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HomeMy WebLinkAbout2017-01-03-Resolutions 17-020_Westown Pkwy Extension - SE Parkview Crossing Dr to Grand Prairie Pkwy - Engineering AgrTHE CITY OF WAUKEE,IOWA RESOLUTION 17-020 APPROVING ENGINEERING SERVICES AMENDMENT NO.1 WITH FOTH INFRASTRUCTURE k ENVIRONMENT,LLC [SE WKSTOWN PARKWAY,SE PARKVIKW CROSSING DRIVE TO GRAND PRAIRIE PARKWAY] IN THE NAMEAND BY THEA UTHORITYOF THE CITY OF 8'AUKEE,108'A WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal Organization;AND, WHEREAS,on June 2,2014,the Waukee City Council approved an Agreement for Professional Consulting Services with Foth Infrastructure and Environment,LLC,for engineering services related to the SE Westown Parkway,SE Parkview Crossing Drive to Grand Prairie Parkway,Project (Resolution ¹14-148);AND, WHEREAS,Foth Infrasnucture and Environment,LLC,has provided an Amendment No.I to the agreement to include additional services associated with project coordination,design services,final plans and specifications for second plan set,bidding services for second project letting,and construction administration for second project letting;AND; WHEREAS,the engineering services agreement amendment has been reviewed and approved by the Waukee City Attorney. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Engineering Services Amendment No.I with Foth Infrastructure k Environment,LLC [SE Westown Parkway,SE Parkview Crossing Drive to Grand Prairie Parkway],attached hereto as Exhibit A,is hereby approved. Passed by the City Council of the City of Waukee,Iowa,and approved the 3'day of January,2016. W liam F.card,Mayor Attest Rebecca D.Schuett,City Clerk ROLL CALL VOTE Anna Bergman Brian Harrison Shelly Hughes Larry R.Lyon Rick Peterson AYE X X X X X NAY ABSENT ABSTAIN Fath Infrastructure end Environment,LLC project Number Iew021.01 SE Westown Parkway Extension SE Perkview Crossing Onve to SE Alices Road Wsukee,iowa ENGINEERING SERVICES AMENDMENT NO.1 PROJECT NO. THIS AMENDMENT,made and entered into this 3I/A.day of 2tgyt d(2017byandbetween, the CITY OF WAUKEE,IOWA,hereinafter referred to as the "City",and FOTH I FRASTRUCTURE AND ENVIRONMENT,LLC.,hereinafter referred to as the "Consultani",for professional services in connection with the cence tuai desi n relimina surve and ma in functional desi n ro ect coordination reiimina desi n final lans and s eciflications for the ro osed construction of SE Westown Parkwa from SE Parkview Crossin Drive to ~ddy 1P k 4 by d k 11 lkd d d d,414 The City and Consultant agree to amend the original Agreement to include additional services associated with the creation of a second independeni construction project for the extension of SE Westown Parkway as follows: ~Additional Project Coordination ~Additional Design Services to incorporate adjacent Development Agreements Final Plans and Specifications for Second Plan Set ~Bidding Services for Second Project Letting ~Construction Administration for Second Construction Project TASK A —Additional Project Coordination The Consultant will complete the following project coordination as part of the project. Task A 1 Periodic Meetin s with Cit Staff Informational update presentations will be provided to the City Staff on an as needed basis during the Final Design process and Construction.The presentations will provide an introduction/overview of the project and project goals and objectives.It will also provide an update on design development concepts and schedule.For estimating purposes,it is assumed that the Consultant will attend one (1)meeting every month for 12 months. Task A.2 Exhibit Pre aration Exhibits for the project meetings will consist of aerial mosaics for the project with the major project features indicated on the aerial photograph.Include coloring,lettering,and other techniques to delineate the proposed design concepts and right of-way needs,including typical sections of the roadway.The figure will indicate right-of-way needs,property lines,property ownership,access control lines,grading limits,and new project improvements. Task A 3 Pro'ect Coordination with Ad'geant Landowner's En ineerin Consultant The Engineer will conduct meetings to address specific conflicts and concerns.It is anticipated that there will be two (2)meeting(s)with representatives of the adjacent Landowner.The first will be to advise of the nature and extent of the improvements and any potential conflicts with existing or proposed utility systems,and the second will be preliminary/final design review and coordination meetings. Task A Subtotal —$17,000.00 TASK 8 —Additional Design Services to incorporate adjacent Development Agreements After SE Westown was designed the following items were requested by adjacent property owners. Task B 1 Additional To o ra hic Surya The Consultant shall perform the following additional topographic surveys to determine the amount of additional earthwork needed.This information will be used to develop the existing roadway DTM for the Project site ~Silt basin located in the northeast corner of SE Parkview Crossing Dr.and SE Westown Pkwy. ~SE Westown Corridor to establish how much fill material has been brought in from nearby developments. Page 1 Foth Infrastructure snd Environment,LLC Project Number 14W02 I.at SE Wsstown Parkway Extension SE Psrkview Crossing Dnvs to SE Alicss Road Wsukee,lowe Task B 2 Additional Plattin Services Prepare acquisition plate and legal descriptions for property to be acquired for the Project and perform land corner and lot surveys as needed for the preparation of the acquisition plate and legal descriptions for each parcel.Said plate and legai descriptions shall comply with requirements of the lowe Code and shall be prepared by or under the direct supervision of a licensed land surveyor under the laws of the State of lowe.The following numbers of plate are assumed: Permanent (Fee Title)Right-of-Way Acquisition Plat Temporary Construction Easement Permanent Easements Sanitary Sewer Easement Water Main Easement Storm Sewer Easement Overland Flowage Easement Public Facilities and Use Easement This task also consists of staking the easement locations for purposes of right-of-way negotiations.The staking survey includes the marking of key easement location points in order to visualize the locations in the field and shall also include marking of existing property lines locations.For the purpose of this agreement, all permanent and temporary easements will be staked ~one 1 time. Task B Subtotal -$26,000.00 TASK C —Final Plans and Specifications for second plan set Based upon the approved revised preliminary design,field review,and property owner review,the Consultant shall subsequently proceed with final design,contract drawings,specifications and opinion of probably construction costs for the award of a single Contract for the construction of the proposed improvements.The work tasks to be performed include the foliowmg; Task C.1 Final Plans The Consultant will perform final design services in the preparation of design plans and specifications depicting the proposed grading,drainage,paving,signing,utility relocation,and other features of the project.The preliminary plans will include but not be limited to the following tasks: Task C 1 1 Final Title Sheets A Sheets This task consists of finalizing the title sheet The title sheets will include the following Index of sheets,Legend,Location Map,Project Number and Design Traffic Data Task C 1 2 Final T ical Sections B Sheets This task consists of final design and drafting of typical cross sections and standard details to be utilized for the improvements Task C 1 3 Final Quantities C Sheets This task consists of the final bid items to be included in the Project,as well as final quantity tabulations and the development of the general notes and estimate reference information.This item also includes the final design and drafting of erosion control measures to be provided on the Project. Task C 1 4 Final Plan and Profiles D and E Sheets This task consists of the final design and drafting of roadway plan and profile sheets,including the detail information required for plan approvals,permitting,and construction of the proposed improvements.This task also consists of the final design and drafting for the installation of new utikties and utility adjustments that can be determined from coordination wilh the utility companies at the time of design.The scale af these sheets will be 1"=30' Task C 1 5 Final Traffic Control and Sta in J Sheets This task consists of developing a suitable plan for construction scheduling and staging of the Protect Page 2 Foth Infrastructure and Environment,LLC Projeci Number 14W021.01 SE Westown Parkway Extension SE Parkview Crossing Dnve to SE Alices Road Waukee,iowa and for traffic control measures lo be implemented dunng construction. Task C.1 6 Final Markin s and Traffic Si nin J Sheets This task consists of the development of pavement marking and traffic signing plans to be placed into service following construction.The traffic control devices,procedures,and layouts shall be as per the IVlanual on Uniform Traffic Control Devices (MUTCD). Task C 1 7 Final Intersection Geometries L Sheets This task consists of developing and refining the geometric layouts and provides additional horizontal and vertical survey information needed to construct the intersections.The scale of these plan sheets will be 1"=202 Task C.1.8 Final Desi n of Storm Drains e S stems M Sheets This task consists of final design and drafting of storm sewers,storm sewer inlets,manholes,open ditches,culverts,and other storm drainage related facilities for the Project. Task C 1 9 Final Traffic Si nal and Fiber Desi n N Sheets This task consists of final design of the interconnect layout and necessary details.This task will include signal modifications at the Grand Prairie Parkway intersection to include necessary detection on SE Westown Parkway. Task C1 10 Final Roadwa Li htin Plan P Sheets This task consists of final design and drafting of the photometric plan and locations of poles on the drawings.The plans will include general layout features,including pole locations,handholes, transformers,wiring/conduit locations and circuit design. Task C 1 11 Final S ecial Construction Details U Sheets This task consists of final design and drafting associated with special project details.Spemal construction details include: ~Special Grading at the northeast corner of SE Westown Parkway and SE Parkview Crossing Drive. ~Special Grading adjacent to the four weir structures. Task C 1 12 Final Structural Plans V Sheets This task consists of final design,calculations and drafting of the proposed weirs and cross-road culverts including situation plans and necessary construction details to accommodate weir and culvert construction. Task C 1 13 Detailed Cross Sections W Sheets This task consists of the design and drafting associated with the assembly of detailed cross sections (50'increments)along SE Westown Parkway to illustrate typical conditions,drainage designs,and non-typical conditions as needed for guidance during design,review,and quantity estimating purposes. Task C.2 Pro'ect Manual This task consists of providing a Project Manual for the Project,including Notice of Hearing and Letting, Instruction to Bidders,Bid Forms,Bond Forms,Agreement Forms,General Conditions of the Construction Contract,Supplementary General Conditions,and Detailed Construction Specifications. Task C Subtotal -$70,000.00 Page 3 Foth Infrastructure and Environment,LLC Project Number 14WO21 01 SE Westown Parkway Extension SE Parkview Crossing Drive to SE Alices Road Waukee.Iowa TASK D —ADDITIONAL PROJECT BIDDING The Consultant will coordinate and manage the letting process for the project.For estimating purposes,~one 1 letting has been included as part of this task.The work tasks to be performed or coordinated by the Consultant shall include the following: Task O.1 —Printin of Plans and S ecifications This task consists of printing and handling of the Plans and Specifications.For budget purposes it is estimated that fifty (50)half-size (11"x17")plan sets and specifications will be duplicated and assembled by the Consultant.This task also includes dissemination of the contract documents and maintaining a plan holders list during the bidding phase. Task D.2 —Notice of Pro'ect The Consultant shall prepare of the formal Notice of Hearing and formal Notice of Letting publications.The City shall handle publication of the Notice of Hearing and posting of Notice of Letting.The Consultant shall also prepare and disseminate a Notice to Letting to the contractors concerning the upcoming Pro/ect. Task D.S —Plan Clarification and Addenda The Consultant shall be available Io answer questions from contractors prior to the letting and shall issue addenda as appropriate to interpret,clarify or expend the bidding documents. Task O.4 —Lettin Bid Tabs and Award Recommendation The Consultant shall be a representative present when the bids and proposais are opened,shall make tabulations of bid for the Owner,shall advise the Owner on the responsiveness of the bidders and assist the Owner in making the award of contract,including preparation of necessary contract documents. Task D Subtotal -$7,000.00 TASK E —ADDITIONAL CONSTRUCTION ADMINISTRATION The original Agreement assumed one construction project estimated to be 16hrs /week of effort during the 2015 construction season.The magnitude,complexity and number of projects changed based on original assumptions in 2014 Currently a second project is being constructed that will require construction Administration Services during the 2017 construction season and final project close out in late 2017. Additional Construction Administration efforts over and beyond the original effort includes additional preconstruction meetings,review of construction shop drawings,field visits,construction meetings,processing of pay vouchers,daily communication and modification of construction documents .The fallowing assumptions are included: ~Average 12hrs/week beginning in the Spring of 2017 thru Fall 2017 Note —hours were reduced during winter shut down.Additional hours included to provide recorded drawings for each project Task E Subtotal -$45,000.00 TASK F —ADDITIONAL RESIDENT CONSTRUCTION OBSERVATION The original Agreement assumed one construction project estimated to be 45hrs /week of effort during the 2015 construction season.The magnitude,complexity and number of projects changed based on original assumptions in 2014.Currently a second proiect is being constructed that will require Resident Construction Observation Services during the 2017 construction season.The following assumptions are included: ~Average 48hrs/week beginning in the Spring of 2017 thru Fall 2017 Task F Subtotal -$90,000.00 Page 4 Fath infrastructure snd Environment,LLC Project Number 14WO21 01 SE Westown Parkway Extension SE Perkview Crossmg Drive to SE Aiices Road Wsukee,iowa In consideration for these services,the City agrees to adjust the Contract Schedule for services performed by the Consultant under this Contract Amendment of the original project. Basic Services of the Consultant F.Project Letting G.Construction Administratton Resident Consulting Services January 2017 January 2017 —November 2017 A.Resident Construction Observation January 2017 —November 2017 jn consideration for these services,the City agrees to adjust the compensation for services performed by the Consultant. These fees are based on the standard hourly rates of the Consultant's personnel actually engaged in the performance of the services,plus direct out-of-pocket costs for expenses incurred by personnel who are actually engaged in the work and other direct costs.The total Hourly Not-to-Exceed fees for the professional engineenng services as described in this amendment are as follows: I.Basic Services of the Consultant Task A Task B Task C Task D Task E Total $17,000.00 $26,000.00 $70,000.00$7,000.00 45 000.00 $165,000.00 II.Resident Consultant Services Task F $90,000.00 THIS AMENDMENT is subject to all provisions of the original Agreement. THIS AMENDMENT,together with the original Agreement represents the entire and integrated AGREEMENT between the City and Consultant. THIS AMENDMENT executed the day and year written above. CONSULTANT„P~ Name:Patrick P.Kueter P.E. Title:Client Director CITY OF WAUKEE / I BY: Na:William F.Peard Title:Ma or WITNESS ATTEST Name:Iy u las Ernst P.E. Title:Pro'ect Director Name:5E D f art% / Title: AS -2515-1115-A'sake -W er wn Pkwy.A end No-1 doc Page 5