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Home My WebLink About2014-11-17-Resolutions 14-331_Alice's Rd Corridor Master Plan Phase II - Engineering Agr Addendum 4THE CITY OF WAUKEE,IOWA RESOLUTION 14-331 APPROVING ALICE'S ROAD CORRIDOR (KKTTLKSTONK)PLANNING/DESIGN CONTRACT ADDENDUM NO.4 TO MASTER AGRKEMKNT BETWEEN THE CITY OF WAUKKK AND BRIAN CLARK AND ASSOCIATES,D/B/A CONFLUENCK OF DKS MOINES,IA IN THENAMEAND BY THEAUTHOMTYOF THE CITY OF IVAUI EE,IO8'A WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal Organization;AND, WHEREAS,on September 3,2013,the Waukee City Council approved retaining the services of Confluence of Des Moines,IA,as the planning firm for the Alice's Road Corridor Project (Resolution ¹13-232);AND, WHEREAS,on March 17,2014,the Waukee City Council approved Addendum No.2 to the Master Agreement in order to establish the necessary zoning and development design guidelines for the Corridor (Resolution ¹14-074);AND, WHEREAS,work on phase one of the planning contract with Confluence is complete and work on phase two is nearing completion and the City is ready to proceed forward with phase three work as described in Addendiun No,3 to the Master Agreement;AND, WHEREAS,Phase four of the plamung contract will build upon phase tliree of the contract and will include design documents,bidding and construction management of the initial corridor enhancements within the Corridor as described in attached scope of services (incorporated at Exliibit A). WHEREAS,the City Attorney has reviewed the proposed Addendum No.4 and finds it satisfactory. NOW'THEREFORE BK IT RESOLVED by the City Council of the City of Waukee,Iowa on this 17'"day of November 2014,that the Alice's Road Corridor (Kettiestone)Planning/Design Contract Addendum No.4 to Master Agreement between the City of Waukee and Brian Clark and Associates,d/b/a Confluence of Des Moines,IA,is hereby accepted and approved. rian Harrison,Mayor Pro Tem Attest: Rebecca D.Sclniett,City Clerk ROLL CALL VOTE Shane Blanchard Brian Harrison Casey L.Harvey Sh.elly Hughes Rick Peterson AYK X X X X X NAY ABSENT ABSTAIN SCOPE OF SERVICES ADDENDUIVI NO,4 ALICE'S ROAD CORRIDOR PLANNING/DESIGN November 17,2014 Confluenceff13050 ADDENDUIVI4 —PHASE11IVlPROVEMENTS Assumed Construction Bud et-2.1M TASI&1:GREENWAY TRAIL ENHANCEMENTS CONSTRUCTION DOCUMENTS 1.1 (Coordinate City Approvals 1.Site Plan Approval a.Meetings with City Staff,Planning and Zoning,and City Council as required. 1.2 i Environmental Approvals 1.DNR NPDES Permit 1.3 )Project Management 1.Detailed design process work plan and schedule 2.Coordination Calls and Meetings 1,4 I Design Development of Greenway/Trail Enhancements 1,Refine preliminary design and layout of Enhancements for 2 miles of trail (utilizes trail along both sides of Grand Prairie Parkway with connections to trails around existing ponds). a.Nodes,plazas,trail signage b.Landscape,boulder placement c.Pond edge enhancement 2.Refine preliminary grading,drainage and storm water management 3.Refine preliminary utility plans 4.Refine preliminary landscape/plantin'g plan S.Prepare preliminary irrigation plan 6.Refine schematic cost opinion 7.Prepare preliminary staging and phasing plans 8.Prepare draft outline specifications 1.5 I Construction Documents 1.Existing Conditions/Site Preparation/Demo Plan 2.Site Layout 3.Site Grading and Drainage 4.Site Utilities S.Site Planting Plan 6.Irrigation Plan 7.Soil Amendment Plan 8.Storm Water Pollution Prevention Plan 9.Site Details 1LL Site Structural Details 11.Light fixture selection and location (electrical design by design/build Electrical Contractor) 12.Signage 13.Specifications 1,6 )Pond Maintenance Guidelines 1.Water Quality 2.Weed Control Options 3.Annual Maintenance 1.7 I Bidding Administration 1,Review of CM/GC proposals,discussion and recommendations 2.Review of subcontractor proposals,qualifications,pricing 1.8 )Construction Administration &Observation 1.Weekly Coordination Meeting 2.Site Observations (issue written report) a.Confluence on site weekly (average of 2 times per week) 3,Review shop drawings and submittals 4.Review of mockups 5.Assist with review of contractor applications for payment and change orders 6.Construction Staking overview 7.Material Testing review TASK 2:STREETSCAPE GATEWAY INTERSECTION CONSTRUCTION ODCUIVIENTS 2.1 I Coordinate City Approvals 1.Site Plan Approval a.Meetings with City Staff,Planning and Zoning,and City Council as required, 2.Signage Approval 2.2 I Environmental Approvals 1.DNR NPDES Permit 2.3 )Project Management 1.Detailed design process work plan and schedule 2.Coordination Calls and Meetings 2.4 (Design Development of Streetscape 1.Refine preliminary design and layout of streetscape a.Limited streetscape elements along Grand Prairie Parkway (seeding,irrigation,trees) 2.Refine preliminary grading,drainage and storm water management 3.Refine preliminary landscape/planting plan 4.Prepare preliminary irrigation plan S.Refine schematic cost opinion 6.Prepare preliminary staging and phasing plans 7.Prepare draft outline specifications 2.5 )Construction Documents 1.Existing Conditions/Site Preparation/Demo Plan 2.Site Grading and Drainage 3.Site Planting Plan 4.Irrigation Plan S.Soil Amendment Plan 6.Storm Water Pollution Prevention Plan 7.Site Details (everything above the pavers) 8.Signage 9.Specifications 2.6 I Bidding Administration 1.Review of CM/GC proposals,discussion and recommendations 2.Review of subcontractor proposals,qualifications,pricing 2.7 (Construction Administration R Observation 1.Weekly Coordination Meeting 2.Site Observations (issue written report) a.Confluence on site weekly (average of 2 times per week) 3,Review shop drawings and submittals 4,Review of mockups 5,Assist with review of contractor applications for payment and change orders 6.Construction Staking overview 7.Material Testing review 2.8 (Design Development of Gateway 1.Refine preliminary design and layout of Gateway at Interchange a.Gateway sign,pond and plantings 2.Refine preliminary grading,drainage and storm water management 3.Refine preliminary utility plans 4.Refine preliminary landscape/planting plan 5.Prepare preliminary irrigation plan 6.Refine schematic cost opinion 7.Prepare preliminary staging and phasing plans 8.Prepare draft outline specifications 2,9 [Construction Documents 1,Existing Conditions/Site Preparation/Demo Plan 2.Site Layout 3.Site Grading and Drainage 4.Site Utilities 5,Site Planting Plan 6.Irrigation Plan 7.Soil Amendment Plan 8.Storm Water Pollution Prevention Plan 9.Site Details 10.Site Structural Details 11.Light fixture selection and location (electrical design by design/build Electrical Contractor) 12.Signage 13.Specifications 2.10 (Bidding Administration 1.Review of CM/GC proposals,discussion and recommendations 2.Review of subcontractor proposals,qualifications,pricing 2.11 )Construction Administration Ik Observation 1.Weekly Coordination Meeting 2.Site Observations (issue written report) a.Confluence on site weekly (average of 2 times per week) 3.Review shop drawings and submittals 4.Review of mockups 5.Assist with review of contractor applications for payment and change orders 6.Construction Staking overview 7.Material Testing review CO M P EN SATION 1.We propose to perform the services described in Addendum 4 —Scope of Services:Tasks 1 and 2,on a Lump Sum basis.The Lump Sum is Two Hundred Fourteen Thousand Two Hundred Dollars ($214,200,00). 2.Reimbursable Expenses are proposed to be a not-to-exceed amount of Eight Thousand Dollars ($8,000). 3.Total Fee,including reimbursable expenses:$222,200.00 4.Reimbursable expenses,including travel,long-distance telephone,and printing are included in the services fee total.Expenses will be billed in accordance with the rates shown on the attached rates and expenses schedule. 5.If the project is suspended for more than three (3)months,or abandoned in whole or in part,this firm shall be paid their compensation for services performed prior to receipt of written notice from the Architect/Owner of such suspension or abandonment,together with reimbursable expenses then due and all terminal expenses resulting from such suspension or abandonment. This SCOPE OF SERVICES ADDENDUM (SOSA)is entered as of November 17,2014,by the City of Waukee (Client) and Brian Clark and Associates,Inc.d/b/a Confluence (Confluence). MASTER AGREEMENT:The terms and conditions of the Master Agreement are incorporated by reference in this Scope of Services Addendum (SOSA)with the same force and effect as if all the terms and conditions of the Master Agreement were set forth herein. IN WITNESS WHEREOF,'the Client and Confluence duly exercise this SOSA effective as of the day and year first written above. City of Waukee Confluence 11/17/14 {s'gnature)~(date) Tim Moerman,City Manager (signature) Brian Clark,President (date)