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HomeMy WebLinkAbout2020-05-04-Resolution 2020-171_Ratify Bid Letting-Set Public Hearing Date, Traffic Signal System EnhancementsRESOLUTION 2020-171 RESOLUTION ORDERING CONSTRUCTION OF THE TRAFFIC SIGNAL SYSTEM ENHANCEMENTS, AND RATIFYING, CONFIRMING AND APPROVING DEADLINE FOR SUBMISSION OF BIDS AND FIXING A DATE FOR HEARING THEREFOR WHEREAS, it is deemed advisable and necessary to construct certain public improvements described in general as the Traffic Signal System Enhancements; and WHEREAS, the City and Iowa Department of Transportation have caused to be prepared plans, specifications and form of contract, together with estimate of cost, which are now on file in the office of the City Clerk for public inspection, for the construction of the public improvements; and WHEREAS, the plans, specifications and form of contract are deemed suitable for the making of the public improvements; and WHEREAS, before the plans, specifications, form of contract and estimate of cost may be adopted, and a contract for the construction of the public improvements is entered into, it is necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids; and WHEREAS, on April 6, 2020, pursuant to a joint agreement between the City and the Highway Division, Department of Transportation, a Notice to Bidders was posted on a relevant contractor plan room service with statewide circulation and a relevant construction lead generating service with statewide circulation establishing 10:00 A.M. on April 21, 2020 as the deadline for submission of bids, and the Department conducted the bid opening on said date and time. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1. That it is hereby determined that it is necessary and advisable to construct certain public improvements described in general as the Traffic Signal System Enhancements, in the manner set forth in the plans and specifications and form of contract, above referred to, the cost thereof to be paid in accordance with the provisions as set out in the posted Notice to Bidders and published Notice of Public Hearing; the public improvements being more generally described as follows: Replacement of the existing inductive loop detection at most of the existing City operated traffic signals with video and radar detection systems for detection flexibility associated with the upcoming traffic signal performance measures project. The project location is citywide. Section 2. That the amount of the bid security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders approved as a part of the specifications. Section 3. That the actions of the Iowa Department of Transportation in posting a Notice to Bidders once in a relevant contractor plan room service with statewide circulation and a relevant construction lead generating service with statewide circulation and on an internet site sponsored by either the City or a statewide association that represents the City, such posting having been made not less than thirteen clear days nor more than forty-five days before the date fixed to receive bids, are hereby ratified, confirmed, and approved. Section 4. That the actions of the Iowa Department of Transportation in setting a date for the receipt of bids before 10:00 A.M. on April 21, 2020 are hereby ratified, confirmed, and approved. Section 5. That the actions of the Contracts Engineer, Office of Contracts, Iowa Department of Transportation or his authorized representative, in receiving and opening bids at 10:00 A.M. on April 21, 2020 on behalf of the City was done in accordance with the joint agreement concerning this project and are hereby ratified, confirmed, and approved. Section 6. That the City Council shall hold a public hearing on the matter of the adoption of proposed plans, specifications and form of contract for the making of the improvements, which documents are now on file in the office of the City Clerk. Due to public health concerns related to COVID-19, this meeting of the City Council will be conducted electronically via Zoom, pursuant to Iowa Code Section 21.8 and 21.4(1)(b), as holding the meeting in person is impossible or impractical. Said meeting shall take place on the 18th day of May, 2020, at 5:30 P.M., and the City Clerk shall give notice of the hearing by publication once in a local legal newspaper, printed wholly in the English language, not less than four clear days nor more than twenty days prior to the date fixed therefor. PASSED AND APPROVED this 4th day of May, 2020. ATTEST: 6"y'O'o, City Clerk RESULTS OF VOTE: AYE Anna Bergman X R. Charles Bottenberg X Chris Crone X Larry R. Lyon X Ben Sinclair X J Mayor - NAY ABSENT ABSTAIN