HomeMy WebLinkAbout2014-06-16-Resolutions 14-164_Kettlestone Environmental Services - Engineering AgrTHE CITY OF WAUKEE,IOWA
RESOLUTION 14-164
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES BETWEEN
THE CITY OF WAUKEE AND FOTH INFRASTRUCTURE AND ENVIRONMENT,LLC
[KETTLESTONE ENVIRONMENTAL SERVICES]
IN THE NAME AND BY THE AU,THORITY OF THE CITY OF WAUKEE,IOWA
WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal
Organization;AND,
WHEREAS,in order to further develop the proposed greenbelt and regional storm water retention
system within the Kettlestone Development as well as to provide needed information for business
decision makers,it is necessary to perform additional environmental studies within the Kett1estone
Development;AND ,
WHEREAS,City staff further recommends retaining the services of Foth Infrastructure and
Environment,LLC,for wetland and WUS delineation,threatened and endangered species habitat
assessment,and a phase I environmental site assessment;AND,
WHEREAS,the engineering services agreement has been reviewed and approved by the Waukee City
Attorney.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services between the City of Waukee and Foth Infrastructure
and Environment,LLC [Kett1estone Environmental Services],attached hereto as Exhibit A,is hereby
approved.
Passed by the City Council of the City of Waukee,Iowa,and approved the 16th day of June,2014.
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Attest:
Rebecca D.Schuett,
ROLL CALL VOTE
Shane Blanchard
Brian Harrison
Casey L.Harvey
Shelly Hughes
Rick Peterson
AYE NAY
X
ABSENT ABSTAIN
X
X
X
X
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
Grand Prairie Parkway Environmental Services -Interstate 80 to University Avenue
City Project No._
This Agreement is made and entered into this ~day of June,2014,by and between City of
Waukee,a municipal corporation,hereinafter referred to as "City,"and FOTH INFRASTRUCTURE AND
ENVIRONMENT,LLC.,(Fed.1.0.#20-5814224),a professional corporation incorporated and licensed
under the laws of the State of Iowa,party of the second part,hereinafter referred to as "Consultant"as
follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED
IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES
AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY
DESCRIBED IN THIS AGREEMENT.
1.SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1,Scope of
Services.
2.SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set forth in
Attachment 2.Any deviations from the Schedule shall be approved by the authorized City
representative.The City agrees that the Consultant is not responsible for delays arising from a
change in the scope of services,a change in the scale of the Project or delays resulting from causes
not directly or indirectly related to the actions of the Consultant.
3.COMPENSATION
A.In consideration of the professional services provided herein,the City agrees to pay the
Consultant the following sum NOT-TO-EXCEED,including any authorized reimbursable
expenses,pursuant to the Schedule of Fees set forth in Attachment 3.
I.Basic Services of the Consultant
A.Wetland and WUS Delineation
B.T&E Species Habitat Assessment
C.Phase I ESA
Total
$15,000
$9,000
$8,500
$32,500
II.Resident Consultant Services Task Not Used
B.The Consultant shall invoice the City monthly for services,any reimbursable expenses and any
approved amendments to this Agreement,based upon services actually completed at the time of
the invoice.Final payment shall be due and payable within 30 days of the City's acceptance of
Consultant's submission of final deliverables in accordance with the Scope of Services.
C.In consideration of the compensation paid to the Consultant,the Consultant agrees to perform all
professional services to the satlsfactlon of the City by performing the professional services in a
manner consistent with that degree of care and skill ordinarily exercised by members of
Consultant's profession currently practicing under similar circumstances.If the performance of
this Agreement involves the services of others or the furnishing of equipment,supplies,or
materials,the Consultant agrees to pay for the same in full.
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4.INSURANCE
A.Consultant understands and agrees that Consultant shall have no right of coverage under any
and all existing or future City comprehensive,self or personal injury policies.Consultant shall
provide insurance coverage for and on behalf of Consultant that will SUfficiently protect Consultant
or Consultant'representative(s)in connection with the professional services which are to be
provided by Consultant pursuant to this Agreement,including protection from claims for bodily
injury,death,property damage,and lost income.Consultant shall provide worker's compensation
insurance coverage for Consultant and all Consultant's personnel.Consultant shall file applicable
insurance certificates with the City,and shall also provide evidence of the following additional
coverage.
B.The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the State of
Iowa in the limits of at least $1,000,000 each personal injury accident and/or death;$1,000,000
general aggregate personal injury and/or death;and $1,000,000 for each property damage
accident.The evidence shall designate the City as an additional insured,and that it cannot be
canceled or materially altered without giving the City at least thirty (30)days written notice by
registered mail,return receipt requested.
C.The Consultant shall also provide evidence of automobile liability coverage in the limits of at least
$1,000,000 bodily injury and property damage combined.The evidence shall designate the City
as an additional insured.and that it cannot be cancelled or materially altered without giving the
City at least thirty (30)days written notice by registered mail,return receipt requested.
D.The Consultant shall provide evidence of professional liability insurance.by an insurance
company licensed to do business in the State of Iowa,in the limit of $1,000,000 for claims arising
out of the professional liability of the Consultant.Consultant shall provide City written notice
within five (5)days by registered mail,return receipt requested of the cancellation or material
alteration of the professional liability policy.
E.Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a
material breach of this Agreement.
1.NOTICE
Any notice to the parties required under this agreement shall be in writing,delivered to the person
designated below,by United States mail or in hand delivery.at the indicated address unless
otherwise designated in writing.
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FOR THE CITY:FOR THE CONSULTANT:
Name:City of Waukee
Attn:John Gibson
Title:Director of Public Works
Address:230 W.Hickman Road
City,State:Waukee,IA 50263
Name:Foth Infrastructure and Environment LLC
Attn:Patrick Kueter.PE
Title:State Operations Director
Address:8191 Birchwood Court.Suite L
City,State:Johnston,IA
6.GENERAL COMPLIANCE
In the conduct of the professional services'contemplated hereunder,the Consultant shall comply with
applicable state,federal,and local law,rules,and regulations,technical standards,or specifications
issued by the City.Consultant must qualify for and obtain any required licenses prior to
commencement of work,including any professional licenses necessary to perform work within the
State of Iowa.
7.STANDARD OF CARE
Services provided by the Consultant under this Agreement shall be performed in a manner consistent
with that degree of care and skill ordinarily exercised by members of the same profession currently
practicing under similar circumstances.
8.INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees.Consultant shall be solely responsible for payment of
salaries,wages,payroll taxes,unemployment benefits,or any other form of compensation or benefit
to Consultant or Consultant's employees,representatives or other personnel performing the
professional services specified herein,whether it be of a direct or indirect nature.Further,it is
expressly understood and agreed that for such purposes neither Consultant nor Consultant's
employees,representatives or other personnel shall be entitled to any City payroll,insurance,
unemployment,worker's compensation,retirement,or any other benefits whatsoever.
9.NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because of race,
color,sex,national origin,religion,age,handicap,or veteran status.Consultant will,where
appropriate or required,take affirmative action to ensure that applicants are employed,and that
employees are treated,during employment,without regard to their race,color,sex,or national origin,
religion,age,handicap,or veteran status.Consultant will cooperate with the City in using
Consultant's
best efforts to ensure that Disadvantaged Business Enterprises are afforded the maximum
opportunity to compete for subcontracts of work under this Agreement.
10.HOLD HARMLESS
Consultant agrees to indemnify and hold harmless the City,its officers,agents,and employees from
any and all claims,settlements and judgments,to include all reasonable investigative fees,attorney's
fees,and court costs for any damage or loss which is due to or arises from a breach of this
Agreement,or from negligent acts,errors or omissions in the performance of professional services
under this Agreement and those of its sub consultants or anyone for whom Consultant is legally
liable.
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11.ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein
without first receiving prior written consent of the City.
12.APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to
Consultant.The City's continuing obligations under this Agreement may be subject to appropriation of
funding by the City Council.In the event that sufficient funding is not appropriated in whole or in part
for continued performance of the City's obligations under this Agreement,or if appropriated funding is
not expended due to City spending limitations,the City may terminate this Agreement without further
compensation to the Consultant.To the greatest extent allowed by law,the City shall compensate
Consultant as provided in Section 18(B)of this Agreement.
13.AUTHORIZED AMENDMENTS TO AGREEMENT
A.The Consultant and the City acknowledge and agree that no amendment to this Agreement or
other form,order or directive may be issued by the City which requires additional compensable
work to be performed if such work causes the aggregate amount payable under the amendment,
order or directive to exceed the amount appropriated for this Agreement as listed in Section 3,
above,unless the Consultant has been given a written assurance by the City that lawful
appropriation to cover the costs of the additional work has been made.
B.The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form,order or directive which requires additional compensable work to be
performed under this Agreement shall be issued by the City unless funds are available to pay
such additional costs,and the Consultant shall not be entitled to any additional compensation for
any additional compensable work performed under this Agreement.The Consultant expressly
waives any right to additional compensation,whether in law or equity,unless prior to commencing
the additional work the Consultant was given a written amendment,order or directive describing
the additional compensable work to be performed and setting forth the amount of compensation
to be paid,such amendment,order or directive to be signed by the authorized City
representative.It is the Consultant's sole responsibility to know,determine,and ascertain the
authority of the City representative signing any amendment,directive or order.
14.OWNERSHIP OF CONSULTING DOCUMENTS
All sketches,tracings,plans,specifications,reports,and other data prepared under this Agreement
shall become the property of the City;a reproducible set shall be delivered to the City at no additional
cost to the City upon completion of the plans or termination of the services of the Consultant.All
drawings and data shall be transmitted in a durable material,with electronic files provided when
feasible to do so.The Consultant's liability for use of the sketches,tracings,plans,specifications,
reports,and other data prepared under this Agreement shall be limited to the Project.
15.INTERPRETATION
No amendment or modification of this Agreement shall be valid unless expressed in writing and
executed by the parties hereto in the same manner as the execution of the Agreement.This is a
completely integrated Agreement and contains the entire agreement of the parties;any prior written
or oral agreements shall be of no force or effect and shall not be binding upon either party.The laws
of the State of Iowa shall govern and any judicial action under the terms of this Agreement shall be
exclusively within the jurisdiction of the district court for Polk County,Iowa.
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16.COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project,or any federal
requirement is imposed on the Project,Consultant agrees that Consultant will comply with all relevant
laws,rules and regulations imposed on City and/or Consultant necessary forreceipt of the federal
appropriation.Consultant shall provide appropriate certification regarding Consultant's compliance.
17.SOLICITATION AND PERFORMANCE
A.The Consultant warrants that it has not employed or retained any company or person,other than
a bona fide employee working for the Consultant,to solicit or secure this Agreement,and that the
Consultant has not paid or agreed to pay any company or person other than a bona flde
employee,any fee,commission,percentage,brokerage fee,gift or contingent fee.
B.The Consultant shall not engage the services of any person or persons in the employ of the City
at the time of commencing such services without the written consent of the City.
18.SUSPENSION AND TERMINATION OF AGREEMENT
A.The right is reserved by the City to suspend this Agreement at any time.Such suspension may
be effected by the City giving written notice to the Consultant,and shall be effective as of the date
established in the suspension notice.Payment for Consultant's services shall be made by the
City for services performed to the date established in the suspension notice.Should the City
reinstate the work after notice of suspension,such reinstatement may be accomplished by thirty
(30)days written notice within a period of six (6)months after such suspension,unless this period
is extended by written consent of the Consultant.
B.Upon ten (10)days written notice to the Consultant,the City may terminate the Agreement at any
time if it is found that reasons beyond the control of either the City or Consultant make it
impossible or against the City's interest to complete the Agreement.In such case,the Consultant
shall have no claims against the City except for the value of the work performed up to the date
the Agreement is terminated.
C.The City may also terminate this Agreement at any time if it is found that the Consultant has
violated any material term or condition of this Agreement or that Consultant has failed to maintain
workers'compensation insurance or other insurance provided for in this Agreement.In the event
of such default by the Consultant,the City may give ten (10)days written notice to the Consultant
of the City's intent to terminate the Agreement.Consultant shall have ten (10)days from
notification to remedy the conditions constituting the default.
D.In the event that this Agreement is terminated in accordance with paragraph C of this section,the
City may take possession of any work and may complete any work by whatever means the City
may select.The cost of completing said work shall be deducted from the balance which would
have been due to the Consultant had the Agreement not been terminated and work completed in
accordance with contract documents.
E.The Consultant may terminate this Agreement if it is found that the City has violated any material
term or condition of this Agreement.In the event of such default by the City,the Consultant shall
give ten (10)days written notice to the City of the Consultant's intent to terminate the Agreement.
City shall have ten (10)days from notification to remedy the conditions constituting the default.
19.TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work
covered by this Agreement.The Consultant shall execute and deliver and shall cause any sub-
consultant or subcontractor to execute and deliver to the City certificates as required to permit the
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City to make application for refunds of said sales and use taxes as applicable.The City is a
municipal corporation and not subject to state and local tax,use tax,or federal excise taxes.
20.SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent jurisdiction,
the remaining portions of this Agreement shall continue in full force and effect.
21.MISCELLANEOUS HEADINGS
Title to articles,paragraphs,and subparagraphs are for information purposes only and shall not be
considered a substantive part of this Agreement.
22.FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents and to
take all such other action as the other party may reasonably request from time to time in order to
effect the provisions and purposes of this Agreement.
23.COUNTERPARTS
This Agreement may be executed in any number of counterparts,each of which shall constitute an
original document,no other counterpart needing to be produced,and all of which when taken
together shall constitute the same instrument.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT
BY:---iJvt P.II::~
Patrick P.Kueter,State Operations Director
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Services.docx
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ATTACHMENT 1
SCOPE OF SERVICES
The work to be performed by the Consultant under this agreement shall encompass and include detailed
work,services,materials,equipment and supplies necessary to complete analysis and design for the
project.
The project consists of performing select environmental clearances for areas in the vicinity of Grand
Prairie Parkway between Interstate 80 and University Avenue in Waukee,Iowa.Services performed by
the Consultant under this initial Scope of Services include wetland and Waters of the United States (WUS)
delineation,Threatened and Endangered (T&E)species habitat evaluation,and Phase I Environmental
Site Assessment.The project area has been divided into five areas,as depicted on the attached figure.
The approximate sizes of each area are listed below:
Area A -340 acres
Area B -170 acres
Area C -95 acres
Area D -75 Acres
Area E -80 acres
The scope of services to be performed by the Consultant shall be completed In accordance with generally
accepted standards of practice and shall include the services to complete the following tasks:
I.BASIC SERVICES OFTHE CONSULTANT
The Consultant shall consult on a regular basis with the City to clarify and define the City's requirements
for the Project and review available data.The City agrees to furnish to the Consultant full information with
respect to the City's requirements,inclUding any special or extraordinary considerations for the Project or
special services needed,and also to make available pertinent existing data.The Consultant shall provide
the following basic services in regard to the Project:
A.WETLAND AND WUS DELINEATION
The scope of this proposal includes performing a wetland and WUS delineation for Areas C,D
and E (approximately 250 acres).Areas A and B were delineated in November 2011 and June
2012.The delineation will use mandatory technical criteria,field indicators,and other sources of
information to assess whether the project area has jurisdictional wetlands or WUS.The
classification will be performed by an experienced biologist,environmental scientist,or engineer,
If wetlands are present,the upper boundaries within the project area will be identified.WUS will
also be identified and mapped during the delineation.
The methods the Consultant will use in the delineation generally follow the Regional Supplement
to the Corps of Engineers Wetland Delineation Manual:Midwest Region (2010)and the Federal
Manual for Identifying and Delineating Jurisdictional Wetlands (1987).Jurisdictional wetlands
generally have three essential characteristics:hydrophilic vegetation,hydric soils,and wetland
hydrology.
Our proposed Scope of Work includes the following:
•Assemble application information (i.e.,aerial maps,soil classifications,site hydrology,
vegetation type,etc.).
•Perform on-site visit to gather data pertaining to the hydrophytic vegetation community,
surface hydrology,and hydric soil characteristics.The following items will be performed
at discrete data point locations within suspect wetland areas on-site.
o Assess each stratum of vegetation (i.e.,trees,saplings/shrubs,herbs,and woody
vines).Vegetation will be classified by Genus species and dominance will be
assessed.
o Classify soil types and evaluate hydric soil indicators using shallow soil probes.
o Observe site characteristics for wetland hydrology indicators.
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•Utilize a hand-held GPS unit (sub-meter accuracy)to map the location and boundaries of
delineated wetlands and WUS.If heavy tree cover is present,a non-GPS survey may be
needed to identify wetland boundaries.Fees for standard surveying have not been
included in this proposal.
•Prepare maps showing the delineated wetland and WUS area(s).
•Prepare a Wetland and Waters of the U.S.Delineation Report containing the applicable
data,wetland jurisdictional rationale,and proposed project information.
The scope of this proposal includes one site visit to conduct a baseline delineation.The
delineation fee is based upon the contingency that the wetland area(s)to be delineated at the site
generally consist of a few contiguous units.If multiple non-contiguous wetland areas are
observed at the site,the Consultant will contact the City prior to initiating the wetland delineation,
explain the conditions,and negotiate additional fees (if necessary)beyond those proposed
herein.
B.THREATENED AND ENDANGERED SPECIES HABITAT ASSESSMENT
The Consultant reviewed the U.S.Fish and Wildlife Service (FWS)Endangered Species List to
evaluate potential T&E species in the project area.The list for Dallas County included the
followlnq species:
•Topeka Shiner (Notropis topeka)
•Prairie bush-clover (Lespedeza /eptostachya)
•Western Prairie Fringed Orchid (P/atanthera praec/ara)
•Northern long-eared Bat (Myotis septentrionalis)
Based on a cursory review,the project area does not appear to have suitable habitat for the fish
and plant species.The Consultant will perform a field review of the project area to evaluate
whether suitable habitat for the listed T&E species is present.We will also contact the FWS and
IDNR to request a review regarding potential impacts to T&E species in the project area.
In addition to the Northern long-eared bat,the Indiana bat (Myotis sodalis),an endangered
species,is known to exist near the project area.Trees within the project area may contain
suitable habitat for the two T&E bat species.The Indiana bat is a migratory bat species that
hibernates in mines and caves during the winter and roosts in wooded areas during the late
spring through early fall.Potentially suitable summer habitat for the Indiana bat is defined by the
FWS as:
"...wide variety of forested/wooded habitats where they [Indiana bats]roost,forage,and
travel,and may also include some adjacent and interspersed non-forested habitats such
as emergent wetlands and adjacent edges of agricultural fields,old fields and pastures.
This includes forests and woodlots containing potential roosts (l.e.,live trees and/or
snags greater than five inches diameter-at-breast-height (dbh)that have exfoliating bark,
cracks,crevices,and/or hollows),as well as linear features such as fencerows,riparian
forests,and other wooded corridors."
Suitable habitat for the Northern long-eared bat includes underneath bark,in cavities,or in
crevices of both live and dead trees.This habitat would be similar to the Indiana bat,as
described above.
The proposed scope of work is based on the FWS 2013 Revised Range-Wide Indiana Bat
Summer Survey Guidelines (May 2013).The Consultant will evaluate Areas C,0 and E
(approximately 250 acres)for potential Indiana bat habitat,as defined by the FWS.Forests and
woodlots will be evaluated for potential roosts (live trees and/or snags greater than 5 inches dbh
that have exfoliating bark,cracks,crevices,and/or hollows).Trees without these characteristics
will not be considered potential suitable Indiana bat roost trees.Observed live trees will be
placed into one of the following size categories:small (3-8"dbh),medium (9-15"dbh),large
(>15");however,only trees exhibiting exfoliating bark,cracks,crevices or hollows will be noted as
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potential suitable roost trees.While trees <5 inches dbh that have exfoliating bark,cracks,
crevices,and/or hollows may have some potential to be male Indiana bat summer roosting
habitat,the FWS does not consider early-successional,even aged stands of trees <5 inches dbh
to be suitable roosting habitat for the purposes of the guidance referenced herein.Suitable
roosting habitat is defined as forest patches with trees of 5-inch dbh or larger.However,early
successional habitat with small diameter trees may be used as foraging habitat by Indiana bats.
The Consultant will perform an inventory within areas C,D and E to identify tree species that may
be suitable Indiana bat or Northern long-eared bat summer habitat based on the FWS definition
of suitability listed above.Characteristics indicative of potential summer Indiana bat habitat will
be recorded utilizing habitat assessment worksheets,digital camera,and/or a hand-held GPS
device.Following the field assessment,we will prepare a report summarizing our findings for
review by the USACE,IDNR and FWS.
If suitable habitat is observed for any of the identified T&E species,additional studies may be
needed within the project area.
C.PHASE I ESA
This Phase I Environmental Site Assessment (ESA)will be performed on the planned Kettlestone
Development area in general accordance with ASTM E-1527-05.The objective of this Phase I
ESA is to identify,to the extent feasible,pursuant to the processes prescribed in ASTM E 1527-
05,recognized environmental conditions (RECs)in connection with the subject property.This
work will consist of the following tasks:
Task 1-Records Review
The Consultant will perform a review of reasonably ascertainable records pertaining to the site.
Activities associated with a records review include the following:
•Investigate the site's regulatory history to learn about permits granted,citations issued,or
records of public complaint.
•Evaluate prior and present uses of the site and those adjacent to it.
•Review readily available topographic and real estate maps,historical aerial photos,fire
insurance maps,geologic information,and hydrogeologic data.
•Review readily available published information about surface and subsurface conditions.
•Assess the potential for environmental impairment from such items as underground
storage tanks (USTs),above ground storage tanks (ASTs),chemicals,PCBs,process air
emissions,waste accumulation areas,storm water impacts and wastewater
conveyances,etc.
•Review CERCUS,the NPL,and other such data bases for listings of the subject site and
those facilities within the standard search radii as defined by ASTM 1527-05.
•Review state UST/AST registrations for installations on this and adjacent properties (if
any).
•Review public documents (e.g.,deed records,street directories,etc.)to chronicle site
ownership dating back to 1940 and beyond,when the historical information is readily
available.(A chain of title search is not included in this proposal.)
Task 11-Site Reconnaissance
The Consultant will perform a reconnaissance of the site in an attempt to identify RECs in
connection with the property.The reconnaissance will consist of visually and/or physically
observing the site and any structures located on the property to the extent possible.Potential
areas of concern include:
•Distressed vegetation
•Stains of ground and building surfaces
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•Unauthorized dumping
•Pits,Ponds or Lagoons
•Anomalous topography
•Evidence of underground tanks/above ground tanks
•Potential off-site sources of contamination
•Discolored surface water
•Odors
•Drums and other portable containers
•Evidence of PCB-containing equipment,pesticides,etc.
•Evidence of wells,septic system,solid waste disposal,wastewater discharge,etc.
No surface,subsurface or building material samples will be collected under the scope of this
Phase I assessment.
Task III -Interviews
The Consultant will attempt to hold discussions with present and past property owners,operators,
occupants and other persons knowledgeable in regard to past or present site operations to obtain
information indicating RECs in connection with the property.
Interviews will also be held with state and/or local government officials to obtain information
indicating RECs in connection with the property.The Consultant will diligently endeavor to
maintain confidentiality regarding the nature of this site investigation.
Task IV -Report
Upon completion of these tasks,the Consultant will evaluate the information collected and
prepare a report documenting the findings,opinions and conclusions of the Phase I ESA.The
report will describe the services performed and identify known or suspect RECs,and historical
RECs,and de minimis conditions.It will offer an opinion regarding the potential for adverse
environmental impacts at the property.The report will also address the potential for adverse
environmental impacts to or from adjoining properties,where the information is readily available.
Three copies of the report will be provided to the City.
At the City's request,the Consultant will provide recommendations for additional investigation,if
any,to detect the presence of hazardous substances or petroleum products.Any such
recommendations will be in the form of correspondence separate from the Phase I ESA report.
It should be noted that unless specified elsewhere in this proposal,the non-scope considerations,
as defined in Section 13.1.5 of the ASTM E 1527-05 are not included in this proposed scope of
work.However,if during the course of the project the Consultant becomes aware that any of the
Section 13.1.5 non-scope items may be a potential concern,we will notify the City immediately to
discuss this issue and determine whether an amended scope of work should be implemented.
Owner Responsibilities
When outlining this proposal,the Consultant presumes that the City of Waukee will provide the
following items prior to commencement of the Phase I ESA:
•Legal description of the subject property;
•Site map of the subject property,with a clear delineation of the foot print of the area to be
investigated;
•Access to the subject site to perform the ESA;
•Contact name and number of person(s)knowledgeable of the site that can provide
information on site history,past environmental practices,etc.;
•Copies (as available)of helpful documents such as previous Phase I ESAs,compliance
audits,permits,and/or other pertinent documents related to the property;and
•Identification of any liens or easements on the property.
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Schedule
The Consultant proposes to complete the project according to the following schedule,unless
circumstances beyond our control require modification of the schedule.
The Consultant anticipates completion of the Phase I ESA report within five weeks after receipt of
a signed agreement for Professional Services and fulfillment of the owner's responsibilities
outlined in Section IV.This schedule is based on the assumption that background information on
the site will be made available,persons knowledgeable about the site will be available for
interviews and the site reconnaissance,and access to the site for the site visit is granted.
ADDITIONAL SERVICES NOT INCLUDED IN THIS CONTRACT
Additional Services not included as part of this Scope.If authorized,under a supplemental
agreement,the Consultant shall furnish or obtain from others the following services:
1.)Wetland or WUS Permitting or Mitigation
2.)Studies to evaluate the presence or absence of T&E species within the project area,including
mist net studies,emergence surveys,and fish surveys.
3.)Phase I Cultural Resource Survey
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ATTACHMENT 2
PROJECT SCHEDULE
The time of completion of the design and engineering services under this Agreement shall be as follows:
I.Basic Services of the Consultant
A.Wetland and WUS Delineation
B.T&E Habitat Assessment
C.Phase I ESA
June -August 2014
June -August 2014
June -July 2014
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ATTACHMENT 2
SCHEDULE OF FEES
FOTH INFRASTRUCTURE AND ENVIRONMENT,LLC
2014 STANDARD HOURLY RATE SCHEDULE
CLASSIFICATION HOURLY RATE
Project Director
Project Manager
Project Scientist
Project Advisor
Lead Engineer
Project Engineer
Staff Engineer
Lead Technician
Engineering Technician
CAD Technician
Construction Manager
Lead Field Technician
Field Technician
Land Surveyor
Administrative Assistant
$170.00
$140.00-$165.00
$151.00
$151.00
$150.00
$116.00-$141.00
$99.00-$115.00
$116.00
$90.00-$110.00
$80.00
$134.00
$109.00
$64.00-$97.00
$117.00
$60.00
REIMBURSABLE EXPENSES
1.All materials and supplies used in the performance of work on this project will be billed at cost
plus 10%.
2.Auto mileage will be reimbursed per the standard mileage reimbursement established by the
Internal Revenue Service.Service vehicle mileage will be reimbursed on the basis of $0.88 per
mile.
3.Charges for outside services such as soils and materials testing,fiscal,legal will be billed at their
invoice cost plus 15%.
4.All other direct expenses will be invoiced at cost plus 10%.
ADJUSTMENTS TO FEE SCHEDULE
1.Fee schedule effective January 1,2014.Rates subject to change annually on January 1.
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Services.docx
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