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HomeMy WebLinkAbout2012-08-27-Resolutions 12-189_Alice's Rd-105th St Interchange - Design Supplemental Agr 1THE CITY OF WAUKEE,IOWA RESOLUTION 12-189 APPROVING SUPPLEMENTAL AGREEMENT NO.1 WITH KIRKHAM MICHAEL & ASSOCIATES,INC.,RELATED TO ENGINEERING SERVICES FOR THE ALICE'S ROAD INTERCHANGE IJR,ENVIRONMENTAL ANALYSIS AND FINAL DESIGN IN THE NAME AND BY THE AUTHORiTY OF THE CITY OF WAUKEE,IOWA WHEREAS,the City of Waukee,Iowa is a duly organized mnnicipality within Dallas County; AND, WHEREAS,the Cities of Waukee and West Des Moines are actively pursuing the construction of an interchange at the intersection of 1os"Street/Alice's Road and Interstate 80 (1-80);AND, WHEREAS,the City of Waukee has previously entered into agreements for engineering services with Kirkham Michael &Associates,Inc.,related to the Alice's Road Interchange project (Resolutions #08-31 and 11-186);AND, WHEREAS,due to an anticipated change in the interchange final design,the agreement with Kirkham Michael &Associates,Inc.,must be amended to reflect the additional work necessary to complete the proj ect; NOW THEREFORE BE IT RESOLVED by the Waukee City Council that the City of Waukee hereby approves Supplemental Agreement No.1 with Kirkham Michael &Associates, Inc.,related to engineering services for the Alice's Road Interchange DR,Environmental Analysis and Final Design,attached hereto as Exhibit A,contingent upon approval of sai agreement by the City of West Des Moines. Slime Blal!J.C!~~l'a. Passed by the City Council of the City of Waukee,Iowa,and approved the 27th day 2012. Attest: Bradly M.Deetr,Interini City Administrator/Clerk ROLL CALL VOTE Shane Blanchard Dan Dutcher Casey L.Harvey Shelly Hughes Mike Watts AYE X X X X NAY ABSENT ABSTAIN X EXHIBIT [~MNfcKJItM 'AJ:er Agreement Supplement -Iowa Arizona"Iowa Kansas e Nebraska._------<---<----- www.kirkham.com SUPPLEMENTAL AGREEMENT NO.1 This Supplemental Agreement.made and entered into on this ,rrrvi day of August,2012,by and between the City of Waukee,hereinafter referred to as the "Owner"and the firm of Kirkham,Michael &Associates,Inc., hereinafter referred to as the "Consultant" PREAMBLE: The parties hereto entered into an agreement dated the 26 day of September,20ll,for the Alice's Road Interchange IJR,Environmental Analysis and Final Design.Work is to be conducted in accordance with current Iowa Department of Transportation local system project administration requirements.Said contract shall hereinafter be referred to as the Base Agreement The Owner desires to have the Consultant perform additional engineering assignments in conjunction with the preliminary planning,preliminary design,right of way design,final design,bidding assistance,construction administration,and site observation.The work to be performed is beyond the scope of the Base Agreement, thereby constituting "extra work." The Consnltant is willing to provide said services. AGREEMENT: The parties,in consideration of these mntnal promises contained herein,agree to the following: 1.SCOPE OF SERVICES The additional work to be performed by the Consultant under this Supplemental Agreement No.I shall encompass and include all detail work,services,materials,equipment,and supplies necessary to complete the following described work This document presents the Consultant team's scope of services for design engineering and related services required for advancement of the Alice's Road I 105'"Street Diverging Diamond Interchange (DOl)with Interstate 80 and associated roadways.The agreement and scope of services consists of four Parts,A through D as stated in Exhibit A attached hereto, Part A is for preliminary planning work to initiate research and implement the 001 as an alternative in the Environmental Assessment Part B is to provide preliminary design and right-of-way design for the DOl and associated roadways in accordance with the standards,procedures and plan requirements of the Iowa Department of Transportation for local projects and the supplementary requirements of the Cities of Waukee and West Des Moines,Iowa. Preliminary design will be based on concept level designs provided in the Environmental Assessment and other completed preliminary planning work. Part C is to provide final design and bidding assistance for the DOl and associated roadways in accordance with the standards,procedures and plan requirements of the Iowa Department of Transportation for local (Revised:08-07-09) lof2 11021 Aurora Avenue'Des Moines,fA 50322'(515)270-0848'FAX (515)270-1067 projects and the supplementary requirements of the Cities of Waukee and West Des Moines,Iowa.Final design will be based upon approved preliminary designs. Part D is to provide construction phase services for the DDI and associated roadways.Part D services will be determined and negotiated as part of a future supplemental agreement. 2.TIME OF BEGINNING AND COMPLETION The Consultant shall commence work under this Supplemental Agreement No.1 as soon as executed by the Owner.. Part A:Planning Tasks:Completed by December 31,2012 Part B:Preliminary Design:Completed within 3 months from Notice (0 Proceed (plus review time) Part C:Fiual Design:Completed within 9 months from Notice to Proceed (6 months from approval of preliminary plans,plus review time) Part D:Construction:to be determined 3.FEES AND PAYMENTS The engineer shall be paid on an hourly basis for direct time worked on the project at rates determined by raw labor times a net multiplier of 3.199 to cover salary,additives,overhead and profit.The eugineer will be reimbursed for direct project expenses such as sub-consultants,mileage,and miscellaneous expenses as estimated in Exhibit B. The contract ceiling amount is hereby increased by an amount of $535,265,from $380,375 to $915,640, which shall not be exceeded without written authorization from the Owner. Except as specifically amended by this Supplemental Agreement No.1,all the terms and conditions of the Base Agreement,shall remain in full force and effect. IN WITNESS WHEREOF,the parties have caused this Supplemental Agreement No.1 to be executed by their proper officials thereunto duly authorized on the date indicated below: KillKHAM Dale:Date:gl:tB /2/J12- I / (Revised:08-07-09) 20f2 Diverging Diamond Interchange Professional Services Proposal Alice's Road /105/1'Street at Interstate 80 August 2012 EXHIBIT A SCOPE OF SERVICES DIVERGING DIAMOND INTERCHANGE ALICE'S ROAD 1105TH STREET AT INTERSTATE 80 CITY OF WAUKEE AND WEST DES MOINES,IOWA Page 1 Diverging Diamond Interchange Professional Services Proposal Alice's Road /105'h Street at Interstate 80 August 2012 INTRODUCTION This document presents the Consultant team's scope of services for design engineering and related services required for advancement of the Alice's Road I 105'h Street Diverging Diamond Interchange (001)with Interstate 80 and associated roadways.The agreement and scope of services consists of four Parts,A through D. Part A is for preliminary planning work to initiate research and implement the 001 as an alternative in the Environmental Assessment. Part B is to provide preliminary design and right-of-way design for the 001 and associated roadways in accordance with the standards,procedures and pian requirements of the Iowa Department of Transportation for local projects and the supplementary requirements of the Cities of Waukee and West Des Moines,Iowa.Preliminary design will be based on concept level designs provided in the Environmental Assessment and other completed preliminary pianning work. Part C is to provide final design and bidding assistance for the 001 and associated roadways in accordance with the standards,procedures and plan requirements of the Iowa Department of Transportation for local projects and the supplementary requirements of the Cities of Waukee and West Des Moines,Iowa.Final design will be based upon approved preliminary designs. Part 0 is to provide construction phase services for the 001 and associated roadways.Part 0 services will be determined and negotiated as part of a future supplemental agreement. Pave 2" Diverging Diamond Interchange Professional Services Proposal Alice's Road /1051h Street at Interstate 80 August 2012 Project Description The objective of this project is to design and construct a new interchange on Interstate 80 at Alice's Road (CitX of Waukee)/105th Street (City of West Des Moines)in Iowa.In addition to Alice's Road/105'Street between Ashworth and Wendover Roads,the project will include the construction of the interchange ramps and auxiliary lanes and ramp tapers necessary for connection to 1-80 on alignments compatible with the future functioning of the 1-80traffic lanes. An initial IJR was submitted in January 2007 for this location.FHWA determined that the analysis did not satisfy the requirements of Policy Point 1 of FHWA's policy on Additional Interchanges to the Interstate System,because that IJR did not demonstrate adequate need based on traffic forecasts available at that time.In September of 2009,the Des Moines Area MPO completed an update to their Metropolitan Transportation Plan.The new plan includes a travel demand model update that incorporates growth in the project area since 2005,and extends the forecast horizon to 2035. A subsequent IJR was submitted in December 2011,and preliminary FHWA approval was issued in January 2012.The preferred alternative identified in the IJR was a Diamond Interchange expandable to a Partial Cloverleaf Interchange similar to other interchanges throughout the State of Iowa. After approval of the IJR work on the Environmental Assessment document commenced. Subsequent to the Environmental Assessment kick-off meeting the Iowa DOT with concurrence from the Cities of Waukee and West Des Moines brought forth a relatively new innovation in interchange design.A Diverging Diamond Interchange (001)was brought forth as a possible alternative for analysis and consideration.Initial analysis revealed that the 001 required a smaller overail footprint than the Diamond Interchange,accommodates the projected traffic consistent with the Diamond and could be constructed at a cost savings to the cities of approximately 3 Million dollars. It was agreed that the IJR should be amended to include the 001 as the preferred aiternative and the 001 be evaluated in the Environmental Assessment as the preferred alternative along with a no-build alternative. The tasks for this project will build on a considerable body of work previously completed during the IJR and EA study phases.Horizontal and vertical geometry and typical section for Alice's Road / 105'h Street (except for transition areas)will remain as designed from the previous work beyond the impacts of the interchange ramp terminals.Efforts will also be made to maximize the use of existing drainage structures placed during construction of the bridge and adjacent grading. The final construction plans produced under this agreement are assumed to involve the full build-out of Alice's Road /105'h Street between the ramp terminals transitioning to 3 lanes (the first three lanes of an ultimate 6)as the roadway approaches Ashworth and Wendover Roads,including signalized ramp terminals,lighting,signing,pavement markings,storm drainage and other typical roadway design features and as defined in the following scope of services. The following location map identifies the design project limits. Pnge3 Diverging Diamond Interchange Professional Services Proposal Alice's Road /105/h Street at Interstate 80 August 2012 PROJECT LOCATION MAP: JUl.Y2012 0.00 rso~ SCM.ElfIfEET sec ~itU1rt£tE~"n,;W'O!''''AV;;~UfU"'~(I'l.[.,••(13)2 PROJECT L1MlTS Page 4 Diverging Diamond Interchange Professional Services Proposal Alice's Road!1051h Street at Interstate 80 August 2012 DETAILED SCOPE OF SERVICES PART A:PRELIMINARY PLANNING WORK General The previous agreement authorized September 16,2011,covering work on the Environmental Assessment (EA)document assumed a south corridor limit of Wendover Road.This limit was subsequently moved south to include the segment of 10Slh Street from Wendover to Mills Civic Parkway.The scope of this agreement includes the additional work completed on the EA due to this change in study area. The Interchange Justification Report (IJR)for the Interchange was completed and approved in January,2012.The IJR did not include the DDI as an alternative but recommended a diamond interchange with future expansion to a partial clover leaf interchange.As the Environmental Assessment process began to move forward,the Iowa Department of Transportation and the Cities of Waukee and West Des Moines initiated the DDI as a new potential alternative.The DDI moved forward quickly in its development.The DDI requires a smaller overall footprint than the Diamond Interchange,accommodates the projected traffic consistent with the Diamond and could be constructed at a cost savings to the Cities of approximately 3 Million dollars.The additional work to investigate,analyze and to incorporate the DDI as a viable alternative is included this scope of services. The following additional tasks not included in previous engineering agreements are: 1.Extending the EA document and study area south to Mills Civic Parkway. 2.Research the DDI design parameters and its applicability as a viable alternative for the interchange. 3.Prepare concept level layouts for the DDI and comparison information to the partial cloverleaf interchange (future PARCLO)for inclusion and presentation at the public meeting held in March 2012. 4.Prepare DDI Concept Statement and construction cost estimate. S.Prepare DDI detailed traffic analysis and technical memo comparing the results to the PARCLO interchange layout. 6.Amend/Supplement the IJR as requested by FHWA. 7.Incorporate the DDI as the preferred alternative (instead of the PARCLO)along with the no-build alternative into the Environmental Assessment.(no additional cost) 8.Provide Project Management including meeting attendance,agendas,meeting notes,schedule and budget tracking,invoicing and other normal project management activities. PageS Diverging Diamond Interchange Professional Services Proposal Alice's Road /105"'Street at Interstate 80 August 2012 PART S:PRELIMINARY DESIGN General Although preliminary design had been completed on the previously preferred PARCLO interchange alternative;no design work has been completed on the new 001 alternative.Preliminary design involves two separate submittals;one at approximately 10%complete (City submittal only)and one at approximately 30%complete (the preliminary design submittal per Iowa DOT).The 10%design effort is based upon the concept design completed as part of the EA and other planning work and will provide an opportunity to review the general layout and typical sections before moving forward with the DOT preliminary design submittal.The 30%design plans are based upon the 10%submittal and is the Preliminary Design submittal required by the DOT. Designs prepared as part of the preliminary phase are approximately 30%complete.The intent is to perform design operations to a level complete enough to determine the final construction limits in order define the Right-of-Way and easements required for the project.Design elements that impact the construction limits will be finalized during the preliminary design task.Design elements that do not impact the construction limits such as pavement markings,signage and lighting will not be addressed until the final design task. In general,preliminary design will involve the determination of: •Roadway typical sections,alignment,profiles,number of lanes,radii and superelevation,and other horizontal and vertical design features will be finalized and reflected in the preliminary plans. •Interchange ramp and loop geometries will be finalized and incorporated into the preliminary plans including profiles,radii,superelevation,and widths. •Location and design of storm sewer outlet locations and any crossroad structures will be finalized and coordinated with existing features as part of the preliminary plans. •Major utility relocations that may require additional Right-of-Way or easements will be identified and locations finalized during preliminary design. •Phasing plans and construction phasing components that may impact easement acquisition will be finalized during the preliminary design phase. The 10%submittal includes:The 30%submittal includes: •Title Sheet •Typical Section Sheets •HorizontallVertical Control Sheets •Roadway Plan and Profile Sheets •Ramp Plan and Profile Sheets •Roadway Cross-Section Sheets •Ramp Cross-Section Sheets •Title Sheet •Typical Section Sheets •HorizontallVertical Control Sheets •Roadway Plan and Profile Sheets •Ramp Plan and Profile Sheets •Preliminary Storm Drainage Plan and Profile Sheets •Traffic Signal Layout sheet •Roadway Cross-Section Sheets •Ramp Cross-Section Sheets •Preliminary Construction Quantities and Cost Opinions Pnge6 Diverging Diamond Interchange Professional Services Proposal Alice's Road /105'"Street atlnterstate 80 August 2012 TASK 1:Project Management 1.1 General Project Management This task will be ongoing throughout the project period.The Consultant Project Manager will serve as primary point of contact,manage project schedule and budget,and be responsible for coordinating work of design team members and sub-Consultants.The Consultant Project Manager will provide continuous project administration,management and coordination of tasks and activities,preparation of monthly progress reports,issuing of invoices and billings,ensuring appropriate quality assurance/quality control and other project management related activities deemed necessary to ensure efficient and timely project completion. 1.2 Meetings 1.2.1 The Consultant will prepare for,attend.and document one Kick-Off meeting to review the scope and schedule,and identify line of communications with the City of Waukee and West Des Moines. 1.2.2 The Consultant will schedule and conduct monthly progress meetings.The Consultant will prepare an agenda in advance of the meetings and make a record of the meetings.It is estimated that there will be 4 meetings. 1.2.3 Prepare for,attend,and document up to 4 additional coordination meetings that may be required to discuss the project with the City or other identified stakeholders. 1.3 Coordination with Other Agencies 1.3.1 The Consultant will coordinate their design with the Iowa DOT and other appropriate state and federal agencies that are involved with this project. 1.3.2 The Consultant will assist the City in coordination efforts with the City of West Des Moines and Dallas County,as required. 1.4 Quality Control I Quality Assurance The Consultant shall peJiorm ongoing reviews of major design decisions and the plan preparation process and perform detailed reviews of plans prior to submittals for completeness and quality. TASK 2:Concept Statement Preparation Coordinate with the City and Iowa DOT District 1 staff to prepare and/or update the necessary concept statements and initiate the project(s)in the Iowa DOT Transportation Project Management System (TPMS). TASK 3:Data Collection and Base Maps 3.1 Topographic,Utility,and Legal Surveys 3.1.1 Portions of the field topographic,utility and legal surveys were performed and compieted under previous contracts.Work under this contract will include field topographic and utility surveys to confirm all previous construction and establish a working base map for completing the design of the new interchange configuration.The Consultant will establish, confirm and tie to City of Waukee and West Des Moines control points and reduce the survey data for use in design.The Consultant will coordinate with property owners and obtain right of entry permission where needed to access private property. Page 7 Diverging Diamond Interchange Professional Services Proposal Alice's Road /105'"Street at Interstate 80 August 2012 3.1.2 Utility Locations marked in the field by the utility companies will be surveyed.Visible above ground utility appurtenances such as valves,manholes,vaults,and junction boxes will also be located and surveyed. 3.1.3 At utility locations where a more accurate and detailed location is deemed necessary by the City or Consultant the Consultant shall arrange for and obtain hard locations of underground utilities through exposure of the utility via pot-holing and vacuum excavation or other approved means. 3.1.4 The Consultant shall obtain original plats and research deeds to determine location of existing Right-of-Way lines and property lines and to verify ownership information. 3.2 Base Maps Collected data will be used to prepare an engineering base from which the design will proceed.Base maps will depict all existing information,topography,right-of-way lines,property lines,property information,utilities,contours and spot elevations. TASK 4:Geotechnical Investigations The tasks below constitute work to be done by the Consultant.Any additional sampling,testing or reporting needs requiring work by a geotechnical Subconsultant will be covered by a supplemental agreement. 4.1 Existing Data Review Previously obtained geotechnical information will be reviewed for applicability to the DDI interchange layout,and gaps in information required for completing the design will be identified. 4.2 Coordination Coordinate with the City and Geotechnical Subconsultant to determine additional sampling,testing, and reporting needs,and direct those efforts. 4.3 Documentation Review findings from geotechnical investigations and incorporate geotechnical information into all preliminary design elements. TASK 5:Utility Coordination 5.1 Utility LocationlVerification 5.1.1 The Consultant will review the utility locations shown on the as-built plans,and verify these locations during field inspections.After survey is complete,plans will be printed and distributed to the Utility Companies for verification of ownership,type,size,location,and cased or uncased. 5.1.2 The Consultant will request that the Utility Companies return to the Consultant marked up plans with utility verification.The Consultant will incorporate the information into the topography.All utilities identified in the topographic survey and verified by the individual utility will be incorporated into the plans. 5.1.3 Identification and verification by the Utility Companies of major utility conflicts such as fiber optic lines,gas pipelines,crude oil pipelines,high-pressure waterlines,transmission lines, etc.,will be accomplished at the earliest possible time.The Consultant and the City's Project Manager will discuss major conflicts and attempt to avoid them.If avoidance is not possible,the Consultant will then request the Utility Company to verify the conflict and PageS Diverging Diamond Interchange Professional Services Proposal Alice's Road /105'h Street at Interstate 80 August 2012 provide a preliminary estimate of reimbursable costs and time frames associated with the utility relocation. 5.1.4 The Consultant will design to avoid the utility or corrective adjustments will be designed so that underground construction for this project is compatible with other existing or planned underground facilities.Adjustment and construction of City-owned utilities will be included as part of the construction documents. 5.2 Utility Plan Submittal At each City review submittal,the plans will be distributed by the Consultant to public and private utilities for comment. 5.3 Utility Review Meetings/Coordination Any utility review meeting should be scheduled to coincide with a regular project progress meeting or City review meeting.The Consultant shall include time for coordination via the phone and one (1) one-on-one meeting with each affected utility,as necessary,depending on the complexity of the project.(4 meetings are assumed) TASK 6:Preliminary Roadway Design and Right of Way Design The Consultant will complete the preliminary design and all supporting computations for the project and produce construction plan documents as described below: 6.1 Title,Legend,and Location Sheets The Consultant will prepare a Title Sheet,Legends,and Project Location Map conforming to City and DOT requirements. 6.2 Typical Sections The Consultant will develop typical sections for Alice's Road/105"Street,interchange ramps, connecting loop pavements that are characteristic of the DDI configuration,and widening units adjacent to the existing 1-80 pavement.It is assumed that the typical sections developed as part of the previous project work will be utilized for initiating this task. 6.3 Horizontal and Vertical Alignments The Consultant shall develop horizontal alignments and vertical profiles for all mainline,sideroad,and ramp roadways,including width transitions,lane termination and introduction tapers,and associated general geometries. 6.3.1 The Consultant shall prepare plan sheets containing horizontal and vertical control tabulations,reference ties,and benchmarks. 6.3.2 The Consultant shall prepare roadway plan and profile sheets for mainline,sideroad,and ramp roadways. 6.4 Submit 10%Plans The Consultant shall submit 5 plan sets for City review,meet with the City to discuss comments and incorporate comments into the subsequent 30%submittal. PJ7g1.'9 Diverging Diamond Interchange Professional Services Proposal Alice's Road 1105'h Street at Interstate 80 August 2012 6.5 Preliminary Signal Design 6.5.1 A review of the previous traffic studies will be performed and supplemental operational analyses wili be conducted to determine appropriate intersection geometries including number of turning lanes,curb return radii,detection criteria,and verification of sight lines. 6.5.2 Traffic signals will be required at the Alice's Road/105th Street crossovers located at the ramp terminals.Auxiliary signais may be required,based on the results of the final traffic analysis,at selected ioop connections from the ramps to Alice's Road/105th Street. 6.5.3 Prepare general layout sheet for each traffic signal that identifies the iocation of the signal poles,pull boxes,controllers,pedestals,and interconnect in enough detail to verify and define required Right-of-Way. 6.6 Drainage Study and Design 6.6.1 Review the previous storm water analysis and modeling analyses conducted for the interchange.Update the analysis to estimate storm water flows,volumes,and required pipe dimensions and other components for the proposed interchange configuration. 6.6.2 Review the drainage requirements for the proposed interchange configuration for compatibility with elements previously constructed. 6.6.3 Develop preliminary plans for construction of the new system elements and modification of existing storm drainage facilities,including structures,pipe routing,size,and grade,conflict avoidance,potential detention basins and other required planning information.This design element shall be completed in enough detail to identify any required easements beyond the roadway Right-of-Way. 6.7 Construction Phasing The consultant shall develop a preliminary construction phasing plan to determine if additional Right- of-Way may be required for temporary pavements or staging. 6.8 DELETED 6.9 Finalize Cross-Sections and Limits of Construction 6.9.1 Roadway cross-sections will be developed according to the roadway geometries,typical sections and construction phasing plans and will include any temporary pavement and staging of construction for accommodation of local traffic and access to abutting properties. Cross sections will be finalized that reflect both the final graded section and any temporary grading sections required for construction purposes.These sections will be utilized to define the limits of construction to be reflected on the plans and utilized to design the Right- of-Way and easements. 6.9.2 Limits of Construction using the Digital Terrain Model (DTM)and the approved typical section,limits of construction will be determined.The limits of construction will be compared in relationship to the Right-of-Way lines and adjustments will be made as necessary to minimize Right-of-Way and easement acquisition. 6.10 Right-of-Way Platting 6.10.1 Based on the preliminary design the Consultant will determine the easements (temporary and permanent)and Right-of-Way required to construct the project.Acquisition and Remainder Plats will be prepared for each tract.(3 tracts,6 plats are assumed) 6.10.2 As requested by the city the Consultant shall prepare additional plats associated with the removal and relocation of railroad tracks. Pnge 10 Diverging Diamond Interchange Professional Services Proposal Alice's Road /105/h Street at Interstate 80 August 2012 6.10.3 The Consultant will meet with landowners and residents to the extent needed to confirm design details affecting their properties and to answer questions.During acquisition the Consultant will assist the City in further meetings,negotiations,or condemnation hearings as needed.(2 property owner meetings are assumed) 6.11 Special Provisions The Consultant will submit a list of anticipated Special Provisions with the 30%submittal. 6.12 Quantities and Opinion of Probable Construction Costs Quantities shall be estimated and a Consultant's Opinion of Probable Construction Costs will be prepared for the Client using the most recent Iowa DOT unit prices for similar construction as a base. Adjustments to unit prices for inflationary increases will be used as agreed upon with the City. 6.13 Submit Preliminary (30%)Plans 6.13.1 The Consultant will submit 5 plans sets to the City for review and comment and incorporate the comments into the preliminary plans. 6.13.2 The Consultant will submit the preliminary plans to the Iowa DOT per DOT requirements. Comments will be incorporated in the final design plans. Pnge 11 Diverging Diamond Interchange Professional Services Proposal Alice's Road /105'h Street at Interstate 80 August 2012 PART C:FINAL DESIGN Final design consists of 2 submittals,one at 90%(Check Plans)and one at 100%(Final Plans and PDC).The 90%submittal is based on the approved 30%plans and the 100%submittal based on the 90%review comments.Submittals will be first made to the City,comments incorporated,and then submitted to the Iowa DOT. Each Submittal includes: •Title Sheet •Legend and Utility Contact Information •General Plan Sheet •Typical Section Sheets •Detail Sheets •Quantities,Notes and Tabulation Sheets •Mainline Plan and Profile Sheets •Sideroad Plan and Profile Sheets •Ramp Plan and Profile Sheets •Reference Ties,Bench Marks and Horizontal Control Tabulations Sheets •Landscaping and Irrigation •Construction Phasing Sheets •Traffic Control Sheets •Pavement Geometrics and Jointing TASK 7:Project Management 7.1 General Project Management •Pavement Marking and Signage •Storm Sewer Sheets •Waterline and Sanitary Sewer Sheets •Traffic Signal Sheets •Street Lighting Plan and Detail Sheets •Soils Sheets •Removal Sheets •Sediment and Erosion Control Sheets •Modified Standard and Miscellaneous Detail Sheets •Bridge Plans •Right-of-Way/Property Plat Sheets •Mainline,Sideroad,and Ramp Cross- Section Sheets This task will be ongoing throughout the project period.The Consultant Project Manager will serve as primary point of contact,manage project schedule and budget,and be responsible for coordinating work of design team members and sub-Consultants.The Consultant Project Manager will provide continuous project administration,management and coordination of tasks and activities,preparation of monthly progress reports,issuing of invoices and billings,ensuring appropriate quality assurance/quality control and other project management related activities deemed necessary to ensure efficient and timely project completion. 7.2 Meetings 7.2.1 The Consultant will prepare for,attend,and document one Kick Off meeting to review the scope and schedule and to identify line of communications with the City of Waukee. 7.2.2 The Consultant will schedule and conduct monthly progress meetings.The Consultant will prepare an agenda in advance of the meetings and make a record of the meetings.It is estimated that there will be 4 meetings. 7.2.3 Prepare for,attend,and document up to 4 additional coordination meetings that may be required to discuss the project with the City or other identified stakeholders. 7.3 Coordination with Other Agencies 7.3.1 The Consultant will coordinate their design with the Iowa DOT and other appropriate agencies that are involved with this project. Page 12 Diverging Diamond Interchange Professional Services Proposal Alice's Road /105'h Street at Interstate 80 August 2012 7.4 Quality Control I Quality Assurance The Consultant shall perform ongoing reviews of major design decisions and the plan preparation process and perform detailed reviews of plans prior to submittals for completeness and quality. TASK 8:Utility Coordination 8.1 Utility Verification Utility verification and coordination will continue throughout the final design process based on information received during the preliminary design phase. 8.2 Utility Plan Submittal At each review submittai,the plans will be distributed by the Consultant to public and private utilities for comment. 8.3 Utility Review Meetings/Coordination Any utility review meeting should be scheduled to coincide with a regular project progress meeting or City review meeting.The Consultant shall include time for coordination via the phone and one-on- one meetings with affected utilities,depending on the complexity of the project.(4 meetings are assumed) TASK 9:Final Roadway Design The Consultant will complete the final design and all supporting computations for the project as described.These efforts,by sheet,are outlined below: 9.1 Title,Legend,and Location Sheets Finalize the title,legend,and project location sheets prepared during preliminary design. 9.2 Typical Sections and Details Complete all missing details on the typical section drawings.Provide all dimensions and points of application data for any accompanying tabulations. 9.3 Curb and Sidewalk Plans Details sheets for curbs and sidewalks shall be prepared.Special details as required for ADA compliance will be included. 9.4 Quantities and Notes All final project quantities will be computed and placed on the sheets.All applicable general notes and standard notations will be placed on the plans. 9.5 Mainline Plan and Profile Sheets Detailed completion of the 1-80 plan and profile sheets started during preliminary design shall be finalized. Page 13 Diverging Diamond Interchange Professional Services Proposal Alice's Road 1105'h Street at Interstate 80 August 2012 9.6 Side Road Plan and Profile Sheets Detailed completion of the Alice's Road I 105'h Street plan and profile sheets started during preliminary design shall be finalized. 9.7 Interchange Ramp and Loop Plan and Profile Sheets Plan and profile sheets detailing the interchange ramp and loop pavements will be finalized. 9.8 Control Points,Bench Marks and Alignments Sheets Detailed completion of the sheets started during preliminary design shall be finalized. 9.9 DELETED 9.10 Construction Phasing Sheets Construction Phasing Sheets shall be prepared and finalized that defines the general order of construction to accommodate traffic and access where required.Detour routes and temporary paving locations will be identified where required. 9.11 Traffic Control Sheets Traffic Control Sheets shall be prepared and finalized that depict the required construction signing necessary for construction and to identify any signage required for detour routes required detour routes. 9.12 Pavement Geometries and Jointing Sheets Pavement Geometries and Jointing sheets shall be prepared and finalized that identify all critical locations of the horizontal alignments including turn bays.pavement width transitions,details of superelevation,curb return radii,median and intersection geometries.A detailed pavement jointing plan shall be prepared that identifies locations of the pavement joints and critical elevations at intersections and other cross slope transition areas. 9.13 Pavement Marking and Signage Sheets Pavement Marking and Signage sheets shall be prepared and finalized that indicate the type and location of signs and pavement markings required for permanent installation.Signing to be placed on Interstate 80 will be coordinated with Iowa DOT. 9.14 Storm Sewer Sheets Based on preliminary design work,the Consultant shall complete the detailed design of all aspects of drainage for the project.The Consultant will complete the final design of all pipes,inlets,manholes, junction boxes,and detention basins required for the project,as well as any required modifications to existing facilities.Using the drainage scheme established during preliminary design,final hydraulics and details will be developed for the conduits in accordance with Iowa DOT policies and procedures. 9.15 Traffic Signal Sheets Detail sheets shall be prepared and finalized which depict the details of construction for the signal poles,pull boxes,controllers,pedestals,and interconnect for the project. Pnge 14 Diverging Diamond Interchange Professional Services Proposal Alice's Road 1105'h Street at Interstate 80 August 2012 9.16 Lighting Plan and Details Sheets detailing the project lighting shall be prepared and finalized that identify the necessary street light pole locations,wiring information and details. 9.17 Soils Sheets Soils sheets shall be prepared and finalized which depict the geotechnical information and soil conditions of the project. 9.18 Removal Sheets Sheets detailing removals shall be prepared and finalized that identify paving,trees,structures and other items to be removed as part of the project. 9.19 Sediment and Erosion Control Sheets Sediment and Erosion Control Sheets shall be prepared and finalized that identify the location and type of erosion control structures required for the construction of the project. 9.20 Roadway Cross-Section Sheets Mainline,sideroad,and ramp cross-section sheets shall be finalized. 9.21 Permit Applications I Agreements The Consultant shall assist the City in preparation and submittal of the paperwork required to obtain the following permits.The Consultant shall copy the City's project manager on all applications being submitted,and the payment of all applicable fees will be the responsibility of the City. •Corps of Engineers 404 Permit •Floodplain Permit •SWPPP -NPDES Permit 9.22 Final Tabulations,Quantities,and Specifications The Consultant will compile the data for all applicable tabulations,final estimates of quantities,and any special provisions for the project(s)in conformance with Iowa DOT policies and procedures for inclusion in the final plan submittals.Iowa DOT Standard Specifications,Series of 2009,all current Supplementals,along with Iowa SUDAS,are assumed to substantially apply to the construction of the project. 9.22.1 Final Tabulations:The Consultant will prepare and populate all applicable tabulations for inclusion in the final plan sheets according to Iowa DOT policies and procedures. 9.22.2 The Consultant will prepare a final opinion of probable construction cost based on the final estimate of quantities.Item costs for this cost opinion will use the most recent 12-month compilation of tabulated unit prices as produced and distributed by Iowa DOT. 9.22.3 Special Provisions:The Consultant will prepare special provisions for any construction item not covered by the Iowa DOT Standard Specifications,2009 Edition. Pnge 15 Diverging Diamond Interchange Professional Services Proposal Alice's Road /105"'Street at Interstate 80 August 2012 9.23 Submit Final Plans 9.23.1 Check Plans shall be submitted to the City for review and comments.A plan review meeting shall be scheduled.Comments will be incorporated into the Check Plans before submitting to the DOT. 9.23.2 The revised Check Plans shall be submitted to the Iowa DOT in accordance with DOT procedures.Comments will be incorporatedinto the Final Plans. 9.23.3 Submit Final Plans,ready for letting to the City and the DOT in accordance with DOT procedures. TASK 10:Bidding Assistance Kirkham Michael staff will assist the cities with tasks associated with the advertising,bidding, and letting of the project contracts.KM will prepare the construction documents for distribution to interested bidders,and provide information and answers to questions as the process proceeds.For the purposes of estimating this effort,an Iowa DOT bid letting is assumed. PART D:CONSTRUCTIONADMINISTRATIONAND OBSERVATION Kirkham Michael will provide construction administration services throughout construction of the project(s),utilizing the same design and project management staff who designed the project. KM will also provide construction observers,fully qualified in all laOOT inspection classifications,to observe and document construction activities.KM's services will be specifically provided not only to assure quality construction in accordance with the plans and specifications,but also to ensure compliance with laOOT and FHWA procedures to ensure full reimbursement for all applicable project costs. SCHEDULE Part A:Planning Tasks:Completed by December 31,2012 Part B:Preliminary Design:Completedwithin 3 months from Notice to Proceed Part C:Final Design:Completed within 9 months from Notice to Proceed (6 months from approval of preliminary plans) Part D:Construction:to be determined See Exhibit C for detailed KM staff hour estimates,hourly rates and fee estimate. Page 16 , , e ;, H.,a•a• o ,0 , ,,,, , ,x , I, I .,::: l '. , , ,,, s , , H ,, H i~ ~i kl,~Ij,, e d ~s !,,e a i , "'::1 ~~a H i i i ,",,e e~l , !e i ,e •i~, ,e a !,,I ! It i ~•I I•I, j a ,i II H !a I !tli! 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