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2026-04-06 H03B 2026 Downtown Street Improvements_Defer Awarding Contract
AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: April 6, 2026 AGENDA ITEM:Consideration of approval of resolution awarding contract [2026 Downtown Street Improvements Project] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: Bids were received on April 1, 2026, with four general contractors submitting bids. The engineer’s estimate for the project was $1,659,000.00. The apparent low bid was submitted by Brother’s Concrete of Des Moines, Iowa for $1,466,984.39.00. This bid is approximately 11.6% lower than the engineer’s estimate. Staff have requested additional information from the apparent low bidder and recommend deferring action on this item to allow staff to review and consider this information. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: Staff recommend deferring action on this item to the April 20, 2026 regularly scheduled City Council meeting. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Bid Summary PREPARED BY:Lisa Bauman REVIEWED BY:Rudy Koester RK H3B RESOLUTION 2026- RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE 2026 DOWNTOWN STREET IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1.That the following bid for the construction of certain public improvements described in general as the 2026 Downtown Street Improvements, described in the plans and specifications heretofore adopted by this Council on April 6, 2026, be and is hereby accepted, the same being the lowest responsive, responsible bid received for such work, as follows: Contractor:of Amount of bid: Portion of project:All construction work Section 2.That the Mayor and Clerk are hereby directed to execute the contract with the contractor for the construction of the public improvements, such contract not to be binding on the City until approved by this Council. Section 3.That the contract to be executed shall include the enhancement payment previously approved following public hearing on April 6, 2026. PASSED AND APPROVED this 6th day of April, 2026. Mayor ATTEST: City Clerk Bid Date: April 1, 2026 @ 2:00 PM Client: City of Waukee Bid Location: Waukee City Hall Project Name: 2026 Downtown Street Improvements S-H Project No.: 2250000190 Unit Price Extended Unit Price Extended Unit Price Extended Unit Price Extended Unit Price Extended 1 2010-C CLEARING AND GRUBBING LS 1 15,000.00$ 15,000.00$ 12,500.00$ 12,500.00$ 10,000.00$ 10,000.00$ 8,250.00$ 8,250.00$ 30,000.00$ 30,000.00$ 2 2010-D TOPSOIL CY 800 25.00$ 20,000.00$ 28.50$ 22,800.00$ 25.00$ 20,000.00$ 40.00$ 32,000.00$ 27.56$ 22,048.00$ 3 SPECIAL COMPOST AMENDMENTS CY 15 300.00$ 4,500.00$ 115.00$ 1,725.00$ 65.00$ 975.00$ 105.00$ 1,575.00$ 79.63$ 1,194.45$ 4 SPECIAL IMPORTED PLANTING SOIL CY 50 125.00$ 6,250.00$ 115.00$ 5,750.00$ 65.00$ 3,250.00$ 105.00$ 5,250.00$ 79.63$ 3,981.50$ 5 2010-E EXCAVATION, CLASS 10 LS 1 25,000.00$ 25,000.00$ 5,687.00$ 5,687.00$ 50,000.00$ 50,000.00$ 145,000.00$ 145,000.00$ 36,750.00$ 36,750.00$ 6 2010-G SUBGRADE PREPARATION SY 4,697 6.00$ 28,182.00$ 3.50$ 16,439.50$ 2.30$ 10,803.10$ 5.00$ 23,485.00$ 7.35$ 34,522.95$ 7 2010-J MODIFIED SUBBASE SY 5,239 12.00$ 62,868.00$ 14.50$ 75,965.50$ 17.85$ 93,516.15$ 18.00$ 94,302.00$ 16.51$ 86,495.89$ 8 SPECIAL REMOVALS, AS PER PLAN LS 1 30,000.00$ 30,000.00$ 14,500.00$ 14,500.00$ 53,200.00$ 53,200.00$ 22,000.00$ 22,000.00$ 8,820.00$ 8,820.00$ 9 4020-A STORM SEWER, TRENCHED, RCP CLASS III, 15 IN.LF 338 85.00$ 28,730.00$ 132.00$ 44,616.00$ 106.00$ 35,828.00$ 105.00$ 35,490.00$ 69.90$ 23,626.20$ 10 4020-A STORM SEWER, TRENCHED, RCP CLASS III, 18 IN.LF 84 90.00$ 7,560.00$ 145.00$ 12,180.00$ 132.00$ 11,088.00$ 132.00$ 11,088.00$ 102.62$ 8,620.08$ 11 4020-D REMOVAL OF STORM SEWER, ANY TYPE OR SIZE LF 196 15.00$ 2,940.00$ 21.00$ 4,116.00$ 36.00$ 7,056.00$ 36.00$ 7,056.00$ 11.24$ 2,203.04$ 12 4040-A SUBDRAIN, 6 IN.LF 1,168 20.00$ 23,360.00$ 14.50$ 16,936.00$ 30.00$ 35,040.00$ 30.00$ 35,040.00$ 35.77$ 41,779.36$ 13 4040-C SUBDRAIN CLEANOUT, TYPE A-1, 6 IN.EA 9 800.00$ 7,200.00$ 450.00$ 4,050.00$ 880.00$ 7,920.00$ 880.00$ 7,920.00$ 1,774.00$ 15,966.00$ 14 4040-D SUBDRAIN OUTLETS AND CONNECTIONS, 6 IN.EA 13 500.00$ 6,500.00$ 385.00$ 5,005.00$ 470.00$ 6,110.00$ 475.00$ 6,175.00$ 1,225.00$ 15,925.00$ 15 SPECIAL ROCK CHIMNEY LF 145 40.00$ 5,800.00$ 18.50$ 2,682.50$ 46.00$ 6,670.00$ 47.00$ 6,815.00$ 63.11$ 9,150.95$ 16 SPECIAL SUMP LINE CONNECTION LS 1 3,000.00$ 3,000.00$ 4,500.00$ 4,500.00$ 5,000.00$ 5,000.00$ 4,950.00$ 4,950.00$ 3,080.05$ 3,080.05$ 17 5010-E WATER SERVICE PIPE, 2 IN.LF 157 80.00$ 12,560.00$ 72.50$ 11,382.50$ 118.00$ 18,526.00$ 118.00$ 18,526.00$ 123.08$ 19,323.56$ 18 5010-E WATER SERVICE PIPE, 4 IN.LF 55 120.00$ 6,600.00$ 86.00$ 4,730.00$ 130.00$ 7,150.00$ 130.00$ 7,150.00$ 152.29$ 8,376.06$ 19 SPECIAL REMOVAL AND ABATEMENT OF TRANSITE PIPE LF 16 375.00$ 6,000.00$ 115.00$ 1,840.00$ 220.00$ 3,520.00$ 220.00$ 3,520.00$ 199.06$ 3,184.96$ 20 6010-A MANHOLE, SW-401, 48 IN. EA 5 7,500.00$ 37,500.00$ 5,500.00$ 27,500.00$ 6,000.00$ 30,000.00$ 5,950.00$ 29,750.00$ 5,308.59$ 26,542.95$ 21 6010-B INTAKE, SW-502, 48 IN.EA 4 6,000.00$ 24,000.00$ 6,250.00$ 25,000.00$ 6,000.00$ 24,000.00$ 6,000.00$ 24,000.00$ 5,694.45$ 22,777.80$ 22 6010-B INTAKE, SW-505 EA 6 8,000.00$ 48,000.00$ 5,280.00$ 31,680.00$ 6,200.00$ 37,200.00$ 6,250.00$ 37,500.00$ 6,522.55$ 39,135.30$ 23 6010-B INTAKE, SW-509 EA 1 9,000.00$ 9,000.00$ 7,850.00$ 7,850.00$ 8,000.00$ 8,000.00$ 8,000.00$ 8,000.00$ 12,235.00$ 12,235.00$ 24 6010-E-1 MANHOLE ADJUSTMENT, MINOR EA 1 2,500.00$ 2,500.00$ 1,850.00$ 1,850.00$ 1,540.00$ 1,540.00$ 1,550.00$ 1,550.00$ 1,419.38$ 1,419.38$ 25 6010-E-2 INTAKE ADJUSTMENT, MINOR EA 1 1,500.00$ 1,500.00$ 1,850.00$ 1,850.00$ 1,760.00$ 1,760.00$ 1,750.00$ 1,750.00$ 1,408.75$ 1,408.75$ 26 6010-F-1 MANHOLE ADJUSTMENT, MAJOR EA 1 3,500.00$ 3,500.00$ 4,860.00$ 4,860.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 1,986.73$ 1,986.73$ 27 SPECIAL HANDHOLE ADJUSTMENT EA 1 1,000.00$ 1,000.00$ 2,250.00$ 2,250.00$ 3,000.00$ 3,000.00$ 2,500.00$ 2,500.00$ 2,756.25$ 2,756.25$ 28 6010-G-1 CONNECTION TO EXISTING MANHOLE EA 1 3,500.00$ 3,500.00$ 1,850.00$ 1,850.00$ 2,750.00$ 2,750.00$ 2,750.00$ 2,750.00$ 3,675.00$ 3,675.00$ 29 6010-H-1 REMOVAL OF INTAKE/MANHOLE EA 9 1,000.00$ 9,000.00$ 850.00$ 7,650.00$ 1,100.00$ 9,900.00$ 1,100.00$ 9,900.00$ 4,410.00$ 39,690.00$ 30 7010-A PAVEMENT, PCC, 8 IN., COLORED SY 1,396 120.00$ 167,520.00$ 132.74$ 185,305.04$ 125.40$ 175,058.40$ 125.00$ 174,500.00$ 134.75$ 188,111.00$ 31 7010-A PAVEMENT, PCC, 8 IN.SY 1,900 80.00$ 152,000.00$ 81.50$ 154,850.00$ 95.32$ 181,108.00$ 72.00$ 136,800.00$ 84.22$ 160,018.00$ 32 7010-F BEAM CURB LF 220 25.00$ 5,500.00$ 45.00$ 9,900.00$ 40.00$ 8,800.00$ 50.00$ 11,000.00$ 30.63$ 6,738.60$ 33 7030-A-1 REMOVAL OF SIDEWALK/SHARED USE PATH SY 1,082 15.00$ 16,230.00$ 15.00$ 16,230.00$ 10.00$ 10,820.00$ 18.00$ 19,476.00$ 22.05$ 23,858.10$ 34 7030-E SIDEWALK, PCC, 6 IN., COLORED SY 1,010 110.00$ 111,100.00$ 92.21$ 93,132.10$ 112.22$ 113,342.20$ 110.00$ 111,100.00$ 110.25$ 111,352.50$ 35 7030-E SIDEWALK, PCC, 6 IN.SY 549 70.00$ 38,430.00$ 65.00$ 35,685.00$ 89.43$ 49,097.07$ 63.00$ 34,587.00$ 76.56$ 42,031.44$ 36 7030-G DETECTABLE WARNING SF 148 50.00$ 7,400.00$ 55.00$ 8,140.00$ 55.00$ 8,140.00$ 54.00$ 7,992.00$ 67.38$ 9,972.24$ 37 7040-H PAVEMENT REMOVAL SY 2,556 12.00$ 30,672.00$ 13.00$ 33,228.00$ 10.00$ 25,560.00$ 20.00$ 51,120.00$ 22.05$ 56,359.80$ 38 8020-C PAINTED PAVEMENT MARKINGS, DURABLE STA 24 150.00$ 3,561.00$ 535.00$ 12,700.90$ 590.00$ 14,006.60$ 570.00$ 13,531.80$ 612.50$ 14,540.75$ 39 8020-G PAINTED SYMBOLS AND LEGENDS, DURABLE EA 3 400.00$ 1,200.00$ 350.00$ 1,050.00$ 385.00$ 1,155.00$ 250.00$ 750.00$ 612.50$ 1,837.50$ 40 8020-K PAVEMENT MARKINGS REMOVED STA 3 200.00$ 580.00$ 715.00$ 2,073.50$ 785.00$ 2,276.50$ 350.00$ 1,015.00$ 1,470.00$ 4,263.00$ 41 8020-L SYMBOLS AND LEGENDS REMOVED EA 1 150.00$ 150.00$ 100.00$ 100.00$ 100.00$ 100.00$ 250.00$ 250.00$ 612.50$ 612.50$ 42 8020-M GROOVES CUT FOR PAVEMENT MARKINGS STA 24 30.00$ 712.20$ 315.00$ 7,478.10$ 350.00$ 8,309.00$ 375.00$ 8,902.50$ 612.50$ 14,540.75$ 43 8020-N GROOVES CUT FOR SYMBOLS AND LEGENDS EA 3 250.00$ 750.00$ 200.00$ 600.00$ 220.00$ 660.00$ 250.00$ 750.00$ 612.50$ 1,837.50$ 44 8030-A TEMPORARY TRAFFIC CONTROL LS 1 30,000.00$ 30,000.00$ 20,750.00$ 20,750.00$ 2,280.00$ 2,280.00$ 30,000.00$ 30,000.00$ 24,500.00$ 24,500.00$ 45 8040-A TRAFFIC SIGNS SF 63 50.00$ 3,137.50$ 35.00$ 2,196.25$ 39.00$ 2,447.25$ 40.00$ 2,510.00$ 36.75$ 2,306.06$ Item Number Item Code Unit Burkett Construction, LLC De Soto, IAEstimated QuantityDescription Engineer's Estimate Brothers Cleaning Corporation DBA Brothers Concrete Des Moines, IA Caliber Concrete LLC Adair, IA Concrete Connection, LLC Johnston, IA Page 1 of 2 Unit Price Extended Unit Price Extended Unit Price Extended Unit Price Extended Unit Price Extended Item Number Item Code Unit Burkett Construction, LLC De Soto, IAEstimated QuantityDescription Engineer's Estimate Brothers Cleaning Corporation DBA Brothers Concrete Des Moines, IA Caliber Concrete LLC Adair, IA Concrete Connection, LLC Johnston, IA 46 SPECIAL POSTS, PERFORATED SQUARE STEEL TUBE EA 9 180.00$ 1,620.00$ 200.00$ 1,800.00$ 220.00$ 1,980.00$ 300.00$ 2,700.00$ 165.38$ 1,488.42$ 47 9010-B CONVENTIONAL SEEDING, SEEDING, FERTILIZING, AND HYDROMULCHING, TYPE 1 (URBAN)AC 0 8,000.00$ 1,520.00$ 12,000.00$ 2,280.00$ 15,000.00$ 2,850.00$ 20,000.00$ 3,800.00$ 5,818.75$ 1,105.56$ 48 9020-A SOD SQ 68 130.00$ 8,840.00$ 138.00$ 9,384.00$ 100.00$ 6,800.00$ 126.50$ 8,602.00$ 67.38$ 4,581.84$ 49 9030-B TREES, FURNISHED AND INSTALLED WITH WARRANTY EA 8 500.00$ 4,000.00$ 510.00$ 4,080.00$ 412.50$ 3,300.00$ 470.00$ 3,760.00$ 477.75$ 3,822.00$ 50 9030-B PERENNIALS AND ORNAMENTAL GRASS, 1 GAL., FURNISHED AND INSTALLED WITH WARRANTY EA 737 30.00$ 22,110.00$ 18.00$ 13,266.00$ 14.50$ 10,686.50$ 18.00$ 13,266.00$ 14.70$ 10,833.90$ 51 SPECIAL WATERING FOR PLANTINGS MGAL 1 250.00$ 187.50$ 1,200.00$ 900.00$ 270.00$ 202.50$ 1,100.00$ 825.00$ 79.63$ 59.72$ 52 SPECIAL DOUBLE SHREDDED HARDWOOD MULCH CY 10 45.00$ 450.00$ 135.00$ 1,350.00$ 44.00$ 440.00$ 138.00$ 1,380.00$ 73.50$ 735.00$ 53 SPECIAL RIVER ROCK MULCH CY 14 120.00$ 1,680.00$ 220.00$ 3,080.00$ 275.00$ 3,850.00$ 205.00$ 2,870.00$ 257.25$ 3,601.50$ 54 SPECIAL BULLET EDGER LF 25 25.00$ 625.00$ 14.00$ 350.00$ 16.50$ 412.50$ 15.00$ 375.00$ 9.80$ 245.00$ 55 9040-A-1 SWPPP PREPARATION LS 1 4,000.00$ 4,000.00$ 1,200.00$ 1,200.00$ 1,000.00$ 1,000.00$ 1,100.00$ 1,100.00$ 1,225.00$ 1,225.00$ 56 9040-A-2 SWPPP MANAGEMENT LS 1 8,000.00$ 8,000.00$ 3,600.00$ 3,600.00$ 3,600.00$ 3,600.00$ 3,300.00$ 3,300.00$ 1,685.00$ 1,685.00$ 57 9040-D-1 FILTER SOCK, 8 IN.LF 1,615 4.00$ 6,460.00$ 2.00$ 3,230.00$ 1.75$ 2,826.25$ 2.00$ 3,230.00$ 1.84$ 2,971.60$ 58 9040-D-2 FILTER SOCK, REMOVAL LF 1,615 1.00$ 1,615.00$ 0.10$ 161.50$ 1.00$ 1,615.00$ 0.25$ 403.75$ 0.12$ 193.80$ 59 9040-O-2 STABILIZED CONSTRUCTION ENTRANCE TON 100 65.00$ 6,500.00$ 35.00$ 3,500.00$ 50.00$ 5,000.00$ 50.00$ 5,000.00$ 67.68$ 6,768.00$ 60 9040-T-1 INLET PROTECTION DEVICE, SEDIMENT FILTER EA 17 200.00$ 3,400.00$ 175.00$ 2,975.00$ 120.00$ 2,040.00$ 185.00$ 3,145.00$ 128.63$ 2,186.71$ 61 9040-T-2 INLET PROTECTION DEVICE, MAINTENANCE EA 17 20.00$ 340.00$ 50.00$ 850.00$ 30.00$ 510.00$ 15.00$ 255.00$ 30.63$ 520.71$ 62 SPECIAL PLANTERS EA 20 2,400.00$ 48,000.00$ 3,116.00$ 62,320.00$ 3,000.00$ 60,000.00$ 3,150.00$ 63,000.00$ 5,145.00$ 102,900.00$ 63 SPECIAL BENCHES EA 8 3,560.00$ 28,480.00$ 4,070.00$ 32,560.00$ 3,500.00$ 28,000.00$ 4,675.00$ 37,400.00$ 7,227.50$ 57,820.00$ 64 SPECIAL DRINKING FOUNTAIN EA 1 6,800.00$ 6,800.00$ 8,025.00$ 8,025.00$ 13,000.00$ 13,000.00$ 12,500.00$ 12,500.00$ 13,475.00$ 13,475.00$ 65 SPECIAL IRRIGATION SYSTEM LS 1 10,000.00$ 10,000.00$ 10,250.00$ 10,250.00$ 9,000.00$ 9,000.00$ 9,675.00$ 9,675.00$ 4,533.00$ 4,533.00$ 66 11,010-A CONSTRUCTION SURVEY LS 1 25,000.00$ 25,000.00$ 14,500.00$ 14,500.00$ 15,000.00$ 15,000.00$ 7,500.00$ 7,500.00$ 25,000.00$ 25,000.00$ 67 11,020-A MOBILIZATION LS 1 80,000.00$ 80,000.00$ 40,000.00$ 40,000.00$ 100,000.00$ 100,000.00$ 85,000.00$ 85,000.00$ 43,000.00$ 43,000.00$ 68 11,050-A CONCRETE WASHOUT LS 1 8,000.00$ 8,000.00$ 3,780.00$ 3,780.00$ 3,000.00$ 3,000.00$ 2,500.00$ 2,500.00$ 5,000.00$ 5,000.00$ 69 SPECIAL RELOCATION OF MAILBOXES EA 2 300.00$ 600.00$ 2,500.00$ 5,000.00$ 250.00$ 500.00$ 500.00$ 1,000.00$ 25,000.00$ 50,000.00$ 70 SPECIAL BOLLARDS EA 6 5,000.00$ 30,000.00$ 3,850.00$ 23,100.00$ 2,000.00$ 12,000.00$ 1,650.00$ 9,900.00$ 3,062.50$ 18,375.00$ 71 SPECIAL BOLLARD RECIEVER PORTS EA 12 800.00$ 9,600.00$ 2,500.00$ 30,000.00$ 750.00$ 9,000.00$ 400.00$ 4,800.00$ 918.75$ 11,025.00$ 72 SPECIAL CLOCK LS 1 15,000.00$ 15,000.00$ 10,471.00$ 10,471.00$ 12,000.00$ 12,000.00$ 25,700.00$ 25,700.00$ 30,000.00$ 30,000.00$ 73 SPECIAL GAZEBO STEPS REPLACEMENT LS 1 6,000.00$ 6,000.00$ 4,500.00$ 4,500.00$ 2,500.00$ 2,500.00$ 7,500.00$ 7,500.00$ 3,063.00$ 3,063.00$ 74 SPECIAL EXISTING UTILITY LOCATING LS 1 10,000.00$ 10,000.00$ 7,458.00$ 7,458.00$ 6,200.00$ 6,200.00$ 11,000.00$ 11,000.00$ 3,063.00$ 3,063.00$ 75 SPECIAL LIGHTING / ELECTRICAL LS 1 250,000.00$ 250,000.00$ 149,850.00$ 149,850.00$ 164,538.00$ 164,538.00$ 168,300.00$ 168,300.00$ 183,566.00$ 183,566.00$ 76 SPECIAL NO EXCUSE COMPLETION ENHANCEMENT PAYMENT LS 1 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 1,659,320.20$ 1,466,984.39$ 1,643,813.02$ 1,752,363.05$ 1,832,398.71$ $1,466,984.39 $1,668,813.02 $1,752,363.05 $1,827,135.00 $0.00 -$25,000.00 $0.00 $5,263.71 BIDDER STATUS FORM INCLUDED BID SECURITY INCLUDED ADDENDUM NO. 1 ACKNOWLEDGED TOTAL BASE BID FROM SUM OF EXTENDED UNIT PRICES TOTAL BASE BID FROM TOTAL LINE ON PROPOSAL FORM DIFFERENCE Bid Irregularities: 1.) Burkett Construction, LLC did not include Bidder Status Form with bid submission. 2.) Caliber Concrete LLC had an incorrect total bid amount listed on the proposal form. The sum of extended unit prices has been used as the total bid amount. 3.) Burkett Construction, LLC had incorrect extended bid on Items 2-4, 6-7, 9-12, 15, 17- 22, 31, 33-39, 42-43, 45-48, 50-51, 53, 57-61, and 69. The unit price amount was used and the total bid amount corrected. Bid Tabulation - April 1, 2026 City of Waukee - 2026 Downtown Street Improvements Page 2 of 2