HomeMy WebLinkAbout2014-08-04-Resolutions 14-210_Grand Prairie Pkwy Street Lighting - Engineer AgrTHE CITY OF WAUKEE,IOWA
RESOLUTION 14-210
APPROVING AGREKMKNT FOR PROFESSIONAL CONSULTING SERVICES BY AND
BETWEEN FOTH INFRASTRUCTURE AND ENVIRONMENT,LLC,AND THK CITY OF
WAUKKK RELATED TO THK GRAND PRAIRIE PARKWAY STREET LIGHTING
PROJECT,I-SO TO UNIVERSITY AVENUE
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOP'A
WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Mtmicipal
Organization;AND,
WHEREAS,City staff recommends retaining the services of Foth Infrastructure and Environment,
LLC,for professional services related to the Grand Prairie Parkway Street Lighting Project,I-80 to
University Avenue;AND,
WHEREAS,the engineering services agreement has been reviewed and approved by the Waukee City
Attorney.
NOW THEREFORE BK IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services by and between Foth Infrastructure and Environment,
LLC and the City of Waukee related to the Grand Prairie Parkway Street Lighting Project,I-80 to
University Avenue,attached hereto as Exhibit A,is hereby approved.
Passed by the City Council of the City of Waukee,Iowa,and approved the 4 day of August,th 2014.
rsan Harrtson,ayor Pro Tem
Attest:
Rebecca D.Schuett,City Clerk
ROLL CALL VOTE
Shane Blanchard
Brian Harrison
Casey L.Harvey
Shelly Hughes
Rick Peterson
AYK
X
X
X
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NAY ABSENT ABSTAIN
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
Grand Prairie Parkway —Street Lighting
I-80 to University Avenue
City Project No.
This Agreement is made and entered into this t It day of Augu~st 2014,by and between City of
Waukee,a municipal corporation,hereinafter referred to as "City,"and FOTH INFRASTRUCTURE AND
ENVIRONMENT LLC.(Fed.I.D.¹20-5814224),a professional corporation incorporated and licensed
under the laws of the State of Iowa,party of the second part,hereinafter referred to as "Consultant"as
follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED
IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES
AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY
DESCRIBED.IN THIS AGREEMENT.
1.SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1,Scope of
Services.
2.SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set forth in
Attachment 2.Any deviations from the Schedule shall be approved by the authorized City
representative,The City agrees that the Consultant is not responsible for delays arising from a
change in the scope of services,a change in the scale of the Project or delays resulting from causes
not directly or indirectly related to the actions of the Consultant.
3.COMPENSATION
A.In consideration of the professional services provided herein,the City agrees to pay the
Consultant the following sum NOT-TO-EXCEED,including any authorized reimbursable
expenses,pursuant to the Schedule of Fees set forth in Attachment 3.
Basic Services of the Consultant
A.Preliminary Design
B.Project Coordination
C.Final Design and Specifications
D.Project Bidding Phase
Subtotal Total
Resident Consultant Services
A.Construction Administration
B.Resident Construction Observation
C.Construction Survey
Subtotal
$74,900.00
.$5,600.00
$50,500.00
9 10D:00
$140,100.00
$39,500.00
City Task
3 24 500.00
$64,000.00
B.The Consultant shall invoice the City monthly for services,any reimbursable expenses and any
approved amendments to this Agreement,based upon services actually completed at the time of
the invoice.Final payment shall be due and payable within 30 days of the City's acceptance of
Consultant's submission of final deliverables in accordance with the Scope of Services.
Forms/Consultant Services Base Document D3/2010
Page 1 of 17
Foth Infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway —Street Lighting
1-60 to university Avenue
Waukee,lowe
C.In consideration of the compensation paid to the Consultant,the Consultant agrees to perform all
professional services to the satisfaction of the City by performing the professional services in a
manner consistent with that degree of care and skill ordinarily exercised by members of
Consultant's profession currently practicing under similar circumstances.If the performance of
this Agreement involves the services of others or the furnishing of equipment,supplies,or
materials,the Consultant agrees to pay for the same in full.
4.INSURANCE
A.Consultant understands and agrees that Consultant shall have no right of coverage under any
and all existing or future City comprehensive,self or personal injury policies.Consultant shall
provide insurance coverage for and on behalf of Consultant that will sufficiently protect Consultant
or Consultant'representative(s)in connection with the professional services which are.to be
provided by Consultant pursuant to this Agreement,including protection from claims for bodily
injury,death,property damage,and lost income.Consultant shall provide worker's compensation
insurance coverage for Consultant and all Consultant's personnel.Consultant shall file applicable
insurance certificates with the City,and shall also provide evidence of the following additional
coverage.
B.The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the State of
Iowa in the limits of at least $1,000,000 each personal injury accident and/or death;$1,000,000
general aggregate personal injury and/or death;and $1,000,000 for each property damage
accident.The evidence shall designate the City as an additional insured,and that it cannot be
canceied or materia/ly altered without giving the City at least thirty (30)days written notice by
registered mail,return receipt requested.
C.The Consultant shall also provide evidence of automobile liability coverage in the limits of at least
$1,000,000 bodily injury and property damage combined.The evidence shali designate the City
as an additional insured,and that it cannot be cancelled or materially altered without giving the
City at least thirty (30)days written notice by registered mail,return receipt requested.
D.The Consultant shall provide evidence of professional liability insurance,by an insurance
company licensed to do business in the State of iowa,in the limit of $1,000,000 for claims arising
out of the professional liability of the Consultant.Consultant shall provide City written notice
within five (5)days by registered mail,return receipt requested of the cancellation or material
alteration of the professional liability policy.
E.Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a
material breach of this Agreement.
Page 2 of 17
Foth infrastructure and Environment,L.L.C.
Project No,14W044.01
Date:August 4,2014
Grand Prairie Parkway —Street Lighting
l-80 to University Avenue
Waukee,iowa
NOTICE
Any notice to the parties required under this agreement shall be in writing,delivered to the person
designated below,by United States mail or in hand delivery,at the indicated address unless
otherwise designated in writing.
FOR THE CiTY:FOR THE CONSULTANT:
Attn:John Gibson
Title:Director of Public Works
Address:230 W,Hickman Road
City,State:Waukee IA 50263
Name:Foth Infrastructure and Environment LLC
Attn:Patrick Kueter PE
Title:State O erations Dir ctor
Address:8391 Birchwood Court Suite L
City,State:Johnston tA
GENERAL COMPLIANCE
In the conduct of the professional services contemplated hereunder,the Consultant shall comply with
applicable state,federal,and local law,rules,and regulations,technical standards,or specifications
issued by the City.Consultant must qualify for and obtain any required licenses prior to
commencement of work,including any professional licenses necessary to perform work within the
State of lowe,
STANDARD OF CARE
Services provided by the Consultant under this Agreement shall be performed in a manner consistent
with that degree of care and skill ordinarily exercised by members of the same profession currently
practicing under similar circumstances.
INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees.Consultant shall be solely responsible for payment of
salaries,wages,payroll taxes,unemployment benefits,or any other form of compensation or benefit
to Consultant or Consultant's employees,representatives or other personnel performing the
professional services specified herein,whether it be of a direct or indirect nature.Further,it is
expressly understood and agreed that for such purposes neither Consultant nor Consultant's
employees,representatives or other personnel shall be entitled to any City payroll,insurance,
unemployment,worker's compensation,retirement,or any other benefits whatsoever.
NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because of race,
color,sex;national origin,religion,age,handicap,or veteran status.Consultant will,where
appropriate or required,take affirmative action to ensure that applicants are employed,and that
employees are treated,during employment,without regard to their race,color,sex,or national origin,
religion,age,handicap,or veteran status.Consultant will cooperate with the City in using
Consultant's
best efforts to ensure that Disadvantaged Business Enterprises are afforded the maximum
opportunity to compete for subcontracts of work under this Agreement.
Page 3 of 17
Foth infrastructure and Environment,L.LC.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway —Street Lighting
l-80 to University Avenue
Waukee,iowa
10.HOLD HARMLESS
Consultant agrees to indemnify and hold harmless the City,its officers,agents,and employees from
any and all claims,settlements and judgments,to include all reasonable investigative fees,attorney's
fees,and court costs for any damage or loss which is due to or arises from a breach of this
Agreement,or from negligent acts,errors or omissions in the performance of professional services
under this Agreement and those of its sub consultants or anyone for whom Consultant is legally
liable.
11.ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein
without first receiving prior written consent of the City.
12.APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to
Consultant.The City's continuing obligations under this Agreement may be subject to appropriation of
funding by the City Council.In the event that sufficient funding is not appropriated in whole or in part
for continued performance of the City's obligations under this Agreement,or if appropriated funding is
not expended due to City spending limitations,the City may terminate this Agreement without further
compensation to the Consultant.To the greatest extent allowed by law,the City shall compensate
Consultant as provided in Section 18(B)of this Agreement.
13.AUTHORIZED AMENDMENTS TO AGREEMENT
A.The Consultant and the City acknowledge and agree that no amendment to this Agreement or
other form,order or directive may be issued by the City which requires additional compensable
work to be performed if such work causes the aggregate amount payable under the amendment,
order or directive to exceed the amount appropriated for this Agreement as listed in Section 3,
above,unless the Consultant has been given a written assurance by the City that iawful
appropriation to cover the costs of the additional work has been made.
B.The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form,order or directive vvhich requires additional compensable vvork to be
performed under this Agreement shall be issued by the City unless funds are available to pay
such additional costs,and the Consultant shall not be entitled to any additional compensation for
any additional compensable work performed under this Agreement.The Consultant expressly
waives any right to additional compensation,whether in law or equity,unless prior to commencing
the additional work the Consultant was given a written amendment,order or directive describing
the additional compensable work to be performed and setting forth the amount of compensation
to be paid,such amendment,order or directive to be signed by the authorized City
representative.It is the Consultant's sole responsibility to know,determine,and ascertain the
authority of the City representative signing any amendment,directive or order,
14.OWNERSHIP OF CONSULTING DOCUMEN S
All sketches,tracings,plans,specifications,reports,and other data prepared under this Agreement
shall become the property of the City;a reproducibie set shall be delivered to the City at no additional
cost to the City upon completion of the plans or termination df the services of the Consultant.All
drawings and data shall be transmitted in a durable material,with electronic files provided when
Page 4 of 17
Foth Infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway —.Street Lighting
I-80 to university Avenue
Waukee,iowa
feasible to do so.The Consultant's liability for use of the sketches,tracings,plans,specifications,
reports,and other data prepared under this Agreement shall be limited to the Project.
15.INTERPRETATIO
No amendment or modification of this Agreement shall be valid unless expressed in writing and
executed by the parties hereto in the same manner as the execution of the Agreement.This is a
completely integrated Agreement and contains the entire agreement of the parties;any prior written
or oral agreements shall be of no force or effect and shall not be binding upon either party.The laws
of the State of iowa shall govern and any judicial action under the terms of this Agreement shall be
exclusively within the jurisdiction of the district court for Polk County,Iowa.
16.COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project,or any federal
requirement is imposed on the Project,Consultant agrees that Consultant will comply with all relevant
iaws,rules and regulationis imposed on City and/or Consultant necessary for receipt of the federal
appropriation.Consultant shall provide appropriate certification regarding Consultant's compliance.
17.SOLICITATION AND PERFORMANCE
A.The Consultant warrants that it has not employed or retained any company or person,other than
a bona fide employee workirig ror the consultant,to solicit or secure this greement,and that the
Consultant has not paid or agreed to pay any company or person other than a bona fide
employee,any fee,coinmission,percentage,brokerage fee,gift or contingent fee.
B.The Consultant shali not engage the services of.any person or persons in the employ of the City
at the time of commencing such services without the written consent of the City,
18..SUSPENSION AND TERMINATION OF AGREEMENT
A.The right is reserved by the City to suspend this Agreement at any time.Such suspension may
be effected by the City giving written notice to the Consultant,and shall be effective as of the date
established in the suspension notice.Payment for Consultant's services shall be made by the
City for services performed to the date established in the suspension notice.Should the City
reinstate the work after notice of suspension,such reinstatement may be accomplished by thirty
(30)days written notice within a period of six (6)months after such suspension,unless this period
is extended by written consent of the Consultant.
B.Upon ten (10)days written notice to the Consultant,the City may terminate the Agreement at any
time if it is found that reasons beyond the control of either the City or Consultant make it
impossible or against the City's interest to complete the Agreement.In such case,the Consultant
shall have no claims against the City except for the value of the work performed up to the date
the Agreement is terminated.
C.The City may also terminate this Agreement at any time if it is found that the Consultant has
violated any material term or condition of this Agreement or that Consultant has failed to maintain
workers'compensation insurance or other insurance provided for in this Agreement.In the event
of such default by the Consultant,the City may give ten (10)days written notice to the Consultant
of the City's intent to terminate the Agreement.Consultant shall have ten (10)days from
notification to remedy the conditions constituting the default.
Page 5 of 17
Foth Infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway-Street Lighting
I-80 to University Avenue
Waukee.iowa
D.In the event that this Agreement is terminated in accordance with paragraph C of this section,the
City may take possession of any work and may complete any work by whatever means the City
may seiect.The cost of completing said work shall be deducted from the balance which would
have been due to the Consultant had the Agreement not been terminated and work completed in
accordance with contract documents.
E.The Consultant may terminate this Agreement if it is found that the City has violated any material
term or condition of this Agreement.In the event of such default by the City,the Consultant shall
give ten (10)days written notice to the City of the Consultant's intent to terminate the Agreement,
City shall have ten (10)days from notification to remedy the conditions constituting the default.
19.TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work
covered by this Agreement.The Consultant shall execute and deliver and shall cause any sub-
consultant or subcontractor to execute and deliver to the City certificates as required to permit the
City to make application for refunds of said sales and use taxes as applicable.The City is a
municipal corporation and not subject to state and local tax,use tax,or federal excise taxes.
20,SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent jurisdiction,
the remaining portions of this Agreement shall continue in full force and effect.
21.MISCELLANEOUS HEADINGS
Title to articles,paragraphs,and subparagraphs are for information purposes only and shall not be
considered a substantive part of this Agreement.
22.FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents and to
take all such other action as the other party may reasonably request from time to time in order to
effect the provisions and purposes of this Agreement.
g *
This Agreement may be executed in any number of counterparts,each of which shall constitute an
original document,no other counterpart needing to be produced,and all of which when taken
together shall constitute the same instrument.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT
I'6'.
Patrick P.Kueter,State Operations Director
CITY W U
8Y:
illia .card,Ma
X:tDM&IEQ014t14W044-0141000 BudgettAgr-2014-0804-Waukee-Grand Prairie Parkway-Street Lighting.docx
Page 6 of 17
Foth infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway-Street Lighting
I-60 to University Avenue
Waukee,iowa
ATTACHMENT 1
SCOPE OF SERVICES
The work to be performed by the Consultant under this agreement shall encompass and include detailed
work,services,materials,equipment and supplies necessary to complete analysis and design for the
project.
The project consists of designing a street lighting system on Grand Prairie Parkway (GPP)from l-80 to
University Avenue in Waukee,Iowa.Services performed by the Consultant under this Scope of Services
include street light photometric plan,street light circuit design,and pedestrian culvert light layout and
circuit design.The Consultant will prepare preliminary plans,final plans and specifications,construction
administration,resident consulting services,and construction survey.This scope of services is based on
the following project assumptions.
~Project not to exceed 12,000-ft in length.
Street light fixture and pole type will be selected as part of the Kettelstone Master Plan concept.
Traffic signals will be installed at the major intersections as defined by the Grand Prairie Parkway
Access Management Guideline.Street lights will be designed.Traffic signals will be initially
installed at the following locations:
o GPP and I-80 Ramp Terminal Cross Over Point (start of project)
o GPP and Ashworth Road
o GPP and Westown Parkway
o GPP and University Avenue (end of Project)
Four (4)pedestrian culvert iighting systems are included as part of this contract.
o 3 on Grand Prairie Parkway
o 1 on Westown Parkway
~Street light layout at intersections to extend back approximately two (2)light fixtures.
~New Public Utility Easements are required to accommodate proposed streetscape concept and
street light control cabinets and.electrical switch gears.
e No i'ight-of-way acquisition services are included as part of this scope of services.
~The project will have two letting and be constructed in the year 2015.
o Letting No.1 —Ashworth Road to University Avenue
o Letting No.2-l80 north Ramp Terminal to Ashworth Road
The scope of services to be performed by the Consultant shall be completed in accordance with generally
accepted standards of practice and shall include the services to complete the following tasks:
I.BASIC SERVICES OF THE CONSULTANT
The Consultant shall consult on a regular basis with the City to clarify and define the City's requirements
for the Project and review available data,The City agrees to furnish to the Consultant full information with
respect to the City's requirements,including any special or extraordinary considerations for the Project or
special services needed,and also to make available pertinent existing data.The Consultant shall provide
the following basic services in regard to the Project:
A.Preliminary Design
Task 1 -Develo Desi n Criteria
Develop and submit to the City design criteria to be used in developing the street light project.
Criteria will conform to the City and SUDAS standards.The criteria to be addressed include:
Determine illumination and uniformity standards
Page 7 of 17
Foth Infrastructure and Envfronment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway —Street Lighting
I-80 to university Avenue
Waukee,iowa
Select iamp type.
~Select fixture type,
Select fixture and pole style and height.
~Determine pole footing type.
~Determine material suppliers.
~Determine light pole placement:
o Staggered
o Left/right side
o Median arrangement.
Optimal curb setback.
Determine preferred methods for underground construction.
Disposition of existing poles and fixtures —coordinate with MidAmerican Energy
Determine electrical service and controller arrangement —coordinate with MidAmerican
Energy
Prepare a brief technical memorandum documenting the proposed criteria.The memorandum
will be reviewed,revised,and approved by the City prior to proceeding with subsequent tasks.
Task 2 -Utilit Surve
Perform utility surveys required for the development of the project.Contact utility owners of
record or the "one call"representative,request that buried utilities be marked in the field and
obtain existing utility map.Establish coordinates and elevations (if possible)for utilities that fall
within the limits of the project and are visible or have been marked on the ground by the utility
owner.Show utility name and describe the utility on the plans.
This task consists of field survey indicating the location of utilities within the existing right-of-way
for the project.The Consultant shall field locate utility locations established by others;excavating
to expose buried utilities is not part of this contract.Utilities to be surveyed include phone,gas,
fiber optic,water main,overhead/underground electrical,sanitary sewer and storm sewer
(including power poles,pedestals,valves and manholes).This task does not include establishing
manhole and intake elevations for existing sanitary,storm sewers and roadway culverts.
Task 3-Pro'ect Base Ma
Assemble project base maps,right-of-way files and proposed street design from various roadway
projects to create a project base map to utilize for the street light design and layout.Incorporate
limited field surveys to confirm existing utilities into an electronic base map to be used for the
design of the project.Incorporate property lines,right-of-way lines,and property ownership for
parcels located within the project limits into the base map.
Note that this task does not include resurveying the project corridor.
Task 4-Preliminar Photometric Desi n
Obtain current photometric electronic data files from fixture manufacturer and determine optimum
fixture photometric and NEMA distribution.Calculate optimum lamp wattage and optimum fixture
spacing.Complete photometric calculations.
Task 5-Pre are Street Li ht La out Exhibit s
Exhibit(s)will consist of aerial mosaics for the project with the major project features indicated on
the aerial photograph.Include coloring,lettering,and other techniques to delineate the proposed
design concepts and right of-way needs.The figure will indicate location of street pavement,
sidewalk,trails,right-of-way needs,property lines,property ownership,streetscape and
Page 8 of 17
Foth Infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway —Street Lighting
1-80 to University Avenue
Waukee,iowa
landscaping,street light placement,controller cabinets and handhole placement,service
locations and other obstacles.
Task 6-Preliminar Plans
Prepare preliminary design plans and specifications depicting the proposed street light layout for
the project.The preliminary plans will include but not be limited to the following tasks:
Title and General information Sheets A Sheets
This task consists of assembling the preliminary title and general information sheets.The
preliminary title sheets will include the following:Index of Sheets,I egend,Location Map,
Project Number,Design data.
Preliminar T ical Details B Sheets
This task consists of assembling the Typical Details to be used for the proposed
improvements as well as a preliminary determination of the limits that each apply.The
Typical Details will include but not be limited to pole type,footing details,controller
cabinet details and other necessary details for the proposed street light layout.
Preliminar Estimate of uantities C sheets
This task consists of a preliminary determination of the bid items to be included in the
project,along with an estimate of quantities for each item.
Reference Ties and Bench Marks G Sheets
This task consists of assembling reference ties to the plan control points and the
benchmark data used to develop the plans and to be preserved throughout construction
of the project.This task also includes preserving any Government Corners that are found
in the vicinity of the proposed construction.
Prelimi ar Traffic Co trol and Sta in J Sheets
Develop suitable plan for construction scheduling and staging of the Project and for traffic
control measures to be implemented during construction.For estimating purposes,it is
assumed that a single lane in each direction will be closed during construction and no
detour plan will be implemented.
Roadwa Li htin PhotometricPian P Sheets
This task consists of selection of lighting poles and fixture types,design and drawing
preparation of a preliminary layout,preparation of photometric analysis,and reports.This
task does not include any electrical circuit design.The Consultant will work closely with
the City and MidAmerican Energy Company to ensure that the proposed lighting system
is compatible with the overall project design,and that it will meet the needs of the City.
This task consists of preliminary design and drifting associated with special project
details.
Task 7-reliminar Field Review
This task consists of the preparation of materials for a field review,participation in the field
reView,and discussing results of the field review with the City.
Task 8-Ac uisition Plats
Prepare acquisition plate and legal descriptions for property to be acquired for the Project and
perform land corner and lot surveys as needed for the preparation of the acquisition plats and
legal descriptions for each parcel,Said plate and legal descriptions shall comply with
requirements of the lowe Code and shall be prepared by or under the direct supervision of a
Page g of 17
Foth infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway —Street Ughting
l-80 to university Avenue
Waukee.iowa
licensed land surveyor under the laws of the State of lowe.For Estimating purposes,the
following numbers of plats are assumed:
Permanent (Fee Title)Right-of-Way Acquisition Plat
Temporary Construction Easement
Permanent Easements
Sanitary Sewer Easement
Water Main Easement
Storm Sewer Easement
Overland Flowage Easement
Public Utility Easement
This task also consists of staking the easement locations for purposes of right-of-way
negotiations.The staking survey includes the marking of key easement location points in order to
visualize the locations in the field and shall also include marking of existing property lines
locations.For the purpose of this agreement,al!permanent and temporary easements will be
staked ~one 1 time.
Task 8-Qualit Control
Involve ongoing quality control input from the Project Team and the design engineer's senior
technical staff throughout the development of preliminary plans.The design engineer is
responsible for making specific recommendations and ensuring that critical issues are discussed
and resolved prior to submittal of the preliminary plan set to the Project Team..
Review the preliminary engineering plan set for technical accuracy,as well as for general
constructability and conformance with the project design criteria.
Task 10-Prelimina Bud et Review
Prepare opinion of probable construction cost for the project and compare the cost to the City's
current Project budget.Make recommendations pertaining to modifications to the Project if
necessary to address budgetary concerns.Estimates shall be based on representative major
project elements and recent bid information.Detailed quantity takeoffs will not be developed for
the preliminary level cost estimate.
lt is estimated that the Consultant's staff will attend two2 meetings with the City,and others to
review progress,assist in decision-making,and receive direction from the City.It is understood by
the parties that the Consultant will attend additional meetings as needed to complete the Project.
The Preliminary Design plans will be used as a reference to prepare final plans for the proposed
roadway improvements.The City will review the preliminary plans.Suggested revisions or
design modifications would be addressed during the final design phase.A brief memorandum
with supporting marked-up plan sets will serve to document completion of this task and
acknowledgement of design changes to be executed in final design phase.
B.PROJECT COORDINATION
The Consultant will complete the following project coordination as part of the project.
Task 1-Maintain/U date Mailin List
Task not used.
Page 10 of 17
Foth Infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway -Street Lighting
I-80 to University Avenue
Waukee,iowa
Task 2 -Pro'ect Newsletters
Task not used.
Task 3-Public Information Meetin s
Task not used.
Task 4-Individual Pro ert Owner Meetin s
Task not used.
Task 6-Desi n Utilit Coordination Meetin s
The Consultant will conduct meetings with individual utility companies to address specific
coniiicts.ii is anticipated that there will be ~one 1 meeting(s)with representatives ot ths various
utility companies.The first will be to advise of the nature and extent of the improvements and any
potential conflicts with existing or proposed utility systems,and the second will be
preliminary/final design review and coordination meetings.
Task 6 -Periodic eetin s with Local Elected Officials
Informational update presentations will be provided to the City Council on an as needed basis
during the design development process.The presentations will provide an introduction/overview
of the project and project goals and objectives.It will also provide an update on design
development concepts and schedule.The presentations will be held in conjunction with the
Council Work Sessions.For estimating purposes,it is assumed that the Consultant will attend
one (1)meeting every other month for 6 months.
Task 8-Pro'ect Mana ement
The project manager for the Consultant will be responsible for monthly progress reporting,
minutes of meetings,interoffice memoranda,and invoicing,This task also includes scheduling of
staff,coordinating with Sub-Consultants,review of progress,and senior review of deliverables.
For estimating purposes,it is assumed that the project duration will be e~ihteen 18 months
spread throughout the calendar years 2014/2015.
C.Final Plans and Specifications
Based upon approved preliminary design,field review,the Consultant shall subsequently proceed
with final design,contract drawings,specifications and opinion of probable construction costs for
the award of a single Contract for the construction of the proposed improvements.The work tasks
to be performed include the following."
Task 1 -Final Desi n
Perform final design calculations,handhole placement,pole location,voltage drop calculations
and circuit analysis and layout.
T sk 2-Final Plans
The Consultant shall provide the City with the foliowing deliverables:
Final Title Sheets A Sheets -This item consists of finalizing the title sheet.The title
sheets will include the following:Index of Sheets,Legend,Location Map,Project Number
and Design Traffic Data.
Final T 'cal Sections B Sheets -This item consists of final design and drafting of
standard details to be utilized for the improvements.
Page 11 of 17
Foth infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Praide Parkway-Street Lighting
l-80 to university Avenue
Waukee,lowe
Final Quantities C S eets -This item consists of final bid items to be included in the
Project,as well as final quantity tabulations,and the development of the general notes
and estimate reference information.This item also includes the final design and drafting
of erosion control measures to be provided on the Project.
Traffic Control Sta in and Pavement Markin s J Sheets —This item consists of final
design and drafting of the traffic control,and staging plans.
Roadwa Li htin Plans P Sheets -Show final photometric plan and locations of poles
on project plan drawings,circuit layout,wiring diagram,utility service location,equipment
location,and bill of materials.
Task 3 -Pro'ect Permittin
The Consultant wiii assist the City in preparing applications for permits from governmental
authorities that have jurisdiction to approve the design of the project and participate in
consultations with such authorities,as necessary.The Consultant shall prepare the following
documents for the project:
~Iowa DNR -NPDES Stormwater Discharge Permit
s Notice of Publication
Any fees for construction permits,licenses or other costs associated with permits and approvals
shall be the responsibility of the City,The Consultant shall provide technical criteria,written
descriptions and design data for the City's use in filing the applications for permits.The
Consultant shall prepare the permit applications and other documentation.
Task 4-Pro'ect Manual
This task consists of providing a Project Manual for the Project,including Notice of Hearing and
Lettihg,Instruction to Bidders,Bid Forms,Bond Forms,Agreement Forms,General Conditions of
the.Construction Contract,Supplementary General Conditions,and Detailed Construction
Specifications.
Task 5-0 inion of Probable Construction Cost
Prepare final Opinion of Probable Costs at the completion of the plans and specifications.The
Opinion of Probable Construction Cost is intended for the use of the City in financing the Project.
Task 6-Final Qualit Control
Involve ongoing quality control input from the Project Team and the design engineer's senior
.technical staff throughout the development of final plans.The design engineer is responsible for
making specific recommendations and ensuring that critical issues are discussed and resolved
prior to submittal of the final plan set.
Review the final engineering plan set for technical accuracy,as well as for general constructability
and conformance with the project design criteria.
D.Project Bidding Phase
The Consultant will cooidinate and manage the letting process for the project.For estimating
purposes,two2 letting has been included as part of this task.The work tasks to be performed
or coordinated by the Consultant shall include the following:
Task 1 -Printin of Plans and S ecifications
This task consists of printing and handling of the Plans and Specifications.For budget purposes
'"'-'"LJ""'-"'(""
Page 12 of 17
Foth Infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway —Street I ighting
I-80 to University Avenue
Waukee,lowe
duplicated and assembled by the Consultant.This task also includes dissemination of the
contract documents and maintaining a plan holders list during the bidding phase.
Task 2-Notice of Pro'ect
The Consultant shall prepare of the formal Notice of Hearing and Letting.The City shall handle
publication of the Notice of Hearing and Letting.The Consultant shall also prepare and
disseminate an informal notice to contractors concerning the upcoming Project.
Task 3 -Plan Clarification and Addenda
The Consultant shall be available to answer questions from contractors prior to the letting and
shall issue addenda as appropriate to interpret,clarify or expend the bidding documents.
Task 4-Lettin Bid Tabs and Award Recommendation
The Consultant shall be a representative present when the bids and proposals are opened,shall
make tabulations of bid for the Owner,shall advise the Owner on the responsiveness of the
bidders and assist the Owner in making the award of contract,including preparation of necessary
contract documents.
II.CONSTRUCTION PERIOD SERVICES.
A.Construction Administration
Construction administration services shall consist of office based services to assist the City in
implementing the construction contract for this project.The work tasks to be performed by the
Consultant shall include:
Task 1 -Pre-construction Meetin
The Consultant shall conduct a pre-construction meeting after award of construction contract for
the City's Contractor,subcontractors,utility companies,and other interested parties.
Task 2-Sho Drawin s
The Consultant shall review shop drawings,samples,and other data which the Contractor is
required to submit,but only for conformance with design concept of the Project and conformance
with the information given in the contract documents.The Consultant shall evaluate and
determine the acceptability of substitute materials and equipment proposed by the Contractor.
The Consultant shall have authority to require special inspection or testing of the work,and shall
receive and review all certificates of inspections,testing,and approvals required.
Task 3-Site Visits
In connection with observations of the Contractor's work while it is in progress:
a.The Consultant shall make visits to the site at intervals appropriate to the various stages
of construction as the Consultant deems necessary (estimated to be one site visit per
month minimum,with up to weekly visits during peak construction activity periods)in
order to observe as an experienced and qualified design professional the progress and
quality of the various aspects of the Contractor's work.Based on information obtained
during such visits and on such observations,the Consultant shall determine,in general,if
such work is proceeding in accordance with the Plans,and the Consultant shall keep the
City informed of the progress of the work.
b.The purpose of the Consultant's visits to the site will be to enable the Consultant to better
carry out his duties and responsibilities during the construction phase and,in addition,by
Page 13 of 17
Foth infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway —Street Lighting
l-80 to University Avenue
Waukee,iowa
exercise of the Consultant's efforts as an experienced and qualified design professionai,
to provide for the City a greater degree of confidence that the completed work of the
Contractor will conform to the Plans,and that the integrity of the design concept as
reflected in the Plans has been implemented and preserved by the Contractor.
c.The Consultant shall not during such visits supervise,direct,or have control over the
Contractor's work,nor shall the Consultant have authority over or responsibility for the
means,methods,techniques,sequences,or procedures of construction selected by the
Contractor for safety precautions and programs incident to the work or for any failure of
the Contractor to comply with laws,rules,regulations,ordinances,codes,or orders
applicable to the Contractor furnishing and performing his work.
d.During such visits,the Consultant may disapprove of or reject the Contractor's work while
it is in progress if the Consultant believes that such work wiil not produce a completed
Project that conforms to the Plans,or that it will prejudice the integrity of the design
concept of the Project as reflected in the Plans.
Task 4-Chan e Orders
The Consultant shall issue necessary interpretations and clarifications of the Plans,and in
connection therewith,prepare change orders-as required.
Task 6-Record Drawin s
This task consists of preparation of construction record drawings defining the actual location of
improvements and fixtures.The Consultant shall prepare record drawings showing those
changes made during construction,based on the marked-up drawings and other data furnished
by the Contractor and the Resident Construction Observer.The Consultant shall provide the City
with one (1)reproducible copy of the record drawings.
Task 6-Monumentation of Permanent Ri ht-of-Wa Ac uisitions —Task not used.
For budget purposes,it is assumed that the construction period will be as follows:
~Six 6 rnoriths in year 2016 and that one part-time staff member of the Consultant wiil be
available for the construction administrative services.The above construction period estimate
includes a maximum of 280 hours of construction administration.In the event the construction
period exceeds the contract working day or unanticipated conditions require construction
administration in excess of 280 hours,the Consultant shall notify the City as it approaches this
limit and determine the additional effort to complete the project.The Consultant and City shall
work to develop a mutual resolution for the remaining effort.
B.Resident Construction Observation —City Task
C.Construction Survey
Only upon written authorization to proceed by the City to the Consultant,the work to be
performed under this phase of the.Project shall include pi'oviding construction survey for the
project,Construction survey shall include qualified personnel,equipment,and supplies required
for a one-time staking of the following items:
Task 1 —Pro'ect Control
a.Verify existing horizontal and vertical control as shown in the project plans and
supplement with additional control points as-need to complete the project.
Page 14 of 1?
Foth Infrastructure and Environment,L.L.C.
Project No.'.i4W044.01
Date:August 4,2014
Grand Prairie Parkway-Street Lighting
1-80 to University Avenue
Waukee.iowa
b.Tie-ins with existing roadways shall be checked for correctness of alignment prior to
construction staking.
c.This task does not include resetting ali property corners disturbed by construction.
Task 2-Tem orar Easement
a.Stake temporary easements,permanent right-of-way corners at 50 foot iritervals,or less
if needed.These points shall be marked by placement of a metal pin or wood hub,flat,
and lath at the same iocation as the slope stakes.
Task 3-Street Li ht S stem
a.Mark Location of Street light pole bases,hand holes and controller cabinets.
b.Mark location of conduit at maximum of 100-ft intervals shall be marked with
Task 5 -Sanitar Sewer and Storm Sewers —Task not used.
Task 6-Water Mains -Task not used.
Task?-Intakes and Utilit Accesses —Task not used.
Task 8-Pavements PCC —Task not used.
Task 10 -Reinforced Concrete Box Culverts —Task not used.
Task 11 -Wetland As-Buil —Task not used.
ADDITIONAL SERVICES NOT INCLUDED IN THIS CONT CT
Additional Services not included as part of this Scope.If authorized,under a supplemental
agreement,the Consultant shall furnish or obtain from others the following services:
1.)Real Estate Acquisition Services
2,)Environmental Documentation CE/EA/EIS
3.)Structural Design
4.)Streetscape Design
5.)Streetscape/Amenities and Pedestrian Level Light Design
6.}Subsurface Utility Investigations
?.)Construction Period Testing Services
8.}Resident Construction Observation
Page 15 of 17
Foth infrastructure and Environment,L.L.C.
Project No.14W044.01
Date:August 4,2014
Grand Prairie Parkway —Street Lighting
I-SD to University Avenue
Waukee,lowe
ATTACHMENT 2
PROJECT SCHEDULE
The time of completion of the design and engineering services under this Agreement shall be as follows:
I.Basic Services of the Consultant
Anticipated Contract Approval August 2014
A.Preliminary Design
B.Project Coordination
C.Final Design and Specifications
D.Project Bidding Phase
August —September 2014
August 2014 —December 20 "I 5
October —November 2014
December 2014
II.Construction Period Services
A.Construction Administration
B.Resident Construction Observation
C.Construction Survey
April 2015-November 2015
April 2015-November 2016
April 2015 —November 2015
Page 16 of 17
Fath Infrastructure and Environment,L.L.C.
Project hio.14W044,01
Date:August 4,2014
Grand Prairie Parkway —Street Lighting
l-80 to University Avenue
Waukee,Iowa
ATTACHlIENT 3
SCHEDULE OF FEES
FOTH INFRASTRUCTURE AND ENVIRONMENT,L.L.C
2014 STANDARD HOURLY RATE SCHEDULE
CLASSIFICATION HOURLY RATE
Project Director
Project Manager
Project Scientist
Project Advisor
Lead Engineer
Project Engineer
Staff Engineer
Lead Technician
Engineering Technician
CAD Technician
Construction Manager
Lead Field Technician
Field Technician
Land Surveyor
Administrative Assistant
$170.00
$140.00-$165.00
$16'1.00
$151.00
$150.00
$«6.00-$141 .00
$99.00-$116.00
$«6.00
$90.00-$«0.00
$8O.O0
$134.00
$109.00
$64.00-$97.00
$«7.00
$69.OO
REIMBURSABLE EXPENSES
1.All materials and supplies used in the performance of work on this project will be billed at cost.
2.Auto mileage will be reimbursed per the standard mileage reimbursement established by the Internal
Revenue Service.Service vehicle mileage will be reimbursed on the basis of $0.88 per mile.
3.Charges for outside services such as soils and materials testing,fiscal,legal will be billed at costs.
4.AII other direct expenses will be invoiced at cost.
ADJUSTMENTS TO FEE SCHEDULE
1.Fee schedule effective January 1,2014.Rates subject to change annually on January 1.
X:tDM&IEt2014t14W044-01t1 000 BudgettAgr-2014-0804-Waukee-Grand Prairie Parkway-Street Lighting.docx
Page 17 of 17