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Home My WebLink About2021-01-18-I01B 01042021_01112021_minutesWAUKEE CITY COUNCIL MINUTES January 4, 2021 *Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting in person was impossible or impractical. **Prior to the meeting being called to order, Mayor Clarke informed City staff via email that she would not be in attendance and that Council Member Bottenberg would serve as presiding officer. (A) Call to Order – The regular meeting of the Waukee City Council was called to order by Presiding Officer Bottenberg at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8. (B) Pledge of Allegiance (temporarily suspended) (C) Roll Call – The following members were present: Council Members R. Charles Bottenberg (electronically), Chris Crone, Larry R. Lyon (electronically), Ben Sinclair. Absent: Mayor Courtney Clarke, Council Member Anna Bergman. Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets (electronically), Public Works Director/City Engineer Rudy Koester (electronically), Finance Director Linda Burkhart (electronically), Human Resources Director Michelle Lindsay (electronically), Marketing & Communications Director Summer Evans (electronically), IT Director Son Le (electronically), Police Lt. Scott Cunningham (electronically), City Clerk Rebecca D. Schuett, City Attorney Steve Brick (electronically). (D) Open Forum (E) Agenda Approval – In light of Mayor Clarke’s absence, Council Member Sinclair moved to approve the agenda, tabling items J1C through J1G under the Consent Agenda, and tabling items J3 through J8 under the Regular Agenda, to the January 18, 2021, regular meeting; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. (F) Monthly Mayor’s Report – No report made. (G) Presentations: 1) Iowa League of Cities 2021 legislative priorities –Presentation made electronically by Daniel Stalder, Government Affairs Outreach Coordinator with the Iowa League of Cities. (H) Public Hearings: 1) On the intent to commence a public improvement project known as SE Ashworth Road Corridor Improvement Project – Presiding Officer Bottenberg opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Public Works Director/City Engineer Koester reviewed the project area and planned construction schedule for improvements to the SE Ashworth Rd./Grand Prairie Pkwy. intersection and approaches. The City has not yet come to agreements with two abutting property owners on property and easement acquisition. The public hearing and subsequent approval of the project would allow the City to acquire the necessary property through the eminent domain process. Mr. Koester emphasized that City staff would continue with good faith efforts to acquire the necessary property, resorting to the use of eminent domain only if needed. No comments were made by the public in attendance. 2) On the annexation of consenting property by the City of Waukee, Iowa [William Fox Farm Co. Property] – Presiding Officer Bottenberg opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Development Services Director Deets reviewed the annexation application, adding that the I1B 2 Waukee Community School District intends to purchase the property for new school construction. No comments were made by the public in attendance. (I) Public Hearing Action Items: 1) Resolution: Consideration of approval of a resolution approving and authorizing a public improvement project to construct the SE Ashworth Road Corridor Improvement Project, funding of final site-specific design, final route/site selection, to acquire land for the project by purchase and, if necessary, to authorize the use and acquisition of property by eminent domain – Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. (Resolution #2021-001) 2) Resolution: Consideration of approval of a resolution approving the annexation of consenting property by the City of Waukee, Iowa [William Fox Farm Co. Property]– Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. (Resolution #2021-002) (J) Action Items: 1) Consent Agenda Part 1: Council Member Sinclair moved to approve Consent Agenda Part 1; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. A. Consideration of approval of 01/04/2021 Bill List: Total Unpaid Bills Presented for Approval : $912,156.12 Total Checks Issued Prior to Council Approval: (A) Prior to Last Council Meeting 20,805.36 (B) After Last Council Meeting 220,843.83 (C) Payroll Taxes & Reimbursements 181,537.49 (D) Utility Refunds 4,773.39 *TOTAL* $1,340,116.19 FY 2021 Fund Recap: Expenditures Revenues Budgeted Year To Date Budgeted Year To Date 010 General Fund $17,557,944 $6,297,770 $16,886,337 $6,859,837 011 General Fund-Hotel/Motel Tax - 2,638 - 820 060 Road Use Tax Fund 2,671,322 1,233,440 445,822 1,027,379 070 Firemen's Association - - - - 080 Library Foundation - -- - 085 Asset Forfeitures - - -- 090 North Residential TIF - 509 -- 091 Hickman West Indust Park TIF 1,742,506 - 823,245 490,171 092 Enterprise Business Park TIF Fund - - - - 093 Waukee Urban Renewal Area TIF Fund 2,048,762 2,676 3,731,276 2,080,371 094 Gateway Urban Renewal 869,532 46,636 1,327,728 827,045 095 Autumn Ridge Urban Renewal 374,581 - 711,471 349,032 096 Waukee West Urban Renewal - 702 - - 097 Southwest Business Park - 26,288 71,049 36,702 098 Waukee Central URA - - 154,346 - 110 Debt Service Fund 9,518,084 1,208,005 10,975,755 2,571,201 111 Special Assessments Fund - - - 16,132 210 Employee Benefits Fund 2,475,000 - 2,501,444 1,303,439 211 Local Option Sales Tax 523,620 - 2,923,900 796,287 212 Public Improvement Fund 2,000,000 - 2,000,000 2,001,585 327 Capital Projects 26,109,000 12,472,739 23,432,370 9,188,026 330 City Wide SA Sidewalk Project - - - 2,412 510 Water Utility Fund 688,232 2,150,694 5,791,584 4,292,895 520 Sewer Utility Fund 3,269,446 4,972,023 1,721,061 4,409,667 3 521 University Ave Trunk Sewer Project - - - 26,288 522 Waste Water Treatment Pl - - - 41 523 E Area Pump Sta Treatment - - - 143 540 Gas Utility Fund 7,172,989 2,839,849 8,638,750 3,124,962 560 Storm Sewer Utility Fund 1,980,128 1,848,945 1,140,833 638,024 570 Utility Bill Fund 394,960 173,987 395,196 231,353 590 Solid Waste Collect & Rcycl Fund 1,428,400 833,336 1,425,900 734,872 750 Golf Course Fund 594,288 267,658 608,500 397,782 810 Equipment Revolving Fund - - 15,000 178 *TOTAL* $81,418,794 $34,377,895 $85,721,567 $41,406,643 CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 01/04/2021: BOTIC, ALMIRA UTILITY REFUND $76.16 CHAMBERS, BONITA UTILITY REFUND 203.88 DARNELL, BRENT UTILITY REFUND 108.67 DOBBS, CHANDLER P UTILITY REFUND 31.36 ESTES CONSTRUCTION UTILITY REFUND 429.91 IPERS IPERS DEDUCTIONS 142,210.44 KOESTER CONSTRUCTION UTILITY REFUND 2,153.67 KOESTER CONSTRUCTION UTILITY REFUND 446.00 MASTERSON & BOTTENBERG LLP UTILITY REFUND 39.57 MUELLER, DAVID S UTILITY REFUND 79.25 RJ LAWN SERVICE INC UTILITY REFUND 115.60 ROEPKE, RILEY A UTILITY REFUND 94.33 ROUDYBUSH, EDGAR UTILITY REFUND 38.05 SHELTON, BOBBI UTILITY REFUND 66.80 STALHEIM, KAREN A UTILITY REFUND 64.56 TD&I CABLE MAINTENANCE INC UTILITY REFUND 825.58 TREASURER STATE OF IOWA STATE TAX WITHHOLDING 39,327.05 IOWA DEPARTMENT OF HUMAN SERVICES JANUARY 2021 STATE SHARE GEMT 2,786.19 SJM CONSTRUCTION, INC SNEEZE GUARD MODIFICATIONS 1,747.92 SPLAW PROPERTIES, LLC JANUARY 2021 RENT & INSUANCE 4,504.83 WAUKEE COMMUNITY SCHOOL DISTRICT - FUEL SEPT/OCTOBER 2020 FUEL 11,766.42 EMPLOYEE BENEFIT SYSTEMS JANUARY 2021 HEALTH INSURANCE MONTHLY PREMIUM 165,007.32 FRONTLINE WARNING SYSTE,S SIREN REPAIRS 48,780.00 IOWA DEPARTMENT OF NATURAL RESOURCES PERMIT LITTLE WALNUT CREEK SEWER 100.00 IOWA DEPARTMENT OF NATURAL RESOURCES LITTLE WALNUT CREEK NORTH TRUNK SEWER 350.00 UNITED PARCEL SERVICE SHIPPING 16.51 SAM'S CLUB DECEMBER 2020 STATEMENT 320.12 WEST BANK WELLNESS COMMITTEE GIFT CARDS 1,000.00 VERIZON WIRELESS DECEMBER 2020 STATEMENT 5,269.88 *TOTAL* $427,960.07 UNPAID BILLS PRESENTED FOR APPROVAL 01/04/2021: ADEL AUTO PARTS BUTANE FUEL $25.36 ALL STAR PRO GOLF INC. BAG SHAG 171.44 AMAZON.COM COMPUTER BATTERY BACKUP 629.10 ANKENY SANITATION INC. 20YD FLAT DUMP/RETURN 452.92 ARDICK EQUIPMENT CO., INC. STREET SIGNS 534.10 AT&T MOBILITY DECEMBER 2020 STATEMENT 113.66 AUTOZONE TIRE CLEANER/PAINT TOUCH UP 32.05 BACKGROUND INVESTIGATION BUREAU, LLC ANNUAL SUBSCRIPTION 168.00 BAX SALES, INC HOSE CLAMPS 1,002.83 BDI SIGNS BUSINESS DESIGNS INC VEHICLE MAGNETS 216.00 4 BLACK HILLS ENERGY DECEMBER 2020 STATEMENT 2,891.25 BLUE OTTER SOLUTIONS, LLC AUTO SURVEY APGA GOAL PROGRAM 3,312.96 BOLTON & MENK, INC DOUGLAS PARKWAY EXTENSION 13,887.50 BOOT BARN INC JEANS/COAT - PAYNE 417.64 BOUND TREE MEDICAL MEDICAL SUPPLIES 1,708.88 BRICK GENTRY BOWERS SWARTZ NOVEMBER 2020 STATEMENT 16,612.50 BROADCAST MUSIC INC FY21 MUSIC LICENSE 6.00 BRYANNA & COLIN DOOLEY FURNACE REBATE 150.00 C2G CORPORATION BRAKE CLEANER/RED THUNDER/PLUG KIT 522.67 CALHOUN-BURNS AND ASSOCIATES, INC BRODERICK POND SVS 9,214.40 CAPITAL SANITARY SUPPLY DETERGENT/CLEANER/SOAP 479.69 CENTURYLINK DECEMBER 2020 STATEMENT 290.18 CINTAS CORPORATION FIRST AID KIT SUPPLIES 606.33 CITY OF WAUKEE NOVEMBER 2020 STATEMENT 84.54 CORE & MAIN LP CLAY COUPLINGS 1,329.42 D & K PRODUCTS INC. CHEMICALS 300.00 DELTA DENTAL JAN '21 DENTAL INSURANCE PREMIUM 9,931.96 DEMCO INC. DISPLAY BASE/DISPLAY SHELF/BOOK HOLDERS 440.86 DES MOINES REGISTER MON. - SAT. SUBSCRIPTION 32.00 DES MOINES STAMP MFG CO COPY STAMPS 45.70 DETROIT INDUSTRIAL TOOL BLADE 1,184.78 DINNER DELIGHTS FREEZER MEAL WORKSHOP 1,144.00 DIRECTV DECEMBER 2020 STATEMENT 13.78 ELECTRONIC ENGINEERING CO RADIO REPAIRS 118.75 ETHEL MARIE CALLAS FURNACE REBATE 75.00 FARNSWORTH GROUP, INC PUBLIC WORKS SITE EXPANSION 3,288.45 FASTENAL COMPANY EYEWEAR/VESTS/GLOVES 499.94 FIRST CHOICE COFFEE SERVICES COFFEE/PLATES 264.00 FOTH INFRASTRUCTURE & ENVIRONMENT LLC SE ASHWORTH RD CORRIDOR IMPROVEMENTS 153,132.65 GENUS LANDSCAPE ARCHITECTS GLYNN VILLAGE PARK 5,016.00 GORILLA GRAFFITI, INC FIREARM INSTRUCTOR POLOS 181.95 GRAHAM TIRE OF DES MOINES TIRES 871.64 GRIMES ASPHALT & PAVING COLD MIX 1,058.50 GROEBNER & ASSOCIATES INC METER BRACKETS 203.07 HEARTLAND CO-OP NOVEMBER 2020 STATEMENT 112.68 HOLMES MURPHY JAN '21 HMA MONTHLY CONSULTING FEE 4,131.81 HY-VEE NOVEMBER 2020 STATEMENT 134.72 INDUSTRIAL SALES COMPANY INC DRISCO IPS/WIRE TRACER 21,922.48 INFRASOURCE CONSTRUCTION, LLC UNIVERSITY AVE 65,185.36 INGERSOLL RAND AIRCARE ADVANTAGE PROGRAM 2,974.14 INTERSTATE ALL BATTERY CENTER BATTERIES 469.92 IOWA DEPT OF TRANSPORTATION SIGN TUBING 4,964.31 IOWA DES MOINES SUPPLY VICTORY HANDHELD VP200ESK 758.33 IOWA LAW ENFORCEMENT ACADEMY EVALUATION OF MMPI-2 FOR MEEKER 275.00 IOWA LIBRARY ASSOCIATION MEMBER DUES - KERI WESTON-STOLL 115.00 IOWA MUNICIPALITIES WORKERS' COMPENSATION ASSN JANUARY 2021 WORKERS COMP 21,120.00 IOWA SIGNAL INC NW SUNRISE & RRVT FURNISH & INSTALL RRFB 128,305.50 JAMES REHDER FURNACE REBATE 150.00 JERICO SERVICES INC DUST CONTROL 2,805.00 JOE SPIESS WATER HEATER REBATE 50.00 KELTEK INCORPORATED BAR GRAPH DISPLAY 161.99 KEN PARRY FURNACE REBATE 75.00 5 KONICA MINOLTA BUSINESS SOLUTIONS USA INC LIBRARY SCAN-X 8,873.00 LEE BERGEN FURNACE REBATE 150.00 LIBRARY IDEAS LLC BOOKS 418.22 LIGHT THIS PRODUCTIONS LLC SNOW MACHINE 150.00 LIVING MAGAZINES WAUKEE NEWSLETTER SPREAD 1,521.00 LOGAN CONTRACTORS SUPPLY INC SEALANT 2,299.96 LOGOED APPAREL & PROMOTIONS SHIRTS/JACKETS - WERTS/VOEGTLE/WHITE/NICHOLS 1,904.95 MARK STUCHEL INC. HEX BLT EXT SET 285.30 MARTIN MARIETTA AGGREGATE, INC. ROAD STONE 1,009.13 MEDIACOM DECEMBER 2020 STATEMENT 147.03 MENARDS SAND 224.03 MERCY WEST PHARMACY EMS MEDICATIONS 485.11 MID AMERICAN ENERGY DECEMBER 2020 STATEMENT 8,439.96 MID-IOWA ELECTRIC, INC ELECTRICAL WIRING 380.00 MID-IOWA SOLID WASTE EQUIPMENT CO TRAFFIC CONE HOLDERS 91.37 MIDWEST ALARM SERVICES FIRE INSPECTION/FIRE ALARM 1,139.64 MOLLY OLSON GRAPHIC DESIGN OF RESIDENT GUIDE 137.50 MUELLER CO. LLC LINE STOPPER FITTING 10,647.20 MUNICIPAL SUPPLY INC. METER PARTS 1,365.95 MUTUAL OF OMAHA JAN '21 LIFE & DISABILITY PREMIUM 4,907.72 NAPA AUTO PARTS STORE AIR/OIL FILTERS 24.28 NATIONAL PUBLIC EMPLOYERS LABOR RELATIONS ASSOC MEMBER DUES - LINDSAY 215.00 NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 4,947.64 NOVASPECT, INC SPRINGS 1,306.77 OFFICE DEPOT TOILET PAPER/PAPER TOWELS 95.97 ORKIN PEST CONTROL PEST CONTROL SERVICES 140.26 PLUMB SUPPLY COMPANY CI-PL TO CI-PL 93.12 PUBLISHERS WEEKLY ANNUAL SUBSCRIPTION 229.99 RANGEMASTERS TRAINING CENTER FEDERAL TACTICAL HST 9MM/MAGTECH 9MM 6,154.98 RAY O'HERRON CO., INC. VEST - GIBBS 233.72 RC WELDING PRESS REPAIRS 24.00 RDG PLANNING & DESIGN ALICE NIZZI PARK 634.01 REGAL UNDERGROUND CONSTRUCTION, INC. DIRECTIONAL BORE GAS 4,910.00 SCHAAL PLUMBING, HEATING & COOLING FURNACE REBATE 225.00 SECURITY EQUIPMENT INC TRAILHEAD BATHROOM LOCK 1,151.00 SESAC, INC FY21 MUSIC LICENSE 483.00 SHIVE HATTERY INC. UNIVERSITY AVE EXT 10TH ST TO SE LA GRANT PKWY 86,729.13 SNYDER & ASSOCIATES INC UTE AVE & ASHWORTH RD INTERSECTION IMPRVMNTS 37,364.20 SPORT CONSULTANTS UNLIMITED LLC PICKLE BALL LINES ON TENNIS COURT 1,500.00 SPRAYER SPECIALTIES INC TEEJET TIP/CAP/LOCK NUT 191.65 STIVERS FORD PARTS 54.27 SWAGELOK PIPE FITTING/TUBE FITTING 422.01 TERMINAL SUPPLY CO. REMOVAL TOOLS 78.66 THOMSON REUTERS - WEST WEST INFORMATION CHARGES 248.09 TRANS-IOWA EQUIPMENT WATER PROOF GRE 77.84 TRUCK EQUIPMENT INC KIT/NOTEPAD V CRADLE 982.39 TYLER TECHNOLOGIES INC ONLINE UTILITY BILLING JANUARY 21 175.00 UNITED TRUCK & BODY CO., INC. TAILGATE/PAINT 485.40 UNIVERSAL PRINTING SERVICES UTILITY BILL INSERT 1,125.27 UNIVERSITY OF IOWA HYGIENE TESTING FEES 540.00 US CELLULAR NOVEMBER 2020 STATEMENT 687.96 6 USGA FY21 MEMBER DUES - MATT JERMIER 150.00 UTILITY SAFETY AND DESIGN INC. GAS TRANSMISSION MODIFICATION 68,567.10 VALLEY ENVIRONMENTAL SERVICES LLC FILTER 40.00 VEENSTRA & KIMM INC NOVEMBER 2020 STATEMENT 36,052.49 VIDYASHREE DUTTA THERMOSTAT REBATE 30.00 VIT & ALICIA BACCAM FURNACE & THERMOSTAT REBATE 180.00 WALSH DOOR & SECURITY POLICE DEPT KEYS 52.84 WASTE SOLUTIONS OF IA WINTERIZED TOILET SERVICES 204.00 WASTEWATER RECLAMATION AUTHORITY JANUARY 2021 FEES 120,908.20 WAUKEE COMMUNITY SCHOOL DISTRICT - FUEL NOVEMBER 2020 STATEMENT 3,333.57 WAUKEE HARDWARE & VARIETY NOVEMBER 2020 STATEMENT 156.55 *TOTAL* $912,156.12 B. Consideration of approval of City Council Minutes of 12/21/2020 Regular Meeting C. TABLED UNTIL 01/18/2021 D. TABLED UNTIL 01/18/2021 E. TABLED UNTIL 01/18/2021 F. TABLED UNTIL 01/18/2021 G. TABLED UNTIL 01/18/2021 H. Consideration of approval of a resolution approving Contract Amendment No. 1 between Iowa Economic Development Authority; Apple, Inc.; and the City of Waukee [Economic Development Assistance Contract No. 18-TC-008] (Resolution #2021-003) I. Consideration of approval of Payment Estimate No. 1 to Corell Contractor, Inc., for the SE Laurel Street Extension at Alice’s Road Project in the amount of $132,002.62 J. Consideration of approval of Change Order No. 4 to Elder Corporation for the Waukee Public Library Stormwater Improvement Project increasing the contract in the amount of $5,225.00 K. Consideration of approval of Payment Estimate No. 7 to Elder Corporation for the Waukee Public Library Stormwater Improvement Project in the amount of $248,183.23 L. Consideration of approval of Payment Estimate No. 4 (Release of Retainage) to Koester Construction Co., Inc. for the Alice’s Road Landscape Enhancements Project in the amount of $22,133.87 M. Consideration of approval of a motion setting February 1, 2021, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 [Agricultural District] to R-1 [Single Family Residential District]/PD-1 [Planned Development Overlay District] (Timber Crest Plat 1) 2) Consent Agenda Part 2: Council Member Crone moved to approve Consent Agenda Part 2; seconded by Council Member Sinclair. Council Member Bottenberg stated that he would abstain from voting due to a professional conflict of interest. Results of vote: Ayes: Crone, Lyon, Sinclair. Nays: None. Absentions: Bottenberg. Absent: Bergman. Motion carried 3 – 0 – 1 – 1. A. Consideration of approval of a motion approving waiver and consent with Ahlers & Cooney, P.C. 3) TABLED UNTIL 01/18/2021 4) TABLED UNTIL 01/18/2021 5) TABLED UNTIL 01/18/2021 6) TABLED UNTIL 01/18/2021 7) TABLED UNTIL 01/18/2021 8) TABLED UNTIL 01/18/2021 9) Ordinance: Consideration of approval of an ordinance to amend Chapter 502, Waukee Municipal Code, Traffic Regulations of the City of Waukee, Iowa, by amending Section 502, Parking Regulations, certain public street as specified [second, third (final) readings] – Council Member Crone moved to approve the second reading of the ordinance in title only, waive the third reading and place the ordinance on final passage; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. (Ordinance #2980) 7 10) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-1, a property known as Castle Property [third (final) reading] – Council Member Sinclair moved to approve the third reading of the ordinance in title only and place it on final passage; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. (Ordinance #2981) 11) Resolution: Consideration of approval of a resolution authorizing the City of Waukee to submit an application for funding from the Federal Surface Transportation Block Grant (STBG) Program to the Des Moines Area Metropolitan Planning Organization (MPO) [Alice’s Road Widening Project, NE Horizon Drive to NE Douglas Parkway] – Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Development Services Director Deets reviewed the grant request for construction of the next segment of Alice’s Rd. As a portion of the project abuts the City of Clive, Waukee would sponsor and Clive co-sponsor the application. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. (Resolution #2021-004) (K) Reports – Report made by City Administrator Moerman. Council Member Lyon moved to adjourn; seconded by Council Member Sinclair. Ayes: All. Nays: None. Motion carried 4 – 0. Meeting Adjourned at 6:00 p.m. ____________________________________ R. Charles Bottenberg, Presiding Officer Attest: ________________________________________ Rebecca D. Schuett, City Clerk 1 WAUKEE CITY COUNCIL MINUTES SPECIAL MEETING January 11, 2021 *Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting in person was impossible or impractical. A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Clarke at 5:32 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8. B. Roll Call – The following members were present: Mayor Courtney Clarke; Council Members R. Charles Bottenberg (electronically), Chris Crone (electronically), Larry R. Lyon (electronically), Ben Sinclair. Absent: Council Member Anna Bergman. Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets, Public Works Director/City Engineer Rudy Koester (electronically), Parks & Recreation Director Matt Jermier (electronically), Finance Director Linda Burkhart (electronically), IT Director Son Le (electronically), Human Resources Director Michelle Lindsay (electronically), Fire Chief Clint Robinson (electronically), Police Lt. Scott Cunningham, City Clerk Rebecca D. Schuett. C. Agenda Approval – Council Member Sinclair moved to approve the agenda; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. D. Action Items: 1) Consent Agenda – Council Member Lyon moved to approve the Consent Agenda; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. A. Consideration of approval of a resolution approving City of Waukee Financial Policy – Purchasing Policy (Resolution #2021-005) B. Consideration of approval of a motion setting February 1, 2021, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 [Agricultural District], R-2 [One and Two Family Residential District] and C-1 [Community and Highway Service Commercial District] to K-MF Rowhouse [Kettlestone Multi-Family Rowhouse District], K-MF-Stacked Med [Kettlestone Multi- Family Stacked Medium District], K-MF-Stacked High [Kettlestone Multi-Family Stacked High District], K-RC [Kettlestone Retail Community District], K-OF [Kettlestone Office District] and COS [Conservation and Open Space District] (Lolowau Love Properties) E. Work Session: 1) FY2020-2021 Strategic Plan: Economic development strategy – City Administrator Moerman and Development Services Director Deets reviewed a proposed strategy, including marketing plans. 2) FY2022 City contributions to non-profit organizations – City Administrator Moerman provided a brief update on the status of agreements with those organizations to receive funding. 3) Interior storage ordinance discussion – Development Services Director Deets reviewed some proposed ordinance language and gave examples of similar storage facilities in other communities. 4) Residential lot size discussion – Development Services Director Deets noted that some developers have approached City staff about allowing smaller residential lots in new plats. Mr. Deets noted the current number of smaller lots in the community, recommending that only a certain percentage of lots within a new subdivision be considered for smaller lot development. After some discussion regarding the need for diversified housing in an overall community context, the council agreed with the staff recommendation. 5) Land use plan modification – Development Services Director Deets reviewed a request for a land use plan amendment for future commercial development near the intersection of N. Warrior Ln./NW Meredith Dr. 6) Annexation moratorium update – Development Services Director Deets reviewed existing moratoriums with surrounding communities. 2 7) Triumph Park change order discussion – Parks & Recreation Director Jermier discussed components within a proposed project change order, as well as the overall project budget and contingency fund. 8) ADA Sidewalk Improvements Project – Public Works Director/City Engineer Koester reviewed the project, budget and construction schedule. 9) Transite Water Main Improvements Phase II Project – Public Works Director/City Engineer Koester reviewed the project, budget and construction schedule. 10) On-call right-of-way services agreement – Public Works Director/City Engineer Koester reviewed the basic services proposed within the proposed agreement. 11) APEX partnership: engineering and construction – Development Services Director Deets discussed a potential educational collaboration. F. Council Liaison Reports – Report made by Council Member Sinclair. G. Comments Council Member Bottenberg moved to adjourn; seconded by Council Member Sinclair. Ayes: All. Nays: None. Motion carried 4 – 0. Meeting Adjourned at 7:20 p.m. ____________________________________ Courtney Clarke, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk