$0.00
SUMMARY
Bid Item Subtotal $145,678.00
Original Contract
1
Description/Notes
Additional Patches and NW Sunrise Dr Sidewalk
2
3
6
7 $0.00
Total Approved
275385 Page 2 of 2