HomeMy WebLinkAbout2021-02-01-J01B 01182021_01252021_minutesWAUKEE CITY COUNCIL MINUTES
January 18, 2021
*Due to public health concerns and guidance, in accordance with Iowa Code Sections
21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as
holding the meeting in person was impossible or impractical.
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:31 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom
pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8.
(B) Pledge of Allegiance (temporarily suspended)
(C) Roll Call – The following members were present: Mayor Courtney Clarke; Council Members
Anna Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R.
Lyon (electronically), Ben Sinclair. Absent: None.
Also in attendance: City Administrator Tim Moerman, Development Services Director Brad
Deets (electronically), Public Works Director/City Engineer Rudy Koester (electronically),
Finance Director Linda Burkhart (electronically), Parks & Recreation Director Matt Jermier
(electronically), Human Resources Director Michelle Lindsay (electronically), Marketing &
Communications Director Summer Evans (electronically), IT Director Son Le (electronically),
Police Chief John Quinn, City Clerk Rebecca D. Schuett, City Attorney Steve Brick
(electronically).
(D) Open Forum
(E) Agenda Approval – Council Member Crone moved to approve the agenda; seconded by
Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 – 0.
(F) Presentations: None
(G) Public Hearings:
1) On plans, specifications, form of contract and estimate of cost [SE Ashworth Road
Corridor Improvements Project, SE Parkview Crossing Drive to SE Glacier Trail] –
Mayor Clarke opened the public hearing and asked if any written correspondence had been
received; City Clerk Schuett replied in the negative. Public Works Director/City Engineer
Koester reviewed the project, budget and construction schedule. There are two property
owners with whom the City is still working toward obtaining the necessary easements for the
project. No comments were made by the public in attendance.
2) On plans, specifications, form of contract and estimate of cost [Little Walnut Creek
North Trunk Sewer Phase 1 and Water Main Extensions Project] – Mayor Clarke opened
the public hearing and asked if any written correspondence had been received; City Clerk
Schuett replied in the negative. Public Works Director/City Engineer Koester reviewed the
project, budget and construction schedule. The improvements are necessary as part of a
development agreement for Ashley Acres. No comments were made by the public in
attendance.
3) On plans, specifications, form of contract and estimate of cost [Warrior Lane
Improvements Phase 1 Project] – Mayor Clarke opened the public hearing and asked if
any written correspondence had been received; City Clerk Schuett replied in the negative.
Public Works Director/City Engineer Koester reviewed the project, budget and construction
schedule. No comments were made by the public in attendance.
(H) Public Hearing Action Items:
1) SE Ashworth Road Corridor Improvements Project, SE Parkview Crossing Drive to SE
Glacier Trail
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Sinclair
J1B
2
moved to approve the resolution; seconded by Council Member Crone. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2021-006)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Crone moved to approve the resolution; seconded by Council Member Lyon.
Public Works Director/City Engineer Koester reviewed the bid tabulation, recommending
award to Alliance Construction Group, LLC, of Urbandale, IA, in the amount of
$4,510,016.01. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 – 0. (Resolution #2021-007)
2) Little Walnut Creek North Trunk Sewer Phase 1 and Water Main Extensions Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Crone
moved to approve the resolution; seconded by Council Member Sinclair. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2021-008)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Lyon moved to approve the resolution; seconded by Council Member Crone.
Public Works Director/City Engineer Koester reviewed the bid tabulation, noting that the
low bid was significantly under the engineer’s estimate but that, after a conversation with
the low bidder, City staff were confident in the bid. He recommended award to Priority
Excavating, LLC, of Clive, IA, in the amount of $1,427,080.00. Results of vote: Ayes:
Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2021-009)
3) Warrior Lane Improvements Phase 1 Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Sinclair
moved to approve the resolution; seconded by Council Member Crone. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2021-010)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Lyon moved to approve the resolution; seconded by Council Member Crone.
Public Works Director/City Engineer Koester noted that the bids were let through the
Iowa Department of Transportation, then reviewed the bid tabulation, recommending
award to Concrete Technologies, Inc., of Grimes, IA, in the amount of $3,211,613.10.
Mr. Koester added that the construction contract included a “no excuse” incentive to
have the intersection open to traffic by the start of school in August. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2021-011)
(I) Action Items:
1) Consent Agenda Part 1: Council Member Sinclair moved to approve Consent Agenda Part
1; seconded by Council Member Crone. Results of vote: Ayes: Bergman, Bottenberg,
Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
A. Consideration of approval of 01/18/2021 Bill List; 12/31/2020 Payroll:
Total Unpaid Bills Presented for Approval : $1,268,959.35
Total Checks Issued Prior to Council Approval:
(A) Prior to Last Council Meeting 12,072.52
(B) After Last Council Meeting 24,717.00
(C) Payroll Taxes & Reimbursements 136,891.74
(D) Utility Refunds 993.95
Payroll Checks Issued:
(E) 12/31/2020 291,181.64
*TOTAL* $1,734,816.20
3
FY 2021 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $17,557,944 $7,166,343 $16,886,337 $7,078,969
011 General Fund-Hotel/Motel Tax - 2,638 - 12,945
060 Road Use Tax Fund 2,671,322 1,381,759 445,822 1,034,881
070 Firemen's Association - - - -
080 Library Foundation - -- -
085 Asset Forfeitures - - --
090 North Residential TIF - 509 --
091 Hickman West Indust Park TIF 1,742,506 - 823,245 490,384
092 Enterprise Business Park TIF Fund - - - -
093 Waukee Urban Renewal Area TIF Fund 2,048,762 2,676 3,731,276 2,081,198
094 Gateway Urban Renewal 869,532 93,883 1,327,728 827,156
095 Autumn Ridge Urban Renewal 374,581 - 711,471 349,153
096 Waukee West Urban Renewal - 702 - -
097 Southwest Business Park - 26,288 71,049 36,703
098 Waukee Central URA - - 154,346 -
110 Debt Service Fund 9,518,084 1,208,005 10,975,755 2,571,813
111 Special Assessments Fund - - - 16,172
210 Employee Benefits Fund 2,475,000 - 2,501,444 1,303,707
211 Local Option Sales Tax 523,620 - 2,923,900 1,581,983
212 Public Improvement Fund 2,000,000 - 2,000,000 2,001,976
327 Capital Projects 26,109,000 12,711,227 23,432,370 9,193,158
330 City Wide SA Sidewalk Project - - - 2,412
510 Water Utility Fund 688,232 2,303,928 5,791,584 4,397,963
520 Sewer Utility Fund 3,269,446 5,005,544 1,721,061 4,495,481
521 University Ave Trunk Sewer Project - - - 26,429
522 Waste Water Treatment Pl - - - 51
523 E Area Pump Sta Treatment - - - 179
540 Gas Utility Fund 7,172,989 3,108,240 8,638,750 3,236,691
560 Storm Sewer Utility Fund 1,980,128 2,126,471 1,140,833 650,805
570 Utility Bill Fund 394,960 201,123 395,196 233,848
590 Solid Waste Collect & Rcycl Fund 1,428,400 954,213 1,425,900 735,014
750 Golf Course Fund 594,288 274,857 608,500 398,967
810 Equipment Revolving Fund - - 15,000 222
*TOTAL* $81,418,794 $36,568,404 $85,721,567 $42,758,261
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 01/18/2021:
ALLEN, JERMAINE A UTILITY REFUND $48.39
ARCHWAY HOSPITALITY, LLC UTILITY REFUND 70.13
CITY OF WAUKEE HEALTH INSURANCE DEDUCTION 9,177.82
EFTPS FICA TAX WITHHOLDING 111,258.56
HAGER, ANDREW B UTILITY REFUND 64.56
HEYERDAHL, BENJAMIN P UTILITY REFUND 15.45
HUEGERICH, ROBYN L UTILITY REFUND 38.19
ICMA RETIREMENT TRUST 457 ICMA RETIREMENT 9,363.60
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 925.00
KUCERA, DAWN M UTILITY REFUND 48.39
LARSON CONSTRUCTION CO UTILITY REFUND 304.60
MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 49.58
NIENKERK, JUSTIN M UTILITY REFUND 68.64
RAMIREZ, DANIEL A UTILITY REFUND 34.44
RAPPLEYE, JEFF W UTILITY REFUND 3.47
RAY, JONAN D UTILITY REFUND 30.42
ROONEY, DAVID J UTILITY REFUND 64.59
STEINBRECH, ELLEA UTILITY REFUND 65.57
SYNERGY HOMES UTILITY REFUND 29.31
4
THOMPSON, ELIZABETH P UTILITY REFUND 7.80
TOTAL ADMINISTRATIVE SERVICES
CORP SECTION 125 MEDICAL DEDUCTIONS 5,877.53
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 48.33
WAUKEE AREA CHRISTIAN SERVICES
WAUKEE AREA CHRISTIAN SERVICES
DEDUCTION 61.75
WAUKEE BETTERMENT FOUNDATION
WAUKEE BETTERMENT FOUNDATION
DEDUCTION 104.16
WAUKEE PUBLIC LIBRARY FRIENDS
FOUNDATION
LIBRARY FRIENDS FOUNDATION
PAYROLL CONTRIBUTION 25.41
WILSON, SARAH R UTILITY REFUND 100.00
POTTAWATTAMIE COUNTY SHERIFF'S
OFFICE WAGE GARNISHMENT 345.49
US POSTAL SERVICE
DECEMBER 2020 REGULAR & ACH
BILLS 2,773.80
US POSTAL SERVICE
NOVEMBER 2020 REGULAR & ACH
BILLS 2,762.76
US POSTAL SERVICE DECEMBER 2020 LATE NOTICES 498.64
IOWA ASSOCIATION OF BUILDING
OFFICIALS JANUARY 2021 TRAINING 421.95
VERIZION WIRELESS DECEMBER 2020 STATEMENT 5,269.88
STEW HANSEN 2021 CHRYSLER VOYAGER 4932 24,498.00
IOWA DEPT OF NATURAL RESOURCES
CONSTRUCTIN PERMIT - SE
ASHWORTH RD 100.00
IOWA DEPT OF NATURAL RESOURCES
CONSTRUCTIN PERMIT - SE
ASHWORTH RD 119.00
*TOTAL* $174,675.21
UNPAID BILLS PRESENTED FOR APPROVAL 01/18/2021:
ADA PASDIORA FURNACE REBATE $75.00
AHLERS & COONEY PC
WARRIOR LANE IMPROVEMENTS PHS
1-CONTRACT 6,973.00
AIRGAS USA LLC OXYGEN 82.00
AIRPORT SIGNS & GRAPHICS TRAVERSE CITY LOGO 175.00
AMAZON CREDIT PLAN DECEMBER 2020 STATEMENT 678.55
AMAZON.COM STACKABLE PET CAGES 1,707.99
AMERICAN SOCIETY OF COMPOSERS
AUTHORS & PUBLISHERS FY21 MUSIC LICENSE 367.00
AMERITAS LIFE INSURANCE COMPANY JAN '21 VISION INSURANCE PREMIUM 2,349.24
ANITA & MIKE WARNE FURNACE & THERMOSTAT REBATE 105.00
ANKENY SANITATION INC. JANUARY 2021 STATEMENT 120,877.38
ARDICK EQUIPMENT CO., INC. STREET SIGNS 629.50
AUTOZONE BATTERY 405.27
BOLTON & MENK, INC DOUGLAS PARKWAY EXTENSION 11,090.25
BOOT BARN INC BOOTS/JEANS - ADKINS 189.99
BOUND TREE MEDICAL MEDICAL SUPPLIES 515.80
BRAVO GREATER DES MOINES FY21 (JULY 2020 - SEPTEMBER 2020) 3,463.22
BRICK GENTRY BOWERS SWARTZ DECEMBER 2020 STATEMENT 29,105.00
BUSINESS PUBLICATIONS COMMERCIAL REAL ESTATE WEEKLY 724.95
CAPITAL SANITARY SUPPLY DISH SOAP 51.38
CAROLYN KEHRET FURNACE & THERMOSTAT REBATE 125.00
CHAD BAKER FURNACE 150.00
CHAITANYA VADLAPATLA PEDDLER PERMIT BOND REFUND 100.00
CITY OF WAUKEE DECEMBER 2020 STATEMENT 10,251.32
CITY OF WAUKEE - AR TRIUMPH PARK 13,837.50
CITY OF WEST DES MOINES
WESTCOM JULY 2020 - DECEMBER
2020 282,414.88
CLAYTON ENERGY CORPORATION DECEMBER 2020 RESERVATION 194,451.20
CMS MARKETING LLC RESIDENT GUIDE/MAP 685.22
CONFLUENCE
KETTLESTONE GREENBELT
IMPROVEMENTS - PHASE 2 1,805.09
5
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES INC DECEMBER 2020 STATEMENT 1,863.49
CONTROL INSTALLATIONS OF IOWA, INC DOOR REPAIRS 508.83
CORE & MAIN LP VALVE BOX 714.10
CRYSTAL CLEAR BOTTLED WATER WATER/COOLER 348.75
DALLAS COUNTY NEWS - SUBSCRIPTION
DEPT. SUBSCRIPTION RENEWAL 46.00
DENMAN & COMPANY LLP FY20 AUDIT SERVICES 2,000.00
DES MOINES WATER WORKS DECEMBER 2020 STATEMENT 130,340.83
DINA BECHMAN CERAMIC PAINT-ALONG 690.00
DIRECTV DECEMBER 2020 STATEMENT 99.74
DOUG TALLERICO FURNACE REBATE 150.00
FAREWAY STORES, INC. WATER 1.98
FASTENAL COMPANY IC WB HIVIS YLW/PINK/WHITE 762.38
FIRE SERVICE INC E910 DEF 1,266.26
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC
10" GAS MAIN SURVEY ALONG
MEREDITH DR & NW 10TH 26,472.37
GALL'S INC FLEX BADGES 944.90
GATEHOUSE MEDIA IOWA HOLDINGS DECEMBER 2020 PUBLUCATIONS 1,696.10
GOLDEN CIRCLE MUNICIPAL OFFICERS
ASSOC.
MEMBER DUES - BURKHART &
SCHUETT 40.00
GRAND CONSULTING
HARDWARE MOUNTING HR/IT
CONFERENCE ROOM 484.38
GREAT PLAINS GOVERNEMENT FINANCE
OFFICERS ASSOC. GPGFOA 2021 DUES 50.00
HEARTLAND TIRE & AUTO TIRES 240.00
HEDRICK CONSTRUCTION INC. ROOF REPAIRS 375.00
HILLYARD INC PAPER TOWELS/TOILET PAPER 182.53
HIRTA PUBLIC TRANSIT 3RD QUARTER FY21 FUNDING 6,250.00
HOLMES MURPHY 3YR CRIME POLICY 10,457.00
HURD WAUKEE LLC
PROPERTY TAX REBATE - URBAN
RENEWAL 47,018.77
HUTCHINSON SALT COMPANY INC SALT 103,565.11
HY-VEE DECEMBER 2020 STATEMENT 348.19
HY-VEE JOHNSTON ACADEMY MEALS - MEEKER 1,613.50
IMAGETEK INC RADIX SUBSCRIPTION/STORAGE 499.00
INDUSTRIAL SALES COMPANY INC TAP TEE 1,606.34
INFRASOURCE CONSTRUCTION, LLC
STRATFORD CROSSING/KETTLESTONE
DR 24,846.36
INGRAM LIBRARY SERVICES BOOKS 2,155.77
INTERNATIONAL CODE COUNCIL MEMBER DUES - K. RASH 145.00
INTERSTATE ALL BATTERY CENTER BATTERIES 118.38
IOWA ASSOCIATION OF PROFESSIONAL
FIRE CHIEFS MEMBER DUES - ROBINSON & TYSDAL 120.00
IOWA DEPT OF PUBLIC SAFETY
INTELLIGENCE BUREAU
ONLINE WARRANTS OCTOBER 2020 -
DECEMBER 2020 1,173.00
IOWA DEPT OF TRANSPORTATION HMA LEVEL 1 - STIFEL 1,080.00
IOWA LAW ENFORCEMENT ACADEMY
ADMINISTRATIVE FEE FOR GRANT
ELIGIBILITY 125.00
IOWA ONE CALL NOVEMBER 2020 713.10
IOWA SIGNAL INC RELOCATE POLES 3,225.00
JEFF HARDER COMMUNITY CENTER RENTAL REFUND 30.00
LOGOED APPAREL & PROMOTIONS SHIRTS/HOODIE - THOMAS PAYNE 1,718.70
MAJESTIC TRUCK COLLISION & FRAME
REPAIR E910 HEADLINER 254.41
MARTHA HANICK FURNACE REBATE 75.00
MARTIN MARIETTA AGGREGATE, INC. ROAD STONE 814.32
MENARDS DRIVEWAY MARKER/STEEL POST 691.05
METHODIST OCCUPATIONAL HEALTH &
WELLNESS PHYSICAL/DRUG SCREEN 181.00
6
MID AMERICAN ENERGY DECEMBER 2020 STATEMENT 22,540.92
MI-FIBER, LLC JANUARY 2021 STATEMENT 647.15
MMC CONTRACTORS IOWA, INC LEAK REPAIRS IN LOCKER ROOM 1,675.50
MYTOWN MAGAZINES JAN/FEB 2021 ADVERTISING 1,200.00
NEW OPPORTUNITIES 2020 WAUKEE CARES DONATION 2,810.17
NORTHERN TOOL & EQUIPMENT DRILL SET COMBO 957.00
OFFICE DEPOT
COFFEE/MARKERS/POST
ITS/PENS/RUBBER BANDS 231.97
OMNISITE ANNUAL WIRELESS AGREEMENT 2,421.48
ORIENTAL TRADING CO
CONSTRUCTION PAPER/CHALK/DIY
KALEIDOSCOPES 124.74
ORKIN PEST CONTROL PEST CONTROL SERVICES 75.00
OVERDRIVE INC BOOKS 814.66
PAUL TEKIPPE FURNACE REBATE 75.00
PREMIER GLOBAL SERVICES NOVEMBER 2020 STATEMENT 22.57
QUINN HILDMAN FURNACE REBATE 200.00
RDG PLANNING & DESIGN SUGAR CREEK WATERSHED STUDY 3,962.02
ROBIN LASELL FURNACE REBATE 75.00
SANDRY FIRE SUPPLY LLC FACEPIECE 100.33
SIOUX SALES COMPANY HOLSTERS 2,969.20
SNYDER & ASSOCIATES INC
UTE AVE & ASHWORTH RD
INTERSECTION IMPROVEMENTS 33,890.10
SPLAW PROPERTIES, LLC FEBRUARY 2021 RENT & INSURANCE 4,504.83
STRAUSS SAFE AND LOCK CO SERVICE CALL 1,151.00
STRYKER SALES CORPORATION GOLF COURSE AED 2,200.82
SWANK MOTION PICTURES INC ALADDIN 465.00
TEAM SERVICES INC TRIUMPH PARK 11,681.60
TED LARE GARDEN CENTER TOP ASSORTED 4" 269.70
TELEFLEX LLC MEDICAL SUPPLIES 1,165.50
THE BOOK FARM, INC BOOKS 345.14
THE VENTURE GROUP LLC CLEANING SERVICES 1,646.00
THE WALDINGER CORP
REPLACEMENT OF DEFECTIVE SIGNAL
AMPLIFIER 1,167.75
TREASURER STATE OF IOWA DEC '20 WATER EXCISE TAXES 20,913.67
TREASURER STATE OF IOWA DEC '20 SEWER SALES TAXES 3,080.50
TREASURER STATE OF IOWA DEC '20 GAS SALES TAXES 14,587.78
TREASURER STATE OF IOWA DEC '20 GOLF COURSE SALES TAXES 53.00
TREASURER STATE OF IOWA DEC '20 STORM WATER SALES TAXES 2,450.82
TRUCK EQUIPMENT INC
PARKS TRAVERSE EMERGENCY
LIGHTS 8325 969.00
TYLER TECHNOLOGIES INC
TYLER CONTENT MANAGER ANNUAL
FEES 2,137.94
UNIVERSAL PRINTING SERVICES NOTE CARD AND ENVELOPES 281.61
US CELLULAR DECEMBER 2020 STATEMENT 633.90
UTILITY SAFETY AND DESIGN INC.
METER SET/WELDING
RIG/NIPPLE/STRAINER 5,954.29
VEENSTRA & KIMM INC DECEMBER 2020 STATEMENT 23,054.01
VIDEO CONFERENCE GEAR COUNCIL CHAMBERS A/V EQUIPMENT 10,401.44
WAUKEE AREA ARTS COUNCIL FY21 SUPPORT 15,000.00
WAUKEE CHAMBER OF COMMERCE FY21 MEMBERSHIP RENEWAL 7,500.00
WAUKEE COMMUNITY SCHOOL DISTRICT
- FUEL NOVEMBER 2020 STATEMENT 115.11
WAUKEE HARDWARE & VARIETY DECEMBER 2020 STATEMENT 172.32
WAUKEE ROTARY CLUB
MEMBER DUES - TIM MOERMAN/JOHN
QUINN 500.00
XENIA RURAL WATER DISTR WATER 276.44
*TOTAL* $1,268,959.35
PAYROLL 12/31/2020:
ABRAMOWITZ, LEVI $2,414.57
ADKINS, COREY 1,552.11
7
ADKISSON, JENNIFER 541.40
AHRENS, ELIZA 1,511.04
ALDRICH, SHAWN 2,158.06
ANDERSON, SARA 1,674.45
ARIAS, HECTOR 2,515.43
BAKER, RANDY 1,589.91
BAUMAN, LISA 1,532.85
BROWN, ANGALEA 1,599.96
BROWN, NATHAN 2,262.99
BRUENING, BENJAMIN 255.75
BRUNS, RACHEL 2,349.99
BURKHART, LINDA 3,169.56
CAMPBELL, SCOTT 2,132.53
CARPENTER, PAUL 1,975.80
CARROLL, JOSEPH 2,235.24
CHRISTENSEN, ABAGAIL 1,524.12
CICHOSKI, KELLI 2,357.32
CLEMEN, ANTHONY 2,859.21
COGGESHELL, LEE 2,110.43
CORKREAN, JENNIFER 2,063.04
COUGHLIN, TONI 1,750.47
CROSS, JONATHAN 824.02
CUNNINGHAM, SCOTT 3,050.90
DANIEL, COLE 1,634.75
DEBOER, MELISSA 2,537.53
DEETS, BRADLY 3,737.02
DEZEEUW, DAVID 2,561.54
DODGE, JUSTIN 2,368.26
EASTCOTT, JOSHUA 2,007.66
EDWARDS, DANAE 2,093.66
ELLIS, NICOLE 732.46
EVANS, SUMMER 2,850.81
FIFE, JASON 2,022.91
FLUGGE-SMITH, JAMIE 2,082.96
FREDERICK, JUSTIN 2,205.21
FREDERICKSEN, BROCK 1,608.84
FROEHLICH, WILLIAM 386.08
FURRY, ALISSA 931.33
FYFE, JUSTIN 732.27
GIBBS, AUSTIN 2,164.20
GIBSON IV, WILLIAM 2,133.98
GILCHRIST, NICHOLAS 1,758.97
GITZEN, ROBERT 3,091.96
GROVE, BRIAN 335.70
GUESS, CHRISTOPHER 1,617.97
GUESS, KATHRYN 2,461.63
HANSON, LAURA 1,917.35
HARDIN, THOMAS 547.14
HEIMANN, RONALD 2,637.72
HENTGES, ERIC 2,076.57
HERRICK, ROBERT 2,206.70
HILGENBERG, ADAM 2,855.09
HUSTED, TROY 2,073.92
HUTTON, JOSHUA 3,012.46
JACKSON, COLE 2,612.22
JERMIER, MATTHEW 3,326.56
JONES, BRIAN 606.02
KAPPOS, SARA 2,830.72
8
KASS, ANDREW 2,639.42
KASZINSKI, BRETT 640.32
KELLER, CHRISTOPHER 2,188.41
KICKBUSH, CHRISTOPHER 2,442.70
KINNEY, SCOTT 2,619.45
KLEINWOLTERINK, COLE 2,003.54
KLEVER, JUDY 1,351.61
KOESTER, RUDY 3,276.83
KURTH, TIMOTHY 2,214.78
LARSON, KENNETH 718.23
LARSON, KRISTINE 3,065.00
LAUGHRIDGE, DANIEL 2,021.96
LE, SON 2,869.73
LEITCH, JEFFREY 452.86
LEMKE, NEIL 1,955.43
LEVSEN, BRYAN 2,139.87
LINDSAY, MICHELLE 2,807.02
LOFTSGARD, MARA 930.88
LONG, JEREMY 3,083.80
LYNCH, JEREMY 1,620.99
MANNING, JOSHUA 2,418.45
MAREAN, JOSHUA 1,870.86
MCCAY, BRENDA 232.28
MCCOY, CARA 672.39
MEEKER, BRYCE 2,392.50
MELLENCAMP, JEFFREY 2,890.37
MILBURN, HALEY 1,103.88
MINAR, VANESSA 857.56
MINIKUS, JOSHUA 1,985.55
MOERMAN, TIMOTHY 4,313.84
MORRIS, ASHLEY 1,632.58
MURRA, BRIAN 2,511.51
NELSON, DAVID 1,538.03
NICHOLS, ANDREW 1,839.65
OAKLEY, JON 1,951.70
OLBERDING, MCKENNA 2,497.20
OLDHAM, JAMES 972.31
OSBORN, RYAN 769.72
OSBORN, SARAH 2,808.66
OSTRING, KATHLEEN 1,982.72
OWENS, TANNER 676.68
PARISH, TONJA 1,686.97
PATTERSON, KEVIN 1,758.11
PAYNE, THOMAS 1,748.13
PERDRIAU, MARIE 559.54
PERKINS, JACOB 1,841.26
PETERSON, KATIE 1,602.47
PETTIT, BRANDON 2,616.87
PIZINGER, JAMES 1,611.87
PORTER, NICKOLAS 263.23
PURVIS, KATHRYN 1,702.04
QUINN, JOHN 3,693.23
RASH, RONALD 2,412.07
RICHARDSON, DACE 1,968.48
RICHARDSON, ELIZABETH 2,047.30
ROBBINS, CORBY 2,389.32
ROBINSON, CLINT 3,713.06
ROYER, TIMOTHY 3,378.35
9
SAENGKIO, DONNY 2,113.49
SAGER, AARON 390.82
SCHAUFENBUEL, KARI 1,460.33
SCHETTLER, RODNEY 2,573.81
SCHUETT, REBECCA 2,939.38
SCHULTZ, EMILY 2,229.96
SEDDON, JOSH 1,937.34
SHAFFER, CHET 392.39
SHARON, JEREMIAH 1,561.78
SMITH, BLAKE 2,347.28
SOFEN, NATASHA 34.42
SPOSETO, MACKENZIE 2,844.29
STEINKE, KURT 635.97
STEPHENS, CLINT 29.26
STEWARD, ERIC 2,175.91
STIFEL, DALTON 1,852.40
STOTZ, MELISSA 665.47
TAYLOR, CHRISTINA 46.58
THAYER, CHANDLER 1,968.42
TOBIS, SYDNEY 831.91
TYSDAL, THOMAS 3,102.54
VANDEKAMP, JOSHUA 2,232.26
VOEGTLE, TIMOTHY 1,853.82
WASKE, CHARLES 2,244.42
WERTS, DANIEL 2,702.80
WESTON STOLL, KERI 1,863.68
WHITE, JASON 558.13
WHITHAM JOHNSON, JENNIFER 551.14
WICKHAM, JOHN 1,634.47
WIGGINS, MATHEW 2,475.55
WILLIAMS, SUSAN 1,967.84
WINTERS, TROY 2,272.03
WISE, NATHAN 3,210.37
WOOD, DANIEL 1,381.95
YOUSO, ANTHONY 1,374.54
*TOTAL* $291,181.64
B. Consideration of approval of City Council Minutes of 01/04/2021 Regular Meeting, 01/11/2021
Special Meeting
C. Consideration of approval of 12-month Special Class C Liquor License (BW) (Beer/Wine) with
Outdoor Service Privilege for Old Station Craft Meats, LLC, d/b/a Old Station Craft Meats [450 6th
Street], pending proof of dram insurance
D. Consideration of approval of renewal of 12-month Class B Beer Permit (BB) (Includes Wine
Coolers) with Outdoor Service and Sunday Sales privileges for City of Waukee, d/b/a Sugar
Creek Municipal Golf Course [1505 6th Street]
E. Consideration of approval of a resolution approving official publications for the City of Waukee for
2021 (Resolution #2021-012)
F. Consideration of approval of a resolution approving official City depositories for 2021 (Resolution
#2021-013)
G. Consideration of approval of a resolution approving mayor’s appointment of City Attorney for
2021 (Resolution #2021-014)
H. Consideration of approval of a resolution approving mayor’s appointment of Chief of Police for
2021 (Resolution #2021-015)
I. Consideration of approval of a resolution approving mayor’s appointment of City Health Officer
for 2021 (Resolution #2021-016)
J. Consideration of approval of a resolution approving job description and pay grade [Accounting
Manager, Finance Department] (Resolution #2021-017)
K. Consideration of approval of a resolution approving job description and pay grade [Digital
Marketing Specialist, Waukee Public Library] (Resolution #2021-018)
10
L. Consideration of approval of a resolution approving Agreement for Professional Consulting
Services with Veenstra & Kimm, Inc. [2021 ADA Sidewalk Improvements Project] (Resolution
#2021-019)
M. Consideration of approval of a resolution approving Agreement for Professional Consulting
Services with Veenstra & Kimm, Inc. [Transite Water Main Replacement Phase 2 Project]
(Resolution #2021-020)
N. Consideration of approval of a resolution approving Agreement for Professional Consulting
Services with JCG Land Services, Inc. [Miscellaneous Right-of-Way and Easement Acquisition
Services, 2021-2022] (Resolution #2021-021)
O. Consideration of approval of a resolution approving Purchase Agreements and Easements
between AP GPP, LC (Parcels 57, 58 and 59), and the City of Waukee [SE Ashworth Road
Corridor Improvements Project, SE Parkview Crossing Drive to SE Glacier Trail] (Resolution
#2021-022)
P. Consideration of approval of a resolution approving Public Gas Line Easement associated with
The Commons at Greenway Plat 2 [Signature Development of Iowa, LLC] (Resolution #2021-
023)
Q. Consideration of approval of a resolution approving Public Gas Line Easement associated with
The Commons at Greenway Plat 2 [Waukee Commons, LLC] (Resolution #2021-024)
R. Consideration of approval of a resolution accepting public improvements [Stratford Crossing Plat
8] (Resolution #2021-025)
S. Consideration of approval of Change Order No. 1 to Larson Construction Company, Inc., for the
Triumph Park Project, increasing the contract in the amount of $106,228.27
T. Consideration of approval of Payment Estimate No. 3 to Larson Construction Company, Inc., for
the Triumph Park Project in the amount of $441,279.85
U. Consideration of approval of Payment Estimate No. 14 to Absolute Concrete Construction, Inc.,
for the NW 10th Street Improvement Project, W. Hickman Road to NW Douglas Parkway, in the
amount of $91,793.88
V. Consideration of approval of a motion setting February 1, 2021, as the date of public hearing on
a proposed property tax levy pursuant to Iowa Code 384.15A
W. Consideration of approval of a motion setting February 16, 2021, as the date of public hearing on
an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning
certain property from A-1 [Agricultural District] to R-2 [One- and Two-Family Residential District]
and R-2 [One- and Two-Family Residential District]/PD-1 [Planned Development Overlay District]
(Fox Valley)
X. Consideration of approval of a motion setting February 16, 2021, as the date of public hearing on
an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning
certain property from A-1 [Agricultural District] to R-4 [Row Dwelling and Townhome District]
(Broderick property)
Y. Consideration of approval of a motion setting February 16, 2021, as the date of public hearing on
an ordinance to amend Chapter 160 Site and Building Development Standards, Chapter 165,
Zoning Regulations, Definitions and General Regulations and Chapter 169 Zoning Regulations,
District Regulations by incorporating regulations for interior storage uses
2) Consent Agenda Part 2: Council Member Lyon moved to approve Consent Agenda Part 2;
seconded by Council Member Crone. Council Member Bottenberg stated that he would
abstain from voting due to a professional conflict of interest. Results of vote: Ayes:
Bergman, Crone, Lyon, Sinclair. Nays: None. Absentions: Bottenberg. Motion carried 4 – 0
– 1.
A. Consideration of approval of a resolution fixing date for a meeting on the proposition to issue Not
to Exceed $9,500,000 General Obligation Bonds (For Essential Corporate Purposes) (Resolution
#2021-026)
B. Consideration of approval of a resolution fixing date for a meeting on the proposition to issue Not
to Exceed $35,000,000 General Obligation Urban Renewal Bonds (For Essential Corporate Urban
Renewal Purposes) (Resolution #2021-027)
3) Mayor’s Appointment: Of the Mayor Pro Tem and Council Members as representatives
on various boards and committees for 2021 – Mayor Clarke made the following
appointments:
Mayor Pro Tem: Council Member Bottenberg
MAC Representatives: Mayor Clarke, Council Member Sinclair
Dallas County Housing Trust Fund: Council Member Lyon
11
BRAVO Board: Council Member Crone
Chamber of Commerce: Council Member Lyon
City Personnel Committee: Mayor Clarke, Council Member Bottenberg, Council Member Crone
4) Mayor’s Appointment and Resolution:Consideration of approval of a resolution
approving the mayor’s appointment of council liaison, alternate representative, and
ex-officio to the Central Iowa Regional Drinking Water Commission (CIRDWC) for 2021
– Mayor Clarke appointed Council Member Bergman as council liaison, Public Works
Director/City Engineer Koester as alternate representative, and Assistant Public Works
Director of Operations Tim Royer as ex officio. Council Member Crone moved to approve
the resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-
028)
5) Mayor’s Appointment and Resolution:Consideration of approval of a resolution
approving mayor’s appointment of the representative and alternate member to the
Wastewater Reclamation Authority (WRA) Policy Board and representative and
alternate member to the Wastewater Reclamation Authority (WRA) Technical Board
for 2021 – Mayor Clarke appointed City Administrator Moerman as representative and
Public Works Director/City Engineer Koester as alternate to the WRA Policy Board; Mayor
Clarke appointed Public Works Director/City Engineer Koester as representative and
Assistant Public Works Director of Operations Tim Royer as alternate to the WRA Technical
Board. Council Member Lyon moved to approve the resolution; seconded by Council
Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 – 0. (Resolution #2021-029)
6) Mayor’s Appointment and Resolution:Consideration of approval of a resolution
approving mayor’s appointment of representative and alternate to the Walnut Creek
Watershed Authority Board of Directors for 2021 – Mayor Clarke appointed Public Works
Director/City Engineer Koester as representative and Development Services Director Deets
as alternate. Council Member Crone moved to approve the resolution; seconded by Council
Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 – 0. (Resolution #2021-030)
7) Mayor’s Appointment and Resolution:Consideration of approval of a resolution
approving mayor’s appointment of primary and alternate members to the Des Moines
Area Metropolitan Planning Organization (MPO) and primary and alternate members
for the Des Moines Area MPO Transportation and Technical Committee for 2021 –
Mayor Clarke appointed herself as primary representative and City Administrator Moerman
as alternate to the MPO; Mayor Clarke appointed Development Services Director Deets as
primary representative and Public Works Director/City Engineer Koester as alternate to the
MPO TTC. Council Member Crone moved to approve the resolution; seconded by Council
Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 – 0. (Resolution #2021-031)
8) Mayor’s Appointment and Resolution:Consideration of approval of a resolution
approving mayor’s appointment of the City of Waukee alternate members to the Dallas
County Emergency Management Commission and E-911 Commission for 2021 – Mayor
Clarke appointed Fire Chief Clint Robinson as representative and Council Member Sinclair
as alternate to both commissions. Council Member Bottenberg moved to approve the
resolution; seconded by Council Member Crone. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-
032)
9) Mayor’s Appointment and Resolution: Consideration of approval of a resolution
approving mayor’s appointment or reappointment of citizen members to the various
City boards, commissions and committees – Mayor Clarke made the following
appointments:
Board of Adjustment, term ending 01/31/2026: Bryce Johnson
Board of Adjustment, unexpired term ending 01/31/2024: Cynthia Swoyer
Board of Appeals, terms ending 01/31/2026: Jim Marwedel, Phil Jeneary
12
Park Board, terms ending 01/31/2024: Kellie Staiert, Mackenzie Kaplan, Blake Crow
Planning & Zoning Commission, term ending 01/31/2026: Luke Streit
Council Member Lyon moved to approve the resolution; seconded by Council Member
Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Motion carried 5 – 0. (Resolution #2021-033)
10) Resolution:Consideration of approval of a resolution approving site plan for
Timberline Stadium Phase 2 [2605 SE L.A. Grant Parkway] – Council Member Crone
moved to approve the resolution; seconded by Council Member Lyon. Development
Services Director Deets reviewed the site plan and exterior elevations for a concession
stand, as well as football and soccer field artificial turf. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-
034)
11) Resolution:Consideration of approval of a resolution approving site plan for
Shottenkirk Service Addition [755 W. Hickman Road] – Council Member Lyon moved to
approve the resolution; seconded by Council Member Sinclair. Development Services
Director Deets reviewed the site plan and exterior elevations for three separate building
additions. Some of the additions will cause a loss of parking stalls; however, those stalls will
be added as part of a future parking lot expansion. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-
035)
12) Resolution:Consideration of approval of a resolution awarding quote [Lift Station No.
3 Rehabilitation Phase 3, Wet Well Repairs Project] – Council Member Sinclair moved to
approve the resolution; seconded by Council Member Crone. Public Works Director/City
Engineer Koester reviewed the project, noting that there will be several temporary system
bypasses while the improvements are being completed. Two quotes were received; both
exceeded the engineer’s estimate. In conversations with contractors, the challenges
associated with the project added to the cost, as the system must remain operational during
repairs. City staff recommends moving forward with the project, awarding quote to Woodruff
Construction, Inc., of Ames, IA, in the amount of $127,300.00. Council Member Lyon asked
if the repairs were due to lack of maintenance or a design flaw; Mr. Koester noted that the
well was a highly corrosive environment, causing the need for repairs. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2021-036)
(J) Reports – Report made by City Administrator Moerman.
Council Member Bottenberg moved to adjourn; seconded by Council Member Sinclair. Ayes: All.
Nays: None. Motion carried 5 – 0.
Meeting Adjourned at 6:14 p.m.
____________________________________
Courtney Clarke, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING
January 25, 2021
*Due to public health concerns and guidance, in accordance with Iowa Code Sections
21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as
holding the meeting in person was impossible or impractical.
A. Call to Order – The work session meeting of the Waukee City Council was called to order by
Mayor Clarke at 5:31 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom
pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8. Mayor
Clarke added that the meeting was being conducted electronically due to severe weather
conditions, in addition to public health concerns.
B. Roll Call – The following members were present: Mayor Courtney Clarke (electronically); Council
Members Anna Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone
(electronically), Larry R. Lyon (electronically), Ben Sinclair (electronically). Absent: None.
Also in attendance: City Administrator Tim Moerman (electronically), Finance Director Linda
Burkhart (electronically), Development Services Director Brad Deets (electronically), Public
Works Director/City Engineer Rudy Koester (electronically), Parks & Recreation Director Matt
Jermier (electronically), IT Director Son Le (electronically), Library Director Kristine Larson
(electronically), Human Resources Director Michelle Lindsay (electronically), Marketing &
Communications Director Summer Evans (electronically), Fire Chief Clint Robinson
(electronically), Police Chief John Quinn (electronically), City Clerk Rebecca D. Schuett
(electronically).
C. Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 – 0.
D. Work Session:
1) FY2022 Budget: General, Enterprise – Jon Burmeister and Matt Stoffel with Public
Financial Management (PFM) (both participating electronically) discussed utility funds,
recommending increases in water/irrigation and sewer rates, as well as a reduction in solid
waste rates. Finance Director Burkhart then reviewed the proposed general fund, capital
equipment recommendations and staffing increases. City Administrator Moerman briefly
reviewed the council’s approved budget directives and how they guide the budget process.
2) Budget approval timeline – Finance Director Burkhart reviewed the schedule.
E. Comments
Council Member Sinclair moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays:
None. Motion carried 5 – 0.
Meeting Adjourned at 7:13 p.m.
____________________________________
Courtney Clarke, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk