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Home My WebLink About2018-11-19-Resolutions 18-466_Fund Expenditure PolicyTHE CITY OF WAUKEE,IOWA RESOLUTION 18-466 APPROVING A POLICY FOR THE EXPENDITURE OF FUNDS IN RECOGNITION AND SUPPORT OF EMPLOYEES,ELECTED OFFICIALS,VOLUNTEERS,AND ESTEEMED COLLEAGUES IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WA UKEE,IO 8'A WHEREAS,the City of Waukee,Iowa is a duly organized municipality within Dallas County;AND, WHEREAS,the City of Waukee is committed to ensuring that all City expenditures serve a public purpose;AND, WHEREAS,on December 19,2005,the Waukee City Council approved a Policy for the Expenditure of Public Funds for Employee and Volunteer Recognition and Support (Resolution ¹05-242);AND, WHEREAS,on April 7,2008,the Waukee City Council approved a policy related to the sending of flowers to esteemed citizens and colleagues for such life events as birth,illness,or death (Resolution ¹08- 70);AND, WHEREAS,the Waukee City Council believes that the recognition and support of the work done by City employees,elected officials,volunteers,and esteemed colleagues is a proper outlay of funds for a public purpose;AND, WHEREAS,the Waukee City Council also desires to incorporate all such recognition and support policies into one policy for clarity and ease of reference. NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 19ia day of November,2018,that the Policy for the Expenditure of Funds in Recognition and Support of Employees,Elected Officials,Volunteers,and Esteemed Colleagues,att ereto as Exhibit A,is hereby approved. R.aries Bottenberg,Mayor Pro Tem Attest: Rebecca D.Schuett,City Clerk RESULTS OF VOTE: Anna Bergman R.Charles Bottenberg Courtney Clarke Shelly Hughes Larry R.Lyon AYE X X X X X NAY ABSENT ABSTAIN CITY OF WAUKEE,IOWA POLICY FOR THE EXPENDITURE OF FUNDS IN RECOGNITION AND SUPPORT OF EMPLOYEES,ELECTED OFFICIALS,VOLUNTEERS,AND ESTEEMED COLLEAGUES The following are policy guidelines for the expenditure of City funds in recognition and support of employees,elected officials,volunteers,and esteemed colleagues: 1) 2) 3) 4) 5) Years of Service a.The City may purchase a plaque or award for a former mayor or council member in recognition of their years of service. b.The City may purchase a plaque or award for a former citizen board or commission member if that member has served for ten (10)years or more. c.Once each year in the month of July,the City may purchase a gift certificate to a Waukee business for those employees who have or shall achieve a significant employment anniversary in that calendar year in the following amounts: i.Five (5)years:$35.00 ii.Ten (10)years:$40.00 iii.Fifteen (15)years:$45.00 iv.Twenty (20)years:$50.00 v.Twenty-five (25)years and above:$55.00 Employee Retirement following ten (10)or more years of service a.The City may purchase a plaque or award for the retiring employee. b.The City may purchase food,non-alcoholic beverages,and/or decorations for a party for the retiring employee only if said party is open to the general public. Employee Support a.The City may purchase and send a floral arrangement or potted plant upon the illness or death of an employee or close relative thereof,defined as parent,spouse or partner,or child. b.The City may purchase food and/or non-alcoholic beverages for employees for their participation in and attendance at meetings or training sessions,also known as "lunch and leam"events,taking place at City facilities.This policy shall not apply to those meetings or training sessions covered by the City of Waukee Travel and Training Policy. c.The City may purchase food and/or non-alcoholic beverages for employees for their participation in all-employee events,including but not limited to wellness events or screenings. d.The City may purchase food and/or non-alcoholic beverages for employees during catastrophes including,but not limited to,winter storms,water main breaks,and other events where the workload and the urgency of the situation warrant such support and recognition. e.Once each year in the month of December,the City may purchase a gift certificate for employees as recognition for their dedicated service throughout the year. Citizen of the Year a.The City may purchase a plaque or award for a Waukee citizen in recognition of their selection as Citizen of the Year. b.The City may purchase a floral arrangement,corsage,and/or boutonniere for Citizen of the Year and their spouse or partner. c.The City may purchase food,non-alcoholic beverages,and/or decorations for a party for the Citizen of the Year only if said party is open to the general public. Volunteers a.The City may purchase food and/or non-alcoholic beverages for volunteers during large community-wide events and projects,including but not limited to city clean-up days and major park equipment installation. 6)Esteemed Colleagues a.For the purposes of this policy,"esteemed colleague"shall be defined as a Waukee citizen or representative of another jurisdiction who has participated in or contributed greatly to the growth,development,and improvement of the community,deemed as such by the City Administrator. b.The City may purchase and send a floral arrangement or potted plant upon the illness or death of an esteemed colleague or a close relative thereof,defined as parent,spouse or partner,or child. c.The City may purchase food and/or non-alcoholic beverages for City-hosted meetings with esteemed colleagues. 7)Other Expenditures a.The City may purchase food and/or non-alcoholic beverages for special or work session meetings of the Waukee City Council or any citizen board or commission established by resolution or ordinance. b.The City may purchase food and/or non-alcoholic beverages for City-sponsored meetings, informational sessions,or open houses that are open to the general public. All employees are reminded that the public purpose or benefit to the public must be kept in mind and expenditures for these purposes deserve close scrutiny and such purposes shall not be abused.