HomeMy WebLinkAbout2018-02-12-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
February 12,2018
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Pro Tem
Bottenberg at 5:32 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Council Members Anna Bergman,R.Charles
Bottenberg,Shelly Hughes,Larry R.Lyon.Absent:Mayor William F.Peard,Council Member Courtney
Clarke.
Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development
Services Director Brad Deets,Public Works Director John Gibson,Assistant Public Works Director of
Engineering Rudy Koester,Community and Economic Development Director Dan Dutcher,Parks and
Recreation Director Matt Jermier,Marketing and Communications Director Summer Evans,IT Director
Son Le,Fire Chief Glint Robinson,Police Chief John Quinn,City Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Lyon moved to approve the agenda;seconded by Council
Member Hughes.Results of vote:Ayes:Bergman,Bottenberg,Hughes,Lyon.Nays:None.Absent:
Clarke.Motion carried 4 —0 —1.
D.Action Items:
1)Resolution:Consideration of approval of a resolution approving contract,bond(Northwest
Area Water Main Extension Project Phase 1j—Council Member Hughes moved to approve the
resolution;seconded by Council Member Bergman.Results of vote:Ayes:Bergman,Bottenberg,
Hughes,Lyon.Nays:None.Absent:Clarke.Motion carried 4 —0 —1.(Resolution ff18-066)
E.Work Session:
1)Gateway,Wayfinding 8 Community Identity Slgnage update —Emily Naylor,Nate Hardisty,
and Mike Lansing of Shive-Hattery presented signage design concepts.
2)Fox Creek Park Phase 2 update —Parks and Recreation Director Jermier reviewed proposed
Phase 2 amenities,including a splash pad that is planned to be open in 2019.Brett Douglas with
Genus Landscape Architects presented two possible splash pad systems (recirculating and flow-
thru)and discussed the positives and negatives of both systems.The council favored the
recirculating system.
3)In-city hunting regulations —Development Services Director Deets reviewed the current
regulations related to in-city hunting,then proposed the establishment of an urban reserve hunting
boundary which would be evaluated annually.
4)Capital Improvement Program for Fiscal Years 2019-2023 —City Administrator Moerman and
Finance Director Burkhart discussed revisions to the Capital Improvement Program.The council
also briefly discussed proposed FY2019 budget contributions to non-profit entities.
5)Youth sports complex update —Parks and Recreation Director Jermier briefly reviewed the
timeline for development of the complex and discussed Waukee Betterment Foundation
fundraising for the all-inclusive ballfield,playground,and fishing pier.
6)Urban renewal plan amendments —Development Services Director Deets reviewed proposed
amendments to the Waukee West and Waukee Unified urban renewal plans.
7)IT update —IT Director Le updated the council on the firewall,network refresh,and other projects.
8)ADA compliance program transition plan and sidewalk program —Assistant Public Works
Director of Engineer Koester discussed the need for an ADA compliance program transition plan
and the steps the City must follow for compliance.
9)Xenia Rural Water connection —Public Works Director Gibson reviewed current connections and
water capacity needs,recommending construction of an additional pump station near Hickman
Rd./T Ave.
10)Retail marketing campaign review —Marketing and Communications Director Evans presented
marketing goals and initiatives.
11)Marketing and Communications Specialist position —Marketing and Communications Director
Evans reviewed the proposed job description for the position.
12)Comprehensive Plan update —Development Services Director Deets discussed the current
status of the comprehensive plan and the next steps.
13)Solar energy use —Development Services Director Deets reminded the council of a Fridley
Theatres request to install a solar panel accessory structure along the southern property line,
adjacent to NE Venture Dr.City staff continues to have concerns regarding size,location,
aesthetics,impact on neighboring properties,and precedent.City Administrator Moerman added
that the City has already agreed to substantial development incentives with Fridley Theatres and
the amount of power to be gained from the solar panel accessory structure is negligible.Council
Member Lyon stated that he could support a certain style of structure as long as architectural
elements are incorporated.Council Member Bergman echoed City staff concerns regarding
potential impact on neighboring properties.Russ Vannorsdel with Fridley Theatres addressed the
council,stated that his company wants to be a good neighbor and also wants an attractive
structure.He agreed that the structure would set a precedent,but opined that some future
developers will also want to incorporate solar energy in their projects.Council Member Bottenberg
spoke in favor of a less obtrusive solar panel structure and believes there is a way to allow their
use but in an aesthetically pleasing manner.He added that the City needs a policy on solar
energy use,agreeing with Mr.Vannorsdel that there may be future interest in their use for
commercial projects.Council Member Hughes suggested looking into solar panel use in
residential neighborhoods,as well.The council directed City staff to draft a policy for aesthetically
pleasing solar panel structures.
14)Snow ordinance revisions —City Clerk Schuett briefly reviewed the proposed revisions,which
will give the authority to enact snow emergencies to the public works director.
15)Economic Development direction —Community and Economic Development Director Dutcher
reviewed the City's business incentive package program,including a special projects fund.
16)Waukee Municipal Code general overview —Council Member Bergman encouraged the council
to become familiar with the City code in order to have better ownership.The council discussed a
possible monthly review of certain chapters or sections of the code during work sessions.
E.Comments —Council Member Lyon suggested a joint meeting with the Waukee Community School
District school board.
Council Member Lyon moved to adjourn;seconded by Council Member Hughes.Ayes:All.Nays:None.
Motion carried 4 —0.
Meeting Adjourned 8r32 p.m.
.Charles Bottenberg,Mayor Pro Tem
Attest:
Rebecca D.Schuett,City Clerk