HomeMy WebLinkAbout2014-04-21-Resolutions 14-101_Alice's Rd-105th St Interchange - IJR Supplemental Agr 5THE CITY OF WAUKEE,IOWA
RESOLUTION 14-101
APPROVING SUPPLEMENTAL AGREEMENT NO.5 WITH KIRKHAM MICHAEL &
ASSOCIATES,INC.,RELATED TO ENGINEERING SERVICES FOR THE ALICE'S
ROAD CORRIDOR/I-SO INTERCHANGE
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOWA
WHEREAS,the City of Waukee,Iowa is a duly organized municipality within Dallas County;
AND,
WHEREAS,the Cities of Waukee and West Des Moines are actively pursuing the construction
of an interchange at the intersection of 10S'h Street/road within the Alice's Road Corridor and
Interstate 80 (I-80);AND,
WHEREAS,the City of Waukee has previously entered into agreements for engineering
services with Kirkham Michael &Associates,Inc.,related to the interchange project
(Resolutions #08-31,11-186,12-189,13-100,13-222 and 13-294);AND,
WHEREAS,the agreement with Kirkham Michael must be amended to reflect additional work
to expand the scope of construction consultation work for the Interchange and Local Project;
NOW THEREFORE BE IT RESOL YED by the Waukee City Council that the City of
Waukee hereby approves Supplemental Agreement No.S with Kirkham Michael &Associates,
Inc.,related to engineering services for the Alice's Road Corridor/I-80 interchange,attached
hereto as Exhibit A.
Passed by the City Council of the City of Waukee,Iowa,and approved the 21"day of April,
2014.
Attest:
vfJ4Uuf!f~
Rebecca D.Schuett,City Clerk
ROLL CALL VOTE
Shane Blanchard
Brian Harrison
Casey L.Harvey
Shelly Hughes
Rick Peterson
AYE
X
X
X
X
X
NAY ABSENT ABSTAIN
Letter Agreement Supplement -Iowa
M~()KIRKHAMl..N~MICHAEL Arizona +Iowa
Kansas.Nebraska
www.kirkham.com
SUPPLEMENTAL AGREEMENT NO.5
This Supplemental Agreement made and entered into on this lJ..!!:day of Apdl2014,by and between the City
of Waukee,hereinafter referred to as the "Owner"and the firm of Kirkham,Michael &Associates,Inc.,
hereinafter referred to as the "Consultant."
PREAMBLE:
The parties hereto entered into an agreement dated the 26 day of September,2011,and Supplemental
Agreement No.1 dated the 27th day of August 2012,and Supplemental Agreement No.2 dated the 1Sth day of
April,2013,Supplemental Agreement No.3 dated the 19th day of July 2013,and Supplement NO.4 dated the 4th
day of November,2013 for the Alice's Road Interchange IJR,Environmental Analysis and Final Design.Work is to
be conducted in accordance with current Iowa Department of Transportation local system project administration
requirements.Said contract shall hereinafter be referred to as the Base Agreement.
The Owner desires to have the Consultant perform additional engineering assignments in conjunction with the
preliminary planning,preliminary design,right of way design,final design,bidding assistance,construction
administration,and site observation.The work to be performed is beyond the scope of the Base Agreement and
Supplements 1,through 4,thereby constituting "extra work."
The Consultant is willing to provide said services.
AGREEMENT:
The parties,in consideration of these mutual promises contained herein,agree to the following:
1.SCOPE OF SERVICES
The additional work performed by the Consultant under this Supplemental Agreement No.5 shall
encompass and include all detail work,services,materials,equipment,and supplies necessary to
complete the work described in the Scope of Services,Exhibit A and Fee Estimates,Exhibit B to this
agreement.The work in general includes the following tasks:
Task 1:Provide additional Meetings,Coordination and Project Management activities including meeting
agendas and attendance at meetings and conference calls,preparation of meeting notes,
coordination with various entities within the Iowa DOT and Federal Highway Administration.
Task 2:Additional work to complete the Interchange Justification Report (IJR)
Task 3:Additional work to complete the Environmental Assessment (EA)and to amend the EA through
technical memos.
Task 4:Additional geotechnical work and environmental permitting work.
lof4
11021 Aurora Avenue +Des Moines,fA 50322 +(515)270-0848 +FAX (515)270-1067
Task 5:Additional work associated with final Interchange signing design
Task 6:Additional work to revise the signing design due to potential street name change
Task 7:Construction Consultation for the Interchange Project
Task 8:Construction Consultation for the "local"Waukee Project (Interchange to Ashworth)
Task 9:Efficiencies in completing Preliminary Design
2.TIME OF BEGINNINGAND COMPLETION
Design work will be completed by October 1,2014.Construction associated work is anticipated to
extend to July 1,2016.
3.FEESAND PAYMENTS
The engineer shall be paid on an hourly basis for direct time worked on the project at rates determined
by raw labor times a net multiplier of 3.199 to cover salary,additives,overhead and profit.The engineer
will be reimbursed for direct project expenses such as sub-consultants,mileage,and miscellaneous
expenses as estimated above.
The contract ceiling amount is hereby increased by an amount of $537,700 from $1,256,085 to
$1,793,785 which shall not be exceeded without written authorization from the Owner,
Except as specifically amended by this Supplemental Agreement No.5,all the terms and conditions of the Base
Agreement and Supplements No.1 through 4 shall remain in full force and effect.
IN WITNESSWHEREOF,the parties have caused this Supplemental Agreement No.5 to be executed by their
proper officials thereunto duly authorized on the date indicated below:
KIRKHAM,MICHAEL&ASSOCIATES,INC.
Date:~Lf-/--,,-,'}O=Iy--'--__
Ri ard;;;L"Her ick,P,E.,Sr.Vice Prdident
Date:~~,-tt!J/4-7
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C;\Usera\lIu:rrick.\Dcsklop\Aliees Supplement 5\130402 Alices SUPP[l:1IlCIlL5 Scope .doc
EXHIBIT A:SCOPE OF SERVICES
Task 1:Provide additional Meetings,Coordination,and Project Management effort at the request of the Cities
to facilitate keeping the IJRand Environmental Assessment moving forward in an efficient manner.This
additional effort was warranted due the overall complexity of the project,the number of stakeholders Involved
with the project,and the new innovative interchange type (Diverging Diamond Interchange)being designed.For
nearly a year weekly coordination meetings or conference calls were required including meeting agendas and
formal meeting notes,Other special meetings with reviewers of the plans and the IJRat DOT headquarters and
at the District 1 and District 4 offices were required along with additional meetings with the la DOT Office of
Location and Environment [OLE)for NEPA coordination.Additional coordinatlon with various departments and
staff at the Iowa DOT and with the Federal Highway Administration (FHWA)as well as with both Cities was
necessary during preliminary and final design.It is estimated that this increased level of coordination shortened
the project time line by one year.The additional effort expended for meetings,coordinatlon,and overall project
management totals $68,000.
Task 2:Additional work to complete the Interchange Justification Report due to the number of reviews and
coordlnatlon efforts required with the Iowa DOT and FHWA including research,review and comments on the
innovative Directional Diamond Interchange.The additional effort expended on the IJRtotals $47,000.
Task 3:Additional work to complete the Environmental Assessment due to the expansion of the EAlimits south
from Wendover Road to Mills Civic Parkway,the work required to address issues associated with the removal of
the Rest Areas,the number of repeated reviews and additional ccordlnatlon required with the OLEand others,
and work subsequent to the EAapproval to address changes made during final design,including two Technical
Memorandums.The additional effort expended on the EAtotals $91,000.
Task 4:Additional geotechnical and environmental permitting services based on the final design was required
by Terracon including meetings,stream mitigation plan,additional settlement and global stability analysis,
remedial design,and revisions to S3 plans requested by the Iowa DOTtotaling $21,000.
Task 5:Additional work associated with signing design and coordination including design modifications
requested by the Iowa DOT,re-design of overhead sign structures,and relocation of existing signing revisions has
been performed by Benesch totaling $21,300.
Task 6:Future revlslons to the Interchange Signing as a result of a potential street name change impacting both
post mounted and overhead signage,lettering dimensions,post spacing and quantities on the Interstate and on
Alices Road.This effort is estimated at $17,500.
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C:\Usersuhemc"k.\Des"klop\Alk:e:s Supplemc:nI5U30402 Aliees Supplement S Scope .dcc
Task 7:Construction Consultation for the Interchange Project is estimated at 96 weeks from approximately
September 1,2014 to approximately July 1,2016 and includes attendance at the pre-construction meeting,
general consultation and responding to contractor questions,attendance at weekly contractor coordination
meetings,reviewing contractor submitted shop drawings,providing minor plan revisions as may be necessary for
change orders,providing as-constructed survey of drainage pipes and culverts,preparing as-constructed
drawings based on the survey and markups provided by the contractor or Iowa DOT.This effort totals $195,900.
Task 8:Construction Consultation for the City of Waukee Project (Interchange to Ashworth Road)Interchange
Project is estimated at 66 weeks from approximately October 1,2014 to Approximately December 1,2015 and
includes attendance at the pre-construction meeting,general consultation and responding to contractor
questions,attendance at weekly contractor coordination meetings,reviewing contractor submitted shop
drawings,providing minor plan revisions as may be necessary for change orders,processing monthly pay
estimates based on information provided by the City of Waukee,providing as-constructed survey of drainage
pipes and culverts,preparing as-constructed drawings based on the survey and markups provided by the
contractor or the City.This effort is totals $127,000.
Task 9:Efficiencies in completing Preliminary Design allowed Kirkham Michael to complete the preliminary
design below budget resulting in a reduction ofJee by $51,000.
The total value of Supplement No.5 is $537,700.
Person hour fee estimate are included as Exhibit B
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C:\Usern\rherrick\Dl::!Iktop\Ali~e8 Supplclnenl5\13{)Q02 Alices Supplement 5 Scope .doc
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