HomeMy WebLinkAbout2026-04-06 I01G_01 Waukee Public Safety_Change Order 23\AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: April 6, 2026
AGENDA ITEM:Consideration of approval of Change Order No. 23 (Combined) for the
Waukee Public Safety Building Project, decreasing the contract in the
amount of $20.28
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Ryan Companies, the City’s consultant on the Waukee
Public Safety Building Project has identified a billing error with one of the project’s contractor’s as it
relates to previous change orders which resulted in a decrease in the overall project cost by $20.28.
Change Order #23 reflects the necessary changes to correct the previous errors.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this
Change Order decreases the contract price in the amount of $20.28.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Change Order.
ATTACHMENTS: I. Change Order 23
PREPARED BY: Brad Deets, City Administrator
REVIEWED BY:
I1G1
Ryan Companies US, Inc.
111 East Grand, Suite 200
Des Moines, IA 50309
p: 515-309-8500
ryancompanies.com
Equal Opportunity Employer
April 2, 2026
Brad Deets, City Administrator
City of Waukee
230 W Hickman Rd
Waukee, IA 50263
Regarding: DDVI Contract Verification
Mr. Deets,
This letter is intended to verify DDVI’s Contract total for the Waukee Public Safety project.
During closeout of DDVI’s Contract there were (2) clerical errors identified below that required
reconciliation:
DDVI’s Contract value and billed amount was correct from base contract through DDVI
change order #19 and Pay Est #26. DDVI’s change order #20 was processed through the
City for the correct value, but DDVI billed for a reduced amount in Pay Est #27 and did not
want to go through the paperwork process to reconcile the $20.28 difference.
• City approved DDVI change order #20: $280.28
• DDVI change order #20 processed in Pay Est #27: $260.00
• Net change required to correct DDVI contract: ($20.28)
DDVI’s change order #21 was processed through the City for the correct value but
incorrect “Net change by previously authorized Change Orders” line item. DDVI never
billed against the errored amount in any pay applications.
• City approved CO #21’s previous net change value: $1,428,045.52
• Actual CO #21’s previous net change value: $142,045.52
• Net change to DDVI contract for change order #21: ($1,286,000.00)
DDVI’s change order #23 combines both corrections noted above, validating the contract
total.
• DDVI base contract: $2,905,000.00
• DDVI approved change orders without corrections: $1,428,569.13
• DDVI change order #23 reconcile value: ($1,286,020.28)
• DDVI final contract total after reconciliation: $3,047,548.85
Thank you,
Ryan Pigneri
Sr. Project Manager
Waukee Public Safety Building: Pay App Summary December January February March April May June July August September October November December January February March April May June July August Sept Oct Nov Dec Jan Feb March
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Bid Package #1: General Construction (DDVI) $0.00 $0.00 $0.00 $0.00 $0.00 $103,536.70 $0.00 $0.00 $61,552.12 $134,740.82 $350,288.92 $248,945.76 $278,808.85 $251,260.71 $317,910.36 229,055.59 354,402.07 361,831.36 162,933.26 $34,988.99 $4,418.47 $152,874.87 $3,047,548.85