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HomeMy WebLinkAbout2018-11-19-Resolutions 18-486_Alice's Rd Corridor Phase 5 - Engineering Agr - Amendment 1THE CITY OF WAUKEE,IOWA RESOLUTION 18-486 APPROVING ENGINEERING SERVICES AMENDMENT NO.1 BETWEEN THE CITY OF WAUKEE AND FOTH INFRASTRUCTURE AND ENVIRONMENT,LLC [ALICE'S ROAD CORRIDOR PROJECT PHASE 5[ IN THENAME AND BY THEAUTHOEITYOF THE CITY OF IYAUKEE,IONA WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal Organization;AND, WHEREAS,on February 21,2017,the Waukee City Council approved an Agreement for Professional Consulting Services with Foth Infrastructure &Environment,LLC [Reconstruction Design Services, SE Alice's Road from North of Olson Drive to North of Hickman Road (Phase 5)](Resolution ¹17- 112);AND, WHEREAS,Foth Infrastructure &Environment,LLC,has submitted Amendment No.I to the agreement for additional services associated with right-of-way acquisition,project coordination,design services,and construction administration;AND, WHEREAS,the City Attorney has reviewed the proposed amendment and finds it satisfactory. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Engineering Services Amendment No.I between the City of Waukee and Foth Infrastructure and Environment,LLC [Alice's Road Corridor Improvements Phase 5],attached hereto as Exhibit A,is hereby approved. Passed by the City Council of the City of Waukee,Iowa,and approv e day of November, 2018. R.Ies Bottenberg,Mayor Pro Tem Attest: Rebecca D.Schuett,City Clerk RESULTS OF VOTE: Anna Bergman R.Charles Bottenberg Courtney Clarke Shelly Hughes Larry R.Lyon AYE X X X X X NAY ABSENT ABSTAIN Path Infrastructure and Environment,LLC Project Number 1 SW047.01 SE Alices Road North of Otson Orive lo North of Hickman Road (Phase 5i Waukee,iowa ENGINEERING SERVICES AMENDMENT NO.1 PROJECT NO.16W047.01 THIS AMENDMENT,made and entered into this ~lk day of iVLVf fit+~2018byandbetween, the CITY OF WAUKEE,IOWA,hereinafter referred to as the "City",and FOTH INFRASTRUCTURE AND ENVIRONMENT,LLC.,hereinaffer referred to as the "Consultant",for professional services in connection with the relimina surve and ma in functional desi n ro'ect coordination relimina desi n final lans and s ecifications for the ro used construction of SE Alices Road from North ofOlson Drive to North Hickman Road Phase +5 hereby amends the original Agreement dated February 21",2017 as follows: The City and Consultant agree to amend the original Agreement to include additional services associated with: ~Additional Project Coordination to finalize adjacent Development Agreements ~Additional Design Survey Services to incorporate adjacent Development Agreements ~Additional Design Services to incorporate adjacent Development Agreements ~Additional Real Estate Services due to Condemnations Additional Plans,Specifications,and Bidding Services for the Joint Utility Trench ~Additional Construction Administration for Joint Utility Trench I.Basic Services of the Consultant TASK A —Additional Services for Hy-Vee Development Agreement The Consultant completed the following additional service as part of the project. Task A.1 Exhibit Pre aration Exhibits for the project meetings consisted of aerial mosaics for the project with the major project features indicated on the aerial photograph.Include coloring,lettering,and other techniques to dehneate the proposed design concepts and right of-way needs,including typical sections of the roadway.The figure indicated right-of-way needs,property lines,property ownership,access control lines,grading hmits,and new project improvements. Task A.2 Pro'ect Coordination with Ad'acent Landowner's En ineerin Consultant The Consultant conducted additional meetings to address specific conflicts and concerns.Meetings coordinated the proposed City project with proposed site improvements required to ensure future signal performs at acceptable Level of Service. Task A 3 Additional Plattin Services Revised acquisition plate and legal descriptions for property to be acquired for the Project and perform land corner and lot surveys as needed for the preparation of the acquisition plate and legal descriptions for each parcel.Said plate and legal descriptions shall comply with requirements of the lowe Code and shall be prepared by or under the direct supervision of a licensed land surveyor under the laws of the State of lowe.The following numbers of additional plate were delivered. Permanent (Fee Title)Right-of-Way Acquisition Plat Temporary Construction Easement Task A Subtotal -$6,000.00 Page 1 Foth Infrastructure snd Environment,LLC Protect Number 16W047.01 SE Aiices Road North ot Olson Dnve to North of Hickmen Road (Phase 5l Weukee.Iowa TASK B —Additional Proposed Signal on Alice's Road at Hy-Vee's Main Entrance The Consultant completed the following additional service as part of the project. Task B.1 Additional Plattin Services Revised acquisition plate and legal descriptions for properly to be acquired for the Project and perform land corner and lot surveys as needed for the preparation of the acquisition plate and legal descriptions for each parcel.Said plate and legal descriptions shall comply with requirements of the lowe Code and shall be prepared by or under the direct supervision of a licensed land surveyor under the laws of the State of iowa.The followrng numbers of additional plate were delivered. Permanent Easements Public Facilities and Use Easement Task B.2 Traffic Si nal Desi n This task consists of the final design and drafting of the traffic signals at the main entrance to Hy-Vee off of NE Alice's Road.Included in this task will be the signal layout,wiring diagrams,major equipment locations, special provisions and other elements of the traffic signal installation,as necessary to accommodate the intersection geometric design,as well as phasing and timing of traffic signals,and additional plan sheets to incorporate the signal into the original Alice's Road Plan Set. Task B.3 Traffic Si nal Construction Administration Additional Construction Administration efforts over and beyond the original effort includes additional field visits,construction meetings,processing of pay vouchers,daily communication and modification of construction documents.It is assumed a total of 20 hours will be required Task B Subtotal-$35,000.00 TASK C —Additional Services for Wright Services Development Agreement The Consultant completed the following additional service as part of the project. Task C.1 Exhibit Pre aration Exhibits for the project meetings consisted of aenai mosaics for the project with the major project features indicated on the aerial photograph.Include coloring,lettering,and other techniques to delineate the proposed design concepts and right of-way needs,including typical sections of the roadway.The figure indicated right-of-way needs,property lines,property ownership,access control lines,grading limits,and new project improvements, Task C 2 Pro'ect Coordination with Ad'acent Landowner's En ineerin Consultant The Consultant conducted additional meetings to address specific conflicts and concerns.Meetings coordinated the proposed City project with proposed future site improvements to ensure future signal performs at acceptable Level of Service. Task C.3 Additional To o ra hic Surya The Consultant performed the following additional topographic surveys to determine,the revised location of the storm sewer outlet,the amount of additional earthwork needed and driveway tie in elevations.This information was used to develop the existing ground DTM for the Project site. Task C.4 Additional Plattin Services Revised acquisition plate and legal descriptions for property to be acquired for the Project and perform land corner and lot surveys as needed for the preparation of the acquisition plate and legal descriptions for each parcel.Said plate and legal descriptions shall comply with requirements of the iowa Code and shall be prepared by or under the direct supervision of a licensed land surveyor under the laws of the State of lowe.The following numbers of additional plate were delivered, Permanent (Fee Title)Right-of-Way Acquisition Plat Temporary Construction Easement Permanent Easements Public Facilities and Use Easement Storm Sewer Easement Private Utility Easement Page 2 Foth Infrastructure snd Environment,LLC Protect Number 16W047.01 SE Aiices Road North of Olson Drive to Nontr of Hickmsn Road (Phase 6) Wsukee,lowe Task C 5 Additional Desi n Services The Consultant redesigned the 48-Inch diameter storm sewer trunk line to outlet farlher east into the adjacent property as well as designed a new driveway that aligns with Hy-Vee's full access and permanent signal. Task C Subtotal -$21,500.00 TASK D —Additional Services for Continental 296 Fund LLC Development Agreement The Consultant completed the following additional service as part of the project. Task D.1 Exhibit Pre aration Exhibits for the project meetings consisted of aerial mosaics for the project with the major project features indicated on the aerial photograph.Include coloring,lettering,and other techniques to delineate the proposed design concepts and right of-way needs,including typical sections of the roadway.The figure indicated right-of-way needs,property lines,property ownership,access control lines,grading limits,and new project improvements. Task D2 Additional To o ra hie Surve The Consultant performed the following additional topographic surveys to determine the amount of additional earthwork needed and roadway tie in elevations.This information was used to develop the existing ground DTM for the Project site. Task D.3 Additional Plattin Services Revised acquisition plate and legal descriptions for property to be acquired for the Project and perform land corner and lot surveys as needed for the preparation of the acquisition plate and legal descriptions for each parcel.Said plate and legal descriptions shall comply with requirements of the Iowa Code and shall be prepared by or under the direct supervision of a licensed land surveyor under the laws of the State of lowe.The following numbers of additional plate were delivered. Permanent (Fee Title)Right-of-Way Acquisition Plat Temporary Construction Easement Task D.4 Additional Desi n Services The Consultant redesigned Alice's Road to continue the west half of the full build 4-lane typical section from the north property line of Hy-Vee to NE Horizon Drive. Task D Subtotal -$5,000.00 TASK E —Additional Services for EAAI Holding's LLC Coordination The Consultant completed the following additional service as part of the project. Task E.1 Exhibit Pre aration Exhibits for the project meetings consisted of aerial mosaics for the project with the major project features indicated on the aerial photograph.Include coloring,letteding,and other techniques to delineate the proposed design concepts and right of-way needs,including typical sections of the roadway.The figure indicated right-of-way needs,property lines,property ownership,access control lines,grading limits,and new project improvements. Task E.2 Additional To o ra hic Surya The Consultant performed the following additional topographic surveys to determine the amount of additional earthwork needed and driveway tie in elevations.This information was used to develop the existing ground DTM for the Project site. Task E 3 Additional Plattin Services Revised acquisition plate and legal descriptions for property to be acquired for the Project and perform land corner and lot surveys as needed for the preparation of the acquisition plats and legal descriptions for each parcel.Said plate and legal descriptions shall comply with requirements of the lowe Code and shall be prepared by or under the direct supervision of a licensed land surveyor under the laws of the State of iowa.The following numbers of additional plate were delivered. Temporary Construction Easement Page 3 Foth Infrastructure and Environment,LLC Proleci Number 16W047.01 SE Ahces Road North of Olson Drive to North of Hickman Road IPhase 5) Waukee,Iowa Task E.4 Additional Desi n Services The Consultant designed an additional access dnveway to provide truck circulation to First Interior's loading dock. Task E Subtotal -$3,500 00 TASK F —Additional Services for BDL Properties INC Coordination The Consultant completed the following additional service as part of the project. Task F.t Exhibit Pre aration Exhibits for the project meetings consisted of aerial mosaics for the project with the major project features indicated on the aerial photograph.Include coloring,lettering,and other techniques to delineate the proposed design concepts and right of-way needs,including typical sections of the roadway.The figure indicated right-of-way needs,property lines,property ownership,access control lines,grading limits,and new project improvements. Task F 2 Pro'ect Coordination with Landowner The Consultant conducted additional meetings to address specific conflicts and concerns.Meetings discussion potential access revisions to Alice's Road as well as via adjacent properties to provide better site circulation. Task F.3 Additional To o ra hic Surve The Consultant performed the following additional topographic surveys to determine the amount of additional earthwork needed and roadway tie in elevations.This information was used to develop the existing ground DTM for the Project site. Task F.4 Additional Functional Desi n Services The Consultant provided multiple access layouts and truck turning movements to document feasibility of site circulation. Task F Subtotal -$5,000.00 TASK G —Additional Services for Atlantic Bottling Coordination The Consultant completed the following additional service as part of the project. Task G.I Exhibit Pre aration Exhibits for the project meetings consisted of aerial mosaics for the project with the major project features indicated on the aerial photograph.Include coloring,lettering,and other techniques to delineate the proposed design concepts and dight of-way needs,including typical sections of the roadway.The figure indicated right-of-way needs,property lines,property ownership,access control lines,grading limits,and new project improvements. Task G 2 Pro'ect Coordination with Landowner The Consultant conducted additional meetings to address specific conflicts and concerns. Meetings discussion potential access revisions to Alice's Road as well as via adjacent properties to provide better site circulation. Task G 3 Additional To o ra hic Surve The Consultant performed the following additional topographic surveys to determine the amount of additional earthwork needed and driveway tie in elevations.This information was used to develop the existing ground DTM for the Project site. Task G 4 Additional Functional Desi n Services The Consultant provided multiple access layouts and truck turning movements to document feasibility of site circulation. Task G.5 Additional Desi n Services The Consultant designed a joint access off Hickman Road at the east property line.Provided plan sheet with quantities to the Landowner. Page 4 Foth Infrastructure and Environment.LLC Prolect Number 16W047.01 SE Aiices Road North of Oison Drive to North of Hickman Road (Phase 5i Waukee,lowe Task G.6 Condemnation Services This task included a formal project description and additional exhibits that were included in the Public Notice,as well as attending the Condemnation Hearing to provide testimony on behalf of the City to the Compensation Commission. Task G Subtotal -$10,500.00 TASK H -Additional Services for BDL Properties INC/JRC Investments,LLC Joint Driveway Relocation The Consultant completed the following additional service as part of the project. Task H.1 Exhibit Pre aration Exhibits for the project meetings consisted of aerial mosaics for the project with the major project features indicated on the aerial photograph.Include coloring,lettering,and other techniques to delineate the proposed design concepts and right of-way needs,including typical sections of the roadway.The figure indicated right-of-way needs,property lines,property ownership,access control lines,grading limits,and new project improvements. Task H 2 Pro'ect Coordination with Landowner The Consultant conducted additional meetings to address specific conflicts and concerns.Meetings discussion potential access revisions to Alice's Road as well as via adjacent properties to provide better site circulation. Task H 3 Additional Plattin Services Revised acquisition plate and legal descriptions for property to be acquired for the Project and perform land corner and lot surveys as needed for the preparation of the acquisition plate and legal descriptions for each parcel.Said plate and legal descriptions shall comply with requirements of the lowe Code and shall be prepared by or under the direct supervision of a licensed land surveyor under the laws of the State of iowa,The fallowing numbers of additional plate were delivered. Temporary Construction Easement Task HA Additional Desi n Services The Consultant designed an additional access driveway which relocates the existing BDL driveway to the property line for better site circulation between BDL Properties and JRC Investments.This task also include a formal plan revision to incorporate driveway relocation into the Alice's Road construction project. Task H Subtotal -$5,000.00 TASK I —Additional Services for Joint Utility Trench The Consultant completed the following additional service as part of the project. Task l.1 Additional To o ra hic Surya The Consultant performed the following additional topographic surveys to determine the amount of additional earthwork needed and trench tie in elevations.This information was used to develop the existing ground DTM for the Project site. ~Continental Fund 529 ~University of iowa Credit Untion Task I 2 Additional Plattin Services Prepared acquisition plate and legal descriptions for property to be acquired for the Project and perform land corner and lot surveys as needed for the preparation of the acquisition plate and legal descriptions for each parcel.Said plate and legal descriptions shall comply with requirements of the Iowa Code and shall be prepared by or under the direct supervision of a licensed land surveyor under the laws of the State of lowe The following numbers of additional plate were delivered. Permanent Easements Permanent Utility Easement Page 5 Foth Infrastructure snd Enwronment.LLC Project Number 16W047.01 SE Aiices Road North of Dison Drive to North of Hickmen Road (Phase 5) Wsukee.Iowa Task I 3 Final Plans and S ecifications The Consultant performed final design services in the preparation of design plans and specifications depicting the proposed utihty relocation,and other features of the project.The final pfans will include but not be limited to the following tasks: Task I 3 1 Final Title Sheets A Sheets This task consists of finalizing the title sheet.The title sheets will include the following.Index of sheets,Legend,Location Map,and Project Number. Task I 3 2 Final T ical Sections B Sheets This task consists of final design and drafting of typical cross sections and standard details to be utilized for the improvements Task I 3 3 Final Quantities C Sheets This task consists of the final bid items to be included in the Project,as well as final quantity tabulations and the development of the general notes and estimate reference information.This item also includes the final design and drafting of erosion control measures to be provided on the Project. Task I 3 4 Final Joint Trench Desi n N Sheets This task consists of final design of the joint trench layout and necessary details.This task will include utility coordination to ensure adequate handhole spacing and connections to existing services. r kk.' M This task consists of providing a Project Manual for the Project,including Notice of Public Hearing and Notice to Bidders,Instruction to Bidders,Bid Forms,Bond Forms,Agreement Forms,General Conditions of the Construction Contract,Supplementary General Conditions,and Detailed Construction Specifications. Task I 5 Additional Pro'ect Biddin The Consultant will coordinate and manage the letting process for the project.For estimating purposes, ~one 1 letting has been included as part of this task.The work tasks to be performed or coordinated by the Consultant shall include the following: Task I 5 1 —Printin of Plans and S ecifications This task consists of printing and handling of the Plans and Specifications.For budget purposes it is estimated that twenty (20)half-size (11"x17")plan sets and specifications will be duplicated and assembled by the Consultant.This task also includes dissemination of the contract documents and maintaining a plan holders list during the bidding phase. Task 1.5.2 —Notice of Pro'ect The Consultant shall prepare of the formal Notice of Public Hearing and formal Notice to Bidders.The City shall handle publication of the Notice of Public Hearing and posting of Notice to Bidders.The Consultant shall also prepare and disseminate a Notice of Project to the contractors concerning the upcoming Project. Task I 5 3 —Plan Clarification and Addenda The Consultant shall be available to answer questions from contractors prior to the letting and shall issue addenda as appropriate to interpret,clatify or expend the bidding documents. Task I 5 4 —Lettin Bid Tabs and Award Recommendation The Consultant shall be a representative present when the bids and proposals are opened,shall make tabulations of bid for the Owner,shall advise the Owner on the responsiveness of the bidders and assist the Owner in making the award of contract,including preparation of necessary contract documents. Page 6 Fath infrastructure and Environment,LLC Protect Number 16W047 Dt SE Aiices Road Norih of Olson Onve to North of Hickman Road (Phase 5) Wsukee,iowa Task 1.6 Construction Administration Additional Construction Administration efforts over and beyond the original effort includes additional field visits,construction meetings,processing of pay vouchers,daily communication and modification of construction documents.Average 6 hrs/week beginning in the April of 2018 thru June 2018 Task I Subtotal -$29,500.00 jn consideration for these services,the City agrees to adjust the compensation for services performed by the Consultant. These fees are based on the standard hourly rates of the Consultant's personnel actually engagedin the performance of the services,plus direct out-of-pocket costs for expenses incurred by personnel who are actually engaged in the work and other direct costs.The total Hourly Not-to-Exceed fees for the professional engineering services as described in this amendment are as follows: I.Basic Services of the Consultant Task A Task B Task C Task D Task E Task F Task G Task H Task I Total $6,0D0,00 $35,00D.DD $21,500.00$5,000.00$3,500.00$5,000.00 $10,500.00$5,000.00 29 500.0D $121,000.00 THIS AMENDMENT is subject to all provisions of the original Agreemsnt. THIS AMENDMENT,together with the original Agreement represents the entire and integrated AGREEMENT between the City and Consultant. THIS AMENDMENT executed the day and year written above. CONSULTANT BV:,I'"Lrj:L- Name;Patrick P,Kueter P.E. Title:Senior Client Director CITY OF WAUKEE Nam F illiam .Peard Title:Ma or W ITHE/8 ATTEST 7!arne:Joshua C.DeBower P.E. Title:Lead Civil En ineer Name: Title: Agr-go is-i Ill d-Weehee-as Al ce'e Rd Rhs-Amend Ne 1 Page 7