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HomeMy WebLinkAbout2008-08-18-Resolutions 08-200_Downtown Concept Master Plan - Agr - IDROTHE CITY OF WAUKEE,IOWA RESOLUTION 08-200 APPROVING A SPONSORED PROJECT AGREEMENT BY AND BETWEEN IDRO (INSTITUTE FOR DESIGN RESEARCH AND OUTREACH)AND THE CITY OF WAUKEE RELATED TO A DESIGN PROPOSAL FOR DOWNTOWN CONCEPT MASTERPLAN IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WAUKEE,IOWA WHEREAS,the City of Waukee,Iowa is a duly organized municipality within Dallas County; AND, WHEREAS,on June 16,2008,the Waukee City Council approved a Letter of Agreement with Iowa State University Extension (Community and Economic Development)to conduct a survey related to attitudes and values of Waukee residents about the future growth of the downtown business district (Resolution #08-146);AND, WHEREAS,building upon the results of said survey,the Institute for Design Research and Outreach (IDRO)has submitted a Sponsored Project Agreement,which is attached to this resolution and made a part hereof,related to a design proposal for a Downtown Concept Master Plan;AND, WHEREAS,the Sponsored Project Agreement defmes the scope,timeline and budget for the Survey; NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 18'h day of August 2008 that it hereby approves a Sponsored Project Agreement by and between IDRO (Institute for Design Research and Outreach)and the City of Waukee related to a design proposal for Downtown Concept Master Plan. Attest: ROLL CALL VOTE AYE NAY ABSENT ABSTAIN Donald L.Bailey,JI.X Casey L.Harvey X C.Isaiah McGee X Darlene Stanton X Mike Watts X SPONSORED PROJECT AGREEMENT This agreement Is for performance of a project by and between IDRO (Institute for Design Research and Outreach),and: City of Waukee r'Sponsor"). Sponsor has proposed a project in collaborallon with IORO as detailed in Exhibit A and detailed budget attached hereto,deemed Incorporated Into and made an Integral part of this agreement. The parties agree as follows: ARTICLE 1 Scope of Work The scope of work,timeline and budget for the project are detailed In Exhibit A and incorporated herein. ARTICLE 2 Grant Period The grant period for this agreement is from August 15,2008 to January 31,2009. ARTICLE 3 Key Personnel Sponsor's principal investigator (PI)for the agreement is Brad Deets. ISU's PI for this project shall be Monica Haddad. ARTICLE 4 Reports and Other Dellverables The Sponsor shall render any reports as listed in Exhibit A. ARTICLE:5 Expenditures and Payment of Invoices As compensation,Sponsor agrees to pay IDRO a fixed fee of $4654.00 in a manner as speclfled In Exhibit A. An Invoice from ISU shall bo sent to the SPONSOR at this address: Brad Deets,Director of Planning City of Waukee 230 Highway 6 Waukee,IA 50263 Payment will M made upon receipt of proper lnvolces with the final Invoice being due no later Ulan sixty (60)days after termination of each budget period. ARTICLE 6 Costs All costs in Exhibit A include all direct and indirect costs of ISU. ARTICLE 7 Rights in Data ISU shall have the right to copyright,publish,disclose,disseminate and use,In whole and in part,any date and information received or developed under this Agreement.Sponsor shall have the right to duplicate and use the Reports and other Dellverables as listed in Exhibit A for 'any public or governmental purpose.It is also agreed by Sponsor that It will not under any circumstances use the name of lORD,ISU,ISU Extension or its employees in any edvertlsement,press release or publicity with reference to this Agreement,without prior written approval of IORO. ARTICLE B Default [f ISU falls in whole or in part to substantially perform its obligations, Sponsor,in addition to whatever legal remedy it may have In law or In equity,shall have the right to terminate this agreement accordingly. Sponsor shall give a written 30 day notice of termination.Upon receipt of a termination notice,ISU shall taka all lrnrnedlate action to minimize all expenditures and obllgatlons financed by this agreement and shall cancel. unliquidated obligations as soon as possible.ISU will be compensated for all actual and allowable expenses and all uncancellable obligations properly incurred prior to that date of termlnetlon.ISU shall promptly deliver to Sponsor all data,reports,summaries and such other Informat1on and material as may have been prepared for and/or accumulated by ISU in the performance of this agreement whether completed or in process. ARTICLE 9 Termlnatlon/Cancellation This agreement may be terminated by allher party at any tlrne upon Issuing of written notice slxty (60)days prior to terminatlon or at any time upon mutual agreement of the parties. ARTICLE 10 EnUre Agreement This Agreement,Including any exhibits,attachments and prcvrsmns Incorporated by reference,constitutes the entire agreement between the parties hereto and supersedes all prior agreements,understandings and arrangements,oral or written,among the parties hereto with respect to the subject matter hereof. IOWA STATE UNIVERSITY By:_Jt:.,."<:..)."J,.LJ. Tille:1'r5SISrAltTPRO>'6~SOR.. Date:~Oh • IDRO:~'b'-~_J~_ By: Tille: Date:08/18/08 SPONSORED PROJECT AGREEMENT Exhibit A In response to your PLaCE Program application,the following proposal is offered: Design Proposal for Downtown Concept Master Plan Project fee:$4654.00 A Master Plan will be produced for the downtown area in Waukee,Iowa. Theproject will build upon a community survey being carried out in Summer 2008.Students will use data from the survey results,along with field visits and input from a community meeting,to create several scenarios for downtown development in Waukee.Students will hold one community meeting early in the semester and a second community meeting later in the semester to present several scenarios for development.Based on input from these meetings and input from Waukee representatives Ben Landhauser and Brad Deets,students will create a report detailing their recommendations.Waukee representatives will also make periodic visits to the studio class in Ames,giving their guidance,direction, and input. Waukee representatives will be responsible for making logistical arrangements for the two class meetings in Waukee as well as publicizing and recruiting meeting participants. Products you can expect from us would include 5 copies of a written report and several graphic display boards,suitable for use in public meetings or for building public interest.A CD will also be provided which can be used to print any of this data. The fee will cover hourly wages for one graduate student course assistant,our transportation,supplies, printing,and copying costs.A first payment of $2327.00 will be due October 1,2008 ,and the second payment will be expected upon delivery of the final report and drawings.