HomeMy WebLinkAbout1995-09-25-Resolutions 95-7_Travel Reimbursement PolicyRESOLUTION 95-7
TRAVEL AND REIMBURSEMENT POLICY
WHEREAS the Mayor and City Council,its employees,and its representatives must occasionally travel
out of town for various meetings and seminars related to city business;and
WHEREAS as a result of traveling out of town for city business,expenses are incurred for meals,
lodging,and other purposes;
NOW be it resolved this __day of __'1995 that the City Council of the City of Waukee does
hereby establish the following Travel and Reimbursement Policy.
I)All out of town travel must have the approval of the appropriate department head.All out of
town travel requiring more than one night's stay must be approved by the City Administrator,
excepting the City Council,or Boards and Committees governed by the City Council which
must have city Council approval.
2)All cash advances must have City Council approval.
3)Per diem rates for meals shall be set at $25.00 in the State of Iowa and $35.00 out of State.
4)Lodging will be reimbursed at the going rate for a regular single room.Employees are
expected to find the most reasonable accommodations.
5)The City will not reimburse expenses who are not representing the City or expenses not
related to City business.
6)Reimbursement of travel expenses shall be submitted to the City Treasurer within seven (7)
days after the return from the trip.
7)No reimbursement will be given without the accurate completion of the City of Waukee
Expense Report including the submitting of all receipts.
8)Travel using personal vehicles will be reimbursed at the going mileage adopted by the IRS.~t~J
MAYOR !J'"
ATTEST:
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CITY CLERK