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HomeMy WebLinkAbout2011-11-21-Resolutions 11-222_675 Walnut St-Community Center - Architect Agr - RevisedTHE CITY OF WAUKEE,IOWA RESOLUTION 11-222 APPROVING THE REVISED AGREEMENT WITH GE WATTIER ARCHITECTURE,INC., FOR ARCHITECTURAL SERVICES RELATED TO IMPROVEMENTS TO CITY PROPERTY (355 7TH STREET -WAUKEE COMMUNITY CENTER PROJECT) IN THE NAME AND BY THE A UTHORlTY OF THE CITY OF WAUKEE,IOWA WHEREAS,the City of Waukee,Dallas County,State ofIowa,is a duly organized Municipal Organization;AND, WHEREAS,the City of Waukee has previously entered into an Agreement for Architectural Services with GeWattier Architecture,Inc.for services related to the proposed Community Center at 355 7th Street on October 10,2011;AND, WHEREAS,the original Agreement contemplated a designlbuild process for the HV AC,Plumbing and Electrical Systems associated with the proj ect. WHEREAS,it has now been recommended that a Mechanical and Electrical Engineer be made a part of the design team in both the design development and construction document phases of the proj ect in lieu ofthe design/build process. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Amended Agreement with GE Wattier Architecture,Inc.related to the Community Center Project, attached hereto as Exhibit A,is hereby approved. Passed by the City Council of the City of Waukee,Iowa,and approved the 21st day of November 2011. Attest: J~~:y.Kooistra,City Administrator/Clerk ROLL CALL VOTE AYE Shane Blanchard X DanDmrn~X Casey L.Harvey X Shelly Hughes X Mike Watts X NAY ABSENT ABSTAIN geWAtnERorChile.c..I.IJr.e..'..i.nc.'.~.....305 emt court avenue de~moim",to 50301'.p>r 515.243,0074.• F 515.243.0075 . ......""""""EewiJHier.com.~ An Agreement for the Provision of limited Professional Architectural Services CLIENT:Mr.Brad Deets,AIC? City of Waukee 230 W.Hickman Road Waukee,IA DAT<:9,30,11 REVISED:10.07.11 REVISED:11.16.11 Thank you for your call on Tuesday to confirm our team was selected 10 work with the City of Waukee to renovate your existing tire station building at 7'h and Walnut to a Community Center.Based on our discussions and our RFP submission dated Seplember 9,we have prepared the following agreement for your review. Ge Waftier Architecture,Inc.,hereinafter referred to as the Archilect and/or GEWA,subject to the approval and acceptance of this Agreement by the Client agrees to provide Professional Services to the Client as set forth below. PROJ<CT NAM</LOCATION GE Davis Park and Community Center /71h and Walnut Street Waukee,Iowa BASIC SCOPE OF SERVICES Provide the Clienf with the following Professional Architectural Services:Schematic Design,Design Development drawings,Construction Documents,City Submittal Documents and Construction Observation. GEWA will team with a structural engineer and a landscape architect for structural modltications and site design and their fees will be included in GEWA's contract. I.PROGRAMMING/ASSUMPTIONS G<N<RAl o See the Consultant Services Matrix in Exhibit A for clariflcallon on what consultcnts are anticipated for this project and which ore hired by the Architect and which are hired by the Client. o Except for the GEWA hired structural engineer,landscape architect,and Mechanical/Electrical/Plumbing engineer,all other necessary consullants and engineers will be hired by the Client.The following consultants are anticipated,but not necessarily represent a comprehensive list.GEWA shall be entitled to rely on the accuracy and completeness of services and information furnished by the Client and the Client's contractors/consultants •A surveyor/Civil Engineer will be required to provide the design team an accurate existing survey.The Survey should Include all boundaries,structures,major landscaping,grades, setbacks.easements,utilities,ROW's and extend to centerlines of major streets.The Civil Engineer will also provide the new Site Plan for the Site Plan package required by the City. •A MechaAfGGl.eAgiAoer and atrEle&trIGElklAgifleef-'N111be reqUired to dosiCjRthe new HVAC, Plumbing and Floctricel,sl'stems.It is anticipated that these seoiCjFl-5eFV1Ge5-will~be-f'rffi4deE! es-B~[)esi§AfBuilEl-E!eli¥ef'fr-#UEQ..i£.IJuF5ues,theso ceAtractors-woolEJ.Be-FetlYiredto provide el<pertise 10 prove their se'igA meet;hEm ,taAdarss aAs cemIJloto the ef'f'FOprie~ lemlJiG!e5, o GEWA can assistthe Client by gathering consultant proposals if requested. GE Wattier Architecture will review and coordinate all Client hired consultants if they are hired before the beginning of the Design Development Phase. o GEWA will attend Sllo Plan meetings/Ciiy meetings.and assistthe Client in securing approval by the Ciiy of Waukee Planning Department.Downtown Design Review Committee and any other local Boards.Material boards and colored elevations will be provided as needed. Page 1 of 7 -Waukee Community Center •II i'<mumod that all mochanical,plumbing and electrical worl<will be de'ignod and wmtructed by the Client,Coo1feeJ-.All mechanical,electrical and plumbing work described by the architect in his drawings Ispeclfication.s are conceptual in nature,They provide the scope of work for bidding purposes.The Cenfmcter or Client i'rmpon,iblo fer the design,installation, and propor funotioning of a comploto and oflera\ional ,ystem that meets all current aflplicable co<lo,an<l stan <lard accopto<l practlom. The architect will provide the following interior design services: •Wall,floor,ceiling,woodwork and hardware finishes •Furniture selection (no purchasing) •A maximum 6 month construction schedule is assumed.A longer construction schedule may result in additional orchitectural services for additional Construction Administration time. •Any Client-directed changes or revisions to the project,after the completion of Design Development,will be deemed extra services and billed on an hourly basis.GEWA will,whenever possible,try to identity any perceived extra services prtor to proceeding wtth work. CONVERSION/REMODEL •It is assumed that no special zoning or planning approvals are necessary for this new project. •It is assumed that the exterior will remain as is.except for possibly designing and installing new windows and the addition of a possible exterior new "front porch". •A structural analysis of the existing bUilding will be provided for support of rooftop mechanical units. •Ills assumed that Tenus Construction &Project Management (Tenus)will provide all cost estimating during the design phases and '0'1111administer the bid process. •New streetscape design is anticipated to the level as shown in RFPsubmission {Confluence). •The Architect assumes that the building is structurally stable to handle the change in use to a Community Cenler.It is the responsibility of the Client to contirm the structural stability of the building. •It is the responsibility of the Client to determine if an environmental study is required for this project and conduct such a study if necessary to determine if any environmental concerns are on the property and provide any required remediation. SUSTAINABLE DESIGN •The Client would pay all USGBCtees.Such tees are not included in the Architect's tee. The Client will provide the Commissioning tor a LEEDproject. •GEWA shall discusswlth the Client alternalive approaches to design and construction at the Project,including the teasiblllty of incorporating environmentally responsible destgn approaches. GEWA shall reach an understanding with the Client regarding the requlrernents ot the Project. •GEWA shall consider environmentally responsible design alternatives,such as rnaterial choices, onergy conservation together with other considerations based on program and aesthetics,in developing a design that Is consistent with the Client's program.schedule and budget tor the Cost ot the Work. II.PHASES VISIONING Priorto beginning the design work and providing solutions,all Goals,Facts,Concepts and Needs must to be Identified for each of the tour major considerations [Function.Form,Economy and lime)so that Problem Statements can be generated.The Problem Statements will serve as the generators tor design and later as criteria to evaluate the design solution.The tollowing Specific Deliverables will be provided: •Kickoff meeting with the Client Core Team Group and GEWA to discuss the tormat and goals of the visioning sessions. •Develop and distribute questionnaires prior to visioning meetings to collect and target key areas of discussion for meetings to be efficient and relevant. •Conduct individual or small group Interviews of the Client Core Team and all relevant end userswithGEWA, •GEWA '0'1111compile the interview data and resolve any and all individual conflicts with Client Core Team members. •GEWA will use the interview data collected to create a minimum of four Problem Statements (responding to Function,Form,Economy and Time). •GEWA will coordinate an overall projeclschedulewith Terrus. Page 2 at 7 -Waukee Community Center The visioning process Is meant as both a foci gathering exercise and a discovery time.GEWA will endeavor to motivate and Inspire discussion to dig deep into the problem which would not only solve immediate needs.but would meet future needs or even transform the pubic's involvement in the process. SCHEMATIC DESIGN PHASE After Client approval of Problem statements,GEWA shall provide Schematic Design Documents based on mutually agreed upon program,schedule,and budget for the Base Fee below.The documents shall establish the conceptual design of the Project illustrating the scale and relationship at the Project components,scale and torm.The following deliverables will be provided. o Confirm project goals and requirements o Study drawings,sketches or olher media o Zoning/Code research o Site Plan package submitted to the Planning Department. o Overall floor plans. o Floor plans,site pian,exterior elevations,sections with schematic notes and dimensions o 3d drawing/rendering of the exterior as needed. o Basic assembly details and/or major building syslems DESIGN DEVELOPMENT PHASE After Client approval of the Schematic Design.GEWA will pravide Design Development Documents to illustrate and describe the retinement of the design of the Project,establishing the scope,relationships,forms,size and appearance of the Projecl.All basic assemblies and systems will be identified and updated.The following specific tasks will be pravided. •Incorporate Client revisions and changes to the Schematic Design. o Secure Site Plan approval. o Begin bUilding consultant coordination. o Cad based plans.sections,elevations,typical details and equipment layouts. o Identify major materials and systems o Preliminary Oulline Specifications tEED SUBMITTAL PHASE [NO!INCLUDED,but eon be provided as an additional servIce) o The purpose of this Phase is to design the building to achieve LEED certification.Perthe attached LEED Certification Credit Worksheet.credit categories are Identified and CllentiConsultanllArchitect responsibilities are outlined.The Phase 1 portion of the LEED Phase would be as an advisor to the owner to determine Iffhey could or would pursue lEED lor this project The Phase ..2 portion would entail submitting the required registration and letter templates to USGBC for initial design review and for tinal construction document review based upon the above design. o The project will be registered with the USGBC o All LetterTemplafes [for each credit)will be submitted for review and approval by the USGBC. Send building information to Mid American Energy if tho Client is pursuing rebates. The Architect will include all architectural items in the construction documents.The various consultants are (as listed In the Worksheet)are responsible for incorporating their own items in their construciion documents, CONSTRUCTION DOCUMENT PHASE After Client approval of the Design Development documents and DD Cost Estimate.GEWA will provide Construction Documents in sufficient detail to bid/construct the Project and secure a building permit.The following specific deliverables will be provided. •Code review,general project data. o Cad plans,seclions elevations and details. o Project Specifications •Coordinate the work of the confractors,engineers and other consultants hired by the Client, and incorpcrote these requirements into the Documents. •GEWA and consultants will provlde (2)bid/CD packages.if additional bid packages are requested of the Client,additional architectural fees will be required. o Assist the Cllenf in connection with the filing documents required for approval of governmental authorities having jurisdiction over the project and assist fhe Owner in securing a construction permit by responding to city review comments:. Page 3 of 7 -Waukee Community Center &ID PHASE The following specific deliverables will be provided for the following Procurement Services: COMPETITIVE BID •Issue addenda for clarifications to the Bidders. •Pre-bid conference •Review of substitutions •Bid opening /bidder evaluation and contractor recommendation to Client. CONSTRUCTION ADMINISTRATION G'CWA will provide CA services as oullined in IAe ,o.i.~2Ql end IAe gWj of ArcAilest's serviceo to observe construction for conformity to construction drawings and specifications.The following specific deliverables are provided: GEWA Deliverables Review and certify Contractors Applications forPayment. Answer Contractor construction field questions Interpret the Construction Documents for the Contractor and Owner during construction, At project close out,provide a controctors punch list tor items which need repairs or to be finished prior to project compietlon. Site visits to review contractor's compliance with the Construction Documents. Provide tield reports as necessary or required. Address Inspector concerns Structural Engineer Dellverables Review shop drawings /submittals Maximum 3 site visits during construction.Additional site visits can be provided.as an additional service. Answer conkactor questions during construction iii.FEES LEED FEE [NOT INCLUDED,but can be provided as an additional service) •The phase 1 portion of our services would be as an advisor to the owner to determine if they would pursue LEED for this project Both Phase 1and Phase 2 would be billed hourly.Assuming the design is fixed at the beginning ot phase 2,phase 2 would not exceed $i 0,000.The following is a breakdown of fees for budgeting and billing purposes: Phase 1 Project Review for LEED PhClSe2 LEED Document Submission .I'LQg Hourly,not to exceed Amount $1,500 $10,000FixedtotalPhase1&2 •The following USGBC New Construction review fees are based upon current building size.These would serve as a budget amount,but are SUbject to change. a Registration/Design/Construction Review Fee Amount $3.950 ARCHITECTURAL /STRUCTURAL /LANDSCAPE·SlTE,FEES PER PHASE •Basic services are proposed as listed below plus reimbursable expenses.Client to initial next to servIces approved and accepted.Also sign the overall contact below in Part IV. PHASE FEETYPE AMOUNT VISIONING/SCHEMATIC DESIGN GEWA FIxed Fee $5,500 CONFLUENCE Fixed Fee $1,500 DESIGN DEVELOPEMENT GEWA/RAKER-RHODES Fixed Fee $9,500 CONFLUENCE Fixed Fee $2,500 MODUS Fixed Fee $2,500 Page 4 of 7 -Waukee Community Center CONSTRUCTIONDOCS/BID/CONSTRUCTIONADMINISTRATION GEWA/RAKERRHODES Fixed Fee $13,000 CONFLUENCE Fixed Fee $3,000 MODUS Fixed Fee $5,000 TOTAL $36,000 $43,000 REIMBURSABLE EXPENSES Expenses Incurred for and in the best Interest of the project will be billed per the attached General Conditions and are in addition to the Basic Services Fee, Ali GEWA hired consultants are included within the Basic Services Fee above, IV.ACCEPTANCE Thank you for this opportunity to be of service and provide this proposal for your review.Please contact me if you have any questions.Alter acceptance of this proposal,Acceptance below accepts the allached General Conditions and Exhibit A as part of this contract, Proposal offered by, GE Wallier Archifecture.Inc.Accepted by, willi Hit £.PIE.etJ'!J'.{ALA~~p Printed nameDavidVoss,AlA I LEEDAP Principal Page 5 of 7 -Waukee Community Center GENERAL CONDITIONS .For GE Wattier Architecture Inc.Professional Architectural Services Contracts I.GE WATTIER ARCHITECTURE.INC.HOURLY RATESSCHEDULE (rotes valid through 12J31/11).The hourly roles do not apply for Fixed Projects except to the extent of changes in programming assumptions.They are also applicable 10 Hourly projects and fa any Cfent-crpprcved additional service hourly work. Greg Wollier,AlA SeniorPrincipaland President $125/hr David Voss,AlA lEED AP Prlnctpal and Vice President $120/hr John Bloom.AlA LEEOAP Project Manager!Architect $9S/ht Dan Drendel,Assoc.AlA,lEED AP Intern Architect IV $90/hr KyleSChleicher InternArchitect I $65/hr Sandi WaHler Clerical $35/hr 2.PAYMENTS:Payments to GE Wal1iershall be due upon presentotlon of a monthly Statement.Billingson Monthly Statements of Fixed Fee projects shall be bused on the percentage of services completed in the time period covered by the Stolement.Billingson Monthly Slatements of Hourly projects shall be computed based on hours accrued times the Hourly Roles above.Expenseswill be billed in addition to the project fee for both types of Monthly statements.Payments not made within 30 days are subject to a 1.5%/monThinterest charge.Poyments not made within 60 days sholl result in stoppage of work and addi1ional startup charges.In 1he event of a default in payment and the contract is terminated,fhe caent will return all drawings and electronic data in ils possessionand have no further right fa use lhe work erected by the Architect for this Project. 3.SCHEDULE:GE Wallier Architecture will perform professional services 'Wilhdue and reosonobte diligence consistent with sound professional practices. 4.STANDARDOF CARE:GE Wallier Archltocturo shell perform its services consistent with the professional skilland care ordinarily provided by crcbltects practicing in the same or similar localily under the same or similar circumstances.The Architecl shall perform its services as e:xpediliously as is consistent wilh such professional skilland care and the orderly progress of the Project. 5,INSURANCE:lhe Architect shall maintain the follovving insurance for the durallon of this Agreement.If any of the requirements set forth below exceed the types and limils the Architect normally mcmlolns,the OWner shall reimburse the Architect for any additional cost.GenDfal Liabilily insurance with $1.000.000 liabilUy Irni!end A&E/E&O of 2,OOO,OO[}. -&----GWNWHlfl:-Q.f-D-QCUMHlTS:1M0 SFG"{iR§s,s!3eeifiestisAs,sl,elet:es,'t~ec-\:lfflent£..eR4--elBeHiS£HmeAls,iAelbldiA€llASSOiR elsetrsRie fSfFfl13f8j3eree By Of \Mellier P rSAiteeff:lre €Ire IAstFblffleRlsof Sepo'jeofSf-I:Jse-;G1el)'vAin Fesj3eetle t!"JisI3reje-e-t lAC A Fel'liteel is lAC sole O"ASf of -tAe-tA5ffi:wflOAtSefSopqee EIResAsli ret aiR all eOfflFASAIe'I.stell:Jtopt€lAe-etf:\errosop'eEi A€lAtS.iAell:JsiFl@fRoeOI3,'figf:J.ls.1140O'''Aor or GlieAt FRey10BASl:1eAE106l:1FAeRts10st!=lerg''ReFsr CliOAI e8Asldl!eAlsfel'-lAeif...use-eA-tA8-/3re!e-et--1AaWhe-AfGAIf.ee.l.-Gesj€lAOEl-it-fef...eR1>r. 7.OWNERSHIPOF DOCUMENTS;The drawings.specifications,sketches,written documents and other documents,Including Ihose in electronic form prepared by GEWatlier Archileclure are Instrumentsof Servlcefor usesolelywith respect to this project.The Architect and Client-have joint ownershipof the Instrumentsof Service and sticit retain all common Law,statutory and other reservedrights.including the copyrights,lhe Client may loan such documents to olher Cjent consuttonts.includIng the Contractor,for their use on this projecl only.The rightsat ownership are as follows: The Client may ulilize the Instruments01Servicewith respect fa coostrocuon,maintenance,repclr and modification of thisproject The Cllenl may utilizethe insnumentsof Servlcewllh respecllo another projecl lt the Client engages GEWalller Archttectore.Inc,to perform crcbttecloct sorvlcoswith respect lbereto at a separately negotrated fee, GE Waltier ArchitecJure may use all or any porlion of Ihe jnsnuments of Serviceon any other project. Any unaulhoJized useof nie Instrumentsof Servlce by the Client shall be at 'lhe Client's riskand vtilhout [lability to the Architect and the Architect's consultants. Forthe cvoidonco of doubf,the Client may ullllze lhe Inslrumentsof Servicein the event Ihe Architect rs1em1!natedprior to complelion Gf Ihe IJrojeci provided Ihe Client Is not In default af the time of termination allhe Archllect.The client may allo ulllize the !nsfrumenlsof SHlvlcelor {my fulure additions orrenovalions to fhe Project wilhout beIng required to engage GE Wattier Architecture,Inc.to perform archlltJ<:!uloJ serviceswilh respect thereto. 8.ELECTRONICDATA:lhe data contained in electronic files is made available for convenience of the Owner or Client and his consultants and no reptoscnlalion is-made warranting the accuracy of the information or compatibility across software platforms.The data contained in lhe alectronic files does.not constitute a contract document and it is the full responsibility of the userio verify and incorporate all revisions as pari of ihe contrad documents.By acceptlng this data.the user agrees to protect and indemnify GEWatlier Architec1ure.lnc.for all causes and eHects due 10the use of Ihis data. 9.TERMINAllON Of SERVICES:lhe Client or Architect may terminafe this agreement after gMng seven dayswliften notice 10the other parly.In -the event ofterminaiion,the Owner shall pay the Architect for 01)services rendered to date ot lermlnal10n and all reimbursable expenses, 10.ASSIGNMENTOF CONTRACT:N:eifho{the Owner or the Archllect shall delegate,assign,or oihelWise transfer his duties under this agreement 'Nfthout the written consent at the other. 11.REIMBURSABLEEXPENSES:Reimbursab[e expenses are in addition to Basic Compensation and include expenses incurred by the Architect and his sub-contractors in the interest of the project.Reimbursable Expensesinclude expenses such as,but not limited to.transportation,project fravel,tong-distance communicafion,fees paid for securing approval from regulatory authorilles,poslage,deliveries,renderings,and models. Expensesare billed as follows: Mileage $.51/mile In house b/wB lAxil printing $.1000. Long Distance Calls 1.15xcost In house colorS JAxEl prinfing $.50 eo, Meals &Lodging 1.15x cost In house b/w l1x17 plot $,25 ea. Bool::let cover.rear.binding (per book)$4 In house color 1lx17 plot 11.00 ea. Materials &Supplies,Pos1age &Delivery fees 1.15x cost In house b/w 12:<:18or 15:<21plot $1,00 ea. AirlravellRental car 1.[5 x cost In house color 12x18or 15x21 plot $5,00 ea. Out-source photocopies/prinl1ng/plofting 1,15x cost In house b/w 24x36 or 30x42 plot $3,00 ea. Agency filing fees 1,-15:xcost In house color 24x36 or 30M2 plot $10.00 eo, DiskeiteslCD's/DVD's $2.00 ea.In house color pholo paper large plots $25,00 ea. 12.AlA SERVICES:Unlessan AlA contract is executed between the Client and GE Wattier Architecture,Inc ..full AlA service.sare not included within fhis proposal.Services will be provided as described in the ClientlGE Wattier executed ogre ement and/or on Hourly jobs as requested by the Owner. 13.PRICINGESTIMATES:Neilherthe Client or GE Wattier Architecture,Inc.has control over 1he costs of labor,materials,equipment,over contractors methods for determining bid prices,or over competitive bidding.markel or negotiation conditions.Accordingly.GE Waffler Architecture.Inc.cannot and does no1warrant or represent those bids or negotialed prices "'ill not vary from any established budgetary com.trainls.The Client may perform its own cos!analysis or re1ain its own cost consultant or contractor. 14,CREDlT/PRQMOTlQNAL:To the extent within 1he Client's control.GE WaHler Architedure,Inc.shall have the righl to toke phologrqphs,and make olherreasonoble promotional use of the project.and GEWatiier Architecture,Inc,sholl be given appropriate cr80it on all conslruction signs or olher promotional materials concerning the job, 15.RESIDENTIALCONDOMINlUMS:Unlessotherwise indicated in the lniliallnformatlon,the Owner has represented thotll18 Project sholl not InclUde a resldenllal condominium.GE Wattier Architecture shall provide services based on 1he Owner's representation of the Intended usage and ownership of Ihe Project. Page 6 of 7 -Waukee Communiiy Cenfer EXHIBIT A •CONSULTANT SERVICES PROJECT:WAUKEE COMMUNITY CENTER Utilitv Plan X oLUosa0::a, ~::;oCONSULTANTDESCRIPTION rG1\illtf~~t~~;!l~~~~t&Wl~Iii!~~f~~~\1jglk!~lit~~j~~~¥'i1lil~~ifj;ffim~t¥tJi1i~~:@11.>%1«~~t4i;~~i:~~~~~~~ Alta Survey X New Grading/Dim Plan X SWWPP X LEED submittal docs X ~f~t5:'~I~:~~~1t::11~.jr~W~if1~~.~I!~~1f;1r~~~:k\~W;§Ji.~1Ik"i~~~lfi}1t!11f~tttl~iJt~~W Landscape X Irrigation X !mt~rq11~~fi:.a,}}~~-IJ1'!l~~~~~~~13tl~~jl~}f~~~~4)~t~~!IIt¥mft1!~t.?f~~~I ~?,~,.!~ NPS submittal assistance Wallifloor finishes X Furniture X Accessories/decor X Custom furniture X Signage X i~lIY:~TIr~U;"!it~ll~if1flpl~r.lt~~J~~~~mg~«ll~fJI~~;jf~4.!~?XtWbl~Al~fJi~k_A~~ Footings X Buidling Structure X Full engineered drawlnos X LEED submittal docs X Full engineered drawinas X Desian lavout X~~.t~e.rftG1tI$.:@~~~~1ti~ilJ.",J:~1i~~~'8I~.~i~~tt~{t~~t\~!~11~~1l\~~1t~~~~'Jr~1J~~i~~}lffi~'B Selection of fixtures X Full engineered drawinns X LEED submittal docs X Page 7 at 7 -Waukee Community Center LU--'ro <{o::; 0.0. <{ I-az x