Loading...
HomeMy WebLinkAbout2026-05-18 I01I_01 Waukee Public Safety Building_Pmt Est 29AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: May 18, 2026 AGENDA ITEM:Consideration of approval of Payment Estimate No. 29 (Combined) for the Waukee Public Safety Building Project in the amount of $31,087.33. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: The new Public Safety Building (Station 92) is substantially completed and the building is now fully occupied by both the Police and Fire Departments. Pay Estimate 29 for the Waukee Public Safety Building project relates to costs associated with landscaping and the storm water pollution and prevention plan for the site. The building is considered 99.98% complete. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Payment Estimate No. 29 is in the amount of $31,087.33. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Pay Estimate No. 29 ATTACHMENTS: I. Pay Estimate No. 29 PREPARED BY:Brad Deets, City Administrator REVIEWED BY: PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1I1 Document G736™ – 2009 Project Application and Project Certificate for Payment, Construction Manager as Adviser Edition AIA Document G736 – 2009 (formerly G722™CMa – 1992). Copyright © 1981, 1992 and 2009. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:21:03 ET on 05/05/2026 under Order No.4104251064 which expires on 05/15/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA47) 1 APPLICATION NO:29 Distribution to:TO OWNER:City of Waukee 230 W. Hickman Road Waukee, IA 50263>>>>> PROJECT: Waukee Public Safety Building 815 NW 20th Street Waukee, IA 50263>>>>> PERIOD TO: April 30, 2026 ATTENTION:Brad Deets VIA CONSTRUCTION MANAGER:Ryan Companies US, Inc.PROJECT NOS:6173-000 / 21841001 OWNER: CONSTRUCTION MANAGER: ARCHITECT: OTHER : PROJECT APPLICATION FOR PAYMENT PROJECT CERTIFICATE FOR PAYMENT Application is made for Payment, as shown below, in connection with the Project. AIA Document G737™–2009, Summary of Contractors' Applications for Payment, is attached. 1. TOTAL CONTRACT SUMS (Item A Totals)28,868,514.50 2. TOTAL NET CHANGES BY CHANGE ORDERS (Item B Totals)440,698.27 3. TOTAL CONTRACT SUM TO DATE (Item C Totals)29,309,212.77 In accordance with the Contract Documents, based on evaluation of the Work and the data comprising this Application, the Construction Manager certifies to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Construction Manager recommends to the Owner and Architect that the Contractors be paid the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment. 4. TOTAL COMPLETED & STORED TO DATE (Item F Totals)29,303,573.37 5. RETAINAGE (Item H Totals)45,258.37 6. LESS PREVIOUS TOTAL PAYMENTS (Item I Totals)29,227,227.67 TOTAL OF AMOUNTS CERTIFIED ...........................................................31,087.33 7. CURRENT PAYMENT DUE (Item J Totals)31,087.33 CONSTRUCTION MANAGER: By:Date: The undersigned Construction Manager certifies that to the best of its knowledge, information and belief this Project Application for Payment is an accurate compilation of the Contractors' Applications for Payment, attached hereto. CONSTRUCTION MANAGER: By:Date: State of: In accordance with the Contract Documents, based on evaluation of the Work, the data comprising this Application, and the Construction Manager's recommendation, the Architect certifies to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Contractors are entitled to payments of the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment. County of: ARCHITECT: Subscribed and sworn to before me this day of By:Date: Notary Public: My Commission expires: Document G737™ – 2009 Summary of Contractors' Applications for Payment, Construction Manager as Adviser Edition AIA Document G737 – 2009(formerly G723™CMa – 1992). Copyright © 1992 and 2009. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:21:02 ET on 05/05/2026 under Order No.4104251064 which expires on 05/15/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADAA4) 1 APPLICATION NO.:28 APPLICATION DATE:May 01, 2026 AIA Document G732, Application and Certificate for Payment, has been completed by each Contractor. The content of those G732 forms is summarized below.PERIOD FROM:March 01, 2026 PERIOD TO:March 31, 2026 In tabulations below, amounts are in US dollars.PROJECT NOS.:Ryan Co.: 6173-000 / OPN: 21841001 0 A B C D E F G H I J K L DESCRIPTION OF WORK CONTRACTOR'S NAME ORIGINAL CONTRACT SUM NET CHANGES IN THE WORK CONTRACT SUM TO DATE WORK IN PLACE TO DATE STORED MATERIALS (Not in D or I) TOTAL COMPLETED AND STORED TO DATE (D + E) RETAIN- AGE % RETAINAGE AMOUNT PREVIOUS PAYMENTS CURRENT PAYMENT (F – H – I) BALANCE TO FINISH (C – F) % COMPL. (F ÷ C) General Const DDVI 2,905,000.00 142,548.85 3,047,548.85 3,047,548.85 0.00 3,047,548.85 0.00%0.00 3,047,548.85 0.00 0.00 100.00% Building Concrete Jordison Const 1,271,000.00 -1,563.00 1,269,437.00 1,269,437.00 0.00 1,269,437.00 0.00%0.00 1,269,437.00 0.00 0.00 100.00% Precast Material Enterprise Precast 1,833,316.00 -2,822.13 1,830,493.87 1,830,493.87 0.00 1,830,493.87 0.00%0.00 1,830,493.87 0.00 0.00 100.00% Steel Material TSF Structures 1,932,100.00 6,640.00 1,938,740.00 1,938,740.00 0.00 1,938,740.00 0.00%0.00 1,938,740.00 0.00 0.00 100.00% Erection Northwest Steel 1,064,188.00 13,560.00 1,077,748.00 1,077,748.00 0.00 1,077,748.00 0.00%0.00 1,077,748.00 0.00 0.00 100.00% Metal Panels Forman Ford 575,239.00 0.00 575,239.00 575,239.00 0.00 575,239.00 0.00%0.00 575,239.00 0.00 0.00 100.00% Roofing Academy Roofing 998,000.00 5,530.75 1,003,530.75 1,003,530.75 0.00 1,003,530.75 0.00%0.00 1,003,530.75 0.00 0.00 100.00% Glass & Glazing Ford Metro 1,069,100.00 2,740.33 1,071,840.33 1,071,840.33 0.00 1,071,840.33 0.00%0.00 1,071,840.33 0.00 0.00 100.00% Overhead Doors Skold Door 310,000.00 1,346.00 311,346.00 311,346.00 0.00 311,346.00 0.00%0.00 311,346.00 0.00 0.00 100.00% Frame & Drywall Hilsabeck Schacht 2,562,500.00 49,158.98 2,611,658.98 2,611,658.98 0.00 2,611,658.98 0.00%0.00 2,611,658.98 0.00 0.00 100.00% Fire Protection Elite Fire Sprinkler 364,700.00 0.00 364,700.00 364,700.00 0.00 364,700.00 0.00%0.00 364,700.00 0.00 0.00 100.00% Mech & Plumbing Kruck Plumbing 5,947,000.00 67,676.51 6,014,676.51 6,014,676.51 0.00 6,014,676.51 0.00%0.00 6,014,676.51 0.00 0.00 100.00% Elec & Comm Van Maanen 4,711,425.00 233,320.85 4,944,745.85 4,944,745.85 0.00 4,944,745.85 0.00%0.00 4,944,745.85 0.00 0.00 100.00% Audio-Visual TriCity Electric 602,832.00 -4,351.00 598,481.00 598,481.00 0.00 598,481.00 0.00%0.00 598,481.00 0.00 0.00 100.00% Earthwork Wenthold 803,330.50 379.00 803,709.50 804,050.10 0.00 804,050.10 5.00%40,202.51 763,847.60 0.00 -340.60 100.04% SWPPP Absolute 155,000.00 -95,391.00 59,609.00 53,629.00 0.00 53,629.00 5.00%2,681.45 49,941.50 1,006.05 5,980.00 89.97% Site Concrete Jordison Const 1,110,000.00 26,594.13 1,136,594.13 1,136,594.13 0.00 1,136,594.13 0.00%0.00 1,136,594.13 0.00 0.00 100.00% Landscape & Irrig Alpha Landscapes 653,784.00 -4,670.00 649,114.00 649,114.00 0.00 649,114.00 0.37%2,374.41 616,658.30 30,081.29 0.00 100.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00%0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00%0.00 0.00 0.00 0.00 0.00% TOTALS $28,868,514.50 $440,698.27 $29,309,212.77 $29,303,573.37 $0.00 $29,303,573.37 0.15%$45,258.37 $29,227,227.67 $31,087.34 $5,639.40 99.98% Waukee Public Safety Building: Pay Application No. 29 Pay Apps Due to Ryan Co: 4/23/2026 Pay Apps Due to OPN: 5/06/2026 Council Packet Info to Waukee: 5/13/2026 by midnight Council Approval: 5/18/2026 Payment Due to Prime Contractors no later than: 3/19/2026 Prime Contractors Current (less retainage) Bid Package #1: General Construction (DDVI) Bid Package #2: Building Concrete (Jordison Construction) Bid Package #3: Precast Material (Enterprise Precast) Bid Package #4: Steel Material & Misc. Metals (TSF Structures) Bid Package #5: Precast & Steel Erection (Northwest Steel) Bid Package #6: Metal Panels (Forman Ford) Bid Package #7: Roofing (Academy Roofing) Bid Package #8: Glass & Glazing (Ford Metro) Bid Package #9: Overhead Doors (Skold Door) Bid Package #10: Framing, Drywall & Ceilings (Hilsabeck Schacht) Bid Package #11: Fire Protection (Elite Fire Sprinkler) Bid Package #12: Mechanical & Plumbing (Kruck Plumbing & Heating) Bid Package #13: Electrical & Communications (Van Maanen Electric) Bid Package #14: Audio-Visual (Tri-City Electric) Bid Package #15: Earthwork & Utilities (Wenthold Excavating) Bid Package #16: SWPPP (Absolute Group) 1,006.05 Bid Package #17: Site Concrete (Jordison Construction) Bid Package #18: Landscaping & Irrigation (Alpha Landscapes) 30,081.29 Pay Application Subtotal 31,087.34 APPLICATION AND CERTIFICATION FOR PAYMENT AIA DOCUMENT G702 PAGE ONE OF TWO PAGES TO OWNER:APPLICATION NO:RETENTION Distribution to: City of Waukee Waukee Public Safety Bldg INVOICE NO:OWNER 230 W Hickman Rd Intersection of T Ave & Douglas Pkwy ARCHITECT Waukee, IA 50263 Waukee, IA 50263 PERIOD TO: 4/30/2026 CONTRACTOR FROM CONTRACTOR: Alpha Landscapes LLC 5145 NW Beaver Drive PROJECT NO: Johnston, IA 50131 CONTRACT FOR: Landscaping CONTRACT DATE: 12/18/2023 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made for payment, as shown below, in connection with the Contract.information and belief the Work covered by this Application for Payment has been Continuation Sheet, AIA Document G703, is attached.completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. 1. ORIGINAL CONTRACT SUM $653,784.00 2. Net change by Change Orders $(4,670.00)CONTRACTOR: 3. CONTRACT SUM TO DATE (Line 1 ± 2) $649,114.00 4. TOTAL COMPLETED & STORED TO $649,114.00 DATE (Column G on G703)By: Date:4/16/2026 5. RETAINAGE: a.a.5 % of Completed Work $2,374.41 State of: Iowa County of: Polk (Column D + E on G703) b.b.0 % of Stored Material $ (Column F on G703) Total Retainage (Lines 5a + 5b or Total in Column I of G703) $2,374.41 ARCHITECT'S CERTIFICATE FOR PAYMENT 6. TOTAL EARNED LESS RETAINAGE $646,739.59 In accordance with the Contract Documents, based on on-site observations and the data (Line 4 Less Line 5 Total)comprising the application, the Architect certifies to the Owner that to the best of the 7. LESS PREVIOUS CERTIFICATES FOR Architect's knowledge, information and belief the Work has progressed as indicated, PAYMENT (Line 6 from prior Certificate) $616,658.30 the quality of the Work is in accordance with the Contract Documents, and the Contractor 8. CURRENT PAYMENT DUE $30,081.29 is entitled to payment of the AMOUNT CERTIFIED. 9. BALANCE TO FINISH, INCLUDING RETAINAGE $2,374.41 (Line 3 less Line 6)AMOUNT CERTIFIED . . . . . . . . . . . $30,081.29 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS (Attach explanation if amount certified differs from the amount applied. Initial all figures on this Total changes approved Application and onthe Continuation Sheet that are changed to conform with the amount certified.) in previous months by Owner $8,683.00 ($13,353.00)ARCHITECT: Total approved this Month $0.00 $0.00 By: Date: TOTALS $8,683.00 ($13,353.00)This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without NET CHANGES by Change Order ($4,670.00)prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 · APPLICATION AND CERTIFICATION FOR PAYMENT · 1992 EDITION · AIA · ©1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, DC 20006-5292 Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of Document's Authenticity from the Licensee. My Commission expires: 9/10/2028 Notary Public: Laurel Stephens Subscribed and sworn to me this 16th day of April, 2026. PROJECT: VIA ARCHITECT: AIA DOCUMENT G703 PAGE TWO OF TWO PAGES AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 6 Contractor's signed certification is attached.APPLICATION DATE:2/16/2026 In tabulations below, amounts are stated to the nearest dollar.PERIOD TO: 2/28/2026 Use Column I on Contracts where variable retainage for line items may apply.PROJECT NO: A B D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL %BALANCE RETAINAGE NO.VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C)TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G)RATE) (D + E)(NOT IN TO DATE D OR E)(D+E+F)5% 1 Planting $307,470.00 $307,470.00 $0.00 $0.00 $307,470.00 100%$0.00 $0.00 2 Biocell Excavation $11,880.00 $11,880.00 $0.00 $0.00 $11,880.00 100%$0.00 $0.00 3 Geotextile Fabric $1,260.00 $1,260.00 $0.00 $0.00 $1,260.00 100%$0.00 $0.00 4 Choker Layer 3"$2,250.00 $2,250.00 $0.00 $0.00 $2,250.00 100%$0.00 $0.00 5 Biocell Soil 42" $19,475.00 $19,475.00 $0.00 $0.00 $19,475.00 100%$0.00 $0.00 6 Weed Barrier $4,500.00 $4,500.00 $0.00 $0.00 $4,500.00 100%$0.00 $0.00 7 Trap Rock $2,160.00 $2,160.00 $0.00 $0.00 $2,160.00 100%$0.00 $0.00 8 Steel Edging $24,200.00 $24,200.00 $0.00 $0.00 $24,200.00 100%$0.00 $0.00 9 Hardwood Mulch $25,920.00 $25,920.00 $0.00 $0.00 $25,920.00 100%$0.00 $0.00 10 Rubber Mulch $20,370.00 $20,370.00 $0.00 $0.00 $20,370.00 100%$0.00 $0.00 11 Sod $47,310.00 $47,310.00 $0.00 $0.00 $47,310.00 100%$0.00 $0.00 12 Low-grow Turf Seed $9,300.00 $9,300.00 $0.00 $0.00 $9,300.00 100%$0.00 $178.26 13 Native Tall Grass Prairie Seed $29,150.00 $29,150.00 $0.00 $0.00 $29,150.00 100%$0.00 $1,007.95 PAGE TOTALS $505,245.00 $505,245.00 $0.00 $0.00 $505,245.00 100%$0.00 $1,186.21 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity AIA DOCUMENT G703 · CONTINUATION SHEET FOR G702 · 1992 EDITION · AIA · ©1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W. WASHINGTON, D.C. 20006-5232 G703-1992 AIA DOCUMENT G703 PAGE TWO OF TWO PAGES AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 6 Contractor's signed certification is attached.APPLICATION DATE:2/16/2026 In tabulations below, amounts are stated to the nearest dollar.PERIOD TO: 2/28/2026 Use Column I on Contracts where variable retainage for line items may apply.PROJECT NO: A B D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL %BALANCE RETAINAGE NO.VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C)TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G)RATE) (D + E)(NOT IN TO DATE D OR E)(D+E+F)5% 1 Rain Garden Seed $1,520.00 $1,520.00 $0.00 $0.00 $1,520.00 100%$0.00 $0.00 2 Hydromulch $45,444.00 $45,444.00 $0.00 $0.00 $45,444.00 100%$0.00 $1,188.20 3 Recp. Blanket Type 2.D $21,600.00 $21,600.00 $0.00 $0.00 $21,600.00 100%$0.00 $0.00 4 Irrigation $56,975.00 $56,975.00 $0.00 $0.00 $56,975.00 100%$0.00 $0.00 5 Change Order 1 - Insurance Change $0.00 $0.00 $0.00 $0.00 $0.00 0%$0.00 $0.00 6 Temp. Irrigation for 30 Days $23,000.00 $23,000.00 $0.00 $0.00 $23,000.00 100%$0.00 $0.00 7 Change Order 2 ($11,860.00)($11,860.00)$0.00 $0.00 ($11,860.00)100%$0.00 $0.00 8 Change Order 3 $7,950.00 $7,950.00 $0.00 $0.00 $7,950.00 100%$0.00 $0.00 9 Change Order 4 $733.00 $733.00 $0.00 $0.00 $733.00 100%$0.00 $0.00 10 Change Order 5 ($1,493.00)($1,493.00)$0.00 $0.00 ($1,493.00)100%$0.00 $0.00 11 12 13 PAGE TOTALS $143,869.00 $143,869.00 $0.00 $0.00 $143,869.00 100%$0.00 $1,188.20 GRAND TOTALS $649,114.00 $649,114.00 $0.00 $0.00 $649,114.00 100%$0.00 $2,374.41 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity AIA DOCUMENT G703 · CONTINUATION SHEET FOR G702 · 1992 EDITION · AIA · ©1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W. WASHINGTON, D.C. 20006-5232 G703-1992 Document G706® – 1994 Contractor's Affidavit of Payment of Debts and Claims AIA Document G706 – 1994. Copyright © 1970 and 1994. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:07:09 ET on 04/14/2026 under Order No.4104251064 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes:(3B9ADA59) 1 PROJECT:(Name and address)ARCHITECT’S PROJECT NUMBER: Waukee Public Safety 21841001 815 NW 20th St Waukee, IA 50263 CONTRACT FOR: Bid Package #18: Landscape & Irrigation TO OWNER: (Name and address)CONTRACT DATED: 12.18.2023 City of Waukee 230 Hickman Rd Waukee, IA 50263 OWNER: ARCHITECT: CONTRACTOR: SURETY: OTHER: STATE OF: Iowa COUNTY OF: Dallas The undersigned hereby certifies that, except as listed below, payment has been made in full and all obligations have otherwise been satisfied for all materials and equipment furnished, for all work, labor, and services performed, and for all known indebtedness and claims against the Contractor for damages arising in any manner in connection with the performance of the Contract referenced above for which the Owner or Owner's property might in any way be held responsible or encumbered. EXCEPTIONS: SUPPORTING DOCUMENTS ATTACHED HERETO: CONTRACTOR:(Name and address) 1.Consent of Surety to Final Payment. Whenever Surety is involved, Consent of Surety is required. AIA Document G707, Consent of Surety, may be used for this purpose Indicate Attachment Yes No Alpha Landscapes LLC 31273 510th Ave Slater, IA 50244 BY: The following supporting documents should be attached hereto if required by the Owner: (Signature of authorized representative) 1.Contractor's Release or Waiver of Liens, conditional upon receipt of final payment. (Printed name and title) 2.Separate Releases or Waivers of Liens from Subcontractors and material and equipment suppliers, to the extent required by the Owner, accompanied by a list thereof. Subscribed and sworn to before me on this date: Notary Public: 3.Contractor's Affidavit of Release of Liens (AIA Document G706A). My Commission Expires: