HomeMy WebLinkAbout2016-07-18-Resolutions 16-307_Alice's Rd Corridor Phase 4 - University Ave to Olson Dr - Engineering AgrTHE CITY OF WAUKEE,IOWA
RESOLUTION 16-307
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH
FOTH INFRASTRUCTURE A ENVIRONMENT,LLC [RECONSTRUCTION DESIGN
SERVICES,SE ALICE'S ROAD NORTH OF UNIVERSITY AVENUE TO NORTH OF SE
OLSON DRIVE (PHASE 4)]
IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WA UKEE,108'A
WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal
Organization;AND,
WHEREAS,City staff recommends retaining the services of Foth Infrastructure and Environment,
LLC,for design services for the reconstruction of SE Alice's Road from north of SE University
Avenue to north of SE Olson Drive,a project also known as Alice's Road Improvements,Phase 4;
AND,
WHEREAS,the engineering services agreement has been reviewed and approved by the Waukee City
Attorney.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services with Foth Infrastructure &Environment,LLC
[Reconstruction Design Services,SE Alice's Road North of University Avenue to North of SE Olson
Drive (Phase 4)],attached hereto as Exhibit A,is hereby approved.
Passed by the City Council of the City of Waukee,Iowa,and approved the I '"day of July,2016.
Wl amF.card,M yor
Attest:
WL6~
Rebecca D.Schuett,City Clerk
ROLL CALL VOTE
Anna Bergman
Brian Harrison
Shelly Hughes
Larry R.Lyon
Rick Peterson
AYE
X
X
X
NAY ABSENT ABSTAIN
X
Fath infrastructure &Environment,LLC
Project No 16W021 01
June 20,2016
SE Aiices Road
Waukee,lowe
City Project No.
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
Reconstruction Design Services
SE Alices Road —North of University Avenue to North of Olson Drive (Phase 4)
Waukee City Project No.
This Agreement is made and entered into this day of June,2016,by and between the CITY OF
WAUKEE,a municipal corporation,hereinafter referred to as "City",and FOTH INFRASTRUCTURE AND
ENVIRONMENT,LLC,(Fed.I.D,¹20-5814224),a professional corporation incorporated and licensed
under the laws of the State of lowe,party of the second part,hereinafter referred to as "Consultant"as
follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED
IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES
AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY
DESCRIBED IN THIS AGREEMENT.
1.SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1,Scope of
Services.
2.SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set forth in
Attachment 2.Any deviations from the Schedule shall be approved by the authorized City
representative.The City agrees that the Consultant is not responsible for delays arising from a
change in the scope of services,a change in the scale of the Project or delays resulting from causes
not directly or indirectly related to the actions of the Consultant.
3.COMPENSATION
A.In consideration of the professional services provided herein,the City agrees to pay the
Consultant the following sum NOT-TO-EXCEED,including any authorized reimbursable
expenses,pursuant to the Schedule of Fees set forth in Attachment 3.
Basic Services of the Consultant
A.Project Coordination
B.Design Surveys and Mapping
C.Preliminary Design and Plans &Concept Statement
D.Pre-Final (Check)Design and Plans
E.Final Plans
F.Real Estate Services
$76,000
$101,000
$249,000
$338,000
$25,000
$74,000
Subtotal —Basic Services $863,000
II.Construction Services
A.Construction Administration
B.Resident Engineering/Observation
C.Post-Construction Services
$85,000
$550,000
$30,000
Subtotal —Construction Services $665,000
Total Compensation $1,528,000
B.The Consultant shall invoice the City monthly for services,any reimbursable expenses and any
approved amendments to this Agreement,based upon services actually completed at the time of
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the invoice.Final payment shall be due and payable within 30 days of the City's acceptance of
Consultant's submission of final deliverabies in accordance with the Scope of Services.
C,In consideration of the compensation paid to the Consultant,the Consultant agrees to perform all
professional services to the satisfaction of the City by performing the professional services in a
manner consistent with that degree of care and skill ordinarily exercised by members of
Consultant's profession currently practicing under similar circumstances.If the performance of
this Agreement involves the services of others or the furnishing of equipment,supplies,or
materials,the Consultant agrees to pay for the same in full.
4.INSURANCE
A.Consultant understands and agrees that Consultant shall have no right of coverage under any
and all existing or future City comprehensive,self or personal injury policies.Consultant shall
provide insurance coverage for and on behalf of Consultant that will sufficiently protect Consultant
or Consultant'representative(s)in connection with the professional services which are to be
provided by Consultant pursuant to this Agreement,including protection from claims for bodily
injury,death,property damage,and lost income.Consultant shall provide worker's compensation
insurance coverage for Consultant and all Consultants'personnel.Consultant shall file applicable
insurance certificates with the City,and shall also provide evidence of the following additional
coverage.
B.The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the State of
Iowa in the limits of at least $1,000,000 each personal injury accident and/or death;$1,000,000
general aggregate personal injury and/or death;and $1,000,000 for each property damage
accident.The evidence shall designate the City as an additional insured,and that it cannot be
canceled or materially altered without giving the City at least thirty (30)days written notice by
registered mail,return receipt requested.
C.The Consultant shall also provide evidence of automobile liability coverage in the limits of at least
$1,000,000 bodily injury and property damage combined.The evidence shall designate the City
as an additional insured,and that it cannot be cancelled or materially altered without giving the
City at least thirty (30)days written notice by registered mail,return receipt requested.
D.The Consultant shall provide evidence of professional liability insurance,by an insurance
company licensed to do business in the State of Iowa,in the limit of $1,000,000 for claims arising
out of the professional liability of the Consultant.Consultant shall provide City written notice
within five (5)days by registered mail,return receipt requested of the cancellation or material
alteration of the professional liability policy.
E.Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a
material breach of this Agreement.
5.NOTICE
Any notice to the parties required under this agreement shall be in writing,delivered to the person
designated below,by United States mail or in hand delivery,at the indicated address unless
otherwise designated in writing.
FOR THE CITY:FOR THE CONSULTANT:
Name;Cit of Waukee Name:Foth Infrastructure and Environment
Attn:John Gibson Director of Public Works Attn:Patrick P.Kueter P.E.
Address:805 Universit Avenue Address:8191 Birchwood Court Suite L
City,State;WAUKEE IA 50263 City,State:Johnston IA 50131
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GENERAL COMPLIANCE
In the conduct of the professional services contemplated hereunder,the Consultant shall comply with
applicable state,federal,and local law,rules,and regulations,technical standards,or specifications
issued by the City.Consultant must qualify for and obtain any required licenses prior to
commencement of work,including any professional licenses necessary to perform work within the
State of Iowa.
STANDARD OF CARE
Services provided by the Consultant under this Agreement shall be performed in a manner consistent
with that degree of care and skill ordinarily exercised by members of the same profession currently
practicing under similar circumstances.
INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees.Consultant shall be solely responsible for payment of
salaries,wages,payroll taxes,unemployment benefits,or any other form of compensation or benefit
to Consultant or Consultant's employees,representatives or other personnel performing the
professional services specified herein,whether it be of a direct or indirect nature.Further,it is
expressly understood and agreed that for such purposes neither Consultant nor Consultant's
employees,representatives or other personnel shall be entitled to any City payroll,insurance,
unemployment,worker's compensation,retirement,or any other benefits whatsoever.
NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because of race,
color,sex,national origin,religion,age,handicap,or veteran status.Consultant will,where
appropriate or required,take affirmative action to ensure that applicants are employed,and that
employees are treated,during employment,without regard to their race,color,sex,or national origin,
religion,age,handicap,or veteran status.Consultant will cooperate with the City in using
Consultant's best efforts to ensure that Disadvantaged Business Enterprises are afforded the
maximum opportunity to compete for subcontracts of work under this Agreement
11L HOLD HARMLESS
Consultant agrees,to the fullest extent permitted by law,to indemnify and hold harmless the City,its
officers,and employees (collectively,City)against all damages,liabilities,judgments or costs,
including reasonable investigative fees,attorneys'fees,and court costs,to the extent caused by the
Consultanfs negligent acts,errors or omissions in the performance of professional services under
this Agreement and those of its sub consultants or anyone for whom Consultant is legally liable.
Consultant shall nat be obligated to provide the City with legal counsel or advanced investigative
fees,legal fees,or costs.
11.ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein
without first receiving prior written consent of the City.
12.APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to
Consultant.The City's continuing obligations under this Agreement may be subject to appropriation of
funding by the City Council.In the event that sufficient funding is not appropriated in whole or in part
for continued performance of the City's obligations under this Agreement,ar if appropriated funding is
not expended due to City spending limitations,the City may terminate this Agreement without further
compensation to the Consultant.To the greatest extent allowed by law,the City shall compensate
Consultant as provided in Section 18(B)of this Agreement.
13.AUTHORIZED AMENDMENTS TO AGREEMENT
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A.The Consultant and the City acknowledge and agree that no amendment to this Agreement or
other form,order or directive may be issued by the City which requires additional compensable
work to be performed if such work causes the aggregate amount payable under the amendment,
order or directive to exceed the amount appropriated for this Agreement as listed in Section 3,
above,unless the Consultant has been given a written assurance by the City that lawful
appropriation to cover the costs of the additional work has been made.
B.The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form,order or directive which requires additional compensable work to be
performed under this Agreement shall be issued by the City unless funds are available to pay
such additional costs,and the Consultant shall not be entitled to any additional compensation for
any additional compensable work performed under this Agreement.The Consultant expressly
waives any right to additional compensation,whether in law or equity,unless prior to commencing
the additional work the Consultant was given a written amendment,order or directive describing
the additional compensable work to be performed and setting forth the amount of compensation
to be paid,such amendment,order or directive to be signed by the authorized City
representative.It is the Consultant's sole responsibility to know,determine,and ascertain the
authority of the City representative signing any amendment,directive or order.
14.OWNERSHIP OF CONSULTING DOCUMENTS
All sketches,tracings,plans,specifications,reports,and other data prepared under this Agreement
shall become the property of the City;a reproducible set shall be delivered to the City at no additional
cost to the City upon completion of the plans or termination of the services of the Consultant.All
drawings and data shall be transmitted in a durable material,with electronic files provided when
feasible to do so.The Consultant's liability for use of the sketches,tracings,plans,specifications
reports,and other data prepared under this Agreement shall be limited to the Project.
15.INTERPRETATION
No amendment or modification of this Agreement shall be valid unless expressed in writing and
executed by the parties hereto in the same manner as the execution of the Agreement.This is a
completely integrated Agreement and contains the entire agreement of the parties;any prior written
or oral agreements shall be of no force or effect and shall not be binding upon either party.The laws
of the State of iowa shall govern and any judicial action under the terms of this Agreement shall be
exclusively within the jurisdiction of the district court for Polk County,lowe.
16.COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project,or any federal
requirement is imposed on the Project,Consultant agrees that Consultant will comply with all relevant
laws,rules and regulations imposed on City and/or Consultant necessary for receipt of the federal
appropriation.Consultant shall provide appropriate certification regarding Consultant's compliance.
17.SOLICITATION AND PERFORMANCE
A.The Consultant warrants that it has not employed or retained any company or person,other than
a bona fide employee working for the Consultant,to solicit or secure this Agreement,and that the
Consultant has not paid or agreed to pay any company or person other than a bona fide
employee,any fee,commission,percentage,brokerage fee,gift or contingent fee,
B.The Consultant shall not engage the services of any person or persons in the employ of the City
at the time of commencing such services without the written consent of the City.
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18.SUSPENSION AND TERMINATION OF AGREEMENT
A.The right is reserved by the City to suspend this Agreement at any time.Such suspension may
be affected by the City giving written notice to the Consultant,and shall be effective as of the date
established in the suspension notice,Payment for Consultant's services shall be made by the
City for services performed to the date established in the suspension notice.Should the City
reinstate the work after notice of suspension,such reinstatement may be accomplished by thirty
(30)days written notice within a period of six (6)months after such suspension,unless this period
is extended by written consent of the Consultant.
B.Upon ten (10)days written notice to the Consultant,the City may terminate the Agreement at any
time if it is found that reasons beyond the control of either the City or Consultant make it
impossible or against the City's interest to complete the Agreement.In such case,the Consultant
shall have no claims against the City except for the value of the work performed up to the date
the Agreement is terminated.
C.The City may also terminate this Agreement at any time if it is found that the Consultant has
violated any material term or condition of this Agreement or that Consultant has failed to maintain
workers'compensation insurance or other insurance provided for in this Agreement.In the event
of such default by the Consultant,the City may give ten (10)days written notice to the Consultant
of the City's intent to terminate the Agreement.Consultant shall have ten (10)days from
notification to remedy the conditions constituting the default.
D.In the event that this Agreement is terminated in accordance with paragraph C of this section,the
City may take possession of any work and may complete any work by whatever means the City
may select.The cost of completing said work shall be deducted from the balance which would
have been due to the Consultant had the Agreement not been terminated and work completed in
accordance with contract documents.
E.The Consultant may terminate this Agreement if it is found that the City has violated any material
term or condition of this Agreement.In the event of such default by the City,the Consultant shall
give ten (10)days written notice to the City of the Consultant's intent to terminate the Agreement.
City shall have ten (10)days from notification to remedy the conditions constituting the default.
19.TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work
covered by this Agreement.The Consultant shall execute and deliver and shall cause any
subconsultant or subcontractor to execute and deliver to the City certificates as required to permit the
City to make application for refunds of said sales and use taxes as applicable.The City is a
municipal corporation and not subject to state and local tax,use tax,or federal excise taxes.
20.SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent jurisdiction,
the remaining portions of this Agreement shall continue in full force and effect.
DISPUTE RESOLUTION
Should a dispute or conflict arise between the City and the Consultant during the design and
construction of the Project,or following the completion of the Project,the City and the Consultant
agree to submit the issues to formal non-binding mediation prior to exercising their right to commence
litigation in a court of law.The parties shall each bear their own attorneys'fees,costs and expenses
during mediation.The cost of the mediator shall be shared equally by the parties.Should mediation
fail and litigation ensue,the prevailing party shall be entitled to reasonable attorneys'fees and costs
to the extent said fees and costs are attributable to the non-prevailing parties'fault.
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22.MISCELLANEOUS HEADINGS
Title to articles,paragraphs,and subparagraphs are for information purposes only and shall not be
considered a substantive part of this Agreement.
23.FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents and to
take all such other action as the other party may reasonably request from time to time in order to
effect the provisions and purposes of this Agreement.
24.COUNTERPARTS
This Agreement may be executed in any number of counterparts,each of which shall constitute an
original document,no other counterpart needing to be produced,and all of which when taken
together shall constitute the same instrument.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT CITY OF WAUKEE
BY:
Name:Patrick P.Kueter
Title:Client Director
BY:
N e:Willi m F.Peard
Title:Ma or
WITNESS ATTEST
Name:Dou las Ernst P.E.
Title:Pro'ect Director
Name:I"
Title:A.
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ATTACHMENT 1
SCOPE OF SERVICES
The work to be performed by the Consultant under this agreement shall encompass and include detailed
work,services,materials,equipment and supplies necessary to complete analysis and design for the
project.
The project consists of street reconstruction of Alices Road from north of University Avenue to north of
Olson Drive in Vyaukee,Iowa.The Consultant will complete public engagement activities,additional
survey and mapping,preliminary design,final design,real estate services and construction phase
administration and observation.Services will also include pedestrian underpass design,traffic signal
design,interconnect layout,sanitary sewer and water main adjustments and continued utility
coordination.This scope of services is based on the following project assumptions:
~The project involves reconstruction of Alices Road from approximately 500'north of University
Avenue to approximately 450'north of Qlson Drive,approximately 2,300 LF in length.
~The Consultant shall provide design services and deliverables as necessitated by an iowa
Department of Transportation letting on January 18,2017.
The scope of services to be performed by the Consultant shall be completed in accordance with generally
accepted standards of practice and shall include the services to complete the following tasks:
I.BASIC SERVICES OF THE CONSULTANT
The Consultant shall consult on a regular basis with the City to clarify and define the City's
requirements for the Project and review available data.The City agrees to furnish to the Consultant
full information with respect to the City's requirements,including any special or extraordinary
considerations for the Project or special services needed,and also to make available pertinent
existing data.The Consultant shall provide the following basic services in regard to the Project:
A.PROJECT COORDINATION &CONCEPT STATEMENT
Task 1 -Project Kickoff Meetings
The Consultant shall conduct Lean Project Delivery (LPD)kick-off events with the project team
prior to preliminary design commencement and prior to final design efforts.The events will involve
the development of a project plan,including a high level master schedule,resource plan,visual
work flow planning boards and a proactive risk identification and mitigation analysis.Regularly
scheduled stand-up meetings,combined with the visual board will be used to update the entire
team on the progress of project milestone/deliverables,individual team member task completion
and to facilitate the overall team collaboration.
Task 2 —Update Project Mailing List
The Consultant will maintain the project mailing list and update it as needed to include all local
officials,agencies and interested parties.The City will provide the initial list of interested parties.
Task 3 —Public Information Meetings
The Consultant will conduct two (2)public informational meetings that will be attended by a
minimum of three (3)staff members of the Consultant.The purpose of the meeting will be to
provide a brief overview of the proposed improvements to the surrounding neighborhoods and
businesses.The meeting will include a discussion of the reconstruction plan,as well as gather
information on the concerns,priorities and specific issues of the adjacent property owners and
other affected parties.This task includes preparation of the public notification letter,display
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materials and hand out information for the meeting.The reserving of the meeting facihty and a
public notification will be completed by the City.
Task 4 —Individual Property Owner Meetings
The Consultant will conduct one (1)meeting with each of fourteen (1rt)property owners.The
meeting will be attended by a minimum of two (2)staff members of the Consultant.The purpose
of the meeting will be to provide detailed information of the proposed improvements and impacts
to the property.The meeting will include exhibits and an active discussion including any concerns,
This task includes initial contact with the property owner,preparation of exhibits,the meeting and
follow-up.
Task 5 —Utility Coordination
The Consultant will continue coordination with individual utility companies to address specific
conflicts and relocation needs.Prior to those meetings,general utility coordination meetings were
held with all companies.For budgetary purposes,it is anticipated that there will be two (2)meetings
with each utility company.These meetings may be face-to-face,over the phone or through email
exchanges and include design reviews.Additionally,one (1)field meeting will be held with each
utility company during utility relocation prior to roadway construction,
Task 6 —Periodic Meetings with Local Elected Officials
Informational update presentations will be provided to the City Council on an as needed basis
during the design development process.The presentations wiii provide an introduction/overview of
the project and project goals and objectives.It will also provide an update on design development
concepts and schedule.The presentations will be held in conjunction with the Council Work
Sessions,For estimating purposes,it is assumed that the Consultant will attend three (3)meetings.
Task 7 —Exhibit Preparation for Council Meetings
Exhibits for the design development will consist of aerial mosaics for the project with the major
project features indicated on the aerial photograph,Include coloring,lettering,and other techniques
to delineate the proposed design and right of-way needs,including typical sections of the roadway.
The figure will indicate right-of-way needs,property lines,property ownership,access control lines,
structure limits,and new roadway improvements.
Task 6 —Concept Statement
The Consultant will prepare the Concept Statement as required by the Iowa Department of
Transportation.This task includes the completion of the following items:
Form 517001,Concept Statement for Local Systems Federal Aid Projects,7 pages
~Form 517006,Environmental Data Sheet for Local Systems Federal-Aid Projects,2 pages
~Form 760005,Determination of Effect for Threatened 6 Endnagered Species for Local Public
Agencies,1 page
~Photos of Project Corridor,to aid the environmental aspects of the Concept Statement
~Location Map
This task includes the submission of the Concept Statement and one (1)revision requested by
iowa DOT.
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B.DESIGN SURVEYS AND MAPPING
The Consultant shall perform field and office tasks required to collect topographic information
deemed necessary to complete the project,The City shall provide aerial photographic and other
available mapping of the Project area.The specific survey tasks to be performed include the
following;
Task 1 —Additional Survey and Project Base Map Update
The Consultant will obtain additional or changed control,topography,utility information,and
property owner information to supplement the original Design Survey.
Task 2 —Preparation of Plate
The Consultant shall prepare acquisition plate and legal descriptions for property to be acquired
and needed for construction easements for the project.For estimating purposes,it assumed that
four (4)appraisals for acquisitions and fourteen (14)temporary construction easements will be
needed for this project.The Consultant will retain the services of A8 R Land Services,Inc.
(ARLS)to provide the remaining Real Estate Services required for the project as detailed later in
this proposal.
Individual plate and legal descriptions will be prepared for each parcel.The legal descriptions
shall be metes 8 bounds descriptions.The plats and legal descriptions shall comply with
requirements of the Iowa Code and shall be prepared by or under the direct supervision of a duly
licensed land surveyor under the laws of the State of lowe.The plate shall also be completed in
accordance with the City of Waukee requirements.
The following table summarizes the anticipated project right-of-way acquisitions and easements,
for which this scope of service task has been developed:
No.
10
12
13
14
Parcel Name &Address
Gilcrest/Jewett Lumber Company
1100 Alices Road
DJN,LLC
850 SE Alices Road
TTM Alice,LLC
1070 SE Frontier Avenue
DLE Four Way,LC
750 SE Alices Road
Aztec Properties,LLC
1055 SE Olson Drive
Etzel,Robert F Livin Trust
Greater Iowa Credit Union
Williams Pointe Commercial I
Williams Pointe Commercial li
Centennial Development LC
855 SE Alices Road
Centennial Development LC
725 SE Alices Road
Centennial Development LC
595 SE Alices Road
Centennial Development LC
595 SE Alices Road
BDL Properties,Inc.
495 SE Alices Road
Totals
Appraisal Fee-Title
ROW
Temporary
Easements TE
14
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Task 3 —Preparation of Easements for MidAmerican Energy
The Consultant shall prepare acquisition piete and legal descriptions for MidArnerican Energy's
High Voltage Transmission power line parallel to the project.For estimating purposes,it is
assumed that one (1)easement will be needed for this project.
The legal descriptions shall be metes &bounds descriptions.The plat and legal description shall
comply with requirements of the Iowa Code and shall be prepared by or under the direct
supervision of a duly licensed land surveyor under the laws of the State of iowa.The plat shall
also be completed in accordance with the City of Waukee requirements.
This task also consists of staking the easement locations for purposes of negotiations.The
staking survey includes the marking of key easement location points in order to visualize the
locations in the field and shall also include marking of existing property lines locations.
Task 4 —Soil-Boring Location Surveys
Perform soil-boring location surveys to establish location and elevation of proposed geotechnical
investigations consisting of approximately 5 soil borings.
Task 5 —Utility Relocation Staking
Perform staking to aid in the relocation of utility relocations.This task will include communication
with utility companies regarding their needs and staking.This task includes (1)staking effort per
each utility company.
Task 6 —Staking for Real Estate Negotiations
This task also consists of staking the easement locations for purposes of negotiations.The
staking survey includes the marking of key easement location points in order to visualize the
locations in the field and shall also include marking of existing property lines locations.For the
purpose of this agreement,all permanent and temporary easements will be staked one (I)time.
Task 7 —Public Notice of Project
The Consultant shall prepare a project notice letter for property owners directly adjacent to the
project.This letter will provide a brief project description,notification of property surveys,
anticipated schedule and contact information.The Consultant shall distribute the notice letter
following the City review and approval.
C.PRELIMINARy DESIGN AND PLANS
The Consultant will perform preliminary design services in the preparation of design plans and
specifications depicting the proposed grading,drainage,paving,signing,utility relocation,and other
features of the project.The preliminary plans will include but not be limited to the following tasks:
Task 1 —Preliminary Plan Preparation
Upon completion of the preliminary plans,the design plans will be approximately 60 percent
complete.The work to be performed by the Consultant under Preliminary Design shall consist of
the following tasks:
Title and General Information Sheets A Sheets
This task consists of assembling the preliminary title and general information sheets.The
preliminary title sheets will include the following:Index of Sheets,Legend,Location Map,Project
Number,Design Traffic data.
Final T ical Sections B Sheets -This item consists of design and drafting of typical cross sections
and standard details to be utilized for the improvements.
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Plan and Prof'iles D and E Sheets
This task consists of the development of preliminary plan and profile sheets that will show the
existing topography along with the proposed improvements based on the survey or the office
relocation centerline.Proposed Right-of-Way and Construction Easement limits based on the
catch point lines will be shown.Included will be the necessary CADD work to show the preliminary
design features for the proposed improvements.
Preliminary plan and profile sheets will be developed for the trail reconnection on either side of the
proposed pedestrian underpass.Proposed Right-of-Way and Construction Easement limits based
on the catch point lines will be shown.Included will be the necessary CADD work to show the
preliminary design features for the proposed improvements.
Traffic Control Sta in Pavement Markin s and Traffic Si nin J Sheets
Develop suitable plan for construction scheduling and staging of the Project and for traffic control
measures to be implemented during construction.Staging plan shall include provisions for
maintaining access to adjacent properties during construction.For estimating purposes,it is
assumed that the roadway will maintain a minimum of 2-lane traffic (1-lane in each direction)during
construction.
Develop pavement marking and traffic signing plans to be placed into service following
construction.The traffic control devices,procedures,and layouts shall be as per the Manual on
Uniform Traffic Control Devices (MUTCD).
Storm Draina e Desi n M Sheets
Develop preliminary storm sewer layout and sizing based on proposed improvements and existing
drainage patterns utilizing Chapter 2 of the SLIDAS Design Manual.Resolve potential conflicts
with underground utilities and other design elements.Vertical Profiles are not developed as part
of this task.
Traffic
S nal Desi n N Sheets
This task consists of preliminary traffic signal layout for the following intersections:
Permanent Traffic Si nels:
~Alices Road and Gilcrest Jewett's northern access
~Alices Road and Qlson Drive
The preliminary plans will include traffic signal pole layout and major equipment layout.This task
also includes gathering information on the type of equipment to be used for the project using
available design standards of the City,and the Manual on Uniform Traffic Control Devices
(MUTCD).The preliminary plans will include the interconnect layout.
Develop preliminary curb ramp layout and accessible curb ramp design in accordance with Chapter
12 of lowe SUDAS Design Manual.Design ramp geometric configurations alternatives,identify
surface requirement,review general horizontal curb openings,cross slopes,running slope,and
identify sidewalk width and passing space within the corridor.
Pedestrian Under ass/Culvert Situation Plan -T e Size and Location TS8L Plans V Sheets
Prepare 1"=20'scale Type,Size,and Location (TS&L)plans for the proposed pedestnan
underpass and culverts.This task includes a Situation Plan and a General Elevation consisting
of a cross/longitudinal section perpendicular/along the roadway centerline at the underpass and
culverts.Roadway curve and profile data and traffic data will be shown.
Preliminar Desi n Cross-Sections W Sheets -This item consists of the preliminary design and
drafting of individual cross sections for the project.Cross sections will be designed and drawn at
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100-foot maximum intervals,with additional cross-sections included as necessary.Cross sections
will show the existing ground elevations as weil as the final project grading,including fore slope
and back slope information,special sub-grade treatments,ditches,pavement replacement,and
other pertinent information.
Task 2 -Preliminary Field Review
A field review will be held with the Project Development Team to discuss key issues and design
concepts,including drainage,access control,traffic control/stage construction and right of-way.
The review will determine the completion of the plan design,identify needed adjustments to
minimize potential property impact and confirm the proposed staging plans.Revisions will be noted
for preparation of the final design.Completion of the field review will allow preparation for Final
Plans.
Task 3 —Geotechnical Exploration and Analyses (Allender Butzke Engineers,Inc.)
Complete geotechnical exploration along the project corridor mainline.These services will be in
general accordance with the standard specifications for subsurface investigations and design.This
task includes the necessary field and office services to provide a geotechnical report for the project.
The task involves completing five (5)borings.Two borings will be located at the proposed
pedestrian underpass and will be approximately 40-ft deep.The remaining three borings will be
evenly spaced throughout the project and extend to approximately 15-ft deep.The borings will be
for purposes of the roadway and utility design,moisture contents,groundwater levels,laboratory
testing and engineering analysis.The soil borings shall include coordination of traffic control
measures and arranging a utility locate through lowe One Call.The backfilling of the boreholes will
be performed following the pavement and/or soil borings.
This subsurface exploration will include laboratory testing,engineering analysis,pavement design
and a written report.
The results of our field and laboratory programs will be evaluated by a professional geotechnical
engineer licensed in the State of iowa,Based on the results of our evaluation,an engineering
report will be prepared and include the following information:
~Description of the project.
~Computer generated boring logs with soil stratification based on visual soil classification
s Summarized laboratory data on the boring logs
~Groundwater levels observed during and shortly after completion of drilling
~Boring location diagram
~Subsurface exploration procedures
~Subsurface soil conditions
in addition,geotechnical recommendations for the project will include;
~Bearing soils for culverts
~Settlement and global slope stability review (as defined above)
s Earthwork construction
~Expansive soil design considerations,if applicable
s Cut and fill construction
~Excavation and backfill
~Site preparation,including the suitability of the existing on-site soils for use as structural fill
~Subsurface drainage recommendations
~Subgrade preparation recommendations for grade supported pavements
~Minimum Portland Cement Concrete pavement thicknesses.
The scope of services does not include side streets,which can be incorporated by contract
amendment upon the request of the City.
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Task 4 —Intersection Geometries Truck Turning Movement Exhibit
Turning templates and software will be utilized to model how all allowed vehicles will navigate the
corridor as well as to/from the corridor from streets and accesses.An exhibit wiii be produced to
document these movements and their functionality in the corridor.
Task 5 —Quality Control
Involves ongoing quality control input from the Project Team and the design engineer's senior
technical staff throughout the development of preliminary plans.The design engineer is
responsible for making specific recommendations and ensuring that critical issues are discussed
and resolved prior to submittal of the preliminary plan set to the Project Team.
Review the preliminary engineering plan set for technical accuracy,as well as for general
constructability and conformance with the project design criteria.
Task 6 —Monthly Project Status Meetings
It is estimated that the Consultant's staff will attend three (3)meetings with the City,and others to
review progress,assist in decision-making,and receive direction from the City.It is understood by
the parties that the Consultant will attend additional meetings as needed to complete the Project.
Task 7 —Opinion of Probable Cost and Budget Review
The Consultant shall prepare a preliminary opinion of probable construction cost for the project
and compare the cost to the City's current Project budget.The Consultant shall,if necessary,
make recommendations pertaining to modifications in the Project in order to address budgetary
concerns,Preliminary cost estimates shall be based on representative major project elements
and recent bid information.Detailed quantity takeoffs will not be developed for the preliminary
cost estimate.
Task 8 —Submit Preliminary Plans to the Iowa DOT
The Consultant will prepare a cover letter and complete the required checklist for the submittal.
The cover letter details the progress of the project,Public Interest Findings needed,status of
Environmental clearance and outstanding issues.The plans,cover letter and checklist will be
submitted to the iowa DOT through their electronic system.
D.PRE-FINAL (CHECK)DESIGN AND PLANS
Based upon approved preliminary design,field exam,and public informational meeting,the
Consultant shall subsequently proceed with final design,contract drawings,specifications and
opinion of probable construction costs for the award of a single Contract for the construction of the
proposed improvements.The work tasks to be performed include the following:
Task 1 —Incorporate lowe DOT and Waukee Comments from Preliminary Plan Review
The Consultant will respond to comments resulting from the preliminary plan review and field
review.Recommended modifications will be incorporated into the plan set.The Consultant will
revise preliminary construction plans and special provisions to incorporate appropriate comments.
Task 2-Check Plans
The Consultant shall provide the City with the following deliverables:
Final Title Sheets A Sheets -This item consists of finalizing the title sheet.The title sheets will
include the following:Index of Sheets,Legend,Location Map,Project Number and Design Traffic
Data.
Final T ical Sections B Sheets -This item consists of final design and drafting of typical cross
sections and standard details to be utilized for the improvements.
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Final Quantities C Sheets -This item consists of final bid items to be included in the Project,as
well as final quantity tabulations,and the development of the general notes and estimate reference
information.This item also includes the final design and drafting of erosion control measures to be
provided on the Project.
Final Plan and Profiles D and E Sheets -This item consists of the final design and drafting of
roadway plan and profile sheets,including the detail information required for plan approvals,
permitting,and construction of the proposed improvements.This task also consists of the final
design and drafting for the installation of new utilities and utility adjustments that can be determined
from coordination with the utility companies at the time of design.
Final Erosion Control Plan EC Sheets
This task consists of the development of erosion control sheets that show a draft pollution
prevention plan,existing and proposed topography,location of proposed best management
practices,and permanent surface restoration types.
Final DetourfTem orar Pavement F Sheets
This item consists of final design and drafting of the detour and temporary pavement plans.
Final Surve Reference G Sheets
This task consists of assembling reference ties to the plan control points and the benchmark data
used to develop the plans and to be preserved throughout construction of the project.This task
also includes preserving any Government Corners that are found in the vicinity of the proposed
construction.
This item consists of final design and layout of temporary easements required to construct the
project.
FinalTrafficConbol/Sta in PavementMarkin s Traffic Si nin J Sheets —This item consistsof
final design and drafting of the traffic control,staging and permanent pavement marking plans.It
is assumed that the City will layout and install the permanent signing for the Project.
Final Geometric Stakin Jointin and Ed e Profiles L Sheets -This item consists of the final
design and drafting of jointing details,spot elevations,and geometric layouts for all non-typical
pavement areas.
Final Desi n of Storm Draina e S stems M Sheets -This item consists of final design and drafting
of storm sewers,storm sewer inlets,manholes,open ditches,culverts,and other storm drainage
related facilities for the Project.
Final Traffic Si nal Desi n N Sheets -This task consists of the final design and drafting of
permanent traffic signals.Included in this task will be the signal layout plans,wiring diagrams,
major equipment,poles,signal heads,quantities,special provisions,underground interconnect,
and other elements of the traffic signal installations,as necessary,to accommodate the roadway
design,as well as proposed phasing and timing of traffic signals.This task will include the
interconnect layout and necessary details.
Final Sanitar Sewer and Water Main Ad'ustment Desi n 0 Sheets -This task consists of the
final design of the sanitary sewer and water main adjustments that will show the proposed
improvements,flow line elevations (where necessary,)rim elevations,utility access locations,
hydrant and valve locations.
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Roadwa Li htin Plans P Sheets —This task consists of final design and drafting of the
photometric plan and locations of poles on the drawings,included in this task will be circuit design,
utility service location,equipment location and schedule of materials.
Final Removal Plan R Sheets -This task consists of final design and drafting of final removal plan
sheets,
Final Sidewalk Plan S Sheets -Develop final curb ramp layout and accessible curb ramp design
in accordance with Chapter 12 of iowa SUDAS Design Manual.Finalize ramp geometric
configurations and calculate horizontal curb openings,cross slopes,running slope,and label
sidewalk width and passing space within the corridor.
Final Tabulation of Earthwork T Sheets -This task consists of final design and drafting of the soils
information and earthwork quantities.
Final Construction Details U Sheets -This item consists of the final design and drafting of special
project details not covered in other items.Included are such items as special grading details,
channel grading,culvert details not included in the standard drawings,special storm sewer or
manhole details not included in the standard drawings,special paving details,and other required
miscellaneous details found to be required for completion of the project.
Pedestrian Under ass Situation Plan-T e Size and Location TS&L Plans V Sheets This
task consists of final design,calculations and drafting of the proposed pedestrian underpass
including situation plans and necessary construction details to accommodate construction.
This task includes the design of a storm water pump station to remove water from the pedestrian
underpass.Pump design will account for the system flows of the area.Supervisory control and
data acquisition (SCADA)will not be included in the design,However,OmniSite remote
monitoring will be included.A battery back-up will not be included in the design.Calculations,
pump details and CADD work required for this design will be included.The City of yyaukee will
provide the pump needed during construction.
The task includes the design of the lighting within the pedestrian underpass.The circuit design,
utility service location,equipment location and schedule of materials will be included.
Final Desi n Cross-Sections and X Sheets -This item consists of the final design and drafting
of individual cross sections for the project.Cross sections will be designed and drawn at 50-foot
maximum intervals,with additional cross-sections included as necessary.Cross sections will show
the existing ground elevations as well as the final project grading,including fore slope and back
slope information,special sub-grade treatments,ditches,pavement replacement,and other
pertinent information.
Task 3 -Opinion of Probable Construction Cost
The Consultant shall prepare a Final Opinion of Probable Construction Cost for the project at the
time of completion of the Check Plans.
Task 4 -Quality Control
Involve ongoing quality control input from the Project Team and the design engineer's senior
technical staff throughout the development of Check Plans.The design engineer is responsible
for making specific recommendations and ensuring that critical issues are discussed and resolved
prior to submittal of the Check Plans set to the Project Team.
Review the Check Plans set for technical accuracy,as well as for general constructability and
conformance with the project design criteria.
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Task 5 -Monthly Project Status Meetings
It is estimated that the Consultant's staff will attend two (2)meetings with the City,and others to
review progress,assist in decision-making,and receive direction from the City.It is understood by
the parties that the Consultant will attend additional meetings as needed to complete the Project.
Task 6 —Preparation of ROW Exhibits
The Consultant shall prepare exhibits that clearly and distinctly show impacts to properties to use
during discussions with property owners.
Task 7 -Project Management
The project manager for the Consultant will be responsible for monthly progress reporting,
minutes of meetings,interoffice memoranda,and invoicing,This task also includes scheduling of
staff,coordinating with Subconsultants,review of progress,and senior review of deliverables.
Task 8 —Submit Check Plans to the Iowa DOT
The Consultant will prepare a cover letter and complete the required checklist for the submittal.
The cover letter details any significant changes to the design since the last submittal,comments
that were addressed,progress of the project,Public Interest Findings needed,status of
Environmental clearance and outstanding issues.The plans,cover letter and checklist will be
submitted to the Iowa DOT through their electronic system.
E.FINAL PLANS
Task 1 -Incorporate iowa DOT Comments from Check Plans Submittal
The Consultant will respond to comments resulting from the Check Plans review.Recommended
modifications will be incorporated into the plan set.
Task 2 —Public Interest Finding (PIF)Preparation
The Consultant will prepare Public Interest Finding (PIF)documentation on behalf of the City.The
PIF requests special consideration be made for use of specific products or special circumstances
that require a delay in submission of Final Plans.For budgetary purposes,it is anticipated that
there will be three (3)PIFs prepared.
Task 3 -Complete Project Development Certificate
The Consultant will complete and submit the required iowa Department of Transportation
documentation to finalize the project plans and secure the letting date.This involves verifying utility
relocations,right-of-way needs and railroad impacts.
Task 4 —Bidding Phase Activities
The Consultant shall be available to answer questions from contractors prior to the letting and
shall aid in the issuance of addenda as appropriate to interpret,clarify or append the bidding
documents.
Task 5 -Bid Tabs and Award Recommendation
The Consultant shall make tabulations of bid for the Owner,shall advise the Owner on the
responsiveness of the bidders and assist the Owner in making the award of contract,including
preparation of necessary contract documents.
F.REAL ESTATE SERVICES
The Consultant will retain the services of AER Land Services,Inc.(ARLS)to provide Real Estate
Services required for the project as a Subconsultant to serve as the professional representative for
both the Consultant and the City.The Consultant with the assistance of ARLS,will coordinate and
manage the right-of-way acquisition and temporary easement process as an integral part of the
management and scheduling of the project.Milestones and critical dates for completion of key
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elements of the right-of-way acquisition process will be identified and made a part of the project
development plan and schedule.The objective is to start the acquisition process early and proceed
to a timely conclusion of right-of-way acquisition.The Consultant with the assistance of ARLS will
coordinate specialists and subconsultants involved in right-of-way acquisition,
The real estate acquisition services will follow the iowa Department of Transportation's Office of
Right-of-Way's instructional manual for property acquisition,Right-of-Way Information Packet for
Local Public Agency Federal/State-Aid Projects.
The work tasks to be performed by the Subconsultants under Real Estate Services shall include
the following:
Tasks —Preparation of Parcel Files
Parcels will be established based upon unity of ownership,unity of use,and contiguous land.Once
the parcel has been defined,two separate files will be established according to the iowa DOT Right
of-way Design Section Manual.It is estimated that parcel files will be prepared for 14 parcel.
The parcel file records shall demonstrate compliance with applicable state/federal laws and
requirements.The files shall include the following items:
a)All Correspondence
b)Title Documents
c)Design Summary Information &Plat
d)Appraisals and Review Appraisals
e)Negotiator's Notes
f)Administrative Settlement (if used)
g)Copy of Signed Contracts
h)Title Opinion
i)Conveyance &Closing Documents
j)Relocation Forms (if used)
k)Relocation Agent's Notes (if used)
I)Condemnation Documents (if used)
m)Right-of-Way Record Checklist
Task 2 —Report of Record Ownership and Liens (Title Searches)
The Subconsultant shall obtain the services from an abstract company for the purpose of
determining ownership interests(s)and instruments affecting title of land to be acquired in the name
of the City.
For preliminary land survey purposes and for preparation of acquisition documents,the abstract
company shall deliver a title report for each parcel affected by the project to provide reasonable
assurance of property ownership/interests of the real estate.This title report shall identify all
mortgages,the last deed and easements of record,real estate tax assessment and payment
information,and liens and claims pending in probate or other proceedings,
For land acquisition purposes,a report of record ownership and liens will be obtained for fourteen
(14)parcels in accordance with Iowa Code.
Task 3 —Appraisals and Compensation Estimates
The Subconsultant shall obtain the services from an independent fee appraiser for the purpose of
for the purpose of preparing a value finding appraisal that determines the fair market value of the
land and improvements to be acquired for the project,unless in the appraiser's professional opinion
a "before and after"type of appraisal is required that addresses the severance damage to the
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remainder.The appraisals shall be completed using iowa DOT forms or formats acceptable to the
lowe DOT and meet their standards.
It is estimated that a value-finding appraisal will be obtained for four (4)properties.In addition,
compensation estimates to offer just compensation to acquire minor temporary acquisitions using
iowa DOT farms and standards.It is estimated that a compensation estimate be prepared for ten
(10)properties requiring temporary construction easements.
Task 4 —Appraisal Review
Independent property appraisal review will be obtained from qualified professionals for each value
finding type appraisal and for each before and after type of appraisal.Findings for compensation
estimates types of evaluations will be reviewed by an independent right-of-way professional.
Task 5 —Right-of-Way NegotiationslAcqujsitions
The Subconsultant shall serve as the Consultant's and the City's professional representative for
nght-of-way negotiations/acquisitions.The Subconsultant shall abide by the provisions of the lowe
Code Chapter 543B regarding the requirements for persons who purchase real estate for another,
including disclosure of agency provisions.The Subconsultant shall provide proof of valid Iowa
licenses and proof of required errors and omissions insurance,and shall document the parcel files
that the disclosure of agency was made.
The Subconsultant shall prepare all acquisition contracts and other documents necessary to secure
the required right-of-way in compliance with state and federal law.
The Subconsultant shall deliver to each owner of interest,including tenants,acquisition brochures,
offers to purchase,proposed contracts,and offers of relocation,and answer acquisition related
questions from each owner of interest.The Subconsultant shall not offer an owner of interest an
amount in excess of the approved appraisal without the prior approval of the City.
Upon successful completion of negotiations on a parcel,the Subconsultant shall audit the contract
for correctness and verify all appropriate interests were acquired from the proper parties prior to
submission to the City for approval.
When an agreement cannot be reached with an owner of interest through normal negotiation
procedures,the Subconsultant shall review the parcel giving full consideration to all pertinent data
and make a recommendation as to whether a settlement should be attempted at an amount in
excess of the original offer or whether to acquire the parcel by condemnation proceedings.
Task 6 —Closing Services
The Subconsultant shall serve as the Consultant's and the City's professional representative as
the closing agent during the performance of the closing process.The Subconsultant shall abide
by the provisions of Iowa Code Chapter 543B regarding the requirements of persons who perform
closings of real estate transactions (including the disclosure of agency provisions).The
Subconsultant shall provide proof of vahd iowa licenses and proof of required errors and omissions
insurance.
The Subconsultant shall prepare all documents necessary to secure the required right-of-way in
compliance with state and federal law.The Subconsultant shall notify all mortgage(s),liens(s),and
security interest(s)holders of the pending transaction,and prepare and obtain releases necessary
to obtain merchantable title to real and personal property acquired.
The Subconsultant shall provide closing payment information and payee instructions to the CITY
(acquiring authority)in their transmittal letter with the completed parcel file for the closing and
payment process to be performed by the CITY.The CITY shall complete final closing and transfer
document recording.
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The City shall schedule closings and obtain signatures of each owner of interest on conveyance
documents.The City shall provide proper and prompt payment,together with a closing statement,
to owners of interest,explain and answer questions related to the closing process.
The City shall comply with all Internal Revenue Service (IRS)rules and regulations pertaining to
Form 1099 reporting requirements.The City shall gather data required for reporting,report data to
property owners,the IRS,and the iowa Department of Revenue,and deliver the City these records
for the period of time required by the IRS,
The City shall record each document necessary to transfer title.
Task 7-Condemnation Services (Task IVof Included)
Condemnation Services are not included in this Scope of Services and these services will be
completed under a supplemental agreement to this contract and shall include any appraisal service
updates,updating of title opinions,and testimony required for the condemnation process.
II.CONSTRUCTION SERVICES
The Consultant shall consult on a regular basis with the City to clarify and define the City's
requirements for the Project and review available data.The City agrees to furnish to the Consultant
full information with respect to the City's requirements,including any special or extraordinary
considerations for the Project or special services needed,and also to make available pertinent
existing data.The Consultant shall provide the following:
A.Construction Administration
Construction administration services shall consist of office based services to assist the City in
implementing the construction contract for this project.The work tasks to be performed by the
Consultant shall include:
Pre-construction Meetin
The Consultant shall conduct a pre-construction meeting after award of construction contract for
the City's Contractor,subcontractors,utility companies,and other interested parties.
Sho Drawin s Submittal Reviews
The Consultant shall review shop drawings,samples,and other data which the Contractor is
required to submit,but only for conformance with design concept of the Project and conformance
with the information given in the contract documents.The Consultant shall evaluate and
determine the acceptability of substitute materials and equipment proposed by the Contractor,
The Consultant shall have authority to require special inspection or testing of the work,and shall
receive and review all certificates of inspections,testing,and approvals required.
Site Visits
In connection with observations of the Contractor's work while it is in progress:
~The Consultant shall make visits to the site at intervals appropriate to the various stages of
construction as the Consultant deems necessary (estimated to be one (1)site visit per week)
in order to observe as an experienced and qualified design professional the progress and
quality of the various aspects of the Contractor's work.Based on information obtained
during such visits and on such observations,the Consultant shall determine,in general,if
such work is proceeding in accordance with the Plans,and the Consultant shall keep the City
informed of the progress of the work.
~The purpose of the Consultant's visits to the site will be to enable the Consultant to better
carry out his duties and responsibilities during the construction phase and,in addition,by
exercise of the Consultant's efforts as an experienced and qualified design professional,to
provide for the City a greater degree of confidence that the completed work of the Contractor
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will conform to the Plans,and that the integrity of the design concept as reflected in the Plans
has been implemented and preserved by the Contractor.
The Consultant shall not during such visits supervise,direct,or have control over the
Contractor's work,nor shall the Consultant have authority over or responsibility for the
means,methods,techniques,sequences,or procedures of construction selected by the
Contractor for safety precautions and programs incident to the work or for any failure of the
Contractor to comply with laws,rules,regulations,ordinances,codes,or orders applicable to
the Contractor furnishing and performing his work.
During such visits,the Consultant may disapprove of or reject the Contractor's work while it is
in progress if the Consultant believes that such work will not produce a completed Project
that conforms to the Plans,or that it will prejudice the integrity of the design concept of the
Project as reflected in the Plans.
Vyeekt Pro ress Meetin s
The Consultant shall conduct weekly progress meeting with the City,Contractor,and Utility
Companies to review progress,update the project schedule,resolve conflicts,and determine any
corrective actions if necessary,The Consultant shall assist the Contractor in communicating
upcoming construction activities with the adjacent businesses and property owners,
~udrd c e
The Consultant shall continue coordination,if necessary,for utility companies unable to relocate
prior to the commencement of construction.This task will include the coordination of any utilities
that were not identified prior to construction.
Pa Re uests and Chan e Order Pre aration
The Consultant shall prepare contractor pay requests and issue necessary interpretations and
clarifications of the Plans,and in connection therewith,prepare change orders as required.
Final Ins ections and Pro'ect Close-Out
The Consultant shall conduct an inspection in the company of the City to determine if the work is
substantially complete and a final inspection to determine if the completed work is acceptable.
The Consultant may recommend,in writing,final payment to the Contractor and may give written
notice to the City and the Contractor that the work is acceptable.This task will also include
assembling final project documentation,certifications,and attendance at the project audits.
~Rd C
This task consists of preparation of construction record drawings defining the actual location of
improvements and fixtures.The Consultant shall prepare record drawings showing those
changes made during construction,based on the marked-up drawings and other data furnished
by the Contractor and the Resident Construction Observer.The Consultant shall provide the City
with one (1)reproducible copy of the record drawings.
The above Construction Administration Services is for 2017 Calendar Year only and includes a
maximum of 560 hours of effort.In the event the construction period exceeds the contract
working day or unanticipated conditions require Construction Administration in excess of 560
hours of effort,the Consultant shall notify the City as it approaches this limit and determine the
additional effort to complete the project.The Consultant and City shall work to develop a mutual
resolution for the remaining effort.
B.RESIDENT ENGINEERING/OBSERVATION
Only upon written authorization to proceed by the City to the Consultant,the work to be
performed under this phase of the Project shall include frequent resident observation of the
construction work in addition to that included under Construction Administration.The Consultant
shall determine the amounts owing to the Contractor and recommend,in writing,payments to the
Contractor in such amounts.Such recommendations of payment will constitute a representation
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to the City,based on such observations and review that the work progressed to the point
indicated,and that to the best of the Consultant's knowledge,information,and belief,quality of
such work is generally in accordance with the Plans.In the case of unit-price work,the
Consultant's recommendation of payment will include final determinations of the quantities and
classifications of such work.
This phase consists of coordinating field-testing of construction materials incorporated into the
project with the City's independent testing consultant.Prepare written reports that document
compliance or non-compliance of construction materials,Also included is observing the
performance of construction work and advising the Contractor and the City of non-complying work
or materials incorporated into the project.
The Consultant will also record survey data on installed underground utilities as allowed by the
Contractor's schedule.
The above Resident Engineering/Observation estimate includes a maximum of 4 250 hours of
effort.In the event the Construction Period exceeds the contract working days or unanticipated
conditions require Resident Engineering/Observation in excess of 4 2SO hours of effort for 2017,
the Consultant shall notify the City as it approaches this limit and determine the additional effort to
complete the project.The Consultant and City shall work to develop a mutual resolution for the
remaining effort.
C.POST-CONSTRUCTION AUDITS
The Consultant will perform the necessary audits and paperwork as required by an iowa
Department of Transportation let project with federal funding.
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Foth Infrastructure &Environmont,LLC
Proiect No.1SW021 01
June 20,2010
SE Attces Road,Phase 4
Waukee,lowe
City Project No.
PROJECT DELIVERABLES
The scope of services shall be considered complete upon completion and delivery of the following items to
the satisfaction of lhe City:
~Concept Statement
s Preliminary Design Plans
e Pre-Final (Check)Plans
e Geotechnicai Report
~Final Plans
~Temporary Easement Plats
~Easement Establishment and Documentation
~Project Development Certificate
ADDITIONAL SERVICES."
Additional Services are not included in this Agreement.If authorized under a Supplemental Agreement
the Consultant shall furnish or obtain from others the following services:
1.)Environmental Evaluation and Documentation
2.)Historical and Archeological Preservation Investigations (Section 106)
3.)Contaminated Soils Investigations
ok)Wetland Mitigation
5.)Streetscape Design
6.)Subsurface Utility Investigations
7.)Real Estate Condemnation Services
CITY'S RESPONSIBILITIES:
The City shall provide the following:
1.Provide existing utility plans and studies.
2.Provide existing street and utility plans/record drawings and utility maps for the project area.
3.Provide existing topographic base mapping,aerial photo images and other available electronic files
pertinent to the Project.
Page 22 of 24
Fotn Infrastructure 6 Envtronment,I.LC
Project No.16W021.01
June 20,2016
ATTACHMENT 2
SCHEDULE
SE Akces Road
Waukee,lowe
Ctty Project No.
The Consultant shall complete the following phases of the Project in accordance with the schedule
shown;assuming notice to process is issued by the City on or before June 20,2016.
Public and Agency Coordination
e Project Management Team (PMT)Meetings
e Individual Stakeholder Meetings
e Public Information Meetings
~Council Iiork Sessions
June 2016 —October 2016
June 2016 —September 2016
July 2016 &September 2016 (2 meetings)
July 2016,October 2016 &December 2016
(3 meetings)
Design and Plan Production
~Concept Statement
~Preliminary Plans
~Check Plans
~Permanent Easement Finalization
~Final Plans and Project Development Certificate
~Project Letting
July 12,2016 (Completed and Submitted)
August 16,2016
September 27,2016
September 27,2016
October 8,2016
January 18,2017
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Foth infrastructure &Environment LLC
Proiect No 16W02'i.01
June 20,2016
SE Ahces Road,Phase 4
Waukee,lowe
City Project No.
ATTACHMENT 3
SCHEOULE OF FEES
FOTH INFRASTRUCTURE AND ENVIRONMENT,L.L.C
2016 STANDARD HOURLY RATE SCHEDULE
CLASSIFICATION HOURLY RATE
Project Director
Project Manager
Project Scientist
Project Advisor
Lead Engineer
Project Engineer
Staff Engineer
Lead Technician
Engineering Technician
CAD Technician
Construction Manager
Lead Field Technician
Field Technician
Land Surveyor
Administrative Assistant
$184.00
$153.00-$179.00
$163.00
$164.00
$167.00
$128.00-$153.00
$106.00-$125.00
$127.00
$98.00-$119.00
$85.00
$145.00
$119.00
$69.00-$104.00
$149.00
$60.00
REIMBURSABLE EXPENSES
1.All materials and supplies used in the performance of work on this project will be billed at cost
plus 10%.
2.Auto mileage will be reimbursed per the standard mileage reimbursement established by the
Internal Revenue Service.Service vehicle mileage will be reimbursed on the basis of $0.72 per
mile.
3.Charges for outside services such as soils and materials testing,fiscal,legal will be billed at their
invoice cost plus 15%.
4.All other direct expenses will be invoiced at cost plus 10%.
ADJUSTMENTS TO FEE SCHEDULE
1.Fee schedule effective January 1,2016.Rates subject to change annually on January 1.
Page 2 of 24