HomeMy WebLinkAbout2026-06-01 I01E_08 Warrior Ln Roundabout Water Main Connection_Release RetainageAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: June 1, 2026
AGENDA ITEM:Consideration of approval of a motion approving Release of Retainage to Max
Smith Construction, LLC, for the Warrior Lane Roundabout Water Main
Connection Project in the amount of $5,441.08.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Max Smith Construction, LLC. has completed the project and
is requesting release of retainage. Lien waivers for the project have been received. Veenstra and Kimm,
Inc. recommends release of the retainage.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$5,441.08
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Release of Retainage to Max Smith Construction, LLC. for the Warrior
Lane Roundabout Water Main Connection , in the amount of $5,441.08.
ATTACHMENTS: I. Letter of Recommendation
PREPARED BY:Lisa Bauman
REVIEWED BY:Sara Kappos
I1E8
April 14, 2026
Rudy Koester
Public Works Director
City of Waukee
805 University Avenue
Waukee, Iowa 50263
WAUKEE, IOWA
WARRIOR LANE ROUNDABOUT WATER MAIN CONNECTION
CHANGE ORDER NO. 2 AND PARTIAL PAYMENT ESTIMATE NO. 2 (FINAL)
CERTIFICATE OF COMPLETION
Attached is a copy of Change Order No. 2 for the above-mentioned project under the contract
between the City of Waukee and Max Smith Construction, LLC. Change Order No. 2 is to adjust
the plan quantities to the as-constructed quantities. Change Order No. 2 increases the contract
price by a total of $127.50. Veenstra & Kimm, Inc. recommends approval of Change Order No. 2.
Also attached is a copy of Partial Payment Estimate No. 2 (Final) for the period between
November 26, 2025 and April 12, 2026 for the above-mentioned project. Partial Pay Estimate
No. 2 (Final) is primarily for final surface restoration. We have checked the estimate and
recommend payment to Max Smith Construction, LLC in the total amount of $27,938.42. Partial
Pay Estimate No. 2 (Final) also provides that 31 days after the acceptance of the project, the
retainage in the amount of $5,441.08 will be paid to Max Smith Construction, LLC provided it has
submitted the necessary documentation.
Please sign Change Order No. 2 and Partial Payment Estimate No. 2 (Final) in the spaces
provided. Return one signed copy of each to our office and one signed copy of each to Max
Smith Construction, LLC with payment.
Also attached is a copy of the Certificate of Completion. This certificate should be executed after
the City Council has approved acceptance of the project. Please sign the certificate and return
one signed copy to our office.
Rudy Koester
April 14, 2026
Page 2
If you have any questions or comments, please contact us at 515-225-8000.
VEENSTRA & KIMM, INC.
Jordan Kappos
JDK
275385
Enclosures
cc: Max Smith Construction, LLC (email)
Sara Kappos, City of Waukee (email)
Becky Schuett, City of Waukee (email)
Lisa Bauman, City of Waukee (email)
Rachel Downing, City of Waukee (email)
Tracy Lovetinsky, City of Waukee (email)
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE
1.1 Mobilization LS 1.00 1.00 1.00 30,000.00$ $30,000.00
1.2 Traffic Control LS 1.00 1.00 1.00 7,500.00$ $7,500.00
1.3 12" PVC Water Main Directional Bored in Place LF 325.00 384.00 384.00 193.00$ $74,112.00
1.4 12" PVC Water Main in Place LF 26.00 28.00 28.00 105.00$ $2,940.00
1.5 8" PVC Water Main in Place LF 43.00 40.00 40.00 80.00$ $3,200.00
1.6 Tapping Valve Assembly, 12"x12" Tapping Sleeve and 12" Valve EA 2.00 2.00 2.00 10,700.00$ $21,400.00
1.7 8" Gate Valve EA 1.00 1.00 1.00 4,014.00$ $4,014.00
1.8 Connection to Existing System EA 1.00 1.00 1.00 8,700.00$ $8,700.00
1.9 6" PCC Trail SY 83.00 12.20 12.20 79.00$ $963.80
1.10 4" PCC Sidewalk SY 13.00 8.30 8.30 75.00$ $622.50
1.11 Detectable Warning, Cast Iron SF 20.00 0.00 0.00 30.00$ $0.00
1.12 Remove Plant Material & Restore Bed LS 1.00 1.00 1.00 3,000.00$ $3,000.00
1.13 Sodding LS 1.00 1.00 1.00 10,000.00$ $10,000.00
$166,452.30
CO 1
CO 1.1 Deep Connections to Existing LS 0.00 1.00 1.00 14,917.00$ $14,917.00
$14,917.00
$181,369.30
ESTIMATE OF CONSTRUCTION COMPLETED
PARTIAL PAYMENT NO. 2 (FINAL)
$161,641.00
Date: April 14, 2026
Total Value Completed - Bid Items
BID ITEMS
PROJECT TITLE: WARRIOR LANE ROUNDABOUT WATER MAIN CONNECTION
Contractor: Max Smith Construction, LLC
Original Contract Amount:
Pay Period: November 26, 2025 to April 12, 2026
Base Bid Value Completed
Change Order No. 1 Value Completed
275383 Page 1 of 2
4/15/2026