HomeMy WebLinkAbout2016-10-17-Resolutions 16-461_Comprehensive Plan - Engineering AgrTHE CITY OF WAUKEE,IOWA
RESOLUTION 16-461
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES BETWEEN
THE CITY OF WAUKEE AND HOISINGTON KOKGLER GROUP INCORPORATED
[COMPREHENSIVE PLANNING SERVICES]
IN THE NAMEAND BYTHEAUTHORITYOF THE CITY OF 8'AUKEE,IONA
WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal
Organization;AND,
WHEREAS,the Waukee City Council has established as a priority an update to the Waukee
Comprehensive Plan which was last completed in 2008;AND,
WHEREAS,City staff recommends retaining the services of Hoisington Koegler Group Inc.,for
Professional Planning Services;AND,
WHEREAS,the professional services agreement has been reviewed and approved by the Waukee City
Attorney.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services between the City of Waukee and Hoisington Koegler
Group Inc.,[Waukee Comprehensive Plan],attached hereto as Exhibit A,is hereby approved.
Passed by the City Council of the City of Waukee,Iowa,and approved the 17'"day of October,2016.
liam .Peard,ayor
Attest:
Rebecca D.Schuett,City Clerk
ROLL CALL VOTE
Anna Bergman
Brian Harrison
Shelly Hughes
Larry R.Lyon
Rick Peterson
AYE
X
X
X
X
X
NAY ABSENT ABSTAIN
AGRI;I'Ml'i(IT FDIC PI&OICL'SSIOX;&L CO('SI.'I.TIl('G SFRYICES
This A &)&oem&.m is mule and entered inio ibis J tPld&)y of'DCktyff .'01 I)0(iind bc&1(ccn
City of )C.L)ukcc.;)c)unicipal &.O&poration.hcr&aiu)ftci iefcncd to as 'Cit(."a&ul Hoi(in ion
Koegfer Ciroup inc If IKC&if.party ol ihc secoild par&.hcrcinaltcr refbri'Ld to '&ts "Consultant"&1(
I'o I k)Les:
TI IE CITY H FR FRY A(IREES TO RFTAB i THF.COKSL'LTA.'v'T F&IR 'I'HE Pf)QIEC'I'AS
DESCRIBED I('THIS AGI)EE.'cfb('I'A",uD CO('SL'I..I A('I'AGREES TO PEICFORl&I THF
PROFESSIO;(AL SERVICES A(;D FL'Iz(&ISII THF (CECESSARY DOCLh);IE(;TATIO(;FOR
TIIE PROIECT AS GE('VRALLY DESCRIBFD I(f I lllS AGREE!v'll'.('T.
I.SCOPE OF SERVICES
Ser(iccs pio(idcd under this Agrccn)cnt shall bc as I'urthcr describe&I )n Attachment 1.Scope
o t'S or(ice s.
2.SCHEDL'Lt:.
Tf)c (&chcdul»of'thc profb(sional scr«icos to hc pc)fnlnlcd (hall confot'n)to 1hc SchccIL&lc (et
I'orth in Attachment 2.Any dc(iations I'iom the Schedule shall be approved by th»authorized
City represents)cc Thc Cii(a &rces that thc Con(ultani is not rcspon(ible I'or delays arising
fi'olll a &'hallg&.in th&.scop&.'of services.(1 cf)at)gc )11 Lhc QOQle of the ProJect oi'clelQL's I'&'.sultlllg
from causes not directly or imlirectly related to the actions oi'the Con(ultimt.
COWIPENSATIO(;
A In considclattoil ol &hc p&otessto11QI sct(sce(f)l'o(ldcd heleln,thc Cn(&'lgl«''s u1 pay ihc
Con(ultant ihe Itollo)1 in ~sum (lO I —FO-EXCEED.includin ~any authoriz&uf
loin)htlrsabfe exp&.uses.pLI&QLI&ult to fhc Schedule ol Fees set lo&'th l)1 An&ichnlcnt 3
I.B:)sic Ser(ices of'th«Consult;)nt
Tou)l:T&vo hun(lied sc(cn tllous&11)d.eigh&huiulicd doll&11((S207.g00.001
B.The Con(ultant shall in)nice the Ci!y monthly I'or (ci(icc(.&iny rcimbursablc cspcnses
&)nd;)t)(appro(ed amendments to ibis A"I'c'Latent.ba(ed upon scrwiccs actually
colnplctcd at the time of'the inc&)ice.Final pl(Q1u:Ilt sh&)ll bc cIL)&'.&tl)d p&1yQble Klihin 00
days ol'ihc City s Llcccpta)1&.'c ol ConsL)luu)t's submission oi'linai Lleli(cl")bios in
accordance (ciih the Scope ot Se)vices.
C.In consideration of tltc compensation paid to the Consultant,thc Consultani agrees to
pcrf'om1:)II profb((ional scr)ices to th&.'satisf'action oi the Cit('b('peri'ot)ning ihe
pi'L)l«-'))tor)1[)«cia )C«)n1 .i n1,Q)i)C)'e&)Oar~ter)t u i(0 (hat Clc«'fcc i)I c(n'';n10 sl(if[or &lu1&u'ii)
ca«i«is 'd hy nlclnibci')ol C onsL&h'u1i )pi'oli:)siiu1 cui'iten(ly prnc1&crn«)under')riot[Br
circum)inn««')ll'the pci'foi'n)anc«ol thr)Agi'cen)«&it ini oli cs thc s«i L rce)ol «uhci')oi'thc
(&rior)hrr)««of )'q(iipn1cnt.sL&pl')0 ').0)'Q1(lie&lail).(hc Co&1)&i[(inn igirccs u)[kli fill'drc )(i))le
in l'ull
l),gliRA)'C'E
A.C onsult"II1&Lrr)(feist.)rais Qi'Kl ag«i'(es d)(lt C onsL<(nlt )hall have no right ol'«o)«rage in)dcr
anv and n!I esisun or l'uiure City comprchcnsii «.)«Il'or personal injury policies.
C'(7ns&&ft)rtt )hall proiide insurance «oicni ««h!r;m(l on bchall'of Consultant that )vill
sultici 'ntlv prot''i C )nsultiini &r Cot)sullant rcpr '.'ti[aiii (.)in conn tctior't ivith the
pra)lc)atonal sci \rccs 1(hich Qi'&.'Io b&.'pl'01 i(lcd bv (onsultiu1l f)ui')Lul&1t (0 this A"1'««rl)cnt.
if)Cluding plotci'lion fi'Orn Cl n)11S loi'bodily injury,cleath,prof)«rty grim'1gc.Q&KI h)st
income.Consultani shall provide ivor[er's comp«nraition insurance «oi.era c f'or
Con)ultant Qn(I all Consultant's personnel.C onsultant shall tile appli«able insurance
eeriilicntes ivrth Ihe Ciiy,nncl shrll nlso pro(i&le «widen«0 ol'the folio)ving«adclition(&l
co)«.'&«1"C.
)3.Tlhe Consuliant sh«ill pro)icle ciicl-nc ol'comprehensi)e u«neriil liiibifity cov«r;i c;inrl
contra«tual liabiliiy insurance bv Qn insurance comp«mv li«en)ed io clo bu)rn«ss in ih«
gt'1(c Of l01Va in thc limus ol'ai IC&BIS(gf.OOO,OOO cich pc&Son(d in[in'v't)CCKh'nl Qnd'c!r
death:$1,000.000 ««en«ra[a "'re ale per)onal injury «mcl w dea(h:and gl.000.000 0)r
each properiy damage «iccident.The «vie!ence shall desi««nate [h«City n)an addiuonnl
insiucd.Qnd thar rt cannot be canc«led or material[a alt«r«cl iviihout ««i)in ~ihc City Qt
le(i)t Lhirty (30)days )Crit(en notice by registered mail.return receipt requestecl
C.Th«.'Cotisirlulnl sh«ill (i[so f)ioi'idi «vie[«n(r of'nuromobil»liability coi'cra«c in [hc limits
of «at ICQst $l,000.000 bodily injury &oui properly damage coinbined Thc c)iL[«'ncc sh(ill
dcsignatc thc Citv'(rs B&1 (Kid&(K1OJI jr)sure(I,iin&l that it «annot bc cancel(«d L)r niatenally
alt«'rcd uithoui i)in«the C'lt)at least thirty (30)(lay)(crit&en notice hy re isicrcd mail.
rctum receipt rcq&rcstcd.
D.The Consultant shall pro'L'&d«.'ci'id«ace ol'prolb))iona[liability insurance,by Qn insurance
company liccnscd to do business in the gt)ti of 10&vs.in thc limit ol'g[.000.000 t'or
claims arism *oui ol thc prof'cssional liability ol'thc C'onsulmnt.Consultant shnll pio(idc
Ciiy i(i itten notice ivithin (tvc (5)day)bi rcgistcued mail.ircturn rcc«ipt icqu«st«&l ol'thc
cancellation or material alteration ol'th«profbssionnl liahili(y poli«).
Failure ol Consult'&N to n)aintarn 1ni'ol'ih insufQ&1cc coi(ral cs )ci t'orth nhoie )hall
constitute a n)nt«rial brcach ol'this Agreemeni
3()1!C[I
n)nr)ii«C to Ihi f3QI(ri)I)CLILdlurl Lnldf:I'this iiglccn)CQL shall hc in writin .rlcli(rcrcd to thc
pirson di»i -nat«d bilou,hy I:nrto(l St:Ui)mail or m hand &lih(irr,a«h«indrciiti(1 a.kiri."
LUIlcss r)thii'Lr'Isr:Llt.')ignuti'rl rn rvl'Itin'&
FOR THE CIT'I':FC)R TFI E C'O)'S L'LTA);T
ihrnis C'itv ol )A tug«i
Attn Brad Deets
I idis Dr.')ilo )ntini Seri lees Direct(»
Ad<i)s.200 W.Hickman ICood
C Itv.Smtrc 8 aukei.IA S020?r
suiu)tc.I IOISUIUIOO IC(reefer (il oil 'I 0'IC
Ann.hlark ICO«rrl«r
Titli C.'EO
Ad&his)120 )2 .:,"Strcir..Suit«100
C'ity.Staii''vlinniu)oli).'LI)')L)4()I
6.Cr E)f ERA L CO.'VIP LIAN C E
In th«condu«i ol'the prot'essionu!services contempl uc(i hereunder.the Consultanl shall
con)ply Lvith tlpplicubli stritc.f'ideral.an(!local larv.rufi).and rcrrulations.technical
stan&lard),or spicilication)i.)ucd h)the ('ity.Consult;Int r»ust (luufit')I'or and nhtain:Im
I'rxliiu)ed hcens«s prior'io cur)un«nc''n)iuu ol work.tnl'I(i(hug iu)v'pi'ofis..ionul bein)l:s
n«c«s)ur(to pir!Iorm worlr «ithin thi Stat«ol'lowe
7 STANDARD OF CARI::
Sirviccs pro).id«d by the Consultant under thi)Agreement sl)ull h«p«rl'orm«rl in a manner
consistent ((ith thar d«mcc ol'cai)c and skill ordinarily csirci)iul by members ol'thc sum«
prnf'e)si«n currently practicinrr und«r similar circum)tancc),
I);DE PE);DE),T CONTRACT(?R
Consuhal'It Undii)t U1ds Bl'Id ugi'ii)tf)ut dii C.OitsLi itin)i iu)d ((rnsidtiuu )cfnployccs Lutd
Icplcs«ni,'Uivr:)iu'r:n&)t City r:nlplovces.Cr»))LRUU)t shall bi )oicl)'I'r:)ponsihli I'r!r pilvn)«nt ot
)uduries.LL ugcs.payroll macs,uncmploymcnt bcniliL),or any oth«r h»un og comp«n)ation or
herr('ftt h)(onstil iuni OI'CrlnsUltunt )cntplo)'ies,I'r:plus«ntutiv (s or'nihil p«I')on1)CI
pcrf'onninr the profession;Il scrvi«i)sp«rili«d herein.whether it b«ol a dir«ci or indirc«t
nu(UI'«Furth«r.it i)«spricssly undirsiood and ugI)c«d that I(»')Llr:h f)UI?)Uses ll«riht'r
Con)ulmnt nor C'on)ultant')«mployr.cs.rcprescntatives or othir pirsonncl shall bc entitled to
any C ity payroll.In)urm)cc.un«mph)ymint.(cori cds comf)cnsirtion.ritiremcnt,or any otl)cr
bcncttts n huisric)«r.
0 l)'O)uf?ISCICI),I IN'A I'IO)i
ConsLdtani w dl not d(s«l'n)»nate Qgiun)i IItl)CUIpl(r)itc ol Qppltc nrt lol cntplo)Blent b««IILrsi
Ol'131l.'r»COIOIL SCX.UationQI Otalgia,I'Cltr'ion.QgC,hundiCup.OI'I et«l"U'I Stat(is,Cut)S(lit(a'lI (I ill.
»herc;ippropriatc or require&I.take Bi)irma(i)«action io «n)ure that applicanu)ari «mploy(d.
and th(rt cn)f)loyccs Bl'c il'ciltcd,dL»11'Ig ci))plovnr«ni.O'Ithoiii tu 'Ql'0 to fhcu'I"Icc.color.)"&,
ul'n llti)Bill of lgn1.I't.'hgitul,,l 'C.Il'Ilf(lie&IF.i)i')elilsn1 sttiLUS C OUSLlllant &I ill conf)italic \&ilh
the Crt&in uiing ('t)nsuiianig hest ef'I'ons to cr»urc that Disadvanta&ed B(rsincss Ilni-rprisis
«I'i al lol'did lbc n1(linllUU)OJ7I7ul lunlti'lo cun)f')ilc Ioi'SUI7contl"lets &)I 0 ol'k Ln)d 'I this
A g I't:I:n1 i 0 I.
I0 HOI.D IIARWILESS
Consultant lfgtrees lo n)dinllrfl&.U)&I lu)ld h;trmfess thc City.its ultiiers.;lain».Bnd
imp!i)yccs I'rom any anc!ajl clainis.sctilimini):fnd ju(fgmcrrts.Lu irtilu&Ii «il rc Isonabli
invc:stigaiivc fiis.auor'nivg I'ecs.Bml court cusis Ibr tiny &lama ti or loss )).hich i»clue u)ur
arisis f'ron)a brcach uf ihi)At&lit:n)el!I,oi IIOBI ncgtligtclrt:fels.errors ol'ol'nlvslutls 01 thc
pirl'orrnanei ol protas'Ional )clvi "s uncler ibis Agreiment turcl Llu)si of'Its suh eonsulllnus or
anyone I'or &vh&)ni Consult&mt is lignify fiabli.
I I.ASSI(ibf)&IENT
C'onsUIL&uif shlrll not;Isslgn oi'orht.'I"tilst:Ll"ulslir this A"Iccfrlinl oi'&UI)'light or obhttauons
rhcii«UI &vllhoul first rccii(in poor nritlen ct)IL«inl ol'Lhc City
l2.APPROPRIA'fION ()I-'FUb'DS
Thi IUU(ks Bf)pi'upi'1&)ted I'or.'this «,greco)cat tire i'cjuall Lo ol'cxccc(l Lht:cool!!insl)tron to be
pin(I lu ConsLIIfanf.Thi City s t:ontlnuing obllganons Uildcl'this Agl cenlent n1'tli'I)c sLlh!t.'i'L to
appi'of)l'lath')I'I of funcfin hy thc City Council.In tht:i&"nl thai suffiiic.ni I'unding ls nut
appropri;uid in ivhole or in part Ibr iontinuid performance of'the City's obligations unrfir
ibis A reemenu or if'appropriated I'unclu)g is nut spcndcd duc to Citv spcnchng limitations.
thi City In&lv Lt:ill)UI<e LEIS A&&let:nlent U lthoLU fUI'lh&.'I'ct)r)lpcf)slrtfur)lo lhe COBSL!Itant.To
thi &"tu«test estcnt ailo&vecf hv hiu,thc C Itv sh,ill ci)l))pinslltc C onsufl&111L as f)lui'a!cd
Siclfon Igf())ol Lf)ls Agl'ccnlt:nl.
,AUfHC)RI7FD Atl'IFVD)'IEXTS TO &)(IREEVIEifT
Thi ConsUllanl Bnd thc City aclini)u lid"i IUUI lfgtrcc lb&it no an1enchl!inf u)llus
lLgrcefl)cf)t 01'othc1'tol111.olcjil'ol'directive 0111v hc IssUcd by Lhi I Ilv &vl)rcj)Icifunies
achhtiona!conlpensrrbje ivorh io be peri'oianecl i!'such &vur!i r.auscs thc a grcgatc amount
pll!Slblc Und 'I'Lhi'.Bn!i odin&'nt.Ol'dcl OI'&Iircctl)i Lu csccc(l thc (UIIOLUU llpploi7I'Ilut d I(')I'
this A iccmcnt as list'd in S'ciion ..Bho&c.unless the C'un ultant has been *i&'n;i
Uritten assurance by tf)e C'it&.thai Imvl'ul apprupriaiinn to cover thc cosis ol'thc lufditiona!
)&ork hai biin nuul
I!.Th C'on.ulmnr.an I rh Cit:lurth r acl no«f d and agre ihat n(am ndm nt to thi.
Agl'&'I n!t nt or olhitr Iof n).Ul'dil 01'(lllectrv c &t hit h I'i(flin'i's «tlihtlun&ll col))pens(rbl 'U OI'k
to b pcrlom)d under this A re mcm sltall bc issu d by th Ciiy unl .s I'unds arc
a&ailable to pay such aclilitional costs.Bncl thi Consultant «lull not bc cntitlccl tu any
addition.ll con)pens«tion I'or;u)y additional compensable Boil(perl'orm&al under thi.
Agrecmint.The Consult.mt csprisslv )canes any nght tr)IIII(jftiunal compensation.
w h«lhr.'I'I«I lu'(rl c(full',(lrrless pl un lrr c(rn«11 '«clog lh»riddiilun II ii ork thc Consuhinl
wrls gly«n a ii'l1«cn lullendn&cnl.,ol'ih.'I'ot'cfire»iii «dcs«riblng ihe adrliiional comp«nsiiblc
(I ol'I t(7 hi pcrli&II&lcd I«1d s«fling lirl'lh Lh(',.'«110«ni ui cia1&p«nxllliun to bc paul.Such
rim»ndmcnt.Orilcr or durcclii c tu hc st ncd hy Lhe auth&&lixed City t&apres»ntatli c lt ls thc
Cur&saltant's sulu I&csponslhility hi I noii d«lcrmln»,;lnd 'isccrl,iin the authority nl'the
Crt'v'I''pl'»)I ntatlcc sir'n«ig any Qnlcll(fnlcnl.d«cctlir.'rrl'(ri'dcl'
14,O&I,NIIRSHII'Olc COXSLII,'I IUCr DOCL «IEUTS
All sketch«s,tracings,plans,sp«cllications,rcpolxs,an&I otllcr cluta prcpai«d under ibis
Agrecmeni shall h»r om»tlhc pn&n«rty ol'thc f ILy;a r producible sct shall b»d«hi»r»cl to th«
City at no Bldg«RII«ll «osl Lo lhr'.Clly Llpon»onlplctlon ol'Lhi:pl(ins or'Lcl&11«1'1«on of'th«
seri icos of'the Consultant.All dnmingrs rrn&l rlata sl&ull bc i«man&itt(xl in a &lurahl»ln(I(cif.'ll,
(I ith cl»cirunic fil«s prucid«d ii h»n Ibasible to do so.'I.'h»Consult;lnt's liabihty h&r usc of thc
sketcllcs,Lra«ings,plr«1s,speci fr&.Btions.reports.Qnd (rth&I'(f(ita plcpill'rxl utldcl'this
¹re»ment shall h&.'limited to ihc Prufcct.
!S IUTERPR ETATIOU
Uo amenclmcnt or mr!rhflcrulon ol'this Agr«»ment shall hc calid unless express«d ln wntin
ilail r'xecutl.'d b'v'the plil ties h«l&J«)Ill thc s(«11««1;«Inr:I'ils tl&c «xecuticrn ul'thc A I'cell&cnt
This is lt c )mplct "ly int grntc(f A 'rc 'm 'nt anc!'&ntain.Ll&'entire agr'cement of'th 'parti 's.
any prior wrrtien or oral a rreements sh:III be ol'no force or et'feei anrl shall nnt be bimling
upon eilher party.Tile laws ol'the State of Iuiva sllull go«»rn anil any judicial action lrnder
thc tci'n1s 01 thki Agi'ct:«lent sh(ill b»I".'&clusii«ly within the jurisdiction ul'(lie district coun
Rir Dallas Col«'ltys 1&iii rl.
I f&.CO'(If&I.I ANCE WI'I'H I'EDERAL LA'ry
Tu th»cxtcnl Qi&i lbdcral appl'opriailon has ol'w III bc proi idcd fi)r the Pruje»L ol'lltly lbd»lsll
I'I.'(full'c11&cnr Is blip&&s('cl r&n th»Prof»et.Consultani ararc«s thar Consultant u ill «omply w iih all
re!»i.ant IBws,rules and lsegulati(&ns imposed on City ond!or Consuhant necessary I'or receipt
ol'th»federal approprilition.Consul(i«&l shall 17101ldc rlpplupllJIC ccl'llllcatlcln I&agro'cling
Consultant's compliance
I '.SOLIDI'FA'I'IOU'AU&D PERE(?Rr«IAUCCE
A.'I'h»Consultant laananLQ that it has nut empluycrl or let&lined;Ir&?Company Or p«rann.
iilh«l'lhan a 1&ollil Licle employee w'urking I'or the Consultllni.io sill ictt ur secure Lhis
Agric«li:nt,DI«I tl'Ill(th«Consult(«IL hlls n(1i 17&«d ol Dglccd to pll?Dny cunlpluly 01'person
otl'Ir'I'LhJO rl 1&onrl fide ('nll71uyce,liny I'ec.»omrnission.percent:lge br(lkera re fee.grrf't or
cr!Qt«1g«nt h.'rx
I?Till'.C(rnsultQ«t shrill riot &ngagr'.thc'sel"r lees (71 Dnir 17elson ol'pclsruls in the employ of'
thc City at the time of'commen»in such serciccs irithuut ihc written consent ol thc City.
gf RP(.")k)IO):A)I)'I RR'vff),YI )O)'Of-A0)RFF XII»)"I'
A.I bc n 'ht ts rc)cried bv thc Cits to )inpcnrl tlu)A "Iccmait,'it any rime.guch ru.par,ion
nm(bc «I'Ibctal by thc (iiy.«.in nrit['n no«cc to thc Consuliani.and ))ra)i bc c(T»cri&c
of'th'&la['')[ah)i)h'd in th»)LL)p'risioii no[i«c Va)nrent I'(r (on)ul[uit'.r i
shall h»i«rulc hy ih»Ci(y I'or service)pcr I'on«cd io thc daic c)mhlish«d in iltc su)pcn)ion
noti»c.ghould th»City rcinsiate [hc nor!'af[cr notic(o[su)I)cninrrr,)uch reinstatement
may bc accomplish»d by thin)(30)days or[It(n noii»c n iihin a p«riod ol'siz (&I)months
;rf)r.'I'siich )Lispct1)i(111.Lrnlcss this p 'I'Io&f Is «)tclidcd b&'&vl1«cn c&lilscnt r)l'th«C«nsulmnt
8 (;Iron tcn (10)days &vrit[«n notice to thc Consulrant.[hc City mai(icrminatc thc
A'rtecmait a[any time ip it is h)und thai rea)on)beyond ihc contro(of'cith r th C'ity or
Consultant mtrkc it.impo)sibl«or a ain)t thc City's interest m1 cornpfctc thc A r eem«nt.In
such r:&rs'.[hc Consultant shall ha('c no chiims against thc City csc pt I'or thc (ilu ol'thc
n'oi'k pci'fon11«d Lip to thc d&ILC thc Agre('n1crli I)tci'I(i&rior[cd.
C.Thc City may also temiinatc this Agre»ment at any time if'ii is I'ound [liat the Con)ultant
hns violat d any material t»rm or condition ot'this A&rcem»nt or that Consultant hns
(a!fed to maintain ivorkers'compensatioii insurance nr other insuranr.e pro&id»il for in
this ¹reentent.In the ev«nt ol'such det'au(i by tlte C'on)ultant.the City may 'ive teil (10)
d;1)s 1&riitcn [in[ice to thc C ons&rltant of thc City s intent to tcriiiiniite the .-Lurcemcii«
Con)ultant shall have ten (10)davs I'n1m no[i«»ation to remedv the r:onditions
con)th«Lii'Ig th&'.&Icly[LIII.,
D.1&1 thc event th'1[this Agi'ccr11(11[I)teI'&11rnrucd In ai'coi'd'111»L n'iih prir"Igr"Iph C of this
section,ih&'.Cliv ntul([rlkc possess[«11 (rf &1[1)n(rik aiul i11uy r.'onlpfcte &my noi'k b)
abate(cr means th»Criy niav select.I h«cost ot complciing )arrl (vork shall bc deduct»&!
I'I'orll ihc flilhulcc 1&Ii[eh 1(ould h'l&e bee[1 dLic «1 tltr Co&1)ultani 0&iiI Ihc Agl'cci11ci1[&1oi
b(cn tci'i«111&1t»d rind &vor'k conrpl«icd in &I»col'd&incc n ith conti"Ict d(lcirrllclits
L'.'I'hc Cnnsult tnt may t«rminat«this A&rc»ment II'ii is Rbund tliirt thc Ciiv'h&rs violated iinv'
material t«rm or condition ol'this Agreemeni.In thc e(«nt ol'.)u»h default by ihe Ciiy,the
Consultant shall give tcn I )0)days written i«1[ic»to ihc City ol'thc Cnn)ultant's intent to
tcrminat(thc Agr»emeni.City shall have ien 110)days from notific 1«on io iemcd)the
condition.cons«turin th»d«bruit.
I')1AXI-g
'I'hc Consuftuni )lull pa)all sal«)and usc [ascs rcquii&ed to b«pnid tn the gt;it«oi'Io&vir on
th(woi'k co&or'e'0 h)this Agree&«en[.The Cons&i)i&ra[)hail e)OOLI[c arid (I«liver &1110 shrill
c[IL&sc Inly s(rb-cons&ill,'III[rlr's&ibc«11[ISIc«lr'to exec∾Irt(f Lfcli&&'I to ih&.*Ciiv ceriilrcaLO)ns
rc(f(rrie(I LO pl:1111[t thc Cny to [11&1k&:applic&ition lor'I'ef&iiidir Of a[rid )&iles rind LIS&.'tax(S IIS
applic rble The Citv is,'I mutii«ipal corporation anrl noi subject to s«ite anti Ioc tl t;rn,u)c las.
or I'Ldcral es«ise tases,
20.SEVERAIIILIT &
ll (u1y pol'(Ion of this Agrccn1cnt ts I'lcld u1'(11f&d ol'LO1cl'Iiolvcttl&lc b&a c(&LO't oi conlpctcnt
jurisdiction.th»rcn»,'fnfnu portions of'this Au(cement sh»ll continue in I'ull R&rcc and I'I'cct
2 I.SIISC'EI.LANEOIIS fiEADIXCiS
Ttllc to articles.para "n&phs,(unl a(,bp;&m„r(&pf&s t&rc I'(&r ini'Conation purposes onfy (tnd shall
not.b»constdctcd a sub(tanto e pa t ol thts A rccmcnt
22.Fl JRTI-IER ASSURANCES
E,'tch party hereby a&irees to execute,'u&d deliver such a(hit(ion,d instruments and documents
and to t(&l;e ail such other «&et(on as the other part!may (season,tbly rc(iuest!Iom time to time
in order to elTem the pr(&visions and purposes ol'this Ai rccment.
2.l.COUNTERPARTS
'I'his ALurcc(1&cnt n1'1('b&.'ence(&ted tn au!y OLuitbcl'ol CL&U(&te&I&art).C11ch oi'uhich shall
cons(it &te an oriafnaf document.no other cou&tterf&,'trt tleedt(1 'to he p('oduced.;old ail ol'
uhich Chen taken to ether shall constitute thc snme insttumcnt.
9;I&'I IN L'SS 'O'HLI&EOF,thc part&ca ha(e caused thts A&urcemcnt to bc cs«cutcd I!1 &hear dufv
uuthorircd ol'beers or aucnts on thc day tu&d yca&I(rat above Lvriucn
C'0 4 S I I LT ANT C'IT&&OF O'AL(IREE
ATTACIISI I(K'I I
SCOPE Oi-SERVICES
Task l.Organize the Planning Process
I,I Prepare Project Handbook
HKGi will prepare an eiectronic project handbook for use by the Comprehensive Plan
Advisory Committee (CPACI Blitt stilt'I'.The project handbook will be hosted on thc FIKGi
FTP site and will be continually updated.Access will be provided to the CPAC,staff and
others as appropriaie.Thc handbook will serve as an ongoing ref'err ncc ihroughoui thc
planning process.Initially,it will contain contact information foi thc consulting team,work
program,project schedule,base maps aml Census prolilc.Subsequent informational
materials prepared by the consulting team will bc included during the course oi thc project
I.g Evaluate the Cun ent Plan
As part of the effort to understaml the aspects of the existing Comprehensive Plan that need
to be updated and enhanced,HKGi will col laliorate with City Staff to prepare a
Comprehensive Plan audit.The audit will explore and summarize the strengths anil
weaknesses of the cunent Plan.The purpose of thc Comprehensive Plan audi&is to:
~Understand the charactenstics of the Plan that have made it a useful tool.
~Determine the elements of thc Plan tiiat have not worked as well as expected.
~Identify plan elements and policies that continue to be relevant and effective.
~Obtain guidance on desired changes to the Plan.
1.3 Conduct "Kick off Day'
HI&Gi will organize and conduci an intensive all-day work session in Waukee to "kick ofi"
the project.The purpose of tins task is to undertake as many start-up activities as possible in
a single day.This approach helps to get the planning process off to an effective start and to
accelerate the consulting team process of understanding Wmikee.The kick off day ivill
include the I'ollowing activiiies:
iyieet ivith City Staff
The kick off day begins with a meeting between the HKGi team and City Staff.The purpose
oi'this meeting will be to:
~Review the logistics of activities that will occur during the day.
~Discuss preparations for upcoming meetmgs.
~Follow up on data collection.
~Receive updates on the status of otfier planning projects,deimlopments and other
itetns of relevance to the Project.
Conduct Community Tour
City Staff ivill lead a community tour to give the I-IKGi team an orientation to Waukee,A
tour provides thc consulung team with valuable context to the issues that are discussed over
the course ot'the kick off day.HKGi will also usc the tour to bc in compilation o('a photo
inventory.HKGi will compile a compivhensivc digital photographii:inventory ol'land use,
parks and trails in Waukee.This inventory will include public systems,signage,parkin and
natural features and land uses that may be relevant to initial investigations.
hleet with Department Ef ends0tydepartmentheadsareimportant stakehohlcrs in thc planning process.This meeting is
envisioned as a focused workshop to;
~Explain the planning process.
~Leam about comnntnity issues and concerns from thc department heads.
~Build links beiwecn stat'f and the consultin ~team that helps in our data gatlmnng
throuzhout the process.
Ideally,this meeting occurs over lunch.This approach enhances participation and minintizes
disrupiions of the business day.
Conduct Follovv-up Convm sations and Investigations
Time will be sci aside for follov,-up conversations with staff about spec&tie aspects of'the
planning process.Frequently,some aspects of'the planning process require additional
discussion between staff anti the consulting team.Examples of'issues include &late collection,
mapping,and use of city website,meeting preparation,and other teclmical studies.This time
will also be used to follovv up {or continuation)of the community tour.
Conduct Comprehensive Plan Advisory Committee &feeting ¹1
The kick off day concludes wiih the lirst meeting ot'ihe Comprehensive Plan Advisory
Coiumittee.This 60 to 90 minute meeting will be used to:
~Provide a bnef introduction and process overview.
~Organize the Board and its meeting schedule
~Discuss foun,content and use of Comprehensive Plan
Task 1 Delivcrables:
~lrinal vvork program and project schedule.
~Electronic Project Handbook.
~Photo inventory.
~Slide handouts in PowerPoint fonna&for Comprehensive Plan A&lvis&my Commiitee
llteetltlg.
~Summary of minutes of staff'kick-off meeting.
Task I Staff Responsibilities:
~Assembly an&I distribution of'mapping data in ArcView tonnat.
~Send out Comprehensive Plan Advisory Committee mac&in ~agetula and support
materials.
~Preparation of'meeting notes from Comprehensive Plan Advisory Committee mcciing,
~Establish the project web page.
Task I IIKGi ivfeetings m Waukee:
~Kick-off nteeting and Comprehensive Plan Advisory Committee &%1eeting {Task 1.3)
Task 2.Prepare Community Engagement Plan
Task 2 will locus on developing a conuuuniiy engagemmtt plan to guide the dissemination of information
and collection of'input tltroughout the planning process.
2.1 Coliunultity Outreach Plan
In consultation with City Staff,the III&Cii team will develop a community engagemeitt/public
involvement strategy and wntten plan that:
~IJtilizcs effective communication tools accessible to a broad and diverse audience.
~L'ngages community leaders and undlcrserved populations.
~I nsures the community outreach strategies align with thc sequence of'project tasks so
thai input gaihcred can mcanin I'ully inform ihe work products that arc devclopeil,
including key clecision points.
~Includes conununity-based events mid activities and activities in locales wlmre SVaukec
iresidmiis and businesspersons typically congregate including conununity I'cstivals like
Family Fest,Celebrate Waukee and the I'ourth of July Celebration.
~Includes faith conununities in Waukce and other groups to help identil'y and reach
various project constituencies.
~Incorporates online community engagement platforms including bui.not lnmted to the
email broadcasts,project website,cable TV,and social media.
~Incorporate electronic outreach tools including but not liniited to iVlentimeter,Social
Pinpoint and Survey Monkey.
~Speciiically identifies the list oF outreach ei'forts that will occur during the project.
2.2 Projeci Website,Outreach Tools and Social Ivledia
This task includes preparation of the project website (by City Staff),establishing parmneters
for electronic outreach materials (graphic look,file formats,and typical page quanttttesl and
the methodology for use of social media.The HKGi project team will provide materials in
electronic I'onn for use by Waukee staff in the posting and distribution oi'infomiation on the
project website,email blasts and social media.
Task 2 Deliverables
~Giraphic and text files tor all electronic postings anil communications
Task 2 Staff I&esponstbilities
~Design and establish project website.
~Distribution of packet matenals for all meetings.
Incorporation of HKCri Prolect team materials in einail blasts.
~Summaries of key input and information from the email blasts and other
cotrilllilllicatlolls.
~Posting and responses to all usage of social media
~Summaries of key input and inforniation from social media.
Task 3.Establish an Understanding of Wankee Today
Task 3 will focus on developing a thorough undersmnding of'the physical,social and natural
t'orces that have shaped or are cunently sllaping the City of Waukee.This task will include
assembling a quantitative analysis oi'demographic trends and socio-economic data and the
mapping of colnl11unity features.
3.1 Prepare Mapping
Accurate and usable mappin plays an essential part of the Comprehensive Planning process.
HKOi will assemble required base mapping.Data from past planning snidies will also be
IO
assembled IHCGi will utilize ArcView GIS software to asseinblc the mappmg Layers of
mapping will focus on existing conditions incfuthng natural features and pauerns,existing
land usc and development patterns,utility systems,park and trail systems,roa&hvay corridors
and traffic pattenis,existing zoning and platting.As appropriate,City tiles can bc
supplmnentcd hy electronic map data available online through regional data sources.
3.7 Review Relevant Plans attd Studies
HKCii will review all relevant plans and studies to undcrsiand cunmit planning and policy
directions that can be used in the plannina process.The plans and stuclies to be reviewed
include but are not limited to the items referenced on Page 2 of the Waukee Comprehensive
Plan Request for Proposals.
3.3 Prepare Community Profile
HICGi will use existing dam souives to prepare an initial population and demographic profile
ot'Waukee.The contents of the profile will bc influenced by the nature of existing
inioimation that describes the cominunity.At a minimum,the community profile will
iru:lude:
Demographic and housing trends from U.S.Census.
~Student population characteristics and etuolitnent projections I'tom Waukee Schools.
~Future popul uion forecasts from past studies and regional agencies.
~Recent development trends from building permit and property value data.
~lviapping of basic physical characteristics includina existing land use,cunent land use
plan,and functional classification of strcct system.
HKGi will compile tins information into a spreadsheet with explanatory text and graphics.
This document will be available to the Comprehensive Plan Advisory Committee and City
Staff.
Prepare Economic!Employment!Market Profile
The HKGi teain will asseinble a profile of econoniic,employment and market condiiions in
Waukce focusing on major employers,employmeni trends anti economic trends and
forecasts.The proiile ivill have a specigc focus on the future market potmitial I'or
commercial development and business centers'business parks Market information will be
used to help mide land desi mmtions in the future lanrl use plan.'I'he market assessment will
draw from recent market ivork coinpleted as part of the Kettlestone Plan as well as work done
by the HKGi team on the Alice's Road Conidor lviaster Plan.Britt Palmberg,who asseinbled
the Alice's Road Coixidor Plan tviarket Study,will complete the market assessment for the
Comprehensive Plan.The profile information will be reviewed by the L'conomic
Development Advisory Conunittee.
HKGi will compile this information into a summary memorandum with explanatory rext and
graphics.This document will be distributed to the Comprehensive Plan Advisory Committee.
It will also be created in a I'onn suitable for postin ~on the City's website.
3.5 Consider Local,Regiorml and National Trcnrls that Impact Waukec
The HKGi team will assemble int'onnation on local,reiponal and national trends that are
likely to influence Waukec in the next couple of decades.Specific attention wiii be paid to
the Tomorrow Plmi and its policies and their impact on VVaukee,
3.6 Assess Existing Transportation Conditions
This task includes a coniprehensive data collection effort.It is our understandin&the City an&I
the Des Moines Area lv(PO wdl provide access to transportation data sets,such as
Geographical Information Systelll (GIS)data,pavetllellt I'naliagellielli data,and outputs from
the regional travel demand model.Wc will usc this information and build on it with other
dais acts to establish a sound I'oundation for subsequent tecluiical analyses.Key data
elements,maps,and critical needs identiiied as part of'this task include:
~Summarizing information I'rom current state,regional,and local plans and/or studies.
~Assembling important transportation system data and prepming inaps,including curtent
roadway functional classification,jurisdiction and designation,curtent traffic volumes,
number of lanes,existing roadivay capacity,and systeui continuity issues.
~Documentin&modal services and locations,and goods movement (e.g.,transit facilities,
bicycle and pedestnan tacilities,rail and fivight t'acilities).
~Documentiiig current pavement conditions and preservation needs in order to maintain
the local system in a "state of good repair."
~Evaluating existing data sets and maps to detertnine:
o Capacity and.connectivity issues.
o Access management concerns.
o Active modes of transportation services and facilities.
o Land development policcs'impaci on transportation.
o Sensitive natural resources constraints.
o Right of way aciluisition and comdor prcsetwation policies.
3.7 Identify Emerging Transportation Needs
As part of the update,the project team wifi explore how some of today's mnerging
transportation needs can be integrated throughout the plan.This approach will be focused on
early in the planning process and during the refinement of the Plan's goals an&i strategies.The
purpose of this exercise is to recognize the growing changes in thc transportation sector,
while setting the stage for a transportation systmn that truly reflects a long-tenn vision.For
cxaniple,we will help discover how the community's vision embraces innovative
technologies (autonomous vehicles),travel dmnand management sirategies (transit and
tclccommuting),sharing economies (Uber an&1 Lyft),Complete Streets,and system
preservation techniques.Findings fiom this dialogue ivill help create a plan that is adaptable
to emerging transportation needs while informing Iutuim transportation investmcnts.
3.8 Listening Sessions
HI&Gi wifi conduct up to six (6)listening sessions.These sessions provide an opportunity for
key stakeholders to learn about the plannmg process and to provide input on istuies that
should be considered in updating the Comprehensive Plan.HICGi will work with City Staff
to determine the stakehol&lers to be involved in these sessions.We reconunend that some of
the one-on-one be with unoups such as the Waukee Community School Distrtct,
representatives of residential neighborhood associations,the business coimnunity,
representatives of faith and non-profit un oups,etc.
Task 3 Deliverables:
Base mappin .
~Comnuinity profile.
~Employ&tent/economic/market profile.
(7
~Community Engagement Plan.
~Listcnh'Ig scsslol'I sunltnal'Ics.
Task 3 Staff Responsibilities:
e Provide GIS base infoimation
Provide cligital Iul(L'or h'n'd copies of applicable plans and studies.
Task 3 HIUIII Meetings in VVaukee:
~Listening sessions (Task 3.g)
Task 4.Explore and Confn3n the Vision
The purpose ol'this task will be to verify and update the Vision Statement contained in the
200g V'aukee Comprehensive Plan.Task 3 will include the gust communiiy workshop anil
the tlrafting of a revised Vision Statemenl and sct of Guidmg Principles.
Conduct StaITWorkshop Via GoTo Meeting
lvteet with City Staff to review the Vision t'ound in ihe currcni Plan in order to deline the
clmncnts thai are still applicable.Prepare a draft of a revised,future vision statement and sct
of related auiding principles.
Conduct CPAC,City Council and Planning and Zoning Conunission,Economic
Development Advisory Committee,and Park Board Workshop
Coordinate a joint meeting of the Comprehensive Plan Advisory Conumttee,City Councd,
Planning &Zoning Commission,Economic Development Advisory Committee and Park
Board to provide a progress report update on the Comprehensive Plan update and lo
speci lically review and reccivc input on the draft vision statement and guiding principles.
4.3 Revise Vision Statement and Guiding Principlcs
Prepare a revised vision statement based on input received in Task 4.2.
Conduct Community Workshop —Comprehensive Plan Overview and Vision Session
This initial workshop will be a community-wide event,designed to accomplish a number of
objectives.First,it will serve as a forum to inform the pubhc about the function of
comprehensive plans in general and speci tically about the cun.ent 'lVaukee Comprehensive
Plan.A direct linkage will be made between the recommendations in past plans and the
development of Waukee,particularly over the past ten years.Addiiionally,it lvill have a
prinlary I'ocus on critittuing and modifying the draft vision that will guide the development of
the Colnprehensive Plan update.HlzGI will v'ork wiih stat f io design a participatory process
I'or the community workshop as well as appropriate methods to advertise the meetings to
promote resident and businessperson involvement.Key aspects of the community workshop
wil!be the active collection and summanzation of responses using Ivtentimeter,a smartphone
based application.The workshop will also be streamed live via a webinar session or
Facebook.
Summaidze Community Workshop and Draft Vision/Guiding Principles
Working with City Staff,HICGI will summarize thc lindings anil II.'salts of thc colrul'lunlly
workshop and will prepare a final vision statenlent and set of guiding principles to help direct
the comprehensive planning process.
13
4 6 Review Vision and Guiding Principles Via GoTo Meeting
I-IKGi will meet with the CPAC to review the outcome of community worl shop gl anil the
drall Vision/Guiding Principles.
Task 4 Dclivcrablcs:
~Meeting agenda and materials for conducting the Community &Vorkshop mcluding live
steaming.
~Draft vision statement and guiding principles.
Task 4 Staff Responsibilities:
~Promotion ol'community workshop.
~Assistance with preparing for,conducting and summarizing Community workshop.
~Preparation of mccting notes from Compreliensive Plan Advisory Coinmiitee,City
Council,Planning 8.Zoning Conuuission meetings,Economic Development Advisory
Committee and Park Board.
Task 4 IIKGi Meetings in tVaukee:
~Joint workshop (Task 4.2i
~Community workshop (Task 4.4l
Task 5.Identify the Issues
The vision and guiding principles describe wliat VVaukee aspires to be.'I'he ability to achieve
the community's vision will be influenced by a vanety of issues.'I'o create an effective
Comprehensive Plan,the planning process must identify the critical issues and explore
alternatives for addressing them through ihc Comprchmisive Plan.
5.1 Prepare Issues Briefing Paper
The initial tasks in the planning process will be used to identify issues facing tVaukee.HKGi
will prepare a briefing paper that describes our findings and views on implications for the
Comprehensive Plan.This paper will serve as a tool for faciiitating other discussions and
reaching consensus on issues that require the most attention.
Obtain Guidance front the City via GoTo blccting
HKGi will meet with thc Comprehensive Plait Advtsotp Comniittee to obtain feetlback on our
findmgs and guidance on other issues that need to be considered in planning for the future.
Obtain Public Feedback
IIKGi svilt take several steps to communicate with the public and to receive feedback on key
plallllllig issiles.
~The issues briefing paper will be published on the Comprehensive Plan web pa e.
~HKGi will prepare and post survey form using either Survey Monkey or Social
Pinpoint that allows the public to provide comments on planning issues.
'I'ask S Deliverables:
~Draft and final issues brielmg paper.
~Online survey
Task 5 Staff Responsibilities:
~Provide input on commumty issues.
~Preparation ol'meeting notes from Comprehensive Plan Advisory Committee mectin .
Task 6.Explore Alternative Waukee Futures Scenarios
Over ilia next 10 to 20 years,'vVaukee will continue to change in a number ol ways,Private
development ivill occur,redevelopment may occur,regional roadway improvmnmus may
have an impact,and even development in adjacent.communities may have a "spill over"
iuxpacts on Waukec.Thc comprehensive planning process neeils to coiisi&ler a broad range of
potential changes and tilter out those that are either likely to happen or more importantly,
those that are rlesired to happen.
Task 6 begins an intensive collaboration process between the I II&Gi team and City Staff to
identil'y a series of alternate futures,io iest those alternative scenarios and to ultimately select
those components that are collectively goin ~to constitute the Comprehensive Plan update.
Public input will be actively pursued during ibis task through a series of electronic outreach
elrorts using Social Pinpomt,an interactive map-baserl tool.Posted materials wig present
planning alternatives in both a general context anti as applicable,in smaller scale geoyaphies
as well.
The exploration of Waukee Iuturcs scenarios needs a starting point.In this case,it will begin
with land use.Although land use is identitied as a starting point,land use considerations
cannot be completely separated from transportation,housing,parks,utihties and
inflrastructure.These community components will be "layered on"in response to varying
land usc and community ~~owth alternatives.rwo or three different Waukee funires scenarios
will be developed as part of this task.
6i.I Develop Alternative Waukee Futures Scenanos
In a two day-long chanette to be held at City Hall,the HICGi team in collaboration with City
Stafl'will develop tv'o or three different future growth scenarios.These scenarios will be
composite views ofhoiv the city might look in the furure given a certain set of interrelated
assumptions.The basis for the differentiation in these future growth scenarios may include
but not be limited to:
~Vatying iredevelopmcnt assumptions.
~Differing applications of community development trends such as walkability,
neighborhood scale retail,etc.
~Live/work opportunities.
a New communications technologies.
~Varying reactions to planned regional transportation improvements.
~Varying philosophies about the provision of pm I and recreation opportunities.
~Vairying options for modifying the local transpoi tation network.
~Mass transit alternatives.
~Differing types of fiousing and densities.
~Differing relationships between housing and transit.
~Innovative storm water treatment technologies.
~Options for non-vehicular movements of people,
After two or three I'uturc land use scenartos have been assembled in a rough working I'oim,
Ill&Gi will reline the alternatives into a sc[of graphics that illustrate the key cmnponents of
each scenarto.These graphics will be the subject oF initial review by the City.
6.2 Trnfitc Forecasting and Capacity Analysis
Thc proiect team will coordmate v,ith [lie Des Moines Area MPO to gcntuatc existing and
future tref lie forecasts I'or the Vgaukee area.VVe will work wiih the Des lvloines Area [MPO to
ensure tral'tic I'orecasts rcilcct groivth areas atul 2050 socioeconomic forecasts Findings from
this analysis will be compared against the cxistin ~transportation netivork to determine
potential capacity issues.Tralfic I'orecasts will be generated for missing "links"in the system
by extrapolating model outputs mid assi *ning volumes to those roadways.This task will be
led by SRF's Traffic Ivlodeling Group,who has applied this successful methodolo y to
similar transportation plans.
This task also includes resources to evaluate three groivth areas,which will help update the
2004 Major Streets Plan.SRF's Trafiic Modeling Group will use the methodology described
above and apply trip generation rates associated with the proposed land uses to adjust traf lie
forecasts.Information Iirom this exercise will help determine future facilitv types (e.g.,two-
lane divsded or four-lane divided)and updates to [he functional classitication systein.
This task will be confirtned anr!discussed early on with thc City of WVaukcc and the Des
Ivloines Area ivIPO.Adjustments to thc task can be made accordingly to re[1ect desired
outcomes fiom a traffic forecasting perspective.
6.3 Present Alternative Futures Scenarios to the Comprehensive Plan Advisory
Committee,City Council,Planning and Zoning Commission,Economic Development
Advisory Committee,and Park Board
Conduct a joint meeting involving the CPAC,City Council,Planning and Zoning
Commission,Economic Development Advisory Committee,and Park Advisory Board to
review [he ahernatives and to seek input on the specifics of each.
IVlodify the Futures Alternatives Based on Initial Input
Revise the set of futures alternatives as appropriate based on input from Task 6fk
Conduct Community Outreach
An extensive outreach effort [vill be conducted to seek community mput on the alternative
growth scenarios.It wil!include both traditional and electronic conununications.The
traditional approach will mvolve thc preparation of display boards and paper comment fonna
for placement in public buildings such as City Ilail and the Library.XYc will nlso use Social
Pinpoint which will include maps and interactive graphics to collect comments through
electronic outreach.The purpose of the tradirional and electronic input is io piovide guiifance for
the preferred land use pattern.
6.6 Mcct with the CPAC to Review the Outcome of the Community Input
Review input received to help select a prefened future alternative.Prepare graphics miil text
depicting [he preferred alternative.
6.7 Meet with the City Council to Conttrm Future Directions
Coiuiuct a meeting with the City Council to present the prefened ahemative and to seek
direction to proceed with the preparation of the components of the Comprehensive Plan.
16
'I'ask 6 Deliverables:
~Alternative futures scenarios (2-3).
~hfaterials for (railitional and electronic conmiunity outreach.
~Summary of community outreach.
~Websitc posiings.
~Preferred flltlil'cs sccnals0.
Task 6 Staff Responsibilities:
~Participaling in f'utures scenarios chaneuc.
~Promotion of community outreach.
~Send out meeting materials.
~Preparation of notes f'rom city ineetings.
Task 6 HIS.GI Meetings in 'lvmlkee:
~Develop and present alienlative futinas scenarios (Tasks 6.I and 6.3)
~ivlecllng ivith Comprehensive I'lan Advisory Board (Task 6.6)
Task 7.Develop Draft of Comprehensive Plan and Supporting Implementation
Slrategies
This task is focused on refining the information and ideas generated through and including
Task 6 into a draft Comprehensive Plan with supporting public policies and strategic
implementation initiatives.The draft Plan will be a readable,illustrative ilocumcnt with niaps,
photographs,sketches,diagrams and supporting narrative to allow people to fully undersiiuld
the direction established by the Plan.Thc online version will contain numerous active linl s
to supplementaiy information anil even miorc explanatoiy graphics.It will also provide the
requisite technical information to ensure that public actions needed to implement the Plan are
clear and achievable.The process of'preparin the draft plan generally involves:
~Submit draft chapters fbr staff review and comment.
~Conduct CPAC meetings for review and conimeni on draft chapters.
~Make revisions to draft.
~Submit final draft cliapters for CPAC approval.
Prepare Comprehensive Plan Draft
Thc plan will generally include the following chapters:
Conlmunfty Asscssnlcnt
IIICGI will assemble a Coinmunity Asscssllmnt section of'the Comprehensive I'Imi based on
information and mput received as part of Tasks 3,4 and 5.The assessment wil!provide
information about Waukee;its hisloly amf elements of its identity.The assessment section
will set the stage for the other chapters of the plan
Demographics/Economic Overview
Information collected and analyzed as part of Task 3 wiil be used to prepare a summary of
Waukee's demographics and economics.This section v ill specifically include population,
housing and demographic trends and projections to the year 2060.
l7
Employment/Economy
Information collectetl and analyzed as part of fask 3 will be used io prepare a sumliialv of
Waukcc*s mnployment anil economic conilitions.This section ivig specifically include
cmploymcnt trends including proicctions io 20I5,economic trends and lorccasts,aiul
mialyscs of retail sales and pull I'actors.
Natural Resources and Storm Water i&'Ianagement
I&rom inventory information available I'rom thc City as weil as State and 1&cclcral agmicics,the
I-IKGi team will assmnblc a natural resources and stomi water management chapter of the
plan.'I'he chapter will address the varying elements of Waukce's natural landscape.The
environmental and natural resources aspects of the city will l&c discussed and mapped in a
broad way.These assets for the community serve as key conidor connections thai serve as
community amenities and trail systems.They can serve multiple functions including
stonmvater conveyance,open space needs I'or parks,anil natural habitais.
Stonnwatcr management will mclude goals,policies,and &uidance on how &vater resources
should be managed within the community.Existing problems or deiiciencies will be
identified and discussed to provide a direction for addressing any known prol&lems.
Discussion of opportunities for cross-system water management and its benefit to the
community and its water neo&is will aLso be addressed.
Lmid Use
I IKGi will prepare the land use chapter of ihe plan based on the selected futures alternative
(outcome of Task 6),The land use plan will address the desired locations and mixes of
residential,conunercial,industrial,office,institutional,mixed-use,public and semi-public
uses.It will focus on the balance of residential,commercial and employment uses.In text
and graphic I'onus,the land use chapter will illustrate the I'uture land use pattern,illustrate
desired development forms and illustrate speciiic development redevelopment areas.
Vpdaied policies and action steps wil!be integrated into the land use section.
Housing
HKGi will prepare the housing chapter to address existing and projected housing needtn
Information I'rom other tasks in the comprehensive planning process will inform the specific
developn&ent.of this chapter.Thc housing chapter will analyze existing housing data,assess
housing&needs,discuss the City's ongoing role in housing,and identity local and regional
resources to accomplish housing objectives.Vpdated policies and action steps will be
integrated into the housing section.
Business
The Business chapter of the Comprehensive Plan witt address key issues ami trends that
impact business growth in Waukce and opportunities to expand the business seynent of the
Waukcc economy.It will speciiically address opportumties to expand comniercial
development and create business centers and parks for concentrated employment.NOTE:lt
may be beneficial to combine this chapter of the plan with the Land Use and/or
L'mployment/Economy chapters.
Transportation
I'rnnsportu/ion E/uments
The transportation elements of the Comprehensive Plan will be updated in a niaiuier that
blends together all modes oF transportation into one umficd system.The transportation update
will beneiit from past planning aciivities in the City and throughout the Des Moines Area
18
Metropolitan Planning Org&anization (MPO).At a minimum,the I'ollowing plans will be
leveraged and integrated into the update.
~I(ettlestonc Plan
~2004 Major Streets Plan
~I&ey Imersection hnprovement Plan
~Complete Streets Policies
~CONNECT —Central Iowa Bicycle and Pedestrian Plan
~Ivlobilizing Tomonow
~The Tomonow Plan
tt/uitimada/Svrtetn Plan
As ihc City continues to grow,particularly in relationship to the Des Moines metro area,
active inotles of transportation will become morc critical.This task will integrate the
f'oHowing active modes ot'transportatioii inio the update:
P«destiians anil Bicyclists
A comprehensive pedestnan and trail gap analysis will be prepared to detenninc any
broken links in pedestrian/bicycle network that limits connections between
neighborhoods,parks,downtown,jobs centers,coinmercial areas,schools and key
destinations.The future roadway network will also be evaluated from a Complete
Streets perspective to determine opportunities for addressing any gapa in the
pedestrianibicycle network.
li'tli&sit
The HKGi team will contact local transit providers (c.g.,DART)to identify the
poteniial for future transit services or I'acilities (express routes or park-and-rides)as the
city and region grows.We will outline opportunities by assmnbling available
information on multi-agency cooperation,the potential for expanding transit alternative
programs (based on planned corridors and commuter markets'),possible and prefened
transit options,logical corridor extensions,and examples of peer operations in other
regions.
Fi.eiglu and Rail
Freight and ratl play an integral part of the trnnsportation system.We will evaluate the
potential roadway impacts associated with future land uses that may gcncratc large
volumes of fieight.Findings Irom this mialysis ivill help update the 2004 Ivfajor Streets
Plan in determining future facility types and design standards that accommodate heavy
commercial vehicles.
Futui e System Plan
Inf'ormation collected throughout the previous tasks will help refine and update the 2004
Major Streets Plan.This task will include an updated functional classification network and
new "links"in the system to accommodate future grov'th.The Major Streets Plan will be
suppotxed by a "desi&&ti manual"that outlines the characteristms and design stantlards foi a
I'unctionally classihed roadivay.The manual will be consistent with the cunent version of
'Statev'ide Urban Design and Specifications (SUDAS),"wlule providing flexihility to
accommodate Complete Streets policies and best praciices I'or active modes of transportation.
Other elements in the manual v ill include access manageinent guidelines,typical right-ol'-
way needs,lane widths,anil tral'fic control measures.
19
Parks and Recreation
The parks and recreation chapter of the plan will include inl'ormaiion finn)the 2011
Comprehensive Park,Recreati&in and Open Space Plan as appropriate.Updated policies and
action steps &vill be intonated into ihe parks and recreation section.Planning principles,
standards and design themes from the 2011 pian will bc included in the Comprehensive Plan
:uui extrapolated to cover community mo&vth to the year 2050.
Utilities
The utilities section will address needed changes in Waukee's water and sanitary sewer
systems to accommodate future growth.Inf'onnation for this chapter will be taken I'rom
ongoing work being conducted by Veenstra and Kiln.Updated policies and action steps
v,ill be integrated into ihe utilities section.
Public Facilities
The public I'aciliiies chapter of the phm will address a general assessment of public
community fiacilities.Facilitics used for providing public safety,public works and public
administrative services will be included in the plan.
Unplementation
The Vision outlined in the Comprehensive Plan provides thc basis For implementation:the
subsequent adoption of other.plans and the pursuit of other actions wiil make the vision an
on-the-ground reality.This section of the plnn will include an implementation strategy aml a
more thorough evaluation of eFfective actions.From the public engagmnmit process,
organizations and individuals who may champion or implement some ol thc future iowth
strategies will have been identified and may bc involved m action on short-and long-tenn
projects as appropriate.
The project team will ivork with thc City to refine or develop policy based maimgement
strategies that will encourage mutual support (harmony)between the laml use and
transportarion plan.This will be achieved by developing a project prioritization process that
aligns transportation investments over the nexi thirty years with known development efforts,
economic initiatives,and the phasiiig of growth areas.
Implemmitatiou will also seek to balance the maintenance of the existing transportation
system with expansion needs to meet future growth.To achieve this objective,we will utilize
a "sketch tool"to determine the financial gap,if any,to mainiain thc City's roadway system
in a "state of a good repair."The sketch tool will utilize data f1 em the City's pavemcni
management system and past revenue/expenditure data for systmn preservation
improvemenms,
Strategies wil!also Iay the groundwork for additional tools and policies to guide
implementation,The implementation strategies will inciude phasing recommendations for
public facilities and inl)rastructure improvements to optimize growth that'.capitalizes on
existing infrastructure capacity land thereby reduces the fiscal burden of'building new
infrasttstcture),reinforces the viability of future public trattstt,provides I'or a higher quality of
lii'e that is attractive to an increasm ly diverse population,increases affordable housing
options,and helps people to lead healthier lifcstylcs with in eater access to public parks and
opell spaces,
In order to create a 'road map"to guide implementation,the plan will clearly articulate
strategies that create partnerships for impiementing,monitoring and assessing plan directives.
20
Strategies ivill address intergovernmental cooperation;private sector aml non-profit sector
initiatives;neighborhood organization initiatives;tools and mechanisms for linancing anil
funding services and projects;a public lacilities plan that infortns the Capital Improvement
I'lan;and recommendations for zoning and other land dcvelopmcnt regulations and related
community policies anil guidelines such as design standards,complete streets,etc.
NOTL':It may be beneficial to add implementation measures to each chapter of the plan in
lieu of creating a separate implementation chapter.
7.2 Meet with City Staff Via GoTo Meeting
During the preparation of the draft Comprehensive Plan chapters,IIKGi and City Staff mc
expected to meet at periodic intervals to coordinate work and conduct common reviews of
materials.Assumes up to four uieetings.
7.3 Conduct Review of Plan Chapters
During the preparation of the draft Plan chapters,mcctings will be held with ihe
Comprehensive Plan Advisory Committee to provide a review of pertinent matm ials.
7.4 Conduct Community Workshop
A second conununity workshop ivill be held as an open house to present the plan to the
conununity andi to seek luial input prior to the inore formal ivview and adoption process.Like
other outreach efforts that are part of the planning process,electronic outreach methods will
bc used to supplmneni the in-person session.
7.5 Prepare the final draft of thc Plan Chapters Based on the Results of Community
Workshop and Electronic Outreach Effott and Compile Final Draft
Prepare the linal draft ot the Waukee Comprehensive Plan for formal review.
Task 7 Deliverables:
~Initial draft chapters of the Comprehensive Plan.
~lrmal Comprehensive Plan draft.
Task 7 Siaff Responsibilities:
~Sent!out meeting materials.
~Preparation of notes I'rom city meetings.
~Updates to City Council and advisory boards as needed.
Task 7 HKGi thdeetings in Waukee:
~Comprehensive Plan Advisory Board Meetings (2)(Task 7.3)
~Comnumity wot kshop (Task 7 4)
Task 8.Seek Approvals and Finalize the Plan
The fina!task focuses on seeking approvals and fina!izing the Comprehensive Plan.
8.I Comprehensive Plan Advisory Committee Approval
lvleet with the CPAC to secure an approval recommendation I'or the Comprehensive Plan
update.
2I
8.2 Conduct Public Hearing
I IK&)i will assist staff in assembling lllatcl tais fiil a public llcal'llig oli tile Colliplellellsive
Plan.
8.3 Refine thc Plan
HKGi will prepare relinements to the plan based on the public hearing results.
8.4 Assist Staff in Presenting the Final Plan to the City Council
I I K&)i will assist stat'f with preptndng materials and presenting the plan to the City Council for
final approval.
8.5 Prepare Final Text and Graphics
III&GI will prepare the final document incorporating linal recommended changes.
Task 8 Deliverables:
~One unbound original copy of the plan.
~Complete plan in electronic format (MSWord aml PDF).
~ArcCiIS data for all Comprehensive Plan maps.
Task 8 Siaff Responsibilities:
~Review drag and tinal plans.
~Assist in presenting plan at various revietv meetings.
Task 8 IIKGi Meetings in Waukee:
~Comprehensive Plan Advisory Board meeting (Task 8.1)
~City Council nieeting (Task 8.4)
27
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