HomeMy WebLinkAbout2016-03-07-Resolutions 16-082_Turn Lane Widenings - Engineering AgrTHE CITY OF WAUKEE,IOWA
RESOLUTION 16-082
APPROVING AN AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
WITH FOTH INFRASTRUCTURE AND ENVIRONMENT,LLC [SE ALICE'S ROAD
AND SE OLSON DRIVE LEFT TURN LANE WIDENING/GRAND PRAIRIE
PARKWAY AND SE ASHWORTH ROAD RIGHT TURN LANE WIDENING
PROJECTS]
IN THENAMEANDBYTHEAUTHORITYOF THE CITYOF NAUEEF.,IOP'2
WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal
Organization;AND,
WHEREAS,the City desires to retain the services of Foth Infrastructure and Environment,LLC,
for preliminary survey and mapping,functional design,preliminary plan preparation,final design
and specifications,construction administration,and resident consulting services for the SE
Alice's Road and SE Olson Drive Left Turn Lane Widening,and the Grand Prairie Parkway and
SE Ashworth Road Right Turn Lane Widening Projects;AND,
WHEREAS,the engineering services agreement,attached hereto as Exhibit A,has been
reviewed and approved by the Waukee City Attorney.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services with Foth Infrastructure and Environment,LLC
[SE Alice's Road and SE Olson Drive Left Turn Lane Widening/Grand Prairie Parkway and SE
Ashworth Road Right Turn Lane Widening Projects]is hereby approved.
Passed by the City Council of the City of Waukee,Iowa,and approved the 7'"day of March,
2016.
Rick Peters,Mayor Pro Tem
Attest:
Rebecca D.Schuett,ity Clerk
ROLL CALL VOTE
Shane Blanchard
Brian Harrison
Shelly Hughes
Larry R.Lyon
Rick Peterson
AYK
X
X
X
NAY ABSENT ABSTAIN
X
X
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
SE Alices Rd &SE Qlson Dr Left Turn Lane Widening
And Grand Prairie Parkway &SE Ashworth Rd Right Turn Lane Widening
This Agreement is made and entered into this day of March,2016,by and between City of Waukee,
a municipal corporation,hereinafter referred to as "City,"and FOTH INFRASTRUCTURE AND
ENVIRONMENT LLC...(Fed.ID ff20-5814224),a professional corporation incorporated and licensed
under the laws of the State of iowa,party of the second part,hereinafter referred to as "Consultant"as
follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED
IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES
AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY
DESCRIBED IN THIS AGREEMENT.
1.SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1,Scope of
Services.
2.SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set forth in
Attachment 2.Any deviations from the Schedule shall be approved by the authorized City
representative.The City agrees that the Consultant is not responsible for delays arising from a
change in the scope of services,a change in the scale of the Prolect or delays resulting from causes
not directly or indirectly related to the actions of the Consultant.
3.COMPENSATION
A.In consideration of the professional services provided herein,the City agrees to pay the
Consultant the following sum NOT-TO-EXCEED,including any authorized reimbursabie
expenses,pursuant to the Schedule of Fees set forth in Attachment 3,
Basic Services of the Consultant
a.Design Survey and Mapping
b.Project Coordination
c.Preliminary Plans
d.Final Plans and Specifications
e.Project Bidding
Total
Construction Period Services
a.Construction Administration
b.Resident Construction Observation
c.Construction Survey
$5,000.00$1,000 00$8,000.00
$15,000.00$3 000.00
$32,000.00
$5,500.00
$17,500.00
$NA
B.The Consultant shall invoice the City monthly for services,any reimbursable expenses and any
approved amendments to this Agreement,based upon services actually completed at the time of
the invoice.Final payment shall be due and payable within 30 days of the City's acceptance of
Consultant's submission of final deliverables in accordance with the Scope of Services.
C.In consideration of the compensation paid to the Consultant,the Consultant agrees to perform all
professional services to the satisfaction of the City by performing the professional services tn a
Waukee Standard Agreement Form 5/2015
Fath Infrastructure and Environment,LLC
Foth Project No.16W012.61
SE Aiices Rd 6 SE Oison Dr and
Grand Praine Parkway &SE Ashworth Rd Turn Lanes
Waukee,Iowa
manner consistent with that degree of care and skill ordinarily exercised by members of
Consultant's profession currently practicing under similar circumstances.If the performance of
this Agreement involves the services of others or the furnishing of equipment,supplies,or
materials,the Consultant agrees to pay for the same in full.
kh INSURANCE
A.Consultant understands and agrees that Consultant shall have no right of coverage under any
and all existing or future City comprehensive,self or personal injury policies,Consultant shall
provide insurance coverage for and on behalf of Consultant that will sufficiently protect Consultant
or Consultant'representative(s)in connection with the professional services which are to be
provided by Consultant pursuant to this Agreement,including protection from claims for bodily
injury,death,and property damage.Consultant shall provide worker's compensation insurance
coverage for Consultant and ail Consultant's personnel.Consultant shall file applicable insurance
certificates with the City,and shall also provide evidence of the following additional coverage.
B.The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the State of
Iowa in the limits of at least $1,000,000 each personal injury accident andlor death;$1,000.000
general aggregate personal injury and/or death;and $1,000,000 for each property damage
accident.The evidence shall designate the City as an additional insured,and that it cannot be
canceled or materially altered without giving the City at least thirty (30)days written notice by
registered mail,return receipt requested.
C.The Consultant shall also provide evidence of automobile liability coverage in the limits of at least
$1,000,000 bodily injury and property damage combined.The evidence shall designate the City
as an additional insured,and that it cannot be cancelled or materially altered without giving the
City at least thirty (30)days written notice by registered mail,return receipt requested.
D.The Consultant shall provide evidence of professional liability insurance,by an insurance
company licensed to do business in the State of Iowa,in the limit of $1,000,000 for claims arising
out of the professional liability of the Consultant.Consultant shall provide City written notice within
thirty (30)days by registered mail,return receipt requested of the cancellation or material
alteration of the professional liability policy.
E Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a
material breach of this Agreement.
5.NOTICE
Any notice to the parties required under this agreement shall be in wnting,delivered to the person
designated below,by United States mail or in hand delivery,at the indicated address unless
otherwise designated in writing.
FOR THE CITY:FOR THE CONSULTANT:
N:C~kfe 2
Attn:John Gibson
Title:Director of Public Works
Address:230 W.Hickman Road
ckr,a \:w I IA56263
Name:Foth Infrastructure and Environment LLC
Attn:Patrick P.Kueter PE
Title:Client Director
Address:8191 Birchwood Court Suite L
City,Siate:Johnston lowe 50131
Foih Infrastructure and Environment,LLC
Foih Protect No.16W012.01
SE Aiices Rd 6 SE Oison brand
Grand Praine Parkway 6 SE Ashworth Rd Turn Lanes
Waukee,lowe
GENERAL COMPLIANCE
In the conduct of the professional services contemplated hereunder,the Consultant shall comply with
applicable state,federal,and local law,rules,and regulations,technical standards,or specifications
issued by the City.Consultant must qualify for and obtain any required licenses prior to
commencement of work,including any professional licenses necessary to perform work within the
State of iowa.
7 STANDARD OF CARE
Services provided by the Consultant under this Agreement shall be performed in a manner consistent
with that degree of care and skill ordinarily exercised by members of the same profession currently
practicing under similar circumstances.
8.INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees.Consultant shall be solely responsible for payment of
salaries,wages,payroll taxes,unemployment benefits,or any other form of compensation or benefit
to Consultant or Consultant's employees,representatives or other personnel performing the
professional services specified herein,whether it be of a direct or indirect nature.Further,it is
expressly understood and agreed that for such purposes neither Consultant nor Consultant's
employees,representatives or other personnel shall be entitled to any City payroll,insurance,
unemployment,worker's compensation,retirement,or any other benefits whatsoever.
9.NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because of race,
color,sex,national origin,religion,age,handicap,or veteran status.Consultant will,where
appropriate or required,take affirmative action to ensure that applicants are employed,and that
employees are treated,during employment,without regard to their race,color,sex,or national origin,
religion,age,handicap,or veteran status.Consultant will cooperate with the City in using Consultant's
best efforts Io ensure that Disadvantaged Business Enterprises are afforded the maximum
opportunity to compete for subcontracts of work under this Agreement.
10.HOLD HARMLESS
Consultant agrees to indemnify and hold harmless the City,its officers,agents,and employees from
any and all claims,settlements and judgments,to include all reasonable investigative fees,attorney's
fees,and court costs for any damage or loss which is due to or arises from a breach of this
Agreement,or from negligent acts,errors or omissions in the performance of professional services
under this Agreement and those of its sub consultants or anyone for whom Consultant is legally
liable.
11.ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein
without first receiving prior written consent of the City.
12.APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to
Consultant.The City's continuing obligations under this Agreement may be subject to appropriation of
funding by the City Council.In the event that sufficient funding is not appropriated in whole or in part
for continued performance of the City's obligations under this Agreement,or if appropriated funding is
not expended due to City spending limitations,the City may terminate this Agreement without further
Foth infrastructure and Environment,LLC
Foth Protect No.16WO12.01
SE Aiices Rd 6 SE Oison Dr and
Grand Prairie Parkway 8 SE Ashworlh Rd Turn Lanes
Waukee,iowa
compensation to the Consultant.To the greatest extent allowed by law,the City shall compensate
Consultant as provided in Section 18(A)of this Agreement.
13.AUTHORIZED AMENDMENTS TO AGREEMENT
A.The Consultant and the City acknowledge and agree that no amendment to this Agreement or
other form,order or directive may be issued by the City which requires additional compensable
work to be performed if such work causes the aggregate amount payable under the amendment,
order or directive to exceed the amount appropriated for this Agreement as listed in Section 3,
above,unless the Consultant has been given a written assurance by the City that lawful
appropriation to cover the costs of the additional work has been made.
IL The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form,order or directive which requires additional compensable work to be
performed under this Agreement shall be issued by the City unless funds are available to pay
such additional costs,and the Consultant shall not be entitled to any additional compensation for
any additional compensable work performed under this Agreement.The Consultant expressly
waives any right to additional compensation,whether in law or equity,unless prior to commencing
the additional work the Consultant was given a written amendment,order or directive describing
the additional compensable work to be performed and setting forth the amount of compensation
to be paid,such amendment,order or directive to be signed by the authorized City
representative.It is the Consultant's sole responsibility to know,determine,and ascertain the
authority of the City representative signing any amendment,directive or order.
td.OWNERSHIP OF CONSULTING DOCUMENTS
All sketches,tracings,plans,specifications,reports,and other data prepared under this Agreement
shall become the property of the City,a reproducible set shall be delivered to the City at no additional
cost to the City upon completion of the plans or termination of the services of the Consultant,All
drawings and data shall be transmitted in a durable material,with electronic files provided when
feasible to do so.The Consultant's liability for use of the sketches,tracings,plans,specifications,
reports,and other data prepared under this Agreement shall be limited to the Project.
15 iNTERPRETATION
No amendment or modification of this Agreement shall be valid unless expressed in writing and
executed by the parties hereto in the same manner as the execution of the Agreement.This is a
completely integrated Agreement and contains the entire agreement of the parties;any prior written
or oral agreements shall be of no force or effect and shall not be binding upon either party.The laws
of the State of lowe shall govern and any judicial action under the terms of this Agreement shall be
exclusively within the jurisdiction of the district court for Dallas County,iowa.
16.COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project,or any federal
requirement is imposed on the Project,Consultant agrees that Consultant will comply with all relevant
laws,rules and regulations imposed on City and/or Consultant necessary for receipt of the federal
appropriation.Consultant shall provide appropriate certification regarding Consultant's compliance.
17.SOLICITATION AND PERFORMANCE
A.The Consultant warrants that it has not employed or retained any company or person,other than
a bona fide employee working for the Consultant,to solicit or secure this Agreement,and that the
Consultant has not paid or agreed to pay any company or person other than a bona fide
employee,any fee,commission.percentage,brokerage fee,gift or contingent fee.
Foth Infrastructure and Environment,LLC
Foth Project hfo.16IN012.01
SE Aiices Rd &SE Olson Or and
Grand Prairie Parkway tk SE Ashwortti Rd Turn Lanes
Waukee,iowa
B The Consultant shall not engage the services of any person or persons in the employ of ttie City
at the time of commencing such services without the written consent of the City.
18.SUSPENSION AND TERMINATION OF AGREEMENT
A.The nght is reserved by the City to suspend this Agreement at any time.Such suspension may be
effected by the City giving written notice to the Consultant.and shall be effectwe as of the date
established in the suspension notice.Payment for Consultant's services shall be made by the
City for services performed to the date established in the suspension notice.Should the City
reinstate the work after notice of suspension,such reinstatement may be accomplished by thirty
(30)days written notice within a period of six (6)months after such suspension,unless this period
is extended by wntten consent of the Consultant.
B.Upon ten (10)days written notice to the Consultant,the City may terminate the Agreement at any
time if it is found that reasons beyond the control of either the City or Consultant make it
impossible or against the City's interest to complete the Agreement.In such case,the Consultant
shall have no claims against the City except for the value of the work performed up to the date
the Agreement is terminated.
C.The City may also terminate this Agreement at any time if it is found that the Consultant has
violated any material term or condition of this Agreement or that Consultant has failed to maintain
workers'compensation insurance or other insurance provided for in this Agreement.In the event
of such default by the Consultant,the City may give ten (10)days written notice to the Consultant
of the City's intent to terminate the Agreement.Consultant shall have ten (10)days from
notification to remedy the conditions constituting the default.
D.In the event that this Agreement is terminated in accordance with paragraph C of this section,the
City may take possession of any work and may complete any work by whatever means the City
may select.The cost of completing said work shall be deducted from the balance which would
have been due to the Consultant had the Agreement not been terminated and work completed in
accordance with contract documents.
E.The Consultant may terminate this Agreement if it is found that the City has violated any material
term or condition of this Agreement.In the event of such default by the City,the Consultant shall
give ten (10)days written notice to the City of the Consultant's intent to terminate the Agreement.
City shall have ten (10)days from notification to remedy the conditions constituting the default.
19.TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work
covered by this Agreement.The Consultant shall execute and deliver and shall cause any sub-
consultant or subcontractor to execute and deliver to the City certificates as required to permit the
City to make application for refunds of said sales and use taxes as applicable.The City is a municipal
corporation and not subiect to state and local tax,use tax,or federal excise taxes.
20 SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent junsdiction,
the remaining portions of this Agreement shall continue in full force and effect.
21 MISCELLANEOUS HEADINGS
Title to articles,paragraphs,and subparagraphs are for information purposes only and shall not be
considered a substantive part of this Agreement.
Foiti Infrastructure and Environment,LLO
Fath Project No.16W012.01
SE Alices Rd &SE Olson Dr and
Grand Prairie Parkway &SE Ashworth Rd Turn Lanes
Waukee,iowa
22.FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents and to
take all such other action as the other party may reasonably request from time to time in order to
effect the prowsions and purposes of this Agreement.
23 COUNTERPARTS
This Agreement may be executed in any number of counterparts,each of which shall constitute an
original document,no other counterpart needing to be produced,and all of which when taken
together shall constitute the same instrument.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT:
Foth Infrastructure and Environment,LLC
CITY OF WAUKEE
Name;Patrick P,Kueter PE
Title:Client Director
By:
Willi .Peard,ayor
Agr-2016-0302-Waukee-Alices&otson GPP&Ashworth Turn Lanes.doc
Foth infrastructure and Environment,LLC
Fath Project hto.1SW012.01
SE Ahces Rd &SE Oison Dr and
Grand Prairie Parkway &SE Ashworth Rd Turn Lanes
Waukee,iowa
ATTACHMENT 1
SCOPE QF SERVICES
The work to be performed by the Consultant under this agreement shall encompass and include detailed
work,services,materials,equipment and supplies necessary to complete analysis and design for the
project.
The project consists of widening SE Alices Road adjacent to SE Olson Drive to develop left turn lanes
onto SE Olson Drive and widening eastbound SE Ashworth Rd to develop a right turn lane onto Grand
Prairie Parkway in Waukee,lowe.Services performed by the Consultant under this Scope of Services,
preliminary survey and mapping,functional design,preliminary plan preparation,final design and
specifications,construction administration and resident consulting services.This scope of services is
based on the following project assumptions:
~SE Alices Rd widening not to exceed 850-ft in length.
~SE Ashworth Rd widening not to exceed 450-ft in length.
~No Environmental services (wetlands delineation or mitigation)are included with this scope.
~No traffic signals design services are required to complete this project.
~No structural retaining walls are required to complete this project.
~No right-of-way acquisition services are included as part of this scope of services.
~The project will have one letting and be constructed in the year 20i6,
The scope of services to be performed by the Consultant shall be completed in accordance with generally
accepted standards of practice and shall include the services to complete the following tasks:
I.BASIC SERVICES OF THE CONSULTANT
The Consultant shall consult on a regular basis with the City to clarify and define the City's requirements
for the Project and review available data.The City agrees to furnish to the Consultant full information with
respect to the City's requirements,including any special or extraordinary considerations for the Project or
special services needed,and also to make available pertinent existing data.The Consultant shall provide
the following basic services in regard to the Project:
A.Design Survey and Mapping
The Consultant shall perform field and office tasks required to collect additional topographic
information deemed necessary to complete the project.The City shall provide aerial
photographic and other available mapping of the Project area,The specific supplemental survey
tasks to be performed include the following;
Task 1 —To o ra hie Surve
Perform topographic surveys required for the development of the project.Horizontal and vertical
accuracies shall be adequate to produce a map that is compatible with the topographic data for
incorporation into the existing mapping.
Task 2 -Utilit Surve
Perform utility surveys required for the development of the project,Contact utility owners of
record or the "one cali"representative,request that buried utilities be marked in the field and
obtain existing utility map.Establish coordinates and elevations (if possible)for utilities that fall
within the limits of the project and are visible or have been marked on the ground by the utility
owner.Show utility name and describe the utility on the plans.
This task consists of field survey indicating the location of utilities within the existing right-of-way
for the project.The Consultant shall field locate utility locations established by others;excavating
to expose buried utilities is not part of this contract.Utilities to be surveyed include phone,gas,
fiber optic,water main,overhead/underground electrical,sanitary sewer and storm sewer
Foth infrastructure and Environment,LLC
Fath Project No.tsWOt2.0t
SE Atices Rd &SE Gison Dr and
Grand Praine Parkway &SE Ashworth Rd Turn Lanes
Waukee,iowa
(including power poles,pedestals,valves and manholes).This includes establishing manhole
and intake elevations for existing sanitary,storm sewers and roadway culverts.
Task 3 -Pro'ect Base Ma
Incorporate field surveys into an electronic base map to be used for the design of the project.
Incorporate property lines,right-of-way lines,and property ownership for parcels located within
the project limits into the base map.
For budgetary purposes,it is assumed that five (5)parcels are within the project limits.
B.PROJECT COORDINATION
The Consultant will complete the following project coordination as part of the project.
Task 1 —Maintain/U date Mailin List
The Consultant will maintain the project mailing list and update it as needed to include all local
officials,agencies and interested parties.The City will provide the initial list of interested parties.
Task 2 -Pro'ect Newsletters
Task not used.
Task 3-Public Information Meetin s
Task not used.
Task 4-Individual Pro ert Owner Meetin s
Task not used.
Task 5 —Desi n Utilit Coordination Meetin s
The Consultant will conduct meetings with individual utility companies to address specific
conflicts.It is anticipated that there will be ~one 1 meeting(s)with representatives of the various
utility companies.The first will be to advise of the nature and extent of the improvements and any
potential conflicts with existing or proposed utility systems,and the second will be
preliminary/final design review and coordination meetings.
Task 6 —Periodic Meetin s with Local Elected Officials
Informational update presentations will be provided to the City Council on an as needed basis
during the design development process.The presentations will provide an introduction/overview
of the project and project goals and objectives.It will also provide an update on design
development concepts and schedule.The presentations will be held in conjunction with the
Council Work Sessions.For estimating purposes,it is assumed that the Consultant will attend
two (2)meetings with the City Council.
Task 7 -Exhibit Pre aration for Council Work Session
Exhibits for the Council Work Sessions will consist of aerial mosaics for the project with the major
project features indicated on the aerial photograph.Include coloring,lettering,and other
techniques to delineate the proposed design concepts and right of-way needs,including typical
sections of the roadway.The figure will indicate possible wetlands,wetland mitigation site,right-
of-way needs,property lines,property ownership,access control lines,structure limits,and new
roadway improvements.
Task 8 -Pro'ect Mana ement
The project manager for the Consultant will be responsible for monthly progress reporting,
minutes of meetings,interoffice memoranda,and invoicing.This task also includes scheduling of
staff,coordinating with Sub-Consultants,review of progress,and senior review of deliverables.
6 t tlpp p,ltl dthtth p j td t lith 6~th 6 th
spread throughout the calendar years 2016.
Foth infrastructure and Environment,LLC
Foth Prolect No t 6W012.01
SE Alices Rd &SE Qlson Grand
Grand Prairie Parkway 8 SE Ashwonh Rd Turn Lanes
Waukee,lowe
C.Preliminary Plans
Prepare preliminary design plans and specifications depicting the proposed grading,drainage,
paving,signing,utility relocation,and other features of the project.The preliminary plans will
include but not be limited to the following tasks:
Task 1 -Develo Preliminar Geometries
Develop preliminary roadway and intersection geometries for the project.
Task 2-Develo Horizontal Ali nments and Vertical Profiles
Utilizing preliminary geometries;develop horizontal alignments and vertical profiles for the
mainline and connecting roadways based on the Design Criteria Technical Memorandum.
Task 3-Title and General Information Sheets A Sheets
This task consists of assembling the preliminary title and general information sheets.The
preliminary title sheets will include the following:Index of Sheets,Legend,Location Map,Project
Number,Design Traffic data.
Task 4-Preliminar T ical Cross Sections B Sheets
This task consists of assembling the Typical Cross Sections to be used for the proposed
improvements as well as a preliminary determination of the limits that each Typical Section will
apply.The Typical Cross Sections will include but not be limited to typical sections for the
proposed grading,drainage and paving improvements,
Task 5-Preliminar Estimate of Quantities C sheets
This task consists of a preliminary determination of the bid items to be included in the project,
along with an estimate of quantities for each item.
Task 6 -Preliminar Plan and Profiles D and E Sheets
This task consists of the development of preliminary plan and profile sheets that will show the
existing topography along with the proposed improvements based on the survey or the office
relocation centerline.Proposed Right-of-Way and Construction Easement limits based on the
catch point lines will be shown.Included will be the necessary CADD work to show the
preliminary design features for the proposed improvements.The scale of these sheets will be
1"=20k
Task 7 —Preliminar Erosion Control La out EC Sheets
This task consists of the development of preliminary erosion control sheets that will show the
location of the proposed erosion control measures to be implemented during construction.
Erosion control plan shall include provisions for controlling sedimentation thru construction as well
as permanent surface restoration,
Task 8 -Reference Ties and Bench Marks G Sheets
This task consists of assembling reference ties to the plan control points and the benchmark data
used to develop the plans and to be preserved throughout construction of the project.This task
also includes preserving any Government Corners that are found in the vicinity of the proposed
construction.
Task 9-Preliminar Traffic Control Sta in Pavement Markin s and Traffic Si nin J Sheets
Develop suitable plan for construction scheduling and staging of the Project and for traffic control
measures to be implemented during construction.Staging plan shall include provisions for
maintaining access to adjacent properties during construction.For estimating purposes,it is
assumed that the roadway will be open during.
Develop pavement marking and traffic signing plans to be placed into service following
construction.The traffic control devices,procedures,and layouts shall be as per the Manual on
Uniform Traffic Control Devices (MUTCD).
Foth intrastructure and Environment,LLC
Forth Project No.16W01Z01
SE Aiices Rd 6 SE Oison Or and
Grand Prairie Parkway &SE Ashworth Rd Turn Lanes
Waukee,lowe
Task 10 —Prelimtnar Intersection Geometries L Sheets
Develop and refine geometric layouts and provide additional horizontal and vertical survey
information needed to construct the intersections.Show truck turning movements for the
selected design vehicle or vehicle combinations.The scale of these plan sheets will be 1"=201
Task 11 -Preliminar S ecial Construction Details LI Sheets
This task consists of preliminary design and drafting associated with special project details.
Task 12 -Preliminar Field Review
This task consists of the preparation of materials for a field review,participation in the field
review,and discussing results of the field review with the City.
Task 13 -Preliminar Desi n Review Meetin s
It is estimated that the Consultant's staff will attend ~two 2 meetings with the City,and others to
review progress,assist in decision-making,and receive direction from the City during the
preliminary design phase.It is understood by the parties that the Consultant will attend additional
meetings as needed to complete the Project.
Task14-Qualit Control
Involve ongoing quality control input from the Project Team and the design engineer's senior
technical staff throughout the development of preliminary plans.The design engineer is
responsible for making specific recommendations and ensuring that critical issues are discussed
and resolved prior to submittal of the preliminary plan set to the Project Team.
Review the preliminary engineering plan set for technical accuracy,as well as for general
constructability and conformance with the project design criteria.
D.Final Plans and Specifications
Based upon approved preliminary design,field review,and public informational meeting,the
Consultant shall subsequently proceed with final design,contract drawings,specifications and
opinion of probable construction costs for the award of a single Contract for the construction of
the proposed improvements.The work tasks to be performed include the following:
Task 1 -Final Plans
The Consultant shall provide the City with the following deliverables:
Final Title Sheets A Sheets -This item consists of finalizing the title sheet.The title
sheets will include the following:Index of Sheets,Legend,Location Map,Project Number
and Design Traffic Data.
Final T ical Sections 8 Sheets -This item consists of final design and drafting of
typical cross sections and standard details to be utilized for the improvements.
Final Quantities C Sheets —This item consists of final bid items to be included in the
Project,as well as final quantity tabulations,and the development of the general notes
and estimate reference information.
Final Plan and Profiles D and E Sheets -This item consists of the final design and
drafting of roadway p(an and profile sheets,including the detail information required for
plan approvals,permitting,and construction of the proposed improvements.This task
also consists of the final design and drafting for the installation of new utilities and utility
adjustments that can be determined from coordination with the utility companies at the
time of design.
10
Foth Infrastructure and Environment,LLC
Foth Project No.16W012.01
SE Aiices Rd 8 SE Oison Dr and
Grand Prairie Parkway 6 SE Ashworth Rd Turn Lanes
Waukee,iowa
Final Erosion Control La out EC Sheets —This item consists of final design and drafting
of the erosion control measures to be provided on the project.
Final Traffic Control Sta in and Pavement Markin s J Sheets —This item consists of
final design and drafting of the traffic control,staging and permanent pavement marking
plans.It is assumed that the City will layout and install and install the permanent signing
for the Prolect.
Final Geometric Stakin Jointin and Ed e Profiles L Sheets —This item consists of
the final design and drafting of jointing details,spot elevations,and geometric layouts for
all non-typical pavement areas.
Final Construction Details U Sheets -This item consists of the final design and drafting
of special project details not covered in other items.Included are such items as special
grading details,channel grading,culvert details not included in the standard drawings,
special storm sewer or manhole details not included in the standard drawings,special
paving details,and other required miscellaneous details found to be required for
completion of the project.
Task 2 -Pro'ect Permittin
The Consultant wilt assist the City in preparing applications for permits from governmental
authorities that have jurisdiction to approve the design of the project and participate in
consultations with such authorities,as necessary.The Consultant shall prepare the following
documents for the project:
~Iowa DNR —NPDES Stormwater Discharge Permit
~Nottce of Publication
Any fees for construction permits,licenses or other costs associated with permits and approvals
shall be the responsibility of the City.The Consultant shall provide technical criteria,written
descriptions and design data for the City's use in filing the applications for permits.The
Consultant shall prepare the permit applications and other documentation.
Task 3 —Pro'ect Manual
This task consists of providing a Project Manual for the Project,including Notice of Hearing and
Letting,Instruction to Bidders,Bid Forms,Bond Forms,Agreement Forms,General Conditions of
the Construction Contract,Supplementary General Conditions,and Detailed Construction
Specifications.
Task 4 -0 inion of Probable Construction Cost
The Consultant shall prepare a preliminary Opinion of Probable Construction Cost for the Project.
An updated Opinion of Probable Construction Cost shall be prepared at the time of completion of
the plans and specifications.The Opinion of Probable Construction Cost is intended for the use of
the City in financing the Project.
Task 5 -Final Desi n Meetin s
It is estimated that the Consultant's staff will attend ~one 1 meeting(s)with the City,and others to
review progress,assist in decision-making,and receive direction from the City.It is understood by
the parties that the Consultant will attend additional meetings as needed to complete the Project.
Task 5 —Final Qualit Control
Involve ongoing quality control input from the project Team and the design engineer's senior
technical staff throughout the development of final plans.The design engineer is responsible for
making specific recommendations and ensuring that critical issues are discussed and resolved
prior to submittal of the final plan set.
11
Foth Inirastructure and Environment,LLC
Fath Project No.16W012.01
SE Akces Rd &SE Oison Dr and
Grand Prairie Parkway 6 SE Ashworth Rd Turn Lanes
Waukee,iowa
Review the final engineering plan set for technical accuracy,as weil as for general constructability
and conformance with the project design criteria.
Project Bidding Phase
The Consultant will coordinate and manage the letting process for the project,For estimating
purposes,~one 1 letting has been included as part of this task.The work tasks to be performed
or coordinated by the Consultant shall include the following:
Task 1 —Printin of Plans and S ecifications
This task consists of printing and handling of the Plans and Specifications.For budget purposes
it is estimated that f~ort 40 half-size (11"x17")plan sets and specifications will be duplicated and
assembled by the Consultant.This task also includes dissemination of the contract documents
and maintaining a plan holders list during the bidding phase.
Task 2 -Notice of Pro'ect
The Consultant shall prepare of the formal Notice of Hearing and Letting.The City shall handle
publication of the Notice of Hearing and Letting.The Consultant shall also prepare and
disseminate an informal notice to contractors concerning the upcoming Project.
Task 3 -Plan Clarification and Addenda
The Consultant shall be available to answer questions from contractors prior to the letting and
shall issue addenda as appropriate to interpret,clarify or expend the bidding documents.
Task 4 -Lettin Bid Tabs and Award Recommendation
The Consultant shall be a representative present when the bids and proposals are opened,shall
make tabulations of bid for the Owner,shall advise the Owner on the responsiveness of the
bidders and assist the Owner in making the award of contract,including preparation of necessary
contract documents.
II.CONSTRUCTION PERIOD SERVICES.
Only upon written authorization to proceed by the City to the Consultant,the work to be performed
under the Construction Period Services phase of the Project shall include the following task(s):
Construction Administration
Construction administration services shall consist of office based services to assist the City in
implementing the construction contract for this project.The work tasks to be performed by the
Consultant shall include;
Task 1 —Pre-construction Meetin
The Consultant shall conduct a pre-construction meeting after award of construction contract for
the City's Contractor,subcontractors,utility companies,and other interested parties
Task 2-Sho Drawin s
The Consultant shall review shop drawings,samples,and other data which the Contractor is
required to submit,but only for conformance with design concept of the Project and conformance
with the information given in the contract documents.The Consultant shall evaluate and
determine the acceptability of substitute materials and equipment proposed by the Contractor,
The Consultant shall have authority to require special inspection or testing of the work,and shaft
receive and review all certificates of inspections,testing,and approvals required.
Task 3 -Site Visits
in connection with observations of the Contractor's work while it is in progress:
a.The Consultant shall make visits to the site at intervals appropriate to the various stages
of construction as the Consultant deems necessary (estimated to be one site visit per
month minimum,with up to weekly visits during peak construction activity periods)in
12
Foth Infrastructure and Environment,I LC
Foth Project No 16W012.01
SE Ahces Rd fk SE Dlson Dr and
Grand Prairie Parkway fk SE Ashworth Rd Turn Lanes
Waukee,Iowa
order to observe as an experienced and qualified design professional the progress and
quality of the various aspects of the Contractor's work.Based on information obtained
during such waits and on such observations,the Consultant shall determine,in general,if
such work is proceeding in accordance with the Plans,and the Consultant shall keep the
City informed of the progress of the work.
b.The purpose of the Consultant's visits to the site will be to enable the Consultant to better
carry out his duties and responsibilities during the construction phase and,in addition,by
exercise of the Consultant's efforts as an experienced and qualified design professional,
to provide for the City a greater degree of confidence that the completed work of the
Contractor will conform to the Plans,and that the integrity of the design concept as
reflected in the Plans has been implemented and preserved by the Contractor.
c.The Consultant shall not during such visits supervise,direct,or have control over the
Contractor's work,nor shall the Consultant have authority over or responsibility for the
means,methods,techniques,sequences,or procedures of construction selecled by the
Contractor for safety precautions and programs incident to the work or for any failure of
the Contractor to comply with laws,rules,regulations,ordinances,codes,or orders
applicable to the Contractor furnishing and performing his work.
d.During such visits,the Consultant may disapprove of or reject the Contractor's work while
it is in progress if the Consultant believes that such work will not produce a completed
Project that conforms to the Plans,or that it will prejudice the integrity of the design
concept of the Project as reflected in the Plans.
Task 4-Chan e Orders
The Consultant shall issue necessary interpretations and clarifications of the Plans,and in
connection therewith,prepare change orders as required.
Task 5-Record Drawin s
This task consists of preparation of construction record drawings defining the actual location of
improvements and fixtures.The Consultant shall prepare record drawings showing those
changes made during construction,based on the marked-up drawings and other data furnished
by the Contractor and the Resident Construction Observer.The Consultant shall provide the City
with one (1)reproducible copy of the record drawings.
Task 6 -Monumentation of Permanent Ri ht-ofLWa Ac uisitions —Task not included
Task 7 —Limited Environmental Construction Review and As-Built Observations —Task not
included.
For Construction Administration budget purposes,it is assumed that the construction period will
be as follows:
~Four 4 months in year 2016 and that one part-time staff member of the Consultant will be
available for the construction administration services,The above construction period
estimate includes a maximum of 40 hours of construction administration.In the event the
construction period exceeds the contract working day or unanticipated conditions require
construction administration in excess of 40 hours,the Consultant shall notify the City as it
approaches this limit and determine the additional effort to complete the project.The
Consultant and City shall work to develop a mutual resolution for the remaining effort.
B.Resident Construction Observation
Only upon written authorization to proceed by the City to the Consultant,the work to be
performed under this phase of the Project shall include frequent resident observation of the
construction work in addition to that included under II.Construction Period Services,Paragraph
Foth infrastructure and Environment,LLC
Fotit Proiect No.16W01601
SE Akces Rd tk SE Olson Or and
Grand Prairie Parkway fk SE Ashworth Rd Turn Lanes
Waukee,iowa
A.Construction Administration.The Consultant shall determine the amounts owing to the
Contractor and recommend,in writing,payments to the Contractor in such amounts.Such
recommendations of payment will constitute a representation to the City,based on such
observations and review that the work progressed to the point indicated,and that to the best of
the Consultant's knowledge,information,and belief,quality of such work is generally in
accordance with the Plans.In the case of unit-price work,the Consultant*s recommendation of
payment will include final determinations of the quantities and classifications of such work.
This phase consists of coordinating field-testing of construction materials incorporated into the
project with the City's independent testing consultant.Prepare written reports that document
compliance or non-compliance of construction materials.Also included is observing the
performance of construction work and advising the Contractor and the City of non-complying work
or matenals incorporated into the project.For budget purposes,it is assumed that the
construction period will be as follows:
~Four 4 months in year 2016 and that one full-time staff member of the Consultant will be
available for the construction observation services.The above construction period estimate
includes a maximum of 140 hours of construction observation.In the event the construction
period exceeds the contract working day or unanticipated conditions require construction
observation in excess of 140 hours,the Consultant shall notify the City as it approaches this limit
and determine the additional effort to complete the project.The Consultant and City shall work to
develop a mutual resolution for the remaining effort.
CONSTRUCTION SURVEY —Task not included.
ADDITIONAL SERVICES NOT INCLUDED IN THIS CONTRACT
Additional Services not included as part of this Scope.If authorized,under a supplemental
agreement,the Consultant shall furnish or obtain from others the following services:
1.)Real Estate Acquisition Services
2.)Environmental Documentation CE/EA/EIS
3.)Wetland Delineation Report
4.)Wetland Mitigation Plans
5.)Cultural Resource Survey
6.)Regulated Material Environmental Site Assessments
7.)Contaminated Soils Investigations
8.)Structural/Retaining Wall Design
9.)Bridge Design
10.)Storm Sewer Design
11.)Culvert Design
12.)Street Lighting Layout
13.)Street Lighting Circuit Design
14.)Streetscape Design
15.)Subsurface Utility Investigations
16.)Traffic Signal Design
17.)Construction Period Testing Services
18.)Construction Survey
14
Foth Infrastructure and Environment,LLC
Foth Project No.16W012.01
SE Alices Rd &SE Oison Dr and
Grand Prairie Parkway &SE Ashworth Rd Turn Lanes
INaukee,iowa
ATTACHMENT 2
PROJECT SCHEDULE
The time of completion of the design and engineering services under this Agreement shall be as follows:
Basic Services of the Consultant
A.Anticipated Contract Approval
B.Design Surveys and Mapping
C.Preliminary Plans
D.Final Plans and Specifications
E.Project Letting
March 7,2016
March 11,2016
March 18,2016
March 25,2016
April 2016
II.Construction Period Services
A.Construction Administration
B.Resident Construction Observation
April 2016 to August 2016
April 2016 to August 2016
15
Fath Infrastructure and Environment,LLC
Foth Project No.I SW012 01
SE Aiices Rd &SE Oiaon Dr and
Grand Prairie Parkway &SE Aahworth Rd Turn Lanes
Vyaukee,towa
ATTACHMENT 3
SCHEDULE OF FEES
FOTH INFRASTRUCTURE AND ENVIRONINENT,L.L.C
2016 STANDARD HOURLY RATE SCHEDULE
CLASSIFICATION HOURLY RATE
Project Director
Project Manager
Project Scientist
Project Advisor
I ead Engineer
Project Engineer
Staff Engineer
Lead Technician
Engineering Technician
CAD Technician
Construction Manager
Lead Field Technician
Field Technician
Land Surveyor
Administrative Assistant
$189 00
$153.00-$179.00
$163,00
$164.00
$167.00
$128.00-$153.00
$106.00-$125.00
$127.00
$98.00-$119.00
$85.00
$145.00
$119.00
$69.00-$104.00
$149.00
$60.00
REIMBURSABLE EXPENSES
l.All materials and supplies used in the performance of work on this project will be billed at costs.
2.Auto mileage will be reimbursed per the standard mileage reimbursement established by the Internal
Revenue Service.Service vehicle mileage will be reimbursed on the basis of $0.88 per mile.
3.Charges for outside services such as soils and materials testing,fiscal,legal will be billed at their invoice
cost.
4.All other direct expenses will be invoiced at cost.
ADJUSTMENTS TO FEE SCHEDULE
1.Fee schedule effective January 1,2016.Rates subject to change annually on January 1.
16