HomeMy WebLinkAbout2018-09-17-Resolutions 18-394_IAMU Service AgrTHE CITY OF WAUKEE,IOWA
RESOLUTION 18-394
APPROVING SERVICE AGREEMENT BETWEEN IOWA ASSOCIATION OF
MUNICIPAL UTILITIKS (IAMU)AND THE CITY OF WAUKKE
IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WA UKEE,IO 8'A
WHEREAS,the City of Waukee,Iowa is a duly organized municipality within Dallas
County;AND,
WHEREAS,the City of Waukee is a member of the Iowa Association of Municipal
Utilities (IAMU);AND,
WHEREAS,the City Gas Utility has been operated through the direct day-to-day
supervision of the Public Works Department;AND
WHEREAS,with the retirement of Public Works Director John Gibson there is a need to
maintain his expertise,experience and guidance in connection with the ongoing
operation,gas purchasing,and expansion of the City's gas system;AND
WHEREAS,such issues are common in the city gas utility ecosystem and the Iowa
Association of Municipal Utilities provides specialized consulting services to aide in
transitions designed to provide a level of consistency and support throughout transition
periods.They have proposed an arrangement under which John Gibson would continue to
consult with the City Gas Utility Team enabling the team to draw from John's extensive
experience with the City's system as well as preparing further for the future long term
management and planning for the system;AND
WHEREAS,the City recommends approval of a Service Agreement between Iowa
Association of Municipal Utilities (IAMU)and the City of Waukee wherein IAMU shall
provide nansitional natural gas utility management services according to the terms of the
agreement;AND,
WHEREAS,the City Attorney has reviewed the proposed agreement,attached hereto as
Exhibit A,and finds it satisfactory.
NOW THEREFORE BK IT RESOLVED by the City of Waukee City Council in
session this 17"day of September,2018,that it hereby approves Service Agreement
between Iowa Association of Municipal Utilities (IAMU)and the City o Waukee.
Wil
Attest:
Rebecca D.Schuett,City Clerk
RESULTS OF VOTE:
Anna Bergman
R.Charles Bottenberg
Courtney Clarke
Shelly Hughes
Larry R.Lyon
AYE
X
X
X
X
NAY ABSENT ABSTAIN
SERVICE AGREEMENT
This Agreement between the iowa Association of Municipal Utilities (IAMU)and City of Waukee (Waukee)
(hereafter Utifity)describes services requested by the Utihty from IAMU and the terms and conditions of their
provision.
Section 1.
Description of Services
to be provided by IAMU
1AM J sliali prowcle routine natura gai,mana ement services as riore particularly set
forth o i attached schedule of services to C ty of Wac'xpp by providing,.quahfied
en;ployer from cs htaii to provide such sr rvices (Fmployi e).Duties inc!ude tl osr set
forth on the attached schedule of servires.Ihe inchwriuai(s)assigned by IAMU to
perform the services shall he sa',aried and full tm e with the IAfhdfU.
Section 2.
Term
xk The term oi the Agreement shall be October 1,2018 to Septembe:3if,2020,unless
termma ed by either party with 85 rJays wntten notice.If from Waukee such notice to be
delivered to Tror DeJoode,Executive Director,IAIvfU,1735 NE 70 "Avenue Ankeny fohvai»d'i .6«*«d h
Vyauki e City Administrator,230 W Hickman Rd,Waudee,lowe 50263.Waukee shall be
obligated to pay all costs incurred up to the time of termination.
Section 3.
Compensation
(check those that apply)
Travel within
the metro area
The Utility agrees to reimburse IAMU for performance of this agreement on the
following basis:Commencing on October 1,2018 and throughout the term of this
agreement,or the termination date whichever shall first occur,the sum of 52291.67 per
month.
These rates are based on the enipioyer paid faxes,anc fees,in place at thh.tin e of the
sigh.mg of tiiis Agreement.Should any those taxes or fees be reduced or increase dur ng
the time of thi"Agreement the corresponding rate shall be reduceci or inci eased
accorduigly
+T.avef within 25 miles oF 230 W Hiclcman Rd,INaukee,low;,50263 shall be
consirJr.red commuting by the IAMU employee and is not a reimbursable expense anrJ
simll b'tiie responsibility of the IAivlU employer,or the IAfviU.
dho.Xw
Work-related
travel and
+Reasonable,and oidinary expenses she'I be 'eirnbursed to IAiMLI i(approved by the
City Administrator in writing in advance of being inrurred
L'
0
u
ddvl
expenses
Administrative
expenses
Other +None.
+There is no additional administrative or overhead expenses.The rates contained
herein are all inclusive.
Section 5.
Independent
Contractor
Consultant understands and agrees that the Consultant and Consultant's empfoyees and
representatives are not City employees.Consultant sfiall be solely responsible for
payment of salanes,wages,payroll taxes,unemployment benefits,or any other form of
compensation or benefit to Consultant or Consultant's employees,representatives or
other personnel performmg the professional services specified herein,whether it be of a
direct or indirect nature Further,it is expressly understood and agreed that for such
purposes neither Consultant nor Consultant's employees,representatives or other
personnel shall be entitled to any City payroll,insurance,unemployment,worker's
compensation,retireinent,or any other benefits whatsoever.
Ownership/Data and
records
All sketches,tracings,plans,specifications,reports,and other data prepared under this
Agi cement shall become the property oF the City;a reproduoble set shall be deliv rerl to
the City at no additional cost to the City upon completion of the plans or termination of
IAIVIU —city of waukee Agreement Page1of2
Section 6.
Billing gr Payments
the se.w«es of the Consultant.Ail drawings and data shall be transmitted in a durable
naatenai,with elertronic files provided when feasible to do o.The Consultant's liabihtv
for use oi the sketches,tracings,plans,speofications reports,and oth r data prepareci
under this Agreement shall be limited to ihe project.
+IAMU will bill the Utility monthly.All invoices shall be due within 15 days of receipt.
For the lowe Assoaation of Municipal Utilities
Signed this f I'Pj day of ~jf
For e ity of Waukee
/
Troy M.Dejoode horized 0 iciai
SCHEDULE OF SERVICES
The City of Waukee requires the services of a consultant as part of the overall planning and
management of the City's Gas Utility.The following scope of services will be necessary for a two-year
period beginning on October 15,2018.The consultant will:
1.Engage with PFM and the Gas Utility Team to:
A.Prepare a long range capital improvement plan for the system
B.Prepare the annual capital improvement plan and advise on construction coordination
C.Prepare projections of customer growth and gas usage
D.Prepare the annual gas utility cashflows and to periodically update the cashf laws as
necessary
2.provide leadership of the Gas Utility Team in the Monthly price of Gas Adjustment (pGAj
sh Collaborate with USDI and the Gas Utility Team for the gas modeling of the gas system
zh Collaborate with Clayton Energy and the Gas Utility Team to:
A.Consider and make forward purchases
B.Ivlanage the gas storage through monthly withdrawals and forward purchases
C.Forecast demand and demand charges
D.Make decisions on the Carlton capacity release
E.Make decisions on Northern Natural Gas activities including capacity release,growth
projections,additional capacity and contract renewals
S.Lead the Gas Uttlity Team in prepay gas purchases
6.Plan and facilitate monthly meetings of the Gas Utility Team
7.Convene meetings of the Gas Utility Team as needed
IAiMU —City of Waukee Agreement Page 2 of 2