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HomeMy WebLinkAbout2006-11-20-Resolutions 06-235_Golf Course - Rental AgrTHE CITY OF WAUKEE,row A RESOLUTION 06-235 APPROVING THE SUGAR CREEK MUNICIPAL GOLF COURSE CLUBHOUSE RENTAL AGREEMENT AND ASSOCIATED FEES IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOWA WHEREAS,the City of Waukee,Dallas County,State ofIowa,is a duly organized Municipal Organization;AND, WHEREAS,on November 20,2006,the City Council approved and adopted an ordinance allowing for and goveming the rental of the Sugar Creek Municipal Golf Course Clubhouse for the nonresidential use of groups of persons or organizations (Ordinance #2594);AND, WHEREAS,the Parks and Recreation Department has proposed a form of agreement and contract,including associated fees,for the rental of the Sugar Creek Municipal Golf Course Clubhouse;AND, WHEREAS,said agreement and contract,attached hereto and by this reference incorporated herein,is to be approved by the City Council as enacted in Ordinance #2594. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on this the zo"day of November 2006 that the Sugar Creek Municipal Golf Course Clubhouse Rental Agreement and associated fees are hereby approved. Attest: Jeffre ~olstra,City Administrator/Clerk ROLL CALL VOTE AYE NAY ABSENT Donald L.Bailey,Jr.X Isaiah McGee X JeffV.Mertz X Darlene Stanton X Mike Watts X Sugar Creek Municipal Golf Course 1505 6th Street (515)987-5247 Clubhouse Rental Application Name of Applicant,_c-:_ Person supervising activity_--=c:--,----,-,-_ Phone Hm Wk Cell,_Address ---------- Resident:Yes No.~ E-Mail Address Type of Event,:-:--:c__--,---_--,---_----==--=-__--,-----,---_:--_ Date of Use Maximum Attendance:77 Expected Attendance:._ Arrive at facility __Event start time Event end time __Clean-up Ends __ Sugar Creek Municipal Golf Course Clubhouse Rental: Fee (1/2 day Morning)8:00 a.m.-3:00 p.m.'$100.00 (1/2 day afternoon)3:00 p.m.-11 :00 p.m.'$100.00 (Day)8:00 a.m.-11:00 p.m.'$200.00 Deposit $300.00 Employee Fee $15.00 per hour/per employee (#of employees will be at the discretion of the Parks and Recreation Director) Cash Beverage Service **Open Beverage Service __**' Total:_-:::-,---,_=_-,----,-:--=----=--,---:;:::- Please list any equipment or specialty items you will bring (Must be pre-approved by City Staff): ACKNOWLEDGEMENT: By signing below as the applicant,I agree to all usage policies and procedures set forth by the Department and that: A.I agree to be responsible for all damages or lost property and agree to reimbursement of the City for the same.The damage/cleaning deposit,or portion thereof after deducting any and all amounts due for damage,lost property or any amounts due hereunder that remain unpaid,will be refunded at the sole discretion of the City of Waukee. B.I agree to leave all areas in a clean and orderly manner and I understand a charge will be made if left substandard. C.I agree to hold harmless the City of Waukee and its designee for any and all claims resulting from said facility use. D.The City of Waukee,through its anthorized employee,has the right to terminate,cancel or modify this usage,if I)the condition property is threatened or; 2)personal safety is threatened or; 3)there is violation of the Rental Agreement,City ordinance or State/Federal Law. 1 Times scheduled that overlap the Y,day time periods identified herein shall be charged the Daily rate. "Beverages served to guests at regular clubhouse prices payable by recipients . •••Applicant seeks to have open beverage service for its guests and agrees to responsible for all costs for beverages served to guests at regular clubhouse prices.A deposit of $1 0.00 per guest shall be paid in advance to cover anticipated consumption with the balance due and payable upon the end of the event. E.I agree that the event shall cease at the event end time specified above and that all clean up shall be completed by the clean up end time specified above.In the event that the property is unable to be secured by the clean up end time specified herein the applicant shall be responsible for a per hour fee of $50.00 and a per hour employee fee in the amount of $30.00 to accrue in I hour increments until such time as the property is secured. F.I have been provided and reviewed the documents titled the: Clubhouse Rental Agreement Sugar Creek Municipal Golf Course Clubhouse Guidelines And agree to the terms,conditions and rules set forth therein and agree to be bound by the same. G.This rental agreement is not and shall not be construed as an agreement for residential use of property,and the applicant agrees that the premises is not being rented for a residential purpose. The applicant,shall indemnify,defend and hold the City of Waukee,its elected and appointed officials, agents,employees and volunteers harmless from all liabilities,claims,judgments,demands and costs arisiog out of or resulting from or in any way related,directly or indirectly to the applicant's,applicant's group or their invitees'and/or guests use of the Sugar Creek Municipal Golf Course Clubhouse.I have read and agree to abide by tlie rules of rental for use of the Sugar Creek Municipal Golf Course Clubhouse. r agree to be solely and completely responsible for the condition of the reserved area and to leave it in neat and clean condition,without damage.I agree to promptly reimburse the City of Waukee for all damages incurred in any way associated with the use of the facility by my myself,guests and/or invitees together with any and all other amounts due pursuant to this agreement and agree to pay any and all attorney's fees incurred by the City in any way associated with the collection of any and all damages and/or amounts due that are claimed by the City hereunder. Applicant Signature _ Date._ Approved by City Staff Signature:Date Sugar Creek Municipal Golf Course Clubhouse Guidelines •A $300 refundable cleaning/damage deposit is required with the Rental Application.The full rental fee,employee fee and the beverage deposit is due 30 days prior to the event. •Rental hours:8 :00 a.m.-11 :00 p.m. •The Clubhouse has a maximum capacity of7?persons. •No Beverages of any kind may be brought on Sugar Creek Municipal Golf Course property.All beverages must be purchased from the employee provided by the City of Waukee in the clubhouse at regular clubhouse prices.Only those persons 21 years of age may purchase alcoholic beverages. •Smoking is prohibited in the building. •The applicant must supervise the activity and be present at the Clubhouse throughout the duration of the rental. •No special equipment may be brought in without prior approval.Examples include electrical equipment or lighting,musical instruments,platforms,barbecues,props,etc. •Only freestanding decorations are permitted.Affixing anything to ceilings,walls,doors, or windows is strictly prohibited.Tacks,nails,staples,and tape are prohibited.Use of such items will be considered damage to the building. •Arrangements for food are the responsibility of the applicant and are not included in the rental charge.All food preparation and cooking must be done off-site.Dishwashing must also be done off-site. •Applicant is responsible for setting up/returning tables &chairs to original location.No tables,chairs or other equipment may be taken or placed outside of the building. o Applicant is responsible to pay for all property damage to the facility resulting directly or indirectly from the conduct of the applicant any group member,guest or invitee. Clean Up You are responsible for cleaning the facility before leaving.Clean-up time is to be calculated in your total time of use. o Remove all decorations and everything brought to the facility for your event. o Vacuum/Sweep all floors including restrooms. o All garbage should be bagged and placed in the dumpster outside.This includes garbage cans in restrooms.Replace garbage cans with clean liner bags. o Clean-up includes the covered porch areas,if used by your group. o On-Site staff will help renter located on cleaning equipment. o Return tables and chairs to original location. o The On-Site supervisor will inspect the facility (with renter)at the conclusion of event. Parking o Parking at the Golf Course is limited.Absolutely no parking on grassy areas and designated no parking areas. Facility Supervision o A Facility Supervisor/Beverage Attendant will be scheduled at the Clubhouse for your event at the rate specified herein.The Supervisor will be responsible for all the serving of alcoholic and non-alcoholic drinks.The Supervisor will be responsible for inspection of facility following the event,and securing the facility.