HomeMy WebLinkAbout2013-07-15-Resolutions 13-189_675 Walnut St-Community Center - Rental Agr - FeesTHE CITY OF WAUKEE,IOWA
RESOLUTION 13-189
APPROVING FORM OF RENTAL AGREEMENT AND ASSOCIATED FEES FOR
WAUKEE COMMUNITY CENTER [675 WALNUT ST.]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOWA
WHEREAS,the City of Waukee,Dallas County,State ofIowa,is a duly organized Municipal
Organization;AND,
WHEREAS,the Parks and Recreation Department proposes a form of agreement and contract,
including associated fees,for the rental of the Waukee Connnunity Center located at 675 Walnut St.;
AND,
WHEREAS,the rental agreement and contract is attached hereto and by reference incorporated
herein;
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 15th
day of July,2013,that the Waukee Community Center rental agreement and contract and associated
fees are hereby approved.
BE IT FURTHER RESOLVED by the City of Waukee City Council that all resolutions or parts of
resolutions in conflict with the provisions of this resolution are hereby repealed.
L4'i:M
Attest:
Rebecca D.Schuett,City Clerk
ROLL CALL VOTE
Shane Blanchard
Casey L.Harvey
Shelly Hughes
C.Isaiah McGee
Mike Watts
AYE
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NAY ABSENT ABSTAIN
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Waukee Community Center
Ftentali\greeDlent
675 Walnut Street
Date of reservation Start End _
Name,_
Address City _
State Zip E-mail Address _
Phone #'s:Home Work Cell _
Name of Grnup/Event _
Number of People Expected _
Will beer be served?Yes /No (SINGLE-SERVE BEER &WINE COOLERS ONLY -NO KEGS)
Payment Policy A check for the rental and a check for the deposit will be required for each rental.
Check are to be made payable to the City of Waukee.Reservation is confirmed when completed form,
payment and deposit are received.The reservation fee is kept and all or part of the deposit will be
returned to the responsible party at the discretion of the City of Waukee depending on the condition of
the rental facility and surrounding area when vacated.The undersigned will be held responsible for the
damage caused to any facilities and will be charged at the rate of 1.5 times the employee's hourly rate for
time required to repair,clean up,etc.Minimum charge of $50 per hour.
Renter's initials:_
Cancellation Policy -A cancellation of the reservation by the renter must be made a minimum of 10
business days in advance of the date of the reservation in order to receive refund of payment and deposit.
Any reservation cancelled after the 10 business days will be forfeiture of both deposit and rental.
Renter's Initials:_
Alcohol Policy -The undersigned further agrees that no alcoholic beverages of any sort will be served to
any minor or intoxicated person and Renter accepts all responsibility for assuring compliance.No kegs
or glass containers of any kind shall be allowed on the premises.The undersigned agrees to be fully
responsible for all accidents or claims that may arise as a result of any accident,injury,or damage to
persons or property during the time that the undersigned has the Community Center rented.
Reuter's initials:_
Cleaning &Restoration:-All renters will clean and vacuum the Community center including the
bathrooms and all facilities therein after renter's use.It is also the responsibility of the renter to restore
the rental area to the condition existing prior to the renter's occupancy which includes restoring
furnishings to their location and their condition existing prior to renter's use.A clean-up check sheet will
be provided to renter prior to the rental.
Renter's iutials:_
Damages:-Renter hereby agrees to indemnify and hold harmless the City of Waukee for any damages
occurring to the Community Center during the renter's occupancy or during occupancy of guests of
renter during the rental period.Renter also agrees to indemnify and hold harmless the City of Waukee
for any and all claims,demands,damages or lawsuits that may arise or accrue,of any nature whatsoever,
during renters rental of the Community Center,including but not limited to any injuries to persons or
property.Renter's initials:._
Deposit forfeited for damages or failure to cleau or restore:-If,in the sole judgment of the City of
Waukee,there is damage to the Community Center,the City of Waukee may withhold any or all of the
deposit paid by the renter.This remedy shall be iu addition to all other remedies including but not
limited to legal action to recover damages.Renter shall be responsible for any and all attorney's fees and
expenses incurred by the City of Waukee in recovering any amounts due either under this agreement or
at law.
Smoke Free Environment:No smoking shall be permitted within the Commuuity Center.
Termination:The City reserves the right to terminate this contract at any time without notice.
Rental Fee:
Half Day Option 1:10:00 a.m.-3:00 p.m
Half Day Option 2:5:00 p.m.-10:00 p.m.
Full Day Option 1:8:00 a.m.-10:00 p.m.
Meeting Option:$25.00 Fee per hour
*Additional set up time may be requested for a fee of $25 per hour.
*Audio/visual equipment can be rented for an additional $50.
$80.00 Fee /$150.00 Deposit
$80.00 Fee /$150.00 Deposit
$180.00 Fee /$150.00 Deposit
Non-Profit Gronps:to be considered a non-profit group of Waukee,you must have a 501(c)(3)
corporation duly formed and existing pursuant to the State ofIowa which maintains its principal place of
business in the City of Waukee,Iowa;or the group is a Waukee senior group (members age 62 or
greater)consistiug of no less than 20 members who are residents ofthe City of Waukee.
Nou-Profit Group Usage:Non-Profit Groups will be allowed to reserve the community center for free,
two dates each month,Monday through Thursday.Any usage outside the Monday through Thursday
timeline will be subject to the above rental rates.
I,the undersigned,hereby state that I have read the above and foregoing contract that I understand all
the terms therein and agree to be bound thereby.I further agree that my use and occupancy of the
Waukee Community Center and the use and occupancy of the Wankee Community Center by my guests
will comply with all of the terms of this contract.
Date.---cc~~~~~~~~_Date Rented ~~~~~~~~~~~_
Signed:=:-_--=---:-::-_
Name (Please Print):~~~~~~~~~~~~~~~~~~~~~~~~_
Address:~~~~~~~~~~~~~~~~~~~~~~~~~~~~~_
Phone:_
For Office Use:
Date received~~~_,____~~~~Fee check #__------Deposit check #_
Date Deposit Retumed Returned by:_