HomeMy WebLinkAbout2008-11-17-Resolutions 08-262_Elected Official TravelTHE CITY OF WAUKEE,IOWA
RESOLUTION 08-262
APPROVING THE ADDITION OF AN ELECTED OFFICIAL TRAVEL POLICY TO
THE CITY OF WAUKEE EMPLOYEE HANDBOOK
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOWA
WHEREAS,the City of Waukee,Dallas County,State ofIowa,is a duly organized Municipal
Organization;AND,
WHEREAS,City staffreconunend that certain additions be made to the City of Waukee
Employee Handbook;AND,
WHEREAS,the addition of an Elected Official Travel Policy,attached hereto as Exhibit A,is
proposed.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee,Iowa on
this the 17th of November,2008,that the addition of an Elected Official Travel Policy to the City
of Waukee Employee Handbook is approved with the policy amended to read:"The Mayor and
each Councilmember will be authorized to attend one overnight out-of-state City related event
each fiscal year and one overnight in-state City related event each fiscal year without pre-
approval by the City Council."
Attest:
.Kooistra,City Administrator/Clerk
ROLL CALL VOTE AYE NAY ABSENT ABSTAIN
Donald L.Bailey,Jr.X
Casey L.Harvey X
C.Isaiah McGee X
Darlene Stanton X
Mike Watts X
Exhibit A
ELECTED OFFICIAL TRAVEL POLICY
November 2008
This policy is for elected officials of the City of Waukee,Iowa.This includes the Mayor and
City Council.
The Mayor and each Councilmember will be authorized to attend one ovemight out-of-state City
related event each fiscal year and one ovemight in-state City related event each fiscal year
without pre-approval by the City Council.The out-of-state trip shall be within the continental
United States.A form will be supplied to each elected official at the beginning of each fiscal
year where the elected official determines what events they plan on attending for that fiscal year.
By August is"of each fiscal year,the forms will be submitted to the City Administrator/Clerk.
A cost estimate for the events will be determined,If there are surplus funds in the
Travel/Conference line item in the Mayor/Council budget,individual elected officials may apply
for additional event attendance.A form will be supplied for making this request.This form will
be submitted to the City Council for their action at a Council Meeting.
For all other requirements Elected Officials shall follow the City's Travel Policy including
reimbursable rates and procedures.
Waukee City Hall
230 Highway 6
Waukee,IA 50263
(515)987-4522
(515)987-1845 FAX
ELECTED OFFICIALS
CONFERENCE ATTENDANCE REQUESTS
FOR FISCAL YEAR _
Name of Elected Official:
Instmctions:Check the box next to each event you wish to attend in the upcoming fiscal year.Note that the
estimated cost per person is based on the previous fiscal year.
Estimated Cost /person
__________________________---,~OutofState ~
D Iowa League of Cities Municipal Leadership Academy (Dec.-Apr.)$
50.00DWaukeeChamberofCommerceAnnualDinner(Jan.)$
D Greater Des Moines Partnership Affiliates Dinner (May)$
D Greater Des Moines Partnership Washington,DC Trip (Jun.)$
$D Iowa League of Cities Annual Conference (Sep.)
D National League of Cities Annual Conference (Nov.)$
125.00
100,00
D Greater Des Moines Partnership Annual Dinner (Dec.)$
D Waukee Area Leadership Institute (year-long)$500.00
D Additional Washington DC trip
D Other [including date(s)]:
$
$
D Other [including date(s)]:$
TOTAL $I..====.JI..====..I
*cost includes estimated airfare and lodging
REQUESTED:
Signature of Elected Official Date
DISTRIBUTION:ORIGINAL -REQUESTING ELECTED OFFICIAL
COPIES -MAYOR,CITY ADMINISTRATOR,DIRECTOR OF FINANCE,
DEPUTY CITY CLERK