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HomeMy WebLinkAbout2002-07-01-Resolutions 02-97_Concession Stand Sanitary Sewer - Approve Plans - SpecsTHE CITY OF WAUKEE,IOWA RESOLUTION 02-97 1 APPROVING DETAILED PLANS &SPECIFICATIONS,NOTICE OF HEARING,NOTICE TO BIDDERS &FORM OF CONTRACT;AND SETTING JULY 10,2002 AS THE DATE FOR THE RECEIPT OF BIDS &SETTING JULY 15,2002 AS THE DATE FOR A PUBLIC HEARING AND LEETING FOR THE 2002 SANITARY SEWER IMPROVEMENTS,DIVISION 1 -STADIUM CONCESSION STAND SANITARY SEWER EXTENSION IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOWA WHEREAS,the City of Waukee and the Waukee Community Schools will both benefit from this project and have agreed to work together on this project;AND, WHEREAS,city staff,Veenstra &Kimm,Inc.and school officials have agreed on method and procedure for construction of this proj ect AND, WHEREAS,Notice of Hearing and Letting prepared by Veenstra &Kimm,Inc.is attached to this resolution. NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 1st day of July,2002 that it hereby approves detailed plans &specifications, notice of hearing,notice to bidders and form of contract;and setting July 10,2002 as the date for the receipt of bids and setting July 15,2002 as the date for a public hearing & letting for the 2002 Sanitary Sewer Improvements,Division 1 -Stadium Concession Stand Sanitary Sewer Extension. } Attest: ROLL CALL VOTE AYE NAY ABSENT Nicholas C.Gruber X Donald L.Bailey,Jr.X IBillPeardX Mike Watts X Wayne Johnson X NOTICE OF HEARING AND LETTING NOTICE OF PUBLIC HEARING ON PLANS AND SPECIFICATIONS,PROPOSED FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF THE 2002 SANITARY SEWER IMPROVEMENTS,DIVISION 1-STADIUM CONCESSION STAND SANITARY SEWER EXTENSION FOR THE CITY OF WAUKEE,IOWA,AND THE TAKING OF BIDS THEREFOR Sealed proposals will be received by the City Clerk of the City of Waukee,Iowa,in the Council Chambers at the City Hall,230 Highway 6,Waukee,Iowa until 2:00 P.M.on the 10th day of July,2002,for the construction of 2002 Sanitary Sewer Improvements, Division I -Stadium Concession Stand Sanitary Sewer Extension and work incidental thereto,as described in the plans and specifications therefore,now on file in the office of the City Clerk.Proposals will be opened and the amount of the bids announced in said Council Chambers by the City Clerk at the time and date specified above. At 7:00 P.M.on the 15th day of July,2002,the City Council of said City will,in said Council Chambers,hold a hearing and said Council proposes to adopt plans, specifications,form of contract and estimate of cost and,at the time,date and place specified above,or at such time,date and place as then may be fixed,to act upon proposals and enter into a contract for the construction of said improvements. The work to be done is as follows: 2002 SANITARY SEWER IMPROVEMENTS DIVISION 1-STADIUM CONCESSION STAND SANITARY SEWER EXTENSION Construct the eastern segment of 2002 Sanitary Sewer Improvements including all labor,materials and equipment necessary for the following work:approximately 1,655 linear feet of 8-inch sanitary sewer,manholes,drop connections,excavation and backfill,surface restoration and miscellaneous associated work,including cleanup. All work and materials are to be in accordance with the proposed plans,specifications, form of contract and estimate of cost now on file in the office of the City Clerk of Waukee, Iowa,and by this reference made a part thereof as though fully set out and incorporated herein. NHL-l 275115 At said hearing,the City Council will consider the plans and specifications and proposed form of contract for the project,the same now being on file in the office of the City Clerk, reference to which is made for a more detailed and complete description of the proposed improvements,and at said time and place the said Council will also receive and consider any objections to said plans,specifications,estimate of cost and form of contract made by any interested party. All proposals in connection therewith shall be submitted to the City Clerk of said City on or before the time herein set for receiving bids.All proposals shall be made on official bidding blanks furnished by the City,and any alterations in the official form of proposal will entitle the Council,at its option,to reject the proposal involved from consideration. Each proposal shall be sealed and plainly identified. Each proposal shall be made out on a blank form furnished by the municipality and must be accompanied in a sealed envelope by either (1)a certified or cashier's check drawn on a solvent Iowa bank or a bank chartered under the laws of the United States or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States,in an amount equal to ten percent (10%)of the bid,or (2)a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa,in the penal sum of ten percent (10%)ofthe bid. The bid security should be made payable to THE CITY OF WAUKEE,IOWA.The bid security must not contain any conditions either in the body or as an endorsement thereon. The bid security shall be forfeited to the City as liquidated damages in the event the successful bidder fails or refuses to enter into a contract within ten (10)days after the award of contract and post bond satisfactory to the City insuring the faithful fulfillment of the contract and the maintenance of said work,if required,pursuant to the provisions of this notice and other contract documents.Bidders shall use the bid bond form bound in the specifications. J By virtue of statutory authority,preference will be given to products and provisions grown and coal produced within the State of Iowa,and to Iowa domestic labor,to the extent lawfully required under Iowa Statutes. The Council reserves the right to reject any or all bids and to waive informalities or technicalities in any bid. The Council reserves the right to defer acceptance of any proposal for a period not to exceed thirty (30)calendar days from the date of hearing and letting. ) NHL-2 275115 Notice of Heari ng and Letti ng The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%)of the contract price,said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment for all materials and labor and protect and save harmless the City from claims and damages of any kind caused by the operations of the Contractor,and shall guarantee the work against faulty workmanship and materials for a period of four (4)years after its completion and acceptance by the City Council. The work will commence within ten (10)days after written Notice to Proceed and shall be completed by August 23,2002. Liquidated damages in the amount of Three Hundred Dollars ($300.00)per calendar day wi II be assessed for each day the work shall remai n uncompleted after the end of the contract period,with due allowance for extensions of the contract period due to conditions beyond the control of the Contractor. Payment to the Contractor for said construction will be made from one or any combination of the following resources:(1)cash on hand as may be legally used for such purposes,(2) cash derived from the proceeds of the sale and issuance of General Obligation Bonds of the City,or any combination thereof. Payment to the Contractor will be on the basis of monthly estimates equivalent to ninety-five percent (95%)of the contract value of the work completed and payments made to material suppliers for materials ordered specifically for the project or delivered to the site during the preceding calendar month.Estimates will be prepared on the last day of each month by the Contractor,subject to the approval of the Engineer,who will certify to the City for payment each approved esti mate on or before the tenth (l Oth)day of the following month.Such monthly payments shall in no way be construed as an act of acceptance for any part of the work partially or totally completed.Upon completion of the work and its acceptance by the City Council,the Contractor will be paid an amount which, together with previous payments,will equal ninety-five percent (95%)of the contract price of the contract.Final payment of the remaining amount due wi II be made not less than thirty-one (31)days after completion and acceptance by resolution of the City Council of the completed contract,subject to the conditions and in accordance with the provisions of Chapter 573 of the Code of Iowa.No such partial or final payments will be due until the Contractor has certified to the City that the materials,labor and services involved in each estimate have been paid for in accordance with the requirements stated in the specifications. Before final payment will be made,the Contractor shall file,in duplicate,with the Engineer an itemized statement showing the amount of Iowa Sales Tax,or Use Tax,and to who paid on all materials which have become part of the finished work. NHL-3 275115 Notice of Hearing and Letting Plans and specifications governing the construction of the proposed improvements,and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice and the proposed contract by reference and the proposed contract shall be executed in compliance therewith.I Copies of said plans and specifications are now on file in the office of the City Clerk,for examination by bidders.Copies may be obtained from Veenstra &Kimm,Inc.,3000 Westown Parkway,West Des Moines,Iowa 50266,upon payment of Thirty Dollars ($30.00)for each set.No refund will be made. This notice is given by order of the Council of the City of Waukee,Iowa. E,IOWA ATTEST: Mark Arentsen,City Clerk/At } I NHL-4 275115