HomeMy WebLinkAbout2017-02-21-Resolutions 17-103_N Little Walnut Creek Dr Improvements - Engineering Agr Amendment 1THE CITY OF WAUKEE,IOWA
RESOLUTION 17-103
APPROVING AMENDMENT NO.1 TO AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES WITH BOLTON &MENK,INC.[NORTH LITTLE
WALNUT CREEK DRIVEIMPROVEMENTS]
INTHENAMEANDBYTHEAUTHORITYOF THECITYOF WAUKEE,IOIYA
WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal
Organization;AND,
WHEREAS,on May 2,2016,the Waukee City Council approved a proposal from Bolton &
Menk,Inc.,related to preliminary design services for N.Little Walnut Creek Drive
Improvements (Resolution ¹16-160);AND,
WHEREAS,on May 16,2016,the Waukee City Council approved an Agreement for
Professional Consulting Services with Bolton &Menk,Inc.related to engineering services for
the N.Little Walnut Creek Drive Improvement Project (Resolution ¹16-189);AND,
WHEREAS,Bolton &Menk,Inc.,has since provided the City with Amendment No.1 to
Agreement for Professional Consulting Services,attached hereto as Exhibit A,related to final
design for the N.Little Walnut Creek Improvements;AND,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Amendment No.1 to Agreement for Professional Consulting Services with Bolton &Menk,Inc.
/&orth Little Walnut Creek Drive Improvements]is hereby approved.
Passed by the City Council of the City of Waukee,Iowa,and approved the 21"day of February,
2017.
Wil m F.card,Mayor
Attest:
Rebecca D.Schuett,City Clerk
ROLL CALL VOTE
Anna Bergman
R.Charles Bottenberg
Brian Harrison
Shelly Hughes
Larry R.Lyon
AYE
X
X
X
X
NAY ABSENT ABSTAIN
AMENDMENT No.1
TO THE AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
North Little Walnut Creek Improvements
This AMENDMENT made and entered into this qua'day of ~Februar 2017,by and behveen the CITY OF
ytfAUKEE.a municipal corporation.hereinafter referiecl to as 'City",and Bolton &Ivlenk.Inc..(Fed I.D ¹41f
0832249).a professional corporation incorporated and licensed under the laws of the State of lowe,party of
the second part,heieinafter referred to as "Consultant"as follovvs,hei eby amends the original Agreement
d t 6 I~II 16.6616:
1 SCOPE OF SERVICES
Services as described in the Agreement,Attachment 1,Scope of Services are amended as follows
Add Task 3 —FINAL DESIGN
Subtask 3.1:Final DesignP~iti:6 pit 6 Id tg»d tg Mi d tg p»t t t»ld I fit Ig.
~Centerline horizontal and vertical alignments of all pioject sui face improvements
~Intersection and cul-de-sac layout
~Cross-sections at 50-foot intervals,driveways.and cntical design locations
~Constructioii Limits
Project staging
Communications with applicable fianchise utilities tn discuss replacement and/or relocation
~Hydraulic Design
6 Little Nfalnut Creek culvert evaluation
Prepare project manual that includes
General Information for Bidders
General Conditions and Supplementaiy Conclitions
Agreement,Performance,Payment and ivlaintenance Bond Forms
o General Conditions
Technical Specifications.SUDAS
Opinion of Probable Cost (OPC)of constiuction
Final design plans will f:onform to the requirements of the City of tftfaukee and SUDAS
Specification requirements.Plans will be revievved with City staff at the 90%complete stage.The
Project lvlanuai will be reviewed with City staff at the 90%complete stage.
Deliverables:
~Draft final plans at 90%complete stages for ievlew
~Draft prolect manual at 90%6 complete stage for revievv
~Statement of estimated quantities and estimated construction cost at 90%complete stage
~Final contract documents and estimated construction cost
Subtask 3.2;Project Management~oi tt:P I ~th.Ill tgp f t g
~Provide support for and attend Piiblic fateeting and City Council Meetings
Cooidinate with affected residents in the project area as direct by the City
~Provide the suppoit seivices dunng the bidding phase
~Prepare and submit all ieqiured permit applications to governing agencies
~Prepare assessment documents and provide support to the assessment process
Add Task 4 —CONSTRUCTION ADlvliNISTRATIVE SERVICES
Subtask 4.1:Construction Administration~Dti:P I pt 'tl»d»t t 6't "th gt tth»t I ph
Sennces to be providecl include.
Page i of 3
Convene and pieside over a preconstruction conference Preconstruction conference
attendees will include
c City staff
Representatives from the contractor.subcontractors and suppliers
Representakves from affected utility companies
Bolton &Ivienk staff
Piovide supeniision and suppojt lo i esidenl pioject iepi esentative and perform regular on-
site reviews
Convene and preside over weekly construction progiess meetings and prepaie minutes
Prepare change orders and wntten directives as needed
Review and approve shop drawings.n)aterials lists,suppliers lists.and other required
sfibmittals by contractor
Assist the resident project representatwe with the preparation.review and approval of
partial pay requests
Meet with affected property owners as required to answer specitic questions or to address
construction oi design related concerns
Obtain additional information from City staff,when required for proper execution of the
work
Suppojf construction close-out with following tasks
Conduct an on-site review of the project with City staff,contractor's
rept esentatives,and other stakeholders as appi opriate
Develop an itemized list of construction issues to be coirected or resolved
Monitor completion ot the punch list items by the contractor
Conduct a final project walk through with the City and the contractor to veiify that
all punch list items have been completed to the satisfaction of the City
Prepare final pay estimate and submit to contractor for revievv and approval
Resolve any issues regarding pay item quantities with the conti actor
Secure all other documentation requited from contractor for final payment.
including lien releases,affidavits of withholding.acknowledgement by surety of
final payment,etc.
Subtask 4.2:Resident Project Representative~Di tf .'P td R d tP j tR p ttt IRPR)t pp d
For budgeting purposes,it is assumed that at this time the construction peiiod will be 5 weeks with
an average of 20 hours per week of construction obseivation budgeted RPR will be responsible
for the following (more particularly described in Exhibit 1-1).
~Attend preconstruction conference
~Attend weekly construction progress meetings and prepare minutes
~Schedule and coordinate matenals testing and maintain reports and documentation of
testing perfoimed and associated results
~Assist with the preparation.ieview and approval of partial pay requests
~Ivleet with affected property owners,as required.to answer specific questions oi to address
construction or design relaterl concerns.RPR will be the primaiy contact person for
propeity owners for addi essing construction related concerns and issues
p Serve as liaison with contractor,working pnncipally through contr ecto)Ps superintendent
and assist in understanding the intent of the Contraci Documents
Report when clarifications,interpretations,or modihcations of the Contract Documents are
needed and transmit to contractor claiifications and inteipietations as issued by Engineer
~Maintain Constriction Records including construction corresponclence;construction diary:
record and documentation of quantities;record of jneasurements.ties,sketches or other
documentation of buried construction items and iinderground utilities.photographic and
video record dunng constrtiction:materials testing reports and documentation
~Develop as-built drawings of the project
Subtask 4.3:Geotechnical Services~Di I:Ph I-t p If Ig I ht II»I *I .It.tg
Sfibcontractor shall provide construction njateiials testing and documentation for the project
Page or 3
2.SCHEDULE
The schedule as described in the Agreement,Attachment 2 Project Schedule are amended as follows
Final Design —Febiuary to fvlay 20'l7
Construction —June to September 2017
3,COMPENSATION
In consideration of the additional professional services provided.the City acJrees to pay the Consultant
the additional fee to inciease the oiiginal fee NOT-TO-EXCEED,including any authottzed reimbuisabie
expenses.pursuant to the Schedule of Fees set forth in The Agreement,Attachment 3
Task No.
2
I
F~FO*
Pro ect Development
Preliminary Design
o io
Construction Administrative Seiv
$11,300 00511,300.00
$27,000 00
$30,000.00
S 77 200 00
$27,000.00
5 30.000.00
$57.000.00
lees
Total $22.700.00
Oricrinal Additional Fee Total Fee
$8.900.00 -$8,900.00
This AfvIENDMENT is subject to all piovisions of the original agreement.This AMENDMENT together Fivith
the Agreement iepiesents the entire and integrated AGREEfvlENT between the City and Consultant,as
executed on the date written above
CONSULTANT CITY OF WAUKEE
Ch dd ahlsdorf P.E.,PMP
Project Manager If!
BY
iam F.P ard
Mayor
/
/
tooao 3 oi 3
FX.F)I BIT I-I
RESIF)EU1 PROJECCI'REVRESE»ITATI)SE
Th»('OXSL'LTAU'I'i&all Riinish a Resideilt Project Represent,rti»c (RPR),assistants and othei
ticld ratf'to assist co%i sLII.I'AUT in obser»in ~p&.rfiorinancc ol'the yyrn I&of'thc coUTRA("TDR
'I hrou h morc e»tensive on-site nbser»ations ol'the iyorl&in pro rcs»anrJ liclcl checks ol materials
aiid ccfuipmcnt by ihc RPR and assistants.('OUSUI.TAU f assists th»Cl IIPUT in monitriiin&a the
pron&ress and quality of th»wclrl&,but.it i»a«reed that the Iirrnishin«of'such ser»i»es will not mal&e
C(?USL:(TAU'I'r»spunaible filr Or u&iVC (OUSICLTAU&1'Conti of CICCI'COI1StfuCtloil I11CBIIS.
I11cthocls I'cchillcfucs.sccllicrlccs OI'pl'occdures OI'fol'safety pl'I'caLIncllls oi pl'o«i Bnls,of
r espun ibility I'oi C()U I RAC I'OR'S Iiailure tu perl'orm tile Wr'orf in accurdance with the Contract
DocLII11crlls
'I he dutie»and respon»ibilities ot'the RPR are limitecl to those ol'COUSL'LTAUT in the
conslr uction ("onlract Docunlcnls,ancl 'are ILII ther limitecl &llicl described as lollo»l s
Ci I.=.tU I I R A I .
RPR is COU&SUI.TAN'I 'S aueni at the siie.will act as directed by anti uncler the supcinision of
COUSUI(fAUT.ancl trill confer with COUSULTAUI'T re«ardin«RPR's actions RVR's clealin«s
III illatt'cls Pelfailrinu&to lhc oil-»lie lal)lk shall in «encral bc with C'OUSL'LTA»VI'and
COUCI RAC'TOR I&ccirfn&&C LII(U I ad&&ised &Is l1I ccss&iiy RPR's dealin«s with subcontractors shall
only be throu h or laith tire tilll knowled e anti approval rrf'COUI'I RAC'I'OR R.VR shall enerally
communicate L»ith C'LIEU'I'with thc I'nowlcd&r»ot ancl under lhe direction crf COrUSL I.TA",4T
8 DE.TIES AXI'D RESVOUSIBILITIES Olr P,l'R
Schecdules Re»iel»the pro«ress»chedulc pl'cpal'&'a schcclulc ol Shop Drawin«
submittals ancl re»icw the scheclulc of'»Blues prep«ired by COU I'RAC"I'OR and consult
with COUSI..ILTAUT conccnnin&&acceptability
Conf'erence»Bnd ),leetina&s Attencl mcctinSS with CONTRA('1'OR.such as
preconstruction corilcrcnces,pro«r»s»»re»tin«s,job cunicielici,»'Bilcl cltht'I project
related me»tin&»,and prcpaite and circulate copie»of'minuies thereof'
I,I il I s 0 I1
'
a Ser»c as COUSI.'LTAU I"S liaison lluth ('OUTRA(1'OR,worl inu pnncif&ally
rhrou h C'DETRACTOR'S»upcrintcndent ancl a sis«rr under»tan&fin the
intent of the Conti'act Do»umcnts.an($assist ('OUSLE.1 AU I'in»ei»inn&Bs
C'LIE»fi'S liaison with COUI RACI OR when ('OUTRAC IOR'S operations
BITE'ci (LILUl S &III-site opel <loii»
Par,e 1 of 4
b Ass&st in nbtainin«l)rnm ('LIEUT a&khtinnal d«tails or information,iil)«n
required I'oi piupei esecuiion ut'the 'vVo&'I
Shop Di"&&v&iiigs and Sa&1&plus
a Reci&id date nl'r«ceipi ol'Shop Drauings nnd samples
b Receivi,samples &vliich &src tier»ishec!at ihe site by ('ONTP.A(."I'OR and
nntit'2 (:OUSOLTANT nf a&ail&»bill&)ul'sa»&ples I'ui esa»&i»at&u»
c Aclvise CONSLI I'AN'I'aiul ('ON'I RACTOR oF the commencement nt'any
WVnrk requiring a Shop Dra&iin&g or sample il the sub»&itt&sl has not been
approved bv ('OU.iL'LTA.4&I'.
Revieiv ol 'vVurl,.Rejection nt Defective &Voile,Inspcyctinns and Test.'i.
a Conduct on-site observ&atinl'ls ial'thc &Vorlc in pi'ogi ess R&&isslsl
('ONSL&I..TANT in cletermining rl the VVurlc is rn general proceeding in
accordance ivith the ('ontrnct Dnciiments
h Report to CONSOI.TAN I'ivhenever RPR belicv«s that anv )Vorl;is
unsatist'anton:.faulty or det'ective or cknes ni&t conform to rh«Contract
Due&if»i.&its,oi'has b«cil cialna'&ed.or does not meet the recit&i&el&ients ot'any
inspectii&n,test or approval required to be made:and advise (:ONSi L'I AN'I'
oi VVnrlc that RPR believes should bc corrected or rejected or shoulcl bc
uncnvereil lur observation.or requires special testing inspectic&n or approvai
Verit'i:that tests,equipmi»it and systcn&s star&ups and operating and
niaintenance training are conducted in the presence of nppi opriatc p«l'sul&&&el.
anci that ('ONTRAC fOR maintains adequate recorcls thereoF,and obserie,
record and repu&s to CONSL'I.TANT apprnpnate details relative to the test
proceclures encl sta&cups.
d Accompany visitin&inspectors representing&public or othe&'rlg&ciicies having
juriscliction oi er the Project.record the results ol thea&.inspections and report
to ('OUSI 'I.TANT
6 lntcrprctatiori c&I (o&1&1&&ct Di&cii&1&«ills Repuil tc&(.OUSLL I WN I iih«1&clciiil'i&'i&&In&is
alicl interpret&»iona ol'the Contract f)c&«&i&&iei&ts &ii'i iiii'cl«d and transrnii tu
CC)N I RACI'OR clariliiatiuns anci interpret&stin»~as issueci by ("OUSLLTANT
&s'Iocliticatio»s ('unsider anil «v&&luate ('OUTRA('TOR'S su&*g«stions for
n&ocliticatinns in Drauin s ur Specili«aiions and report uith Rl'R's rccomni«ndatiuns
io ('ONSI..'L'f AU I ir;»&in&it to COU'TRACTOR d«cisions as issuecl hy
CONSL'Ifl'AN'I'
Page 2 ol 4
Records
.vfaifftafff ni dcili files loi correspondence.repi&rls or job confcl'cnces..iliof&
DIBI(hl's Bn(l sanipl(.'s,I'cpiL?(file(fons of ni'I"foal (nnli'IIci Dncun1ciII')
incfucling&Bll tL&(irfc Dii'cctii c C IIanges.Adclenda.C'han«e Orclers.Fielcl Order),
additional Drauing)is)uecl subseclueiit to the csccution nf'thc (onnact.
('OX'Si I.I'AX I'S clai iticatinns and imerprctation)ot'thc ('onti act
DfacLnnents.pi'nu1'css I'L'piifi).Bn(l t&tllci'Pf'ol(,'ct Irefatcd docLnnent)
b Keep a diarv or log&book,rccordinu COSTICAC'IOI(hour)nn thc jnb site.
weather c(&nditions.data relatiie in question)nt'K('ork Directive ("hangc),
Ciiangc OI(ici(ol clifu1«ed concliiions list of job site visitors daily aciivitics,
cfecisinns,observations in «enei'Lf,and spccitic observations in more cletail as
in the case ot observing test procedures.
c Recorcl name),addresses &md lelephone numbers ot'all CO~)ITICAC'TORS,
subcontractors and major )Lrppfiers ol'nl<eidals and c()Liipnicnt
9 P eports.
a Furnish CO);SL'I.TA)'T perinclic report)as require(!ot'pi ogress nf thc '&k'ork
ancf of CO)TRACT()R'S coinpliance with the progress schedule and schedule
ol'Sllop DIB11'in'&Iul(I san'Il&le subinit(als
b ('onsuit )Lith CO)ISLIICI A')lT in advance of'schedulecf ns&ajor tests.inspecl irma
or start of'important phases of the YVnrk.
c Drat'I proposed C:hange Orders ancf Kork Directii e C'han«es.obtainin«backup
material thorn C:OlqTRACTOR an(l recommend tn (.0)ISL:L'I'At)I'(,hafige
Orders,I%orle Directive C'hangcs,and Field Orders
d Rcpon iminecliatcll tn ('OhfSI)IL I'A)'T and CI.IF)IT upon the occurrence of
Bnv Bccidcilt.
IO I'a)ment Rr.quests l(e(ieu application)for payment with C.O)TRAC'f'OR t'or
compliance with the estat&li)hed procedure h&r their sirbmission and f'orward vvith
recommendations to C'O),S(!LTA);T.imtin partiinilarly the relationship nt'tlie
payincnt Icquested to the schechile ot'ialues.(('orl(cnmpfetecf and ni&aterials and
cciuipment deliverecf at the site but not Incol pcII"atcd in the I(."orle
C'ertiticates Maintcniincc and Operation X'I&afi(!Bls Durinu the course nl'Lhc Ahirff«
)en f'1 t liat cei ti tii:&I te).BI(tintenaiice find opcf ation OILIOLIBI)B net oLliei clala I'cfiuircd to
be assembled anil tffrnished hi ('0);TRA("I'OR ai'c;Ipplicahle tn the itein)Bctiialf).
inst'all(&(t &Incf in Bceuf'dance 1(III1 III(.'C'onfi'Bct.D(ic(fmcfits afi(l ha(c tiffs Iff&atclfffl
dclivcle(f tO ('OXSL'I.TANT fi&I rcvjCII Bn(I toiviai'(fin&to CI.IF),T prior to final
pa)'Blent toi tile L&ni fc
Page 3 of ft
I2 C'ompletion
C on(ILict final inspection in the company ol C'ONSL'(.T.%XI'T,C'LIL&UI I anti
('OUTR.XC'TOR and pl(l'flue 4 tinal li)t ol'itcins to bc completccl or correctecl
b Obser)e ihal all item)on final li)l hale been conipletcd or corrected aml mal e
I'cconullcndations to (OUSL L I AUI I concci'nnl"accefalant.c
c Assist in preparation ol'Record Drai)in&is and provide cclpfes ot'documentation
requested b)CLII:U I I'or occupation of'the I'roject
(:LllvllTA'I'IOiUS Ol.AL"I'HORI'I'Y
It is a&ireecl rhat Re)iclent Project Repiesentatiiie's I esponsibility and obli&iations clo not include the
I'olio)(in&i action~nor )flail RPR be directed to or be ernpofvered to:
Authorize any cleviaiion ti'om the Contract Documents or subsiitution ot'materials oi
equipment.unless authorizccl by CO&USL'I,I AUT
Iisccccf limitations of'C'OUSOL I'Afh'I'S authorit)as set (orth in the C:ontract
Documents
3 Lfn(le(tat(e 'any ot'the Icsf)onsibilities ol'('ONTRAC I'OP.,)Llbcol'lu'&ac(of oi
CONTRACTOR'S superintendent
4.Advise on,issue directions relati)e tL'I cfl'assLOIIC control ovei any aspect L)t ihc'nleans.
rncihods,techniques,sequences or procedures ot'construction unless such ad)ice or
clircctions &sic spcclf ical l)I'cclLIII ecl by thc Contract Documents
Ad)iae on,iasue directions ref,&ardin&u or assuine COntrol o)er sal'ety precautions and
pl 0'il anls In I:c1nncctlcIO Lvlth tflc yyorh
(1 Accept Shop Drnvin ~or sample submittal)t'rom anyone other than CONTRA('I'OR
7 ALfthol lac C l.lf(.i I to occlfpv thc Protect In L(hole or In part
Participate in )pecialiaecl tield or laboratory tests or inspections concluctcd b)others
escept as specihcall)iuithorizccl (1(.('OXSL LTAUT.
Page 4 of 4