HomeMy WebLinkAbout2015-01-05-Resolutions 15-022_LA Grant Pkwy-Ashworth Rd Intersection - Engineering AgrTHE CITY OF WAUKEE,IOWA
RESOLUTION 15-022
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES BETWEEN
THK CITY OF WAUKKK AND SNYDER &ASSOCIATES [SK L.A.GRANT PARIAVAY
AND ASHWORTH ROAD INTERSECTION IMPROVEMENTS]
IN THE NAAIE AND BY THE A UTHORITY OF THE CITY OF O'A UXEE,IOPM
'WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal
Organization;AND,
WHEREAS,on July 7,2014,the Waukee City Council approved an agreement with Snyder 8c
Associates for a traffic review of the intersection of SE L.A.Grant Parkway and Ashworth Road as it
relates to the immediate impact of the Timberline School/CAPS facility (Resolution 414-177);AND,
'WHEREAS,based on the results of that traffic review,City staff recommends approval of an
agreement with Snyder 2 Associates for survey,design of intersection improvements,development of
bid documents and construction services;AND,
WHEREAS,the engineering services agreement has been reviewed and approved by the Waukee City
Attorney.
NOW THEREFORE BK IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services between the City of Waukee and Snyder &Associates
[SE L.A.Grant Parkway and Ashworth Road Intersection linprovements],attached hereto as Exhibit
A,is hereby approved.
Passed by the City Council of the City of Waukee,Iowa,and approved the 5'"ay of January,2015.
Wi liam F.Peard,Mayor
Attest:
Rebecca D.Schuett,City Clerk
ROLL CALL VOTE
Shane Blanchard
Brian Harrison
Casey L.Harvey
Shelly Hughes
Rick Peterson
AYE
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ABSENT ABSTAIN
Seven~a Aesaewvae.lwe.
Enainnnm ann pinnnnry
STANDARD PROFESSIONAL SERVICES AGREEMENT
(Short Form)
NOW ON THIS 5~day of Q~4HA 20J6 Snyder 8 Associates Inc.
2727 SW Snyder Boulevard.,Ankeny,IA 5002 (hereinafter,Professional),and
Cit of Waukee Public Works 805 Universit Avenue Waukee IA 50263
(hereinafter,Client)do.hereby agree as follows:
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PROJECT:Professional agrees to provide Professional Services (Services)for Client's project known and
identified as:SE LA Grant K Ashworth Intersection Im rovements
SCOPE AND FEES:The Scope of and the fees to be paid for said Services are set forth on Exhibit A
attached hereto and by this reference made a part of this Agreement.Any Services not shown on Exhibit A
shall be considered Additional Services.Additional Services may only be added by written change order,
amendment or supplement to this agreement signed by both parties.
TIIVIELINESS:Professional will perform its services with reasonable diligence and expediency consistent
with sound professional practices and within the time period(s),if any,set forth in Exhibit A.
STANDARD OF CARE:In providing Services under this Agreement,the Professional shall perform in a
manner consistent with that degree of care and skill ordinarily exercised by members of the same
professional discipline currently practicing under similar circumstances at the same time and in the same or
similar locality,Professional makes no warranty,express or implied,as to its professional se'rvices rendered
under this Agreement.Client shall promptly report to Professional any defects or suspected defects in the
Professional's Services of which Client becomes aware.Withholdings,deductions or offsets shall not be
made from the Professional's compensation for any reason unless the professional has been found to be
legally liable for such amounts by a court of competent jurisdiction.
INVOICE,PAYMENT,INTEREST,SUSPENSION:Professional shall prepare invoices in accordance with
its standard invoicing practices and submit the invoice(s)to Client on a monthly basis.Client agrees to
timely pay each invoice within 30 days of the invoice date.Payments not paid within said 30 days shall
accrue interest on unpaid balances at the rate of 1.5%per month (or the maximum rate of interest permitted
by law,if less)from said 30th day.In addition,Professional may,after giving 7 days written notice to Client,
suspend services under this Agreement until Professional has been paid in full for Services,interest,
expenses and other related charges rendered,accrued,advanced and/or incurred by Professional to the
date of suspension.Client waives any and all claims against Professional arising out of or resulting from
said suspension.Payments wil(be credited first to interest,then to expenses,then to principal.
RELIANCE:The Client shall furnish,at its expense,all information,requirements,reports,data,surveys
and instructions required by this Agreement and Professional may use such furnished information and
material in performing its services and is entitled to rely upon the accuracy and completeness thereof.The
Professional shall not be held responsible for any errors or omissions that may arise as a result of
e'rroneous or incomplete information provided by the Client and/or the Client's consultants and contractors.
ASSIGNIVlENT:Client shall not transfer,sublet or assign any rights or duties under or interest in this
Agreement,without the prior written consent of Professional.
OWNERSHIP OF INSTRUMENTS OF SERVICE:The Client acknowledges the Professional's reports,
studies,plans,specifications,and other documents,including electronic files,as the work papers of the
Professional and the Professional's Instruments of professional service.Nevertheless,the final printed hard
copy of the documents prepared under this Agreement shall become the property of the Client upon
completion of the services and payment in full of all monies due to the Professional.The Client shall not
reuse or make any modification to the documents,except to the extent necessary to repair,maintain,
modify,extend or enlarge the project infrastructure that was the subject of the service.
8.1.The Client agrees,to the fullest extent permitted by law,to defend,indemnify and hold harmless the
Professional,its officers,directors,employees and subconsuitants (collectively,Professional)against
any damages,liabilities or costs,including reasonable attorneys'fees and defense costs,arising from
or allegedly arising from or in any way connected with the reuse on another project or modification of
Rev.5-10-2013 Page I 1
the documents by Client,or by others for Client's use,or for the use by any person or entity that
acquires or obtains the documents from or through the Client,without the written authorization from or
adaptation by the Professional for each such reuse or modification,including the exceptions above,
9,MUTUAL INDEMNIFICATION:The Professional and the Client mutually agree,to the fullest extent
permitted by law,to indemnify and hold each other harmless from any and all damages,liabilities or costs,
including reasonable attorneys'fees and defense costs,arising from their own negligent acts,errors or
omissions,or willful misconduct in the performance of their services,duties and responsibilities under this
Agreement,to the extent that each party is responsible for such damages,liabilities and costs on a
comparative basis of fault.
10.MUTUAL WAIVERS:Notwithstanding any other provision of this Agreement,and to the fullest extent
permitted by law,neither the Client nor the Professional,their respective officers,directors,partners,
employees,contractors or subconsultants shall make any claim against the other for any incidental,indirect
or consequential damages arising out of or connected in any way to the Project or to this Agreement.
11.DISPUTE RESOLUTION:Any disputes that arise during the Project or following the completion of the
Project will be resolved by representatives from each party who have authority to settle.Those issues not
resolved shall be submitted to formal nonbinding mediation prior to submission to a court of competent
jurisdiction.
12.SEVERABILITY:If any term or provision of this Agreement is held to be invalid or unenforceable under any
applicable statute or rule of law,such holding shall be applied only to the provision so held,and the
remainder of this Agreement shall remain in full force and effect.
13.SURVIVAL:Notwithstanding completion or termination of this Agreement for any reason,all rights duties
and obligations of the parties to this Agreement shall survive such completion or termination and remain in
full force and effect until fulfilled.
14.GOVERNING LAW AND JURISDICTION:The Client and the Professional agree that this Agreement and
any legal actions concerning its validity,interpretation and performance shall be governed by the laws of the
State of Iowa,without regard to any conflict of laws provisions,which may apply the laws of other
jurisdictions.It is further agreed that any legal action between the Client and the Professional arising out of
this Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the
State of iowa.
15.ATTORNEYS FEES,COSTS:In the event legal action is necessary to enforce the payment terms of this
Agreement,Professional shall be entitled to collect from Client and Client agrees to pay to Professional any
judgment or settlement sum(s)due,plus reasonable attorneys'fees,court costs and other expenses
incurred by Professional for such collection action and,in addition,the reasonable 'value of the
Professional*s time and expenses spent for such collection action,computed according to the Professional's
prevailing fee schedule and expense policy.
16.INCORPORATION BY REFERENCE:It is understood and agreed that the provisions of the following
attached Exhibits are incorporated herein and by this reference made a part of this Agreement:
Exhibit A Scope,Time,Fees
Exhibit B Standard Fee Schedule
CITY OF U EE IO
Exhibit
Exhibit
lient)SNYDER &SOC ATES,INC.ofessional)
By:
thorized agent)
By
(Authorized agent)
(Printed or typed signature)
Dd.A).'dt(I
(Printed or typed signature)
Route executed copy to:Mark Perington
Rev.5-i 0-2013 Page I2
EXHIBIT "A"
SCOPE OF SERVICES
SE LA GRANT A ASHWORTH INTERSECTION IMPROVEMENTS
CITY OF WAUKEK,IOWA
I.GENERAL
This Scope of Services outlines fhe professional services required to complete the proposed SE LA
Grant Parkway R Ashwoith Road intersection and traffic signal improvements.Recommendation for
intersection.traffic signalization and minor roadway widening improvements were included in the
October 14,2014 SE LA Grant Parkway re Ashw orth Road Intersection Review prepared by Snyder &
Associates,Inc.The project includes construction of a westbound right turn lane on Ashworth Road,
and installation of a span wire traffic signal at the intersection.Professional services generally include
survey,design.of intersection improvements,development ofbid documents,and construction services.
It is assumed all work will be within ROW limits,and only temporaiy construction easements,if needed
will be obtained.
II.SCOPE OF SERVICES
A.ADMINISTRATION
1.Project management,scheduling,progress report,and billing.
2.Coordinate with utility companies located within the project bouridaries.
3.Attend 1-2 project review meetings with the Client over the course of the project,as needed.
B.TOPOGRAPHIC SURVEY
1.Topographic Survey:Utilize intersection topograpluc survey data and AutoCAD files as
provided by Bishop Engineering per prior work for School District.No additional field survey
is expected in scope of services.
2.Utility Coordination:Through Iowtt One-Call,obtain maps fiom utility companies to verify
utilities present at thne of Bishop survey,and to check for any new utilities within project
nnpact areas,and incorporate on base mapping.
C.DESIGN SERVICES
Prepare 11"x 17"plans for a.local letting.The following tasks are included in design and plan
development:
1.Roadway Details:Provide typical sections and details for proposed improvements,including
lane widths,pavement base and surface thicknesses,applicable station ranges,and other
details.
2.Quantities and Tabulations:Determine and tabulate bid items and estimated quantities;
develop estimate reference information.Tabulate various bid items as necessary.Deterinine
eaithwork quantities through average end area analysis of'cross sections.Develop an opinion
of probable construction cost.
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3.Plan and Profile Sheets:Determine geometry and veitical profile for pavement widening and
rettuns.Roadway design will meet the requirements of the Statewide Urban Design and
Specifications (SUDAS)Display improvements on 20 scale plan sheet(s).
4.Survey Control Iufortnation:Show all benchtuarks,control points,and aligrunent chains.
5.Intersection Sheets:Develop staking sheets for the intersection and curb return profiles for the
reconstructed return.Deteriniue return geometry and centerline profiles for and affected
entrances.
6.Drainage and Utility Design:Deteruune storm sewer and intake needs associated with
proposed uuprovements,Identify existing utility apputtenances to be relocated.Available
calculations on existiug structures aud pipes will be supplied by the Client.
7.Traffic Control:Develop traffic control and staging plans for the improvements.Determine
pavement marking layouts.
8.ROW Layout:Deteruune proposed ROW or easements uecessary for improvements.Include
proposed ROW in plau sheets.
9.Traffic Signal Design:
a.Prepare traffic signal design and plans using topographic base mapping,proposed
intersection geometric design,and available design standards for the City of Waukee,and
the Manual on Uniform Traffic Contro/Devices.
b.Plan sheets to be prepared by the Engineer are expected to ioclude the following:Signal
General Notes,Quantities,Detail sheet;and Signal Layout /Wiring Diagram /Phasing
sheet.
c.Iowa Statewide Urban Standard Specifications (SUDAS)will be used for the project.
Any additional requiremeuts or variations fiom SUDAS specifications will be included in
the plans or special provisions.
12.Bid Documents:Prepare bid documents as needed for a local letting,using City and/or
SUDAS standard documents.
13.Bid Period Assistance:Clarify project issues as they arise during thc bidding process.Review
bids,and provide the Client with a recommendation regardiug the award of the construction
contract.
D.CONSTRUCTION SERVICES
Upon award of the construction contract,Professional will perform the following administrative
services duriug construction of the project.Professional will assist the Client as a Resident
Construction Engineer and will oversee construction administration duties for the duration of the
coustruction phases.Client may provide day to day construction observation review and
documentation of work activity„pendiug Client workload decision in spring 2015.Professional
Services will include the following:
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1.Preconstruction Meeting:Arrange and conduct a preconstruction meeting with the
Contractor,Subcontractor(s),Client,and utility companies to review project requirements,
.aud work schedule.Prepare mimifes of the meeting and distribute to all patties in attendance.
2.Construction Survey:Construction staking for improvements illustrated on the construction
plans including rough grading,storm sewer,pavement removals,pavement placement and
traffic signals.The construction documents will contain a provision that the Professional will
provide one set of stakes for each construction operation.Any staking that is destroyed due to
construction that has to be replaced,will be at the Contractor's expense.
3.Submittals Review:Review shop drawings,test repoits,catalog cuts,and materials
ceitifications for compliance with project specifications.
4.Payment Applications and Change Orders:Develop pay applications based on Contractor's
request and progress of work,and negotiate change orders for approval by the Clieut.
Payment to the Contractor will be made directly by the Client.
5.Traffic Signal Turn-on/Timings:Attend initial turn-on of traffic signal and assist with
tuning adjustments for basic operation.
6.Coustruction Obsecration:Professional will provide Resident Engineer or Resident
Construction Observer for the PROJECT as reqIIired during the Construction Phases.If the
Contractor requests a waiver of auy provisions of the plans and specifications,Professional
will malce a recommendation on the request to the Client for their determination.No waiver
shall be granted if such waiver would serve to reduce the quality of the final product,The
Client shall never be deemed to have authorized the Professional to consent to the use of
defective workmanship or materials.The Resident Bngiiieer or Construction Observer will
give guidance to the PROJECT during the construction periods,including the following:
a.Setting and/or checking of lines and grades required during constnxction.
b.Observation of the work for general compliance with plans and specifications,
Observation does not include observation or administration of the Storm Water Pollution
Prevent Plan (SWPPP),if any is required for the site,winch is the sole responsibility of
Client.
c.I&eep a record or log of Contractor's activities throughout construction,including notation
on the nature and cost of any extra work or changes ordered during construction.
d.Resident Services provide the Client with representation at the job site during the
Constructiou Phases of the PROJECT which results in increasing the probability that the
PROJECT will be constructed in substantial compliance with the plans and specifications,
and Contract Documents.However,such Resident Services do not guarantee the
Contractor's perfonnance.Resident services do not include responsibility for construction
means,controls,teclmiques,sequences,procedures or safety.
7.Construction Testing.The Resident Engineer or Construction Observer will coordinate the
acceptance testing aud monitoring according to City requireuients.
a.Field moisture and density tests by private testing laboratory.
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b.Concrete compressive tests by private testing laboratoiy and deliveries to laboratoiy.
c,Assurance sampling,testing,and source inspection is not expected to be provided by the
Professional.
8.I"iual Walk-Through.Conduct final walk-through of completed improvements with Client,
and Contractor,Develop punch list of items to be completed by Contractor.
9.Record Drawings:Develop a set of record drawings including known changes niade to the
proposed improvements during the construction period.The record drawings will be provided
to the Client in electronic format.
E.ADDITIONAL SERVICES
If requested by the Client,the followiug additional services will be provided tlirough
suppleinental agreement:
1.ConstructionFasetment Plats:Provide Temporaty Construction Easement Plats in accordance
with the Iowa Code.This service includes,a drawing at a suitable scale depicting the need(s)
of the Easement will be delivered upon completion.All Easement Plats will be provided to
Client for negotiation with the property owners.A maximum of four (4)plats are assumed.
III.FEES
Professional will perform the above basic services on a lump sum or hourly rate plus expenses basis,as
iudicated below.Requested additional services will be performed on hourly rate and expenses basis,or
as determined by suppieinental agreement.The maximum fees for services shall not exceed the
following without written approval of the Client.IZoiuly rates will be in accordance with the standard
fee schedule in effect at the tune the services are performed.A copy of the current standard.fee
schedule is attached.If the Client should request extra services beyond the above listed services or if
the extent of design modifications to be constructed vary significantly fi om concept,the Professional
wiii notify the Client m writing,and supplemental scope of services and budget for extra work will be
determmed.
Basic Services:
Administration
Topographic Survey
Design Services
SUB TOTAL
Construction Services
TOTAL
$1,900
$700$5,800
$8,400 Lump Sum Budget
$5,600 Not to exceed Budget,Hourly +Expenses
$14,000 Maxinnun Budget
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Additional Services:
Easement Plats Services
TBD*(hourly rate)
~Pee Budget to be determined after further definition of project needs/design
and if Construction Easement required for project construction.
IV.SCHEDULE
Work will be perforined according to a mutually agreeable schedule between the Client and the
Professional General obj ective of project is a potential project letting in April 2015,and completion of
construction by August 1,2015.
V.RESPONSIBILITIES OP CLIENT
A.Provide relevant record drawings and site plans.
B,Provide City utility information.
C.Council proceedings/action items.
D.Resident construction observation (optional).
E.Coordination.with impacted propeity/business owners.
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SNYDER 8 ASSOCIATES,INC.
2014-15
STANDARD FEE SCHEDULE
Billing Classification/Level Billing Rate
Engineer,Landscape Architect,Land Surveyor,Legal,GIS,Environmental Scientist
Proect Mana er,Planner,Ri ht-of-Wa A ent,Gra hie Desi ner
Princi ai
Selliol'
VIII
VII
VI
$169.00-179.00 /hour
$150.00 /hotrr
$141.00 /hour
$134.00 /hour
$129.00 /hour
$121,00 /hour
$110.00 /hour
$99.00 /hour
$92.00 /hour
$79.00 /hour
Technicians-CADD,Surve,Construction Observation
Lead
Senior
VIII
VII
VI
$108,00 /hour
$104.00 /hour
$97.00 /hour
$89.00 /hou'r
$79.00 /hour
$72.00 /hour
$66.00 /hotrr
$55.00 /hour
$46.00 /hour
$41.00 /hour
$55.00 /hour
$45.00 /hour
Milea e
Outside Services
current IItS standard rate
As Invoiced.
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