The URL can be used to link to this page

Home My WebLink About2015-04-15-Resolutions 15-105_Equipment Purchase - ServerTHE CITY OF WAUKEE,IOWA RESOLUTION 15-105 APPROVING THK SALE&S QUOTE FROM ACCESS SYSTEMS OF WAUIME&,IOWA,FOR THE&PURCHASE OF TWO (2)HP VIRTUAL HOSTS AND TWO (2)SAN SOLUTION, INCLUDING INSTALLATION,CONFIGURATION AND SET-UP IN THE NAME AND BY THE A UTHOIUTY OF THE CITY OF 8'A UKEE,IO8'A WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal Organization;AND, WHEREAS,the City's current servers are operating with Windows Server 2003 wluch will no longer be supported by Microsoft begimung July of 2015;AND, WHEREAS,the City received quotations from tin.ee professional firms for replacement equipment; AND, WHEREAS,the reconunended solution from Access Systems,Waukee,is two (2)HP Virtual Hosts and two (2)SAN Solution winch includes equipment,installation,configuration and setup; NOW THEREFORE BK IT RESOLVED,by the City Council of the City of Waukee that the Sales Quote for two (2)HP Virtual Hosts and two (2)SAN Solution with Access Systems,Exhibit A,be accepted and approved. Passed by the City Council of the City of Waukee,Iowa,and approved the 15'"day of April 2015. Rick Peterson,Mayor Pro Tem Rebecca D.Schuett,City Clerk ROLL CALL VOTE Shane Blanchard Brian Harrison Casey L.Harvey Shelly Hughes Rick Peterson AYK X X X X X NAY ABSENT ABSTAIN RCCCSS t.515-987-6227 r.515-987-6228 SALES QUOTE Quote:ASTQ6425-02 Date:Feb 12,2015 City of Waukee 230 Highway 6 Waukee,IA 50263 City of Waukee 230 Highway 6 Waukee,IA 50263 Mandi Dunkin mdunkin@accesssystems.corn 515-987-6227 Phone 515-987-4522 Phone 515-987-4522 Access Systems offers a full range of IT support,service and products.For a fraction of the cost to staff your own IT department we can coordinate On Demand,As Needed Support with No Long-Term Commitments.Our technicians are fully trained and certified to handle all our IT needs. Two HP Virtual Hosts and Two SAN Solution Each Host Includes: —Dual Xeon 12-Core 2.3 GHz Processors-128 GB of RAM -5 YR HP Hardware Warranty 24/7/4-Dual Redundant 500W Power Supplies Each Dual Port,Dual Controller SAN Includes:-12x900GB SAS 10K HDD -12G SAS Direct Connect Two 4-Bay NAS Devices,each with: —(4)4TB Internal Hard Drives —One on-site and one offsite for backups SonicWall NSA 220 -15 VPN Licenses Microsoft 2012 Server Licenses (4 VMs)w/120 User CALs Microsoft 2012 Exchange Licnese w/120 User CAL's VMWare Essentials Plus x2 VMWare Site Recovery Manager ShadowProtect Backup Software for 11 Servers APC X3000 UPS for additional SAN/Hosts (1)APC 1500 Battery Backups -For Library (1)Cisco Wireless Access Point for Fire Department (2)24 Port HP Gigabit Switch to replace two Library switches (4)48 Port HP Gigabit Switch to replace Pub Safety S.Works non-POE switches Installation,Configuration and Setup Included Our team is dedicated to helping our clients grow and become more productive through our vast technology solutions.We listen to your business needs and goals to recommend or build a solution to achieve your objectives with the greatest return on investment.Our clients count on our ability to consistently deliver high quality solutions and products to meet their needs.Please let us know how we can help! SubTotal $183,516.04 Tax $0.00 Shipping $0.00 Re uested Install Date -Week of:20i5 Cu orner Signature Date ORDER AGREEMENT TERMS AND CONDITIONS Purchase of the equipment escri e on t e reverse si e ereo constitutes acceptance y you,t e Customer o t e ollowing terms and conditions: -Entire Agreement.This Agreement and any schedules or exhibits attached to this Agreement shall constitute the entire Agreement between the parties pertaining to the subject matter contained in this Agreement,and supersedes all prior agreements,arrangements an( understandings of the parties with respect to the subject matter hereof.No supplement,modification or amendment to this Agreement shall be binding unless executed in writing by the parties to this Agreement.No waiver of any of the provisions of this Agreement shall bi deemed,or shall constitute,a waiver of any other provision,whether or not similar.-Payment Terms.For all purchase orders totaling $5,000.00 or more,fifty (50%)percent of the purchase price is payable at the time of the placement of the order by Customer,and the balance is due and payable upon the commencement of the installation of the equipment.For orders less than $5,000.00,the entire purchase price is payable upon the start of the installation of the equipment. Customer will be invoiced within one (1)week of installation of the equipment.Late charges of 1-1/2%per month (18%per annum)on unpaid balances will be added if payments are not received within forty-five (45)days of the invoice date.-Force Majeure.Access Systems shall not be liable for delays in performance hereunder due to causes beyond its control including,but not limited to,acts of God,fires,strikes,delinquencies of manufacturers or suppliers or acts of war.-Attorneys'Fees.Customer shall be responsible for all of Access Systems costs in the collection of any amount due hereunder,and the recovery of any property pursuant hereto or in the enforcement of its rights hereunder,including reasonable attorney fees,whether or noi suit be brought. -Warranty Disclaimer.Access Systems makes no representation or warranty,express or implied,with respect to the condition of the equipment purchased hereunder,all of which is being sold to,and purchased by customer as-is,where-is and Seller expressly disclaims any warranty of merchantability or fitness for a particular purpose.Any warranties which exist shall be with the manufacturer of the equipment.Customer agrees to look strictly to the manufacturer with respect to any claimed warranties.-Return Policy.All sales are final sixty (60)days following the invoice date.No equipment sold may be returned without Access Systems'approval or written consent.On authorized returns,Access Systems at its option shall either extend to Customer an account credit that must be used within ninety (90)days or a cash refund less a twenty 20%restocking fee.Any return merchandise that is in a non-saleable condition as solely determined by Access Systems shall be deducted from any credit or refund extended to customer. Returns of merchandise which have not been authorized shall not be accepted and any merchandise so returned shall be the sole responsibility of the Customer.-Claims and Risk of Loss.All claims with respect to equipment being damaged during shipping must be made within thirty (30)days of the delivery of the equipment.Risk of loss with respect to equipment which has been shipped shall pass to the Customer upon receipt of the equipment by the Customer.-Taxes.Applicable sales and/or use taxes shall be added to the purchase price unless the Customer has supplied Access with a certified exemption from such tax. -Software License.Any software that is included in the equipment purchased,shall be subject to and Customer agrees to abide by the terms of the software license issued in connection with the use of such software.-Maintenance and Repair.This Agreement shall not be interpreted to require any maintenance or repair by Access Systems of the equipment being sold hereunder.Any maintenance or repair obligation shall be governed by a separate agreement of the parties. -Benefit of Agreement.This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns and shall not confer any rights upon any third party.Customer may not assign its rights or obligations under this Agreement without the prior written consent of Access Systems.-Applicable Law.This Agreement shall be governed by and construed exclusively in accordance with the laws of the State of iowa, without reference to its conflicts of law principles.-Notices.All notices,requests,demands and other communications under this Agreement shall be in writing and shall be deemed to have been given on the date when delivered personally,the next business day after delivery to a nationally recognized overnight delivery service for next business day delivery or one day after mailing if mailed by first class mail,registered or certified,postage prepaid and properly addressed to the parties at the addresses reflected in this Agreement:or as either party may designate in writing by notice to the other party in accordance with the provisions of this Agreement. i@lee Bsrnes 2/12/2010 12/'-0/18'39