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Home My WebLink About2026-06-01 I01D_03 Professional Consulting Services Agreement Amendment 1_2026 Downtown Street ImprovementsAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: June 1, 2026 AGENDA ITEM: Consideration of approval of a resolution approving Amendment No. 1 to Agreement for Professional Consulting Services with Shive-Hattery, Inc. [2026 Downtown Street Improvements] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The original Agreement was approved on February 3, 2025 (RES#2025-068) with Shive-Hattery, Inc. for professional consulting services for the 2026 Downtown Street Improvements project. The original Agreement was for the Not To Exceed (NTE) amount of $210,000 for basic design services and $85,000 for construction services. The original Agreement was for a total amount NTE $295,000. The amendment would increase the contract by $40,500 ($32,000 for Basic Services; $8,500 for Construction Services). The primary addition is the electrical and lighting design, which was excluded in the original Agreement. Shive had hoped to fit this additional work within the original NTE amount but did end up going over budget. The amendment also includes additional scope and fee for the construction phase of the project. Part of this covers the anticipated submittal review and oversight for the lighting/electrical elements, and we are also anticipating some additional time for general project construction review. This is hourly, so if Shive doesn’t end up using the time, it will not be billed. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Resolution II. Agreement for Professional Consulting Services Amendment No. 1 PREPARED BY: Lisa Bauman REVIEWED BY: Rudy Koester RK I1D3 THE CITY OF WAUKEE, IOWA RESOLUTION 2026- APPROVING AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH SHIVE-HATTERY, INC. [2026 DOWNTOWN STREET IMPROVEMENTS] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City entered into an Agreement for Professional Consulting Services with Shive-Hattery, Inc. on February 3, 2025 (RES #2025-068) for the 2026 Downtown Street Improvements project; AND, WHEREAS, Amendment No. 1 is for compensation for the addition of electrical and lighting design services that were not included in the original agreement and additional scope and fee for the construction phase of the project related to electrical and lighting elements. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Amendment No. 1 to the original agreement with Shive-Hattery Inc. is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 1st day of June, 2026. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Kala Anderson Chris Crone Rob Grove Lori Lyon Anna Berman Pierce Project 2250000190 AMENDMENT TO AGREEMENT between SHIVE-HATTERY, INC. AND THE CLIENT ATTN: Rudy Koester CLIENT: City of Waukee 805 University Ave Waukee, IA 50263 PROJECT: 2026 Downtown Street Improvements PROJECT LOCATION: Waukee, IA ORIGINAL AGREEMENT DATE: February 3, 2025 AMENDMENT NO.: 1 AMENDMENT DATE: June 1, 2026 City of Waukee and Shive-Hattery, Inc. (S-H) agree to amend the Original Agreement as follows: PROJECT DESCRIPTION The Project Description is revised as follows: ADD The project includes electrical upgrades along the reconstructed Walnut Street and within Triangle Park. New City-owned street lighting will be installed, including both post-mounted light fixtures and festoon lighting over the Walnut Street flex street area. Power receptacles will be included with the Walnut Street light poles and in pedestals within the planter areas at each end of the flex street. The electric service feed to Triangle Park will also be replaced and rerouted to allow for removal of existing overhead electric facilities. SCOPE OF SERVICES Tasks for the Scope of Services are revised as follows: I. Basic Services of the Consultant 1. Project Management A. Project Meetings 1) The consultant shall prepare project exhibits/displays and attend two (2) meetings with City Staff and the Waukee Downtown Business Group to receive feedback and share project updates. 2. Surveys and Mapping A. No changes. 3. Conceptual Plan Development A. Conceptual plans and cost opinions for Walnut Street will include options for replacement of existing street lighting and addition of electrical receptacles. B. Aesthetic treatment options explored will include aesthetic lighting elements. 4. Stormwater Design and Engineering A. No changes. Page 2 of 3 Project 2250000190 | June 1, 2026 5. Preliminary Design and Plans A. Add preliminary electrical and lighting design including plan sheets (P Sheets). B. Include electrical and lighting components in preliminary opinion of probably construction cost, including coordination with vendors for pricing of aesthetic lighting elements. C. Coordinate with outside vendor to provide product/price quotes for City review for audio system equipment to be installed at Triangle Park/Walnut Street flex street area. 6. Utility Coordination A. No changes. 7. Final Plans and Specifications A. Add final electrical and lighting design including specifications (Division 26) and plan sheet (P Sheets). B. Include electrical and lighting components in final opinion of probably construction cost. C. Coordinate final electrical design to accommodate audio system equipment to be procured by City and installed separate from flex street project. 8. Permitting A. No changes. 9. Bidding A. Coordinate collection of supplemental information from apparent low bidder to document responsibility of bidder. II. Construction Services 1. Construction Administration A. Construction administration services shall be provided for additional improvements contained in this scope of services. B. Construction administration shall consist of the items included in the original construction scope of services. 1) For budgeting purposes, an additional 30 hours of engineering has been included for interpretation and clarifications of the plans, as well as additional site visits to review the progress of the Contractor’s work. 2. Resident Construction Observation services are not included. SCHEDULE The Schedule is revised as follows: Preliminary Design ...................................................................................... February 2025 - August 2025 Final Design ....................................................................................................... August 2025 - March 2026 Construction Administration......................................................................... March 2026 - December 2026 Page 3 of 3 Project 2250000190 | June 1, 2026 COMPENSATION The Compensation for the scope of services included in this amendment is as follows: Description Fee Type Fee Estimated Expenses Total Basic Services of the Consultant Hourly w/Max $32,000 Included $32,000 Construction Services Hourly w/Max $8,500 Included $8,500 TOTAL $40,500 ADDITIONAL SERVICES The Additional Services are revised as follows: NO CHANGES AGREEMENT When accepted by both parties, this Amendment will amend the Original Agreement and is subject to all other terms and conditions of the Original Agreement. Original, facsimile, electronic signatures or other electronic acceptance by the parties (and returned to Shive-Hattery) are deemed acceptable for binding the parties to the Amendment. The Client representative signing this Amendment warrants that he or she is authorized to enter into this Amendment on behalf of the Client. Sincerely, SHIVE-HATTERY, INC. Nathan Hardisty, PE Project Manager nhardisty@shive-hattery.com AMENDMENT ACCEPTED AND SERVICES AUTHORIZED TO PROCEED CLIENT: City of Waukee BY: TITLE: (signature) PRINTED NAME: DATE ACCEPTED: