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HomeMy WebLinkAbout2026-05-18 I01I_02 Waukee Public Safety Renovation Project_Change Order 2\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: May 18, 2026 AGENDA ITEM:Consideration of approval of Change Order No. 2 for the Waukee Public Safety Building Renovation Project increasing the contract in the amount of $1,300.00 FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: For privacy reasons, a film was proposed to be installed on the glazed surfacing of the tower element in the front of the building located at 1300 SE LA Grant Parkway. The contractor has recommended a new glass type in lieu of the film to not void the glass warranty and to be more cost effective long term. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The proposed changes resulted in an increase of the contract in the amount of $1,300.00. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Change Order. ATTACHMENTS: I. Change Order No. 2 PREPARED BY: Brad Deets, City Administrator REVIEWED BY: I1I2 Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:36:44 ET on 05/12/2026 under Order No.4104251064 which expires on 05/15/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes:(3B9ADA49) 1 PROJECT:(name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Existing Fire/Police Building Renovation Contract For: Bid Package #01 Exterior Glass & Glazing Change Order Number: Waukee Reno CO 2 (PDM CO No. 2) 1300 SE L.A. Grant Parkway Waukee, IA 50263 Date: 01.19.2026 Date: 05.18.2026 OWNER:(name and address)ARCHITECT:(name and address)CONSTRUCTION MANAGER:(name and address) City of Waukee OPN Architects ZZZZZ Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263ZZZZZ 100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR:(name and address) PDM Glass 220 SE 6th Street, Suite 100 Des Moines, IA 50309 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: Change Event #005: CW-1 Acid Etched Glass (DC): $1,300.00 BP#1 was bought out with no film on CW-1 elevations, then the CD set of drawings added film to block the view into the level 2 restroom. PDM has recommended a new glass type rather than a film to not void the glass warranty and to be more cost effective. The cost included in PDM's contract is for standard clear glass with no film so the scope of this change would be to modify the glass type to incorporate a Acid Etch is on surface #2, and the Low-# coating on surface 3 as shown on the physical sample submitted for approval. A formal ITC will be issued to incorporate this change into the construction documents. Design Contingency Item. The original Contract Sum was $155,170.00 Net change by previously authorized Change Orders $-9,231.20 The Contract Sum prior to this Change Order was $145,938.80 The Contract Sum will be increased by this Change Order in the amount of $1,300.00 The new Contract Sum including this Change Order will be $147,238.80 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on December 14, 2026. NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:36:44 ET on 05/12/2026 under Order No.4104251064 which expires on 05/15/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes:(3B9ADA49) 2 SIGNATURE SIGNATURE Danielle Hermann, Principal Jill Boetger, Senior Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: PDM Glass City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) SIGNATURE SIGNATURE Brad Deets, City Administrator PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: Certificate Of Completion Envelope Id: 3A90FF8B-80BA-4C7C-B137-44E7B2DDB383 Status: Completed Subject: 7507000 PDM CO No 2 Source Envelope: Document Pages: 2 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Allyson Meiners AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 533 South Third Street, Suite 100 Minneapolis, MN 55415 Allyson.Meiners@RyanCompanies.com IP Address: 4.43.134.74 Record Tracking Status: Original 5/12/2026 1:45:56 PM Holder: Allyson Meiners Allyson.Meiners@RyanCompanies.com Location: DocuSign Signer Events Signature Timestamp Jill Boetger jill.boetger@ryancompanies.com Sr Project Manager Ryan Companies US, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 4.43.134.74 Sent: 5/12/2026 1:48:16 PM Viewed: 5/12/2026 1:50:15 PM Signed: 5/12/2026 1:51:07 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Danielle Hermann dhermann@opnarchitects.com Principal, OPN Architects Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 50.235.214.83 Sent: 5/12/2026 1:51:09 PM Viewed: 5/12/2026 5:36:41 PM Signed: 5/12/2026 5:37:11 PM Electronic Record and Signature Disclosure: Accepted: 3/8/2024 9:41:52 AM ID: b5094507-12ff-4a23-a34a-4f95064c0e54 Kim Kennedy kkennedy@pdmprecast.com Assistant Project Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.153.110.226 Sent: 5/12/2026 5:37:12 PM Viewed: 5/13/2026 7:32:10 AM Signed: 5/13/2026 7:39:15 AM Electronic Record and Signature Disclosure: Accepted: 5/13/2026 7:32:10 AM ID: 7a2ee0ee-fb4a-4bdd-84ed-c46234a209a8 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/12/2026 1:48:16 PM Certified Delivered Security Checked 5/13/2026 7:32:10 AM Signing Complete Security Checked 5/13/2026 7:39:15 AM Completed Security Checked 5/13/2026 7:39:15 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Ryan Companies US, Inc. 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