HomeMy WebLinkAbout2014-08-04-Resolutions 14-194_Vegetative Debris Management PolicyTHE CITY OF WAUKEE,IOWA
RESOLUTION 14-194
APPROVING AND ADOPTING CITY OF WAUKKE VKGETATIVK DEBRIS
MANAGEMENT POLICY
IN THE NAME AND BY THE A UTHOMTY OF THE CITY OF WA USE,IOP'A
WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized
Municipal Organization;AND,
WHEREAS,the Waukee Public Works Department recommends the approval and adoption
of a City of Waukee Vegetative Debris Management Policy (the "Policy");AND,
WHEREAS,the purpose of the Policy is to document the process for assessing and
responding to storm damaged vegetative debris under categories for minor damage,major
damage and destroyed.
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council that it
hereby approves the City of Waukee Vegetative Debris Management Policy,attached hereto
as Exhibit A.
thPassedbytheCityCounciloftheCityofWaukee,Iowa,and approved the 4 day of August,
2014.
rian Harrison,Mayor Pro Tem
Attest:
Rebecca D.Schuett,City Clerk
ROLL CALL VOTE
Shane Blanchard
Brian Harrison
Casey L.Harvey
Shelly Hughes
Rick Peterson
AYK
X
X
X
X
X
NAY ABSENT ABSTAIN
CITY OF WAUKKK
CITY POLICY
Vegetative Debris Management Policy
1.0 P~or oee
1.1 The purpose of the Vegetative Debris Management Policy is to document the
process for assessing and responding to storm damaged vegetative debris.
2.0 ~Sco e
2.1 This policy will help guide the City in making decisions related to the collection
of vegetative debris from storm related events.It is the intent of the City through this
policy to follow the guidelines included in the regionally approved Vegetative Debris
Management Plan and adhere to applicable FEMA requirements for full reimbursement
of eligible state and federal disaster related funds.Per City policy,trees planted in the
public right-of-way are required to be maintained by the adjacent property owner,This
includes trimming,maintenance and disposal of all tree related debris.Unless the tree is
deemed non-viable by City staff and must be removed,all maintenance with regards to
storm damaged debris will be the responsibility of the adjacent property owner.
3.0 P~olic
3.1 Dama e Evaluation Team
3,1.1 The Damage Evaluation Team will be comprised of City of Waukee
and/or partner agency staff members who have completed regional training for
damage assessment,safety and cost accounting in the area of debris management.
Utilizing the US National Grid and guidelines contained in the regionally
approved Vegetative Debris Management Plan,these trained individuals will
evaluate any damage and develop a report for the Public Works Director.The
report will include the damage assessment of all applicable grids within the City.
Based upon the team's analysis and criteria approved in the City's Vegetative
Debris Management Policy,the Director will develop the applicable
recommendation and notify the City Administrator.
3.1.2 The City Administrator will review and approve the recommendation and
notify the Mayor and City Council of the implementation strategy prior to any
media releases to the public.
3,2.1 If the survey by the Damage Evaluation Team determines the vegetative
damage is considered Minor within any grid under the guidelines contained in the
regional Vegetative Debris Management Plan,the City will utilize routine City of
Waukee yard waste Contract disposal procedures.Residents will be advised to
place vegetative debris at the curb using routine yard waste collection procedures
(brush bundles,bags,stick and carts).Only tree debris that meets the applicable
City of Waukee yard waste Contract guidelines will be collected.
3.3.1 If the survey by the Damage Evaluation Team determines the vegetative
damage is considered Major within any grid under the guidelines contained in the
regional Vegetative Debris Management Plan,the City will utilize routine City of
Waukee yard waste collection procedures for smaller debris with no cost to the
resident within the applicable grids where Major damage has occurred.Residents
will follow the guidelines of the program (bundled tree debris,standard yard
waste bags and yard waste carts).In areas of Major Damage,the City will also
make provisions to collect applicable and properly prepared debris placed out
following applicable City yard waste guidelines.Guidelines will include
collection of branches in 4 foot lengths and bundled,with 5Q-lb.maximum
weight.The bundles will be required to be placed on the public right-of-way
parallel to the curb.Larger diameter debris (non-acceptable for collection)will
need to be separated from eligible debris.The Public Works Director will
coordinate with the respective hauler and contractors regarding applicable grids
and dates for collection of vegetative debris.
3.4 D'etreed
3,4.1 If the survey by the Damage Evaluation Team determines the vegetative
damage in any grid of the City is considered Destroyed under the guidelines
contained in the regional Vegetative Debris Management Plan,the City will
utilize routine yard waste curbside collection procedures.Residents will follow
the guidelines of the yard waste program (bundled tree debris,standard yard
waste bags and yard waste carts).In areas identified as Destroyed,the City will
also make provisions to collect applicable and properly prepared debris placed out
following applicable City yard waste guidelines.The Public Works Director will
coordinate with the respective hauler and contractors regarding applicable grids
and dates for collection of vegetative debris.In the event grids within the City are
determined to be Destroyed,the City may make provisions for private property
owners to utilize City-approved drop-off locations.Residents will be advised of
the applicable drop-off locations and guidelines.Grids determined to be Minor or
Damaged will utilize applicable policy guidelines.
3.5 Contin enc Fund
3.5.1 Based on recommendations included in the approved regional Vegetative
Debris Management Plan,the City will maintain an emergency contingency fund
to cover applicable costs associated with this policy,
Originally distributed to City Administrator and all Department Directors,
Authorized by the City Council effective 08/04/2014