HomeMy WebLinkAbout2017-04-17-Resolutions 17-206_Public Safety Facility - Needs AssessmentTHE CITY OF WAUKEE,IOWA
RESOLUTION 17-206
APPROVING AGREEMKNT FOR PROFESSIONAL CONSULTING SERVICES BETWEEN
THK CITY OF WAUKEE AND DESIGN ALLIANCE,INC.|PUBLIC SAFETY FACILITY
NEEDS ASSESSMKNT]
IN THE NAME AND BY THE A UTHORITY OF THE CITY OF 8'3 UKEE,105'3
WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal
Organization;AND,
WHEREAS,the City has determined the need to do a facility needs assessment for Public Safety
Departments;AND,
WHEREAS,City staff recommends retaining the services of Design Alliance,Inc,for a Space Needs
Assessment;AND,
WHEREAS,the professional services agreement has been reviewed and approved by the Waukee City
Attorney.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services between the City of Waukee and Design Alliance,
Inc.[Public Safety Space Needs Assessment],attached hereto as Exhibit A,is hereby approved.
Passed by the City Council of the City of Waukee,Iowa,and approved the 17ra day of April,2017.
liam F.Peard,Mayor
Attest:
Rebecca D.Schuett,City Clerk
ROLL CALL VOTE
Anna Bergman
R.Charles Bottenberg
Brian Harrison
Shelly Hughes
Larry R.Lyon
AYE
X
X
X
X
X
NAY ABSENT ABSTAIN
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
WAUKEE PUBLIC SAFETY FACII.ITY STUDY
Tl»s Acllceiriunt :'.,Iinacie a!i!i etatei'ecl into th:s '19th clay o Decen;ber,20'I6 by aiici
betvveela City of Vvaukee a munlcilaai colporatlon hereinaitel ref:Ilecl io as City.ancl
Design Alliance,Inc.IFeci ID r's2-I!362556i a C colpol'atloil lncolporated ancl licensed
cinder the Iaitvs of the State of Iovza party of the second part,hereinafter ieferred to as
Cons!&Itant"as iol o!vs
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS
DESCRIBED IN THIS AGREEiVIENT AND CONISULTANT AGREES TO PERFORM THE
PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUIVIENTATION FOR THE
PROJECT AS GENIERALLY DESCRIBED IN THIS AGREEiMIENT.
SCOPE OF SERVICES
Seiv',ces proviclecl under this Agreement shall be as iui ther clescribecl in Attachment 'I.
5!ope of Services
2.SCHEDLiLE
Tne scheclule of tlie orofessional servic s to be performecl shall conlorm to the
S!.hedule set forth in Attachment 2 An'cleviations from the Scheclule shall be
approved by tlie authonzeci City representativ~The City agrees that the Cotasciltafit is
not responsible foi delays arising from a chancre in the scope oi services.a change in
the scale of the Project or delays resulting from causes noL clirectly or iiidirectly relateci
to the actions of the Consultant.
3 COMPENSAT ON
A.Iii consideration of the professiona services providecl lierein,the City agiees to pay
tine Colas!Iltant tlie follosving s!ni NOT-TO-EXCEED including any a!itlioiizecl
ieimbursable expenses pursuant to the Schedule of Fees set forth in Attachrneiit 3
Basic Seivices of the Consultant
Task k Facility Stiidy for ne!v Public Safety Fa
Task 2 Reimbursable Expenses
Tota I
cility 542,000
$500.00
542,500 incliiding reimbursabk.
Tl'iP.CollsLlit'alit sl BlI'livuice the City iiloi'\thl'y for serv.'es any reiint3&.l sable
I x)3 l1sci ancl il y BI3piove\I Bnlencllnc'its tn th's Agl ear;ent b1secl u)3o;i services
actLIally completed at the tirrie o the invoice Final payment shall be cl If.Bllcl
Pnyable v!Iit1ill 3.!clays of Ihe City s acceptance Ol Coiisuitant'S Subni ssion of final
cleiiverat3les in ace.orclaiice v!Ith the Scope of Serv c2S
lii corisi'cleiatiuii oi the cor ipeiisaition paiil tci tl e Consul',aiil,the Consultant agiees
to per'.'or i;1 Bll professional set 1!ices to the satisfacticin of the City by pe:forn1ing the
professional ".,rwces in a manner consisteilt with that degree ol care 2nd skill
ord'nanly exercised by niei11bers O'Consultant's profession currei tly practicing
unclei simi;ii irc.ui1istanCes,If the i!L'rfririna;122 Of this Agreenient involves the
seivices of othPIs oi tlie ftirnishing of L'()Llipl712iit SLlpplies or ruat rials the
Consultaiit acJrees to pay for the same in lul.
-').INSURAINICE
Consultant urtclersiancls and agrees Iliat ConsLIItal'It shall have no right of coveracJe
unclei any ancl al'existii3cd or future City comprehensive.self or pPlsonal Injury
policies.Consultant shall piovicle insurance coverage for and on behalf of
Consultant that Lvill SLifficient y protect Coiisultant or Consu!ta,it'reoieseniatweis)in
'olit'12'I Ioi,wit:I the prolessloi'1 11 S21v ces vvi3lch are to be provicled by Coiisultant
pili sLIB1111 to tl Ils Agl PPITIPnt.II3CILIcilncJ f31 otection from claims for bodily in)ui /
death,property damacJe.2nd lost incoime Consultant shall provide vvorkers
coi31peflsatloi1 Ii'lsLlfat ice covci'BCJe for Consultant and all Consultant's personnel.
Consultant shall file applicable insurance ceihficates v:ith the City.ancl shall also
pro'",de evidence of the following adclitiorial coverage.
Tne Consultant shall provide evicl nc,.of comprehensive cJeneral li1bility coverag2
ancl contractual liability insurance by an insurance company licensecl to clo business
in the State of iowa ii1 the limits of at least S1.000,000 each personal injury accident
ancl/ol d2ath $1,000 000 CJPnPI al BcJcui'c gate pei sonBI lil)LIry Bl'Icf/or death.Bi'ILI
SI.000,000 for each property damage acciclent The evidence shall clesignate the
City BS Bli 21dditional insured ancl that it cannot be cancelecl or matenally altered
1vithoiit givincJ the City at least th.rty',30)clays wntten notice by registered mail
return receipt requested
The Consultant shall also piovide evicience ol automobile liability coverage in the
limits of at least S1.000.000 boclily in)riry a1d pioperty dBITiage combined The
eviclence sliall cles gn,ite the City as an adifitional Iiisurecl,ancl that it canno!be
canrr ilecl nr rnatei'..~llv aller.cl withn;it &1innci t'ie City at least tliir!y !30j .-by-
wr',tten notice lay rect steierl mail,return receipt reciues!ecl
D The Coiisuitaiit slaali prowcle evidei.ce oi;iioiessior;al liability insurance,by an
insurance company licensed Io clo business in !lie Sta'te of Iowa ln the limit of
S1,.000000 For clainis arising out o"tlie professional liability of !he Consultant.
Corasultant shall provide City wnttel'i tao!Ice withlll ~tony ive:-S-.'.,i -.lays by
registered mail,retiiin iece pt i eciuestecl of the cancellation or matenal alterat or;of
the professional liability pol,cy,
E.Faiilur'of Coris iltan!to maintain an;:oi '!iie insurance coverages set forth above
shall constitute a matei ial breac!a of this Agreement.
S UiOTICE
Aniy notice to the pal les leciull CI under th s agreement shall be in wi'iting,delivered to
!he pe son desirgnatecl beluw by Llnited States mail oi in hand delivery,at the
Incllcated address Llialcss othef'vvl(e cleslgnat?cl in writlflg
FOR THE CITY.FOR THE COiUSLILTANT
N.~Cil 'I;V k:
Attn Rebecca D Schuett
T!tie Citi Clerk
Aclclress;230 iA'.Hickman Roacl
Ci!y.Stale.Waukee IA 60?63
hlame Desion Alliance lr c.
Attii Jerr Purdi AIA AEB
Title Presirlent
Address;I I2:3 Liniv;rsi y Ave
Ci!y State:V~'aukee iowa (0263
6.GENERAL COi%1PLIANCE
the concluct of the professional services coiit mplatecl hereuiidei,the Consultant
shall coinply wit!i applic.able state fudcval,ancl local iaw rules and regulations
technical starsclards,or specihca!ions iss!;eel by!h C!y.Consultan!must qualify tor and
obtain any recluired licenses prior to comnsencernent of work including any
professiorial licenses ili cessaly to perform svo!k vvithin the State of lovva
STAiUDARD OF CARE
Sc'i'vices pl'ovlded hy the Consiiltant under this Agreement sha lae perfornterI in a
manner consistent vvith that degiee of care ancl skill orclinarily exeicisecl by members of
rhe same profession cuiiently practicang under similai cacllillstances
I N D E I-'E I'1 D E I'I T C 0 N T R A C T 0 R
C!JnsLIllafit Undefstcancls af1cl cl!Jt'Les tha'I I'hc'ConsLI feint c1ncl Col lsultaltl 5 enlPloyecs
ancl representattvcs are not City elnployees Consultalit shall be solely responsible for
IJayment of:-„ilanes,wages.payroil taxes,Ll;iernployriient benefits,or any other foim of
coinoensa',ion or benefit to Consultant or Consultants employees.represenlahves ol
other personnel performing the professional services specified herein vvhether it be oi
2 cilfect oi lnciff eel Ilatiire FLIIL'h2l It Is expl ssly Llnci I stoocl at lci agfeecl thcit for such
DLil poses n2I!h2I Cof'ISUIIafit fiof Colistlitcntit 5 PITIIJloyel.'5 representatives or other
personnel siiall be entitled to any City pay'I!Jl,IITSLII ance,Unenll 'loyiTieltt,viol'ker s
conlpensBtlon.r2tll'ef'nelit,ol any othei benefits vc hatsoevel
c3 NON-DISCRli'vilNATION
ConsLilt1;it ci'fill not ciiscliminate againsL any eniployee of applicant for employment
IJccause ol'race,color,sex national origin relicJion,age handicap or vetetan stcitLIs
CollsLllta'lt vi'll vc IPI 2 cllJfJ!UIJcfale of feel"III'Pci takP.cllTIO IB'ctve c1!Ltcll I to cnsUI'2 tl'iclt
BIJpll!Bnls c1IP eniploy'ci an.3 LIBBL einployces ate treaited,cl ~inncJ ernploynient cvlthoiit
recJBIOI to their'lac,co!or s-x,or natioiial oiigin,religioil,Bge,fiandi ap,or veteialT
scatus.Consultant vcill Cooperate vfitli the City in usincJ Consultant's best effort"Lo
eifscire that Disadvantaged Business Enterpnses are afforded the rnaxilmum opporlclnity
to corTipete For subcontracts of work under this Agreement,
'IO.HOI D HARMLESS
Coiisultant aglees to inclemnify ancl hold hc1fn1less the Ciry,its offcers,agents,and
employees from any and all clailns.settlemen:s cil cl JLIdcJments,to include all
reasonable investigative F!Bes attorneys Fees aficl coUI t costs for any damage ol'loss
vf filch is clue tr'or arises from a bleach of Lhis AIJleelnerlt,ol from negligent,icls,
errors or omissions in the pet forniance of profess,onal serve c:s under this Agreerrlerit
and those of its sub consultants or anyone for whom Consultant is legally liable.
11.ASSIGNMENT
ConsLll tat lt shall not BssicJII of Lithef'wlsP,tfal'Isf21 this A!J'!Jen'llanL of c1ny light ol'
obligations therein vviLhout first receiving pnor wntten conse it of the City.
12 APPROPRIATION OF FUNDS
Tlie hinrls approiiriatecl for tl'.is Aciroe&non[are equal to or exceeci tlie compeinsatloil
to be pa cl to Consiil!ant The City s cc&n!&nc».&&d obligations u irl;ii this Agreeme it niay
be subject to appiopr&ation of Rinclinij by tlie City Council In the eve&it that suffic&en!
t'unr!ing s not approfsr:ateci in who!~or in par!For ci.ntii eccl pei'foi'ma ice oF tlie City's
obligations uncier tliis Ag:cement,or &f alzoropr a!ecl funding &s not expenrle&l due to
City spend,ng lin itat&oiss !he City m;iy term&nate this Agi,.ement vv&'.bout further
co&u&pensat&on to the Consultant.To !he c&reatest extent allosved by Iaivi,the Citv shall
co&mpensate Consc<ani as provicled &n Sec!on IBFE&)of mis Ag&eentent.
13.AUTHORIZED AlviENDN'IENTS TO AGREENIENT
A.The Consultant and the City acxnovvledge and agree that no amendruen&to tf)is
Agreement or other form.oicler or directiv.may be issued by the City wli&ch
requires additional compensable vioil.to be performed if such work causes the
aggregate amount payable under the amenclment,order or directive to exceecl the
aniouiit appiopriated for this Agreement as listed in Section 3,above,unless the
Consu;ant has beeii give&i a 'vii!i.&1 assr&&alice by the Ci!y!hat lawFul appropi'la!ion
to cover!he costs of!he adclitior;al woik has been inade
B,Tiii'Corisultailt ai'ici tlie City further ackiaowleclge ancl agr'e that no arnenciit)ent to
tl",s Agreement oi other form,order oi directive vvh&ch r quires adcli'.iona'
compensable woik to be pe&for&t&eel uiiclei t'nis Agreem nt shall be issued by!h
City unless funcls are available to pay such additional costs,a&id the Consultant shall
not be enti;lecl to a&ay adclitional compensation for any aclditional compensable
wo!k performed under this Acgreement The Consultant expiessly waives any r ight
to aciclitional compensation.v!bethe,&n law or eq»ty,unless prior to commencii g
!he aclditiorsal work tine Const&l!ala!&rvas g&ve&l a viritten amenclment,orcler or
di&ect&ve clescribing !he acldit&onal corvpensaiale vvork to be.pel'fczlmi'lc'cl and setting
foi&ri the aniount oF comoensatioii to be I&aid,sich ai&nendment oicler or directive
to be sigil'CI by the author&zed City represeiatative It is the Consultan!'s sole
respons&bil&ty to knosv determine,ancl ascertain the authority oF the City
representative signirig any ainenclment,directive or order.
1 k OWNERSHIP OE CONSULTING DOCL&lvlENTS
All sketches,tiacings,plans,spe&.ifications,ieport;-,ancl other cia!a preparecl ui',clei this
Agieeineni shall beco&ne the proiaerty of the C&!y,a reproduc&ble set shall be cleliv':eci
tn the Ci!y at rio sclcl;&iona i os;to the City»pon completion of the plar,s oi'
term&,atioii of the sei'vices of the Consiiltant All draw&ncds and clata shall be
tiansn itted in a diilill31P.In1teri1l,2!Oli eleciionIL tile'.pf'ovlcled 2!i1er;feasit112 to clo so.
'I hi.Coiisult1nt'S liability for use of the sk,tches,tracfnCJS pl1nS,specifications reports
arfcl r3ther Clata prena:erl under this Aclreem,nt SI:ill bc limitecl to the Prolect
'IS.INTERPRETATION
I lo ai332fncf11PIit ol'mocliffcatlo(1 ot this Agreement shall l3e valid unless expressed in
wff fiiiirJ ailcl exPcLltPcl l3y the part'Ics h,xefo Ill ti 2 sai 1c rilal'lf'IPI'as tf Ie 2x2cLftfon of the
Agi2PIOPI'fr This is '",compl,.tely iffteg~atecl Agreement encl contains the entliP.
agieen12n'I oF the parties.any piioi written or oral agreeinents shall be of no Force or
effect and sliall not be bindincg upon eilhei I&aity.The laws of the Stale of lovia sliall
clovefll alicl any judicla1l action uncler the terms of this Agreement shall be exclusively
within the jui'i:.cliction of the ciistiict cofirt FL3i Dallas County,Iowa
1LS.CONIPI IANCE LAJITH FEDERAL LA'A'
To the extent any Feclerai appropn1'.ion has or:vill be provided for the Project ol al1y
'ederal requiremei3t is i:iposed on the Project,Coilsultant agrees Ilia:Consul!ant will
comply with all relevant lavis rules and regulations Imposecl on City'aiscl!oi (onsciltant
necessary for ieceipt of the f cleral appropriation.Consultallt shall provide apl3fopflati.
cei tificatinn regardincJ Consultant s compliance
I i SOLICITATION AND PERFORMANCE
A.I'he Consultant warrants ti1at if has not employed or retainecl a:1y company or
pf.rson,othe;than a bona fide empioyee working foi the Consultaf1 to solicit of
secure this Agreement,ancl that the Consullant has not pa cl or agieed to pay any
cornPanij or Person other than a bona fide emPloyee,any Fee ron«11ission,
peicentage brokeracJe fe g ri or contingent fee
8 The Coiisullant s fa'I not engag the services of aily person or persoiis in the
employ of tlie City at tlf2 tll'f12 of con1fn2l'II.IIICJ sclci'I scfvlc2s without the w itten
consent of lhe City.
I8 SLISPENSION AND TERIvIINATIOIU OF AGREEMENT
A.The ii(Jht is reseivecl tjy the City to s I'.[3eilci this Agreement 1I any time Sifch
SL»pension nfay be effectecl by tlie City givll'irJ tvrI!tuff fiotlce to the Cf&nsultant,ai1cl
shnll be ei(fective a1s of lhe dati.establislied lri th=siislicriarti notice Paymer;t to
Coils!Iltarl!s srtm!Ices sh,'1l I:P lnaicle t"y the City fcir SPI'1'll.s perfnrinPCI to tl'ie ilare
establlshecl ."thr s,isix.r sioii noti:e Shou d th,City reiristate the woik af:ei notice
of susper'=n iri,SuCI1,reiiiStatenient may be acco!Tiplished by thiity (30)clap v.«;ten
notice w t;1,n a penocl of six (6)moi.ths afte s.ich suspens!ai1,unless this period is
ex:encled by written co isent.oF the Consultant.
Upon ten lli3;clays vir,',ien r otice to the Consultant the
Agr'ee,nent 'it any trine il it is fo!inc)that reasons beyond
City or Consul(Pi!it I,'!ke lt lltipossltlle ol agatllst lhP.City s
Ac;reement In su!.h case,the Coiisultaiit shall liave no
exceot for t!ie value of the vvo k peiforn1ecl up to the
tel ITIInateci
City may t imina:e tne
the control of eitlsei the
intel'i'st to coiliplete the
claiiTIS against the City
elate the Agreement is
C.The City may a so terminate this Agreement at any tiine if it is founcl that the
Consuftant has vialatecl any material ',ern1 or condition of this Acdreement or that
Consuftant has failed to I'liah'italfl vvolkel's coITlpensat(on II1sulance ol Gthel
insuiance prov clecl ror iri tliis Agreemeiit.Iri (lie event ol such default by the
Consuftant,tfte City n1av cJive ten (10)clays vvntten notice to the Consultant of the
City's in:ent to term,'I1ate the ACU!cement Consultant shall have ten (10)days from
notification to remedy the conclitions constituting th clefault
D.ln the event that this Agreement is terminated in accordance!:»ith paragraph C ol
this section,the City may take possession of any vvork and may complete any work
by whatever !11eans the City may select.The cost of completing said work shall be
declucted froi11 the balance vv'1I,n Svould have been civic to the Consultant had the
Agreeincnt not been teimiiiated and work completecl in accoiclance with coiitract
clocui11el lts
The Consultant may teem.nate tliis Agreement if it is found that tlie City has
violated any mateiial teim or conclition of this Agreement.In the event of such
default by the City,the Coiisultall'1t sliall give ten (10)days written notice to the City
of tlie Cons!Illant's iiilen!to terminate the Agreement.City shall have ten (10)clays
horii notificatioii to remedy the concl;tions constituting the default.
19.TAXES
Tile Consultant sha1il pay all sales ariel use taxes required to be paid to the State of losv1
on Ihe work cover'ecl by tlils Agleeiment Ti1e Consultant shall exec;ite and deliver ariel
shall ca!isa any sub-cons!illa!it or s!ihcor tr;ictoi to execute aind cielivei to the City
c!.'I vfe.i'.Vs as cori!Ill!'!',to loci I;i!the City ca i;"ak!a application for refunrls nf saicl sale
:inrl iise taxes as aliplir;iiye Th 'City is a niunicipal corpoi ation aiicl not xi!bier..t to state
arel I'':ri.tax use tax,or feeler a!excise t ixes
20 SEVERAB'LITV
If any portion ol this Acjreeirient is h:Id invalicl or unenforceable by a couit oF
0;n.patent jur sdiction,the remaining portions of this Agceeiment shall continue in Full
Fo i ce a i,cl:F fact
2 I tviISCELLANIEOUS HEADliUGS
Title to articles paiagiaphs,encl sitaparag,apris are for information purposes only encl
sliall iiot be consicleiecl a subsiantive part of tli!s Agreement.
22.FURTHER ASSURANCES
Each party hereby agr-es to execute ansi cleliver such adclitional instruments encl
clocuirnents anci to take ail su Ii other action as the othei party may reasonably request
frons time to tirme in order to eFfect the provisions encl purposes of tivs Acdceentent.
23 COUhITERPARTS
This Agreement may be executed iii ai;y r~urmber of counterparts.each of vvh,h shall
consnt'ut an original document,iio other cocinterpait neecling to be proclucec,encl all
o'.vzhi h v'~en taken logether shall constitut the sante iiis!rur!ient
IN WITNESS VVHEREOF,tlie parties lieve caused this Agreement to be executed by their
cluly atithorizeci officers oi agent.,on the day ancl yea 'hrst above written.
CONSULTANT CITY OF WAUKEE
B,.
y
N.w,~!:~P»l AIA I B
&itic:President
Py'
bill'aip Petard Meyer
9
ATTACI-vIEhiT I
SCOPE OF SERVICFS
The ooi&to be pei fo,mori by the Co(fsr///art/tiiiclei this agio nnent si'all enconipass;ilicl
inclu:le cl tailed v,ork services,m;iteriai';,ecit,rl&men'anci scippiies nec ssary to co nolet;
analysis ancl clesign for ti e oroject
PROJECT UNDERSTANDING
Every project is unique and Design Alliance emphasizes understanding each project and responding with services
and solutions unique to each situation
The Design Alliance team worked to build consensus in the community,assessed the scope of the project,
assisted with site selection,and designed a new building for Waukee's needs Design Alliance helped lo prepare
matenals and information for a bond referendum.
SERVICES
Design Alliance team members and consultants will work closely with City Staff and other Stakeholders to
accomplish the project in a precise,consensus-based way The oblective will be to involve the staff and
community in a way that will create functional and efficient buildings,while ensuring passage of the referendum.
Information Gathering/Programming
~The first task will be to determine the make-up of the committee with whom we will work and be
accountable.During this initial planning meeting we will also discuss communications,
responsibilities and protocol
~We writ accomplish an initial investigation of the parameters of the project.We will review
prewous work accomplished.The Team will obtain current copies of Departmental Organizational
Structures,reflecting the Department Administrators of each program component of the project.
~Design Alliance,inc.uses a consensus-based process which brings together ail participants and
the Community.We anticipate a general goal setting meeting that will raise,document,and prioritize
goals for the project.The techniques we use ensure all interests are heard and needs addressed
Each individual will be able to see how their needs or preferences fit within the needs and
preferences of others.Our techniques are informative,fun,and build camaraderie in the design and
construction process.This goal setting workshop is important because it establishes the pnorities
that will be used as decisions are made throughout the remainder of the project.
~lt is necessary for Design Alliance to become intimately familiar the needs of the City.We will need
to raise the level of detail for the Fire Department and the Police Department.The best way to
accomplish this wiii be to personally interview key staff members to get their thoughts and
preferences about the design of the building.We will review the facilities presently used by the
department for the rntended activities and review therr success and needs for improvement with
people familiar with their operation
~We will conduct building tours of similar facilities in attendance of the committee so ideas can be
openly exchanged.
10
Space Needs Assessment:On the basis of information or documentation obtained,the Design Team
will either develop or confirm a space-by-space tabulation of spatial needs of the project out 10 and
20 years as weil as prototypical space layouts.
The Design Alliance team will review the forecast of personnel requirements for the Public Safety
Buildings as identified for the study in 10 and 20-year milestone periods The following information
shall be utilized:
Population -Census Informabon
Histoncal trends analysis
Division or entity-specific factors
c Accessibility to the Public
o Soaologicai factors that may potentially impact upon personnel requirements
o Legislated Mandated criteria (Federal,State)which would impact personnel requirements
o Impact of Federal Grant Programs
Design Team shall develop and confirm a space-by-space tabulation of spatial needs as documented
to identify current and future space needs to the years 2026 and 2036.
Pub(ic Safety Facility Site Selection:
Site analysis and comparison is a critical part of your project.We will begin by completing
hypothetical site designs in order lo establish required site areas for the proposed facilities.During
this process we will review local zoning and building codes.
The Design Team will identify and gather information on the site selection candidates in concert with
City representatives,the Design Alliance Team will develop a site selection matrix of critical site
characteristics affecting suitability for project needs.
The Team will obtain,to the extent possible,existing aerial photographs,area maps and survey
information to assist in documenting the size and the location of primary features.This would include
buildings,paved areas,major landscape elements,adiacent environmental jurisdictional limits and
other physical aspects that potentially affect or impact upon current and future needs of the facility.
The Design Team will utilize documentation relative to codes and/or development requirements,
including critena relative to buildable area,height hmitations,parking requirements,provision of
utilities,setbacks and similar factors which may potentially impact upon land usage.The design team
will then provide evaluation cntena for the objective consideration of each site,including:
o Appropriate Surrounding Land-use
o Site Size/Ease of Expansion
Land-use/Acquisition
o Zoning
Access:Vehicular/Pedestrian/Public Transportation
Proximity to Potential Hazards
o Ease of Acquisition
o Adequacy of Infrastructure
The Design Team will:
Provide a weighted "criteria value"for each of the above referenced factors,based upon their
respective overall value or degree of importance
Conduct a detailed evaluation of the sites and provide the same information in a wntten
report
Verify and/or make recommendations as to the use of the referenced sites,the need for
additional sites and/or the possible acquisition of adjacent or nearby properties
o Provide an initial ranking of site development candidates based upon a weighted value of
evaluation critena.
o Compare findings with evaluation of existing facilities
o Determine feasibility of multi-story facilities (zoning,function,cost impacts)
Prepare initial "order of magnitude cost analysis"for each site
~After decisions are made about site selection,the design of the facility will be refined.Compliance
with any City /County /State /Federal requirements will be critical
Design Completion
Design at this phase is an iterative process.Options will be explored,discussed,evaluated and
revised for improvement.Review sessions will be held and revisions made until needs are met.
Three dimensional overall computer models will be created.
Cost estimates will be accomplished dunng the process.Design Alliance uses the services of a third
party cost estimator in order to get accurate results.This process has resulted in bids being about
2%under our estimates over the past seven years.However,it will be the responsibility of all entities
involved to share information and preferences regarding costs.This issue is extremely important.
We will explore the LEED guidelines and the opportunities the LEED program will have on the project.
LEED is an environmental and sustainabiiity program that recognizes buildings and building owners
for leadership in energy efficient design Key staff members proposed for the project are LEED
accredited.
We will make adjustments to the designs and estimates as needed.
Design Alliance,Inc.will prepare a presentation drawing suitable to communicate the selected
designs to interested stakeholders and others beyond the core committee.
We will have meetings with other City Officials for the purpose of obtaining their input and approvai
for the project
Design Alliance will help with a community outreach effort.The purpose of Ihe outreach effort will be to
communicate accurate and unbiased information to the community.The tone of the information provided is
critical.The need for the new facility must be proven.The benefits must be explained.The options which have
been explored must be set forth.The costs must be documented in terms that the voters will understand.
Graphics must communicate a frugal,efficient,professional approach to the project.
PASSING THE REFERENDUfv1
Design Alliance will help with efforts related to the funding of the project.We have a strong record of past
success with referendum passage.The communication of accurate and unbiased information to the community is
the primary objective during the entire project
Design Alliance wifl use our proven consensus-based process to gather input from the community.
We will use our creativity to reach out to the voters in a way that is unique to your project and your
community.We have participated in community parades and "meet the teacher nights."We have
staffed a booth at a July 4'celebration We have prepared materials to distribute to the community.
In Johnston,we helped with preparation of a video that was used in a community outreach eFfort.
We will design a building that is cost effective and efficient.We will not design a Tai Mahal.
Design Alliance will provide direct support for the referendum committee.
Our experience with successful referenda have allowed us to "boil down"the key components cntical
to success:
o Communication of accurate,unbiased,and relevant information is critical.Design
Alliance,Inc,will help communicate information about a bond issue,We will help create a
brochure that explains the design and its costs.An example of such a brochure is shown
inset.We will attend meetings to help the committee present the design to local groups and
to answer questions,
o A community group should be formed to support the referendum.This group must advance
the project.We can help in the background with material and information,but the prime
movers must be the community group.
The design committee needs to explore all options for the facility it is critical to evaluate
the construction costs for diff'erent building materials.We will explore several alternative
design concepts and budgets for each
l2
It is important to properly communicate lhe perceived &tuahty of the new project during the
referendum so lhe design is not perceived as extravagant or wasteful.
AT I ACHIv'IENT 2
PROJECl SCHEDULE
The tnr;e ol completion of the scope of se v'ces un&let tie',s Agt cement shal,be as follosvs
Tasl&I:
Task 2
Task 3
Task 4.
Task S
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ATTACHMENT 3
SCHEDULE OF FEES
CONSULTANT'5 2016 STANDARD HOURLY RATE SCHEDULE
Priiicipaf,Architect 5'75 I'0
Senior Ai'chitect 5158.00
Project Arciii "teel 5150 00
Aichit,ct 5124 00
Project Manager 5105.00
Seniiol DesICJlael 5100n0
Senior Draftsrna;i 5 P&5.00
Juniol Dl aftsfTIan 5 6300
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