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HomeMy WebLinkAbout2026-05-18 I01I_03 Waukee Public Safety Renovation Project_Pmt Est 4AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: May 18, 2026 AGENDA ITEM:Consideration of approval of Payment Estimate No. 4 (Combined) for the Waukee Existing Public Safety Building Renovation Project in the amount of $98,983.36. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: The renovation project for the building at 1300 SE LA Grant Parkway has begun. Work completed for this pay application includes Glass and Glazing acquisitions and the costs associated with Ryan Companies who is acting as the Construction Manager on the project. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Payment Estimate No. 4 is in the amount of $98,983.36. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Pay Estimate No. 4 ATTACHMENTS: I. Pay Estimate No. 4 PREPARED BY:Brad Deets, City Administrator REVIEWED BY: PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1I3 TO: CityofWaukee PROJECT: WaukeeExisting Fire/PoliceRenovationCMA APPLICATION NO:4 230 HickmanRd Waukee, Iowa50263 1300 SE LA GrantParkway Waukee,Iowa 50263 APPLICATION DATE: 5/6/2026 PERIOD FROM: 04/01/26 PERIOD TO: 04/30/26 FROM(CONTRACTOR): RyanCompanies PROJECT NO: 007507CMA 533South ThirdStreet, Suite100 Minneapolis, Minnesota 55415 CONTRACTFOR: CONTRACTOR'S APPLICATION FOR PAYMENT CHANGEORDER SUMMARY ADDITIONS DEDUCTIONS Totalchangesapproved inprevious monthsbyOwner/Client:$ 2,702.70 ($11,933.90) Totalapprovedthis Month:$ 0.00 $ 0.00 Totals:$ 2,702.70 ( $11,933.90) Netchangebychangeorders:($9,231.20) ORIGINALCONTRACTSUM $6,728,745.00 Net ChangebyChangeOrders ($9,231.20) CONTRACTSUM TODATE $6,719,513.80 TOTAL COMPLETED &STORED TODATE $ 229,472.28 RETAINAGE $1,620.63 TOTAL EARNED LESS RETAINAGE $ 227,851.65 LESS PREVIOUSCERTIFICATESFOR PAYMENT $ 128,868.29 CURRENTPAYMENTDUE $98,983.36 ARCHITECT'SCERTIFICATE FOR PAYMENT Inaccordance with the Contract Documents,basedon on-siteobservationsandthedata comprimisingthis application, the CivilEngineer and Architect certify to the Ownerthattothe bestof their knowledge,information and belief theWorkhasprogressedasindicated, the qualityof theWorkis in accordancewiththeContractDocuments,and the Contractor is entitledto payment oftheAMOUNT CERTIFIED. Amount Certified:$98,983.36 Architect: By:Date: CivilEngineer: By:Date: CONTRACTOR:RYANCOMPANIESUSINC By:Date: State of:County of: Subscribedandsworn tobeforemethis ________dayof_______________,20_____. NotaryPublic:__________________________________________________ MyCommissionexpires:______________ APPLICATION AND CERTIFICATEFOR PAYMENT Page1 of2 This is the first pay application to include Prime Contractors, but pay application No. 4 for Ryan Companies as Construction Manager. CM & Prime Pay Applications will be combined moving forward. Item Number Value Work Completed Materials Total Completed & Stored Materials Retainage Prime Contract Value Change Value Scheduled Value From Previous Application ($)This Period ($) Materials Presently Stored Total to Date ($) Total to Date (%) Balance to Finish Total #BP01 - PDM - Glass & Glazing $155,170.00 ($9,231.20) $145,938.80 $0.00 $4,261.00 $49,760.00 $54,021.00 37.02%$91,917.80 $1,620.63 $BP02 - DDVI - General Construction $1,106,027.00 $0.00 $1,106,027.00 $0.00 $0.00 $0.00 $0.00 0.00% $1,106,027.00 $0.00 %BP03 - Jordison Construction - Concrete $575,000.00 $0.00 $575,000.00 $0.00 $0.00 $0.00 $0.00 0.00%$575,000.00 $0.00 &BP04 - Forrest & Associates - Masonry $233,350.00 $0.00 $233,350.00 $0.00 $0.00 $0.00 $0.00 0.00%$233,350.00 $0.00 'BP05 - CarterBuilt - Framing, Drywall & ACT $274,689.00 $0.00 $274,689.00 $0.00 $0.00 $0.00 $0.00 0.00%$274,689.00 $0.00 (BP06 - WD Door - Overhead Doors $286,720.00 $0.00 $286,720.00 $0.00 $0.00 $0.00 $0.00 0.00%$286,720.00 $0.00 )BP07 - Richmond Renovation - Painting $97,000.00 $0.00 $97,000.00 $0.00 $0.00 $0.00 $0.00 0.00%$97,000.00 $0.00 *BP08 - Des Moines Marble & Mantel Co - Tile & Flooring $188,620.00 $0.00 $188,620.00 $0.00 $0.00 $0.00 $0.00 0.00%$188,620.00 $0.00 +BP09 - Midwest Automatic Fire Sprinkler Co - Fire Protection $49,600.00 $0.00 $49,600.00 $0.00 $0.00 $0.00 $0.00 0.00%$49,600.00 $0.00 #"BP10 - Air-Con Mechanical Corp - Plumbing $282,445.00 $0.00 $282,445.00 $0.00 $0.00 $0.00 $0.00 0.00%$282,445.00 $0.00 ##BP11 - AMC Mechanical Inc - Mechanical $672,000.00 $0.00 $672,000.00 $0.00 $0.00 $0.00 $0.00 0.00%$672,000.00 $0.00 #$BP12 - DeVries Electric Inc - Electrical $1,374,000.00 $0.00 $1,374,000.00 $0.00 $0.00 $0.00 $0.00 0.00% $1,374,000.00 $0.00 #%BP13 - Kelly Cortum Inc - Earthwork & Utilities $405,580.00 $0.00 $405,580.00 $0.00 $0.00 $0.00 $0.00 0.00%$405,580.00 $0.00 #&Ryan Companies - CMa Professional Services $1,028,544.00 $0.00 $1,028,544.00 $128,868.29 $46,582.99 $0.00 $175,451.28 17.06%$853,092.72 $0.00 Grand Totals $6,728,745.00 ($9,231.20) $6,719,513.80 $128,868.29 $50,843.99 $49,760.00 $229,472.28 3.42% $6,490,041.52 $1,620.63 CONTINUATION SHEET 6:=; # >< # TO CONTRACTOR:PROJECT:APPLICATION NO:1 Ryan Companies 533South ThirdStreet,Suite 100 Minneapolis,Minnesota 55415 WaukeeExistingFire/PoliceRenovation CMA 1300 SELAGrantParkway Waukee,Iowa 50263 INVOICENO:225141-1 PERIOD:04/01/26- 04/30/26 PROJECTNO:007507CMA FROMSUBCONTRACTOR:CONTRACTNO:BP-01 PDMPrecastInc 220SE6th StSte100 Des Moines,Iowa 50309 CONTRACTDATE: CERTIFICATEDATE:05/12/2026 SUBMITTEDDATE: SUBCONTRACT FOR:Glass &Glazing SUBCONTRACTOR'SAPPLICATIONFOR PAYMENT Application ismadefor payment,as shownbelow,in connection with the Subcontract.Continuation Sheetisattached. 1. OriginalContractSum $155,170.00 2. Netchange bychange orders $(9,231.20) 3. ContractSumtodate(Line 1±2)$145,938.80 4. Total completed andstored to date (Column Gon detailsheet)$54,021.00 5. Retainage: a.3.00%ofcompleted work $127.83 b.3.00%ofstored material $1,492.80 Total retainage (Line5a +5b ortotal in columnIofdetailsheet)$1,620.63 6. Total earned less retainage (Line4 lessLine5 Total)$52,400.37 7. Lessprevious certificatesfor payment (Line6 fromprior certificate)$0.00 8. Currentpaymentdue:$52,400.37 9. Balance to finish,including retainage (Line3 lessLine6)$93,538.43 CHANGEORDERSUMMARY ADDITIONS DEDUCTIONS Total changesapproved inprevious monthsby Owner/Client:$0.00 $0.00 Total approvedthismonth:$2,702.70 $(11,933.90) Totals:$2,702.70 $(11,933.90) Netchange bychange orders:$(9,231.20) The undersigned certifies that to the best of the Subcontractor'sknowledge, information and belief, the Work covered by this Application for Payment has been completed in accordance with the SubcontractDocuments, that all amounts have been paid by the Subcontractor for Work which previous Certificates for payment were issued and payments received from the Owner/Client, and thatcurrentpaymentsshownhereinis nowdue. SUBCONTRACTOR:PDMPrecastInc By:ProcoreSubcontractorSignHere Date:ProcoreSubcontractorSignedDate Stateof: Countyof: Subscribedandsworntobefore me this dayof NotaryPublic: Mycommissionexpires: APPLICATION ANDCERTIFICATEFORPAYMENT DOCUMENTSUMMARYSHEET Page 1of2 DocumentSUMMARYSHEET,APPLICATION ANDCERTIFICATEFOR PAYMENT,containing APPLICATIONNUMBER: 1 Contractor's signed Certificationisattached.APPLICATIONDATE: 04/22/2026 Use Column IonContracts where variable retainage forlineitems apply.PERIOD: 04/01/26 -04/30/26 Contract Lines A B C D E F G H I ITEM NO.BUDGET CODE DESCRIPTIONOFWORK SCHEDULED VALUE WORKCOMPLETED MATERIALS PRESENTLY STORED (NOT IN D OR E) TOTAL COMPLETED AND STOREDTO DATE (D + E + F) % (G/ C) BALANCE TO FINISH (C -G) RETAINAGEFROM PREVIOUS APPLICATION (D + E) THIS PERIOD 1 08-088100-S.S Glass & Glazing.S -Labor & MaterialsSubcontract Shop Drawings $5,000.00 $0.00 $5,000.00 $0.00 $5,000.00 100.00%$0.00 $150.00 2 08-088100-S.S Glass & Glazing.S -Labor & MaterialsSubcontract Glass Purchased Materials $92,800.00 $0.00 $0.00 $49,760.00 $49,760.00 53.62%$43,040.00 $1,492.80 3 08-088100-S.S Glass & Glazing.S -Labor & MaterialsSubcontract Fab& Install $57,370.00 $0.00 $4,245.00 $0.00 $4,245.00 7.40%$53,125.00 $127.35 TOTALS:$155,170.00 $0.00 $9,245.00 $49,760.00 $59,005.00 38.03%$96,165.00 $1,770.15 Change Orders A B C D E F G H I ITEM NO.DESCRIPTION OF WORK SCHEDULED VALUE WORKCOMPLETED MATERIALS PRESENTLY STORED (NOT IN D OR E) TOTAL COMPLETED AND STOREDTO DATE (D + E + F) % (G/ C) BALANCE TO FINISH (C -G) RETAINAGEFROM PREVIOUS APPLICATION (D + E) THIS PERIOD 4 CCO#001 PDMCO#1 4.1 08-088100-S.S ITC #1 -Storefront& Curtainwall Mods $(11,933.90)$0.00 $(6,444.00)$0.00 $(6,444.00)54.00%$(5,489.90)$(193.32) 4.2 08-088100-S.S 04.03.2026 As BidDocumentUpdate $0.00 $0.00 $0.00 $0.00 $0.00 0.00%$0.00 $0.00 4.3 08-088100-S.S BP#1AIA232 11.1.1 Insurance Language Update $0.00 $0.00 $0.00 $0.00 $0.00 0.00%$0.00 $0.00 4.4 08-088100-S.S ITC #1 -HardwareMods $2,702.70 $0.00 $1,460.00 $0.00 $1,460.00 54.02%$1,242.70 $43.80 TOTALS:$(9,231.20)$0.00 $(4,984.00)$0.00 $(4,984.00)53.99%$(4,247.20)$(149.52) Grand Totals A B C D E F G H I ITEM NO.DESCRIPTION OF WORK SCHEDULED VALUE WORKCOMPLETED MATERIALS PRESENTLY STORED (NOT IN D OR E) TOTAL COMPLETED AND STOREDTO DATE (D + E + F) % (G/ C) BALANCE TO FINISH (C -G) RETAINAGEFROM PREVIOUS APPLICATION (D + E) THIS PERIOD GRAND TOTALS:$145,938.80 $0.00 $4,261.00 $49,760.00 $54,021.00 37.02%$91,917.80 $1,620.63 CONTINUATION SHEET DOCUMENTDETAIL SHEET Page 2of2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CANCELLATION © 1993-2015 ACORD CORPORATION. All rights reserved.ACORD 27 (2016/03) The ACORD name and logo are registered marks of ACORD THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS EVIDENCE OF PROPERTY INSURANCE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PROPERTY INFORMATION LOCATION/DESCRIPTION COVERAGE INFORMATION COVERAGE / PERILS / FORMS AMOUNT OF INSURANCE DEDUCTIBLE PHONE(A/C, No, Ext): (A/C, No):FAX E-MAILADDRESS: AGENCY THIS EVIDENCE OF PROPERTY INSURANCE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE ADDITIONAL INTEREST NAMED BELOW. THIS EVIDENCE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS EVIDENCE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE ADDITIONAL INTEREST. CUSTOMER ID #:AGENCY SUB CODE:CODE: INSURED LOAN NUMBER POLICY NUMBER TERMINATED IF CHECKED CONTINUED UNTILEXPIRATION DATEEFFECTIVE DATE THIS REPLACES PRIOR EVIDENCE DATED: COMPANY DATE (MM/DD/YYYY)EVIDENCE OF PROPERTY INSURANCE REMARKS (Including Special Conditions) MORTGAGEE ADDITIONAL INSURED LOSS PAYEE ADDITIONAL INTEREST NAME AND ADDRESS AUTHORIZED REPRESENTATIVE LOAN # PERILS INSURED BASIC BROAD SPECIAL LENDER'S LOSS PAYABLE 5/12/2026 800-247-7756 Holmes Murphy&Associates 2727 Grand Prairie Parkway Waukee,IA50263 bzimmer@holmesmurphy.com EmployersMutual CasualtyCompany POBox712 DesMoines,IA50306-0712 PDMGlass 220 SE6th Street, Ste. 100 Des Moines IA50309 5C57575 01/01/2026 01/01/2027 Project: Waukee PD/FD Building Reno Location ofStored Glass:6425 SE52ndSt.,Carlisle,IA50047 Total Value ofStored Glass:$92,800 X Building/BPP/Property ofOthers Business Income 58,504,836 19,250,000 75,000 75,000 RyanCompaniesUS,Inc.isLossPayeeon thePropertyofOthers coveragewithrespectto the referenced location,per policy terms and conditions. X Ryan Companies US,Inc. 533SThird Street, Suite 100 Minneapolis,MN 55415 USA Precast Plant: 3312 E Granger, Des Moines, IA 50317 Metals Shop: 6425 SE 52nd St, Carlisle, IA 50047 Office: 220 SE 6th Street, Suite 100, Des Moines, IA 50309 Tel: 515-243-5118 www.pdmprecast.com Date 4/21/2026 Ryan Companies 111 E Grand Ave Suite 200 Des Moines, IA 50309 Re: Waukee PD/FD Bldg Reno Bill of Sale PDM Project # 225141 Dear Sir/Madam: Each piece produced for this job is marked with a unique job number (# 225141 ). Title for each piece will transfer to the project owner at the time payment is received. Property insurance is in force for these pieces for the time they are stored in our yard, both prior to and after the transfer of title. Please call me at (515) 243-5118 if you need additional information. Sincerely, Erica Thompson Project Accountant Erica Thompson 2026.04.22 16:38:22-05'00' APPLICATION AND CERTIFICATE FOR PAYMENT PAGE ONE OF PAGES To: City of Waukee APPLICATION NO: 4 230 W Hickman Road PROJECT: Waukee Existing Fire/Police Renovation Waukee, Iowa 50263 APPLICATION DATE: 5/6/2026 PERIOD FROM: 4/1/2026 ATTN: Brad Deets, City Administrator PERIOD TO: 4/30/2026 FROM (CONTRACTOR):RYAN COMPANIES US, INC. 533 South Third Street, Suite 100 PROJECT NO: 7507-000 Minneapolis, MN 55415 CONTRACT FOR: Waukee Existing Fire/Police Renovation - CMa Services CONTRACTOR'S APPLICATION FOR PAYMENT ORIGINAL CONTRACT SUM $1,028,544.00 CHANGE ORDER SUMMARY Net change by Change Orders $0.00 Change Orders approved in ADDITIONS DEDUCTIONS previous months by Owner CONTRACT SUM TO DATE $1,028,544.00 TOTAL Approved This Month TOTAL COMPLETED & STORED TO DATE $175,451.28 Number Date Approved RETAINAGE 0.0% $0.00 TOTAL EARNED LESS RETAINAGE $175,451.28 LESS PREVIOUS CERTIFICATES FOR PAYMENT $128,868.29 CURRENT PAYMENT DUE $46,582.99 TOTALS 0.00 0.00 AMOUNT DUE FROM PREVIOUS APPLICATION #________ Net change by Change Orders 0.00 TOTAL AMOUNT DUE $46,582.99 State of: County of: CONTRACTOR: RYAN COMPANIES US, INC. Subscribed and sworn to before me this ________day of _______________, 20_____. Notary Public: By: DATE: My Commission expires: CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing APPLICATION NUMBER: 4 Contractor’s signed Certification is attached.APPLICATION DATE: 5/6/2026 In tabulations below, amounts are stated to the nearest dollar.PERIOD FROM: 4/1/2026 Use Column I on Contracts where variable retainage for line items may apply. TO: 4/30/2026 A B C D E F G H I J K Total Completed Balance ITEM DESCRIPTION OF WORK SCHEDULED CHANGE REVISED PREVIOUS This Application and Stored %To Finish No.VALUE ORDER VALUE APPLICATIONS Work in Place Stored Materials To Date (G/C)(C-G) (not in D or E)(D+E+F) 1 Preconstruction Services 2 Preconstruction Management 100,000.00 100,000.00 100,000.00 100,000.00 100%0.00 10 Construction Services 371,548.00 371,548.00 24,811.90 31,325.60 56,137.50 15%315,410.50 20 General Conditions 330,739.00 330,739.00 13,791.10 13,791.10 4%316,947.90 30 Cma Fee - 3.25% Management Time & GCs 226,257.00 226,257.00 4,056.39 1,466.29 5,522.68 2%220,734.32 40 Cma Fee - 3.25% Cost of Work (Primes) Total 1,028,544.00 0.00 1,028,544.00 128,868.29 46,582.99 0.00 175,451.28 17%853,092.72 WORK COMPLETED Certificate Of Completion Envelope Id: 5E52FB53-465A-44E4-92E1-FF839E84CDAB Status: Completed Subject: 7507000 Waukee Reno Prime Pay Application No. 4_April 2026 Source Envelope: Document Pages: 10 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Allyson Meiners AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 533 South Third Street, Suite 100 Minneapolis, MN 55415 Allyson.Meiners@RyanCompanies.com IP Address: 4.43.134.74 Record Tracking Status: Original 5/13/2026 8:40:12 AM Holder: Allyson Meiners Allyson.Meiners@RyanCompanies.com Location: DocuSign Signer Events Signature Timestamp Jill Boetger jill.boetger@ryancompanies.com Sr Project Manager Ryan Companies US, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 4.43.134.74 Sent: 5/13/2026 9:02:35 AM Viewed: 5/13/2026 9:56:46 AM Signed: 5/13/2026 9:58:19 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Danielle Hermann dhermann@opnarchitects.com Principal, OPN Architects Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 2600:1014:b12b:bbde:84dc:7b61:769c:f87f Signed using mobile Sent: 5/13/2026 9:58:21 AM Viewed: 5/13/2026 2:55:37 PM Signed: 5/13/2026 2:56:31 PM Electronic Record and Signature Disclosure: Accepted: 3/8/2024 9:41:52 AM ID: b5094507-12ff-4a23-a34a-4f95064c0e54 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/13/2026 9:02:35 AM Certified Delivered Security Checked 5/13/2026 2:55:37 PM Envelope Summary Events Status Timestamps Signing Complete Security Checked 5/13/2026 2:56:31 PM Completed Security Checked 5/13/2026 2:56:31 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Ryan Companies US, Inc. 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