HomeMy WebLinkAbout2021-03-15-I01B 03012021_03082021_minutesWAUKEE CITY COUNCIL MINUTES
March 1, 2021
*Due to public health concerns and guidance, in accordance with Iowa Code Sections
21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as
holding the meeting in person was impossible or impractical.
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom
pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8.
(B) Pledge of Allegiance (temporarily suspended)
(C) Roll Call – The following members were present: Mayor Courtney Clarke; Council Members
Anna Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone
(electronically), Ben Sinclair. Absent: Council Member Larry R. Lyon. (Council Member Lyon
began electronic participation at 5:32 p.m.)
Also in attendance: City Administrator Tim Moerman, Development Services Director Brad
Deets (electronically), Public Works Director/City Engineer Rudy Koester (electronically),
Finance Director Linda Burkhart (electronically), Human Resources Director Michelle Lindsay
(electronically), Parks & Recreation Director Matt Jermier (electronically), Marketing &
Communications Director Summer Evans (electronically), IT Director Son Le (electronically),
Police Chief John Quinn, City Clerk Rebecca D. Schuett, City Attorney Steve Brick
(electronically).
Prior to Open Forum, Mayor Clarke read a statement regarding utility bills that were higher than
normal. She cited an extremely cold February, as well as freezing temperatures in Texas that
lead to natural gas wellhead and pipeline freeze-offs that impacted the nationwide gas supply
and caused wholesale natural gas price spikes. She then asked Waukee utility customers to
contact the Utility Billing Department if they wished to set up payment plans to spread out the
cost over time. (Council Member Lyon began electronic participation at 5:32 p.m.)
(D) Open Forum – 1) Ron Marr, 2935 SE Timberline Dr. (participating electronically), stated that
while he appreciated City staff efforts to provide gas, he was concerned with Waukee’s historic
gas costs as compared with MidAmerican Energy. He encouraged the City to look into other
possible natural gas providers.
(E) Agenda Approval – Council Member Sinclair moved to approve the agenda; seconded by
Council Member Bottenberg. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 – 0.
(F) Monthly Mayor’s Report – Mayor Clarke reported on a continuing Aa2 credit rating for the City
from Moody’s Investors Service. Public Works crews are currently filling potholes throughout the
community. The Spring/Summer Parks & Recreation program guide is available and registration
is now open.
(G) Presentations:
1) Ankeny Sanitation, Inc., annual report – Report made by Ankeny Sanitation General
Manager Dave Massey (participating electronically).
(H) Public Hearings:
1) On plans, specifications, form of contract and estimate of cost [Southwest Area Trunk
Sewer Extension Phase 2 Project] – Mayor Clarke opened the public hearing and asked if
any written correspondence had been received; City Clerk Schuett replied in the negative.
Public Works Director/City Engineer Koester reviewed the project, projected costs and
construction schedule. No comments were made by the public in attendance.
I1B
2
(I) Public Hearing Action Items:
1) Southwest Area Trunk Sewer Extension Phase 2 Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Sinclair
moved to approve the resolution; seconded by Council Member Crone. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2021-078)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Crone moved to approve the resolution; seconded by Council Member Sinclair.
Public Works Director/City Engineer Koester reviewed the bid tabulation, recommending
the contract award be deferred to the March 8 special meeting to allow further review of
the bid documents. Council Member Bottenberg asked if there was an issue with the
bids; Mr. Koester replied that the low bidder had informed the City that there was an error
in their bid submittal. Council Member Crone amended the motion to defer consideration
of awarding contract to the March 8 special meeting; Council Member Sinclair amended
the second. Results of vote to defer award: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 – 0.
(J) Action Items:
1) Consent Agenda: Council Member Lyon moved to approve the Consent Agenda; seconded
by Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 – 0.
A. Consideration of approval of 03/01/2021 Bill List; 02/15/2021 Payroll:
Total Unpaid Bills Presented for Approval : $551,037.78
Total Checks Issued Prior to Council Approval:
(A) Prior to Last Council Meeting 330,853.45
(B) After Last Council Meeting 156,752.13
(C) Payroll Taxes & Reimbursements 291,520.82
(D) Utility Refunds 812.15
Payroll Checks Issued:
(E) 02/15/2021 278,111.55
** Credit Card Detail also included in "F" 17,346.35
*TOTAL* $1,626,434.23
FY 2021 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $17,557,944 $8,915,774 $16,886,337 $7,506,364
011 General Fund-Hotel/Motel Tax - 6,333 - 12,952
060 Road Use Tax Fund 2,671,322 1,634,701 445,822 1,326,535
070 Firemen's Association - - - -
080 Library Foundation - -- -
085 Asset Forfeitures - - - -
090 North Residential TIF - 665 --
091 Hickman West Indust Park TIF 1,742,506 - 823,245 509,560
092 Enterprise Business Park TIF Fund - - - -
093 Waukee Urban Renewal Area TIF Fund 2,048,762 4,066 3,731,276 2,091,059
094 Gateway Urban Renewal 869,532 94,015 1,327,728 827,375
095 Autumn Ridge Urban Renewal 374,581 - 711,471 349,405
096 Waukee West Urban Renewal - 702 - -
097 Southwest Business Park - 26,288 71,049 36,704
098 Waukee Central URA - - 154,346 -
110 Debt Service Fund 9,518,084 1,208,005 10,975,755 2,589,235
111 Special Assessments Fund - - - 16,689
210 Employee Benefits Fund 2,475,000 - 2,501,444 1,312,204
211 Local Option Sales Tax 523,620 - 2,923,900 2,122,081
3
212 Public Improvement Fund 2,000,000 - 2,000,000 2,003,170
327 Capital Projects 26,109,000 14,917,614 23,432,370 9,443,718
330 City Wide SA Sidewalk Project - - - 2,582
510 Water Utility Fund 688,232 2,642,733 5,791,584 4,866,840
520 Sewer Utility Fund 3,269,446 5,465,751 1,721,061 5,041,844
521 University Ave Trunk Sewer Project - - - 26,721
522 Waste Water Treatment Pl - - - 72
523 E Area Pump Sta Treatment - - - 252
540 Gas Utility Fund 7,172,989 4,422,283 8,638,750 4,945,689
560 Storm Sewer Utility Fund 1,980,128 2,226,044 1,140,833 772,138
570 Utility Bill Fund 394,960 252,069 395,196 300,735
590 Solid Waste Collect & Rcycl Fund 1,428,400 963,396 1,425,900 861,159
750 Golf Course Fund 594,288 292,869 608,500 454,655
810 Equipment Revolving Fund - - 15,000 313
*TOTAL* $81,418,794 $43,073,308 $85,721,567 $47,420,052
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 03/01/2021:
CITY OF WAUKEE HEALTH INSURANCE DEDUCTION $8,904.74
EFTPS FICA TAX WITHHOLDING 103,459.54
GENESIS HOMES UTILITY REFUND 348.76
HALE DEVELOPMENT CO LLC UTILITY REFUND 168.98
HALE DEVELOPMENT CO LLC UTILITY REFUND 137.55
HOFFMAN, STACY K UTILITY REFUND 56.86
ICMA RETIREMENT TRUST 457 ICMA 11,068.99
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 925.00
IPERS IPERS DEDUCTIONS 127,481.07
MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 46.00
STRATTON, JAKE UTILITY REFUND 100.00
TOTAL ADMINISTRATIVE SERVICES
CORP SECTION 125 MEDICAL DEDUCTIONS 5,877.53
TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 33,566.13
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 41.67
WAUKEE AREA CHRISTIAN SERVICES
WAUKEE AREA CHRISTIAN SERVICES
DEDUCTION 62.24
WAUKEE BETTERMENT FOUNDATION
WAUKEE BETTERMENT FOUNDATION
DEDUCTION 80.00
WAUKEE PUBLIC LIBRARY FRIENDS
FOUNDATION
LIBRARY FRIENDS FOUNDATION
PAYROLL CONTRIBUTION 7.91
BANK OF AMERICA NOVEMBER 2020 STATEMENT 17,346.35
AMAZON CREDIT PLAN
SEPTEMBER 2020 STATEMENT -
MISSED INVOICE 28.72
CLAYTON ENERGY CORPORATION JANUARY 2021 COMMODITY 330,824.73
EMPLOYEE BENEFIT SYSTEMS
MAR'21 HEALTH INSURANCE MONTHLY
PREMIUM 153,965.94
IOWA DEPT OF HUMAN SERVICES MARCH 2021 STATE SHARE OF GEMT 2,786.19
*TOTAL* $797,284.90
UNPAID BILLS PRESENTED FOR APPROVAL 03/01/2021:
ADEL AUTO PARTS 55 DEF $667.54
AFRICAN AMERICAN MUSEUM OF IOWA
PRE-RECORDED ENDLESS
POSSIBILITIES PROGRAM 100.00
AMAZON CREDIT PLAN FEBRUARY 2021 STATEMENT 439.75
AMAZON.COM N95 MASKS/TOWELS 1,345.79
AT&T MOBILITY FEBRUARY 2021 STATEMENT 113.66
BACKFLOW SOLUTIONS INC ANNUAL ONLINE SUBSCRIPTION FEE 495.00
BACKGROUND INVESTIGATION BUREAU,
LLC
YOUTH BASKETBALL BACKGROUND
CHECKS 286.80
BAKER MECHANICAL, INC. MAITENANCE AGREEMENT 3,164.25
BAX SALES, INC BOLTS/HOSE 295.67
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BILL RHINER'S PLUMBING
REPAIRS TO BREAKROOM
SINK/GARBAGE DISPOSAL 502.50
BOLTON & MENK, INC
HEART OF WARRIOR TRAIL WEST
EXTNSN 2,840.00
BOUND TREE MEDICAL MEDICAL SUPPLIES 1,591.40
BUSINESS FURNITURE WAREHOUSE CHAIRS 530.00
BUSINESS NETWORK LONG DISTANCE FEBRUARY 2021 STATEMENT 17.08
C2G CORPORATION
BRAKE CLEANER/RED THUNDER/BLUE
BLAZES 326.79
CAPITAL SANITARY SUPPLY
TOILET PAPER/PAPER
TOWELS/LAUNDRY DETERGENT 339.92
CENTURYLINK FEBRUARY 2021 STATEMENT 240.45
CFI SALES INC TIRES 597.70
CINTAS CORPORATION FIRST AID KIT SUPPLIES 606.09
CITY OF CLIVE
NW 142ND STREET STREET LIGHTS -
COST SHARE 36,456.80
CMS MARKETING LLC BUSINESS CARDS - GIBBS 52.13
CONFLUENCE
WAUKEE ATHLETIC
COMPLEX/TRIUMPH PARK 3,924.06
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES INC FEBRUARY 2021 STATEMENT 823.57
CORE & MAIN LP METERS 1,295.00
COSTAR REALTY INFORMATION, INC. COSTAR SUITE 395.00
DAKOTA RIGGERS & TOOL SUPPLY, INC. TOW STRAPS 861.14
DAN'S OVERHEAD DOORS 4 DOOR REPAIRS 322.92
DEBBIE WOLFF FURNACE REBATE 75.00
DELTA DENTAL MAR '21 DENTAL INSURANCE PREMIUM 9,307.62
DEMCO INC. BOOK TAPE/LABELS/DVD CASES 294.71
DES MOINES DRAIN & SEWER CLEANING
SERVICE
RAN KITCHEN DRAIN LINE IN
BREAKROOM 85.00
DES MOINES REGISTER MON. - SAT. SUBSCRIPTION 32.00
DINGES FIRE COMPANY
WATERWAY SHUTOFF W/CUSTOM
LASER ETCHING 1,971.00
DIRECTV JANUARY 2021 STATEMENT 20.03
DOORS INC SERVICE CALL 400.00
EMERGENCY APPARATUS
MAINTENANCE INC. E910 REPAIR PUMP 1,897.27
FAREWAY STORES, INC. COFFEE 55.33
FARNSWORTH GROUP, INC
PUBLIC WORKS SITE EXPANSION
PHASE 1 26,279.24
FASTENAL COMPANY GLOVES/EYEWEAR 560.51
FIRE SERVICE INC VALVES 132.90
GALL'S INC
JACKET/SHORTS/VEST/BATON -
YOUNG/GUESS/MEEKER/CLEMEN 2,577.93
GROEBNER & ASSOCIATES INC METERS 12,152.02
HAWKEYE TRUCK EQUIPMENT MOTOR/DUMP BODY VIBRATOR 3,533.80
HEARTLAND CO-OP JANUARY 2021 STATEMENT 70.00
HILLYARD INC KLEENEX/CAN LINERS 167.60
HOLMES MURPHY
MAR '21 HMA MONTHLY CONSULTING
FEE 3,792.15
HOTSY CLEANING SYSTEMS INC. FLEETWASH 1,215.57
HRGREEN, INC ADA SIDEWALK DESIGN 316.52
HY-VEE JANUARY 2021 STATEMENT 650.00
ICMA RETIREMENT CORPORATION FIRST QUARTER 2021 401A PLAN FEES 125.00
INGRAM LIBRARY SERVICES BOOKS 61.44
INTERSTATE ALL BATTERY CENTER BATTERIES 831.00
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES
MARCH 2021-FEBRUARY 2022 MEMBER
DUES 11,726.00
IOWA DEPT OF TRANSPORTATION BRINE 1,440.00
IOWA LAW ENFORCEMENT ACADEMY BASIC TRAINING/TASER/PIT - MEEKER 7,100.00
IOWA ONE CALL JANUARY 2021 STATEMENT 408.10
5
IOWA PLAINS SIGNING INC MESSAGE BOARD DISPLAY CARD 5,500.00
IOWA SIGNAL INC
TEMORARY SIGNAL NE DOUGLAS NE
ALICES RD 1,767.00
KIESLER'S POLICE SUPPLY, INC RIFLE EQUIPMENT 1,706.60
KIMBALL MIDWEST HYDRANT FITTINGS 91.60
KONE INC
MAINTENANCE COVERAGE FEBRUARY
2021 - JANUARY 2022 2,538.36
KOONS GAS MEASUREMENT METERS 1,268.42
LEADSONLINE LLC
LEADSONLINE POWERPLUS
INVESTIGATION PACKAGE 1,283.00
LELAND CONSULTING GROUP WAUKEE MARKET UPDATE 25,400.70
LOGAN CONTRACTORS SUPPLY INC FALCON HOT BOX & ASPHALT RENTAL 3,465.00
LOGOED APPAREL & PROMOTIONS SHIRTS - QUAM 273.56
MAJESTIC TRUCK COLLISION & FRAME
REPAIR FIRE TRUCK REPAIRS/REPLACEMENTS 7,018.69
MARK STUCHEL INC. WIRELESS AMP CLAMP 968.20
MARTINA MATHISEN EDUCATIONAL ENTERTAINMENT 100.00
MATT WAGNER FURNACE REBATE 75.00
MC2 INC ESD ODOR CARB ULTRA 3,007.65
MD ALIGNMENT SERVICES INC E910 & AMBULANCE 302 ALIGNMENTS 400.00
MEDIACOM FEBRUARY 2021 STATEMENT 129.95
MENARDS CEILING FAN 745.02
MIDWEST ALARM SERVICES SERVICE CALL 20.00
MMC CONTRACTORS IOWA, INC FURNACE REPAIRS 2,670.23
MUNICIPAL EMERGENCY SERVICES INC CUSTOM PINS 132.57
MUNICIPAL SUPPLY INC. METERS 3,972.08
NAPA AUTO PARTS STORE MISC VEHICLE SUPPLIES 440.59
NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 5,391.28
NORTHERN TOOL & EQUIPMENT LEVER/ROLLER SEAT 189.98
OCLC INC
CAPIRAREADY/CAPIRA SELF
CHECKOUT 2,600.00
OFFICE DEPOT COFFEE/HAND SANITIZER/KEY TAGS 438.80
O'HALLORAN INTERNATIONAL INC. DOOR POD REPAIRS 1,750.97
ORKIN PEST CONTROL PEST CONTROL SERVICES 59.02
PAPER ROLL PRODUCTS PAPER FOR SQUAD CARS 229.00
PITNEY BOWES EZ-SEAL 72.67
PLUMB SUPPLY COMPANY COUPLING W/SHEER RING 159.84
POLK COUNTY FIRE CHIEFS
ASSOCIATION MEMBER DUES - TYSDAL/ROBINSON 50.00
PREMIER GLOBAL SERVICES JANUARY 2021 STATEMENT 13.18
RACHEL PYBURN THERMOSTAT REBATE 30.00
RDG PLANNING & DESIGN SUGAR CREEK WATERSHED STUDY 6,553.66
SANDRY FIRE SUPPLY LLC WEBBING/ROPE/LIFELINE 817.97
SCHAAL PLUMBING, HEATING &
COOLING FURNACE & THERMOSTAT REBATE 105.00
SCHNEIDER GRAPHICS, INC. WAUKEE POLICE GRAPHICS 1,821.91
SERVICEMASTER BY RICE CARPET CLEANING - CLUBHOUSE 276.24
SHIVE HATTERY INC.
UNIVERSITY AVE EXTNSN/10TH ST/SE
LA GRANT PKWY 67,976.10
SHOTTENKIRK CHEVROLET-PONTIAC MIRROR 710.72
SIMPLEXGRINNELL LP EMERGENCY EXIT LIGHT SYSTEM 172.17
SMITH FERTILIZER GRAIN BEET RTU 2,077.52
SNYDER & ASSOCIATES INC
UTE AVE AND ASHWORTH RD
INTRSCTN IMPRVMNTS 79,362.90
STEVE BERG FURNACE & THERMOSTAT REBATE 105.00
STIVERS FORD BATTERY REPLACEMENT 320.58
STUDIO BEA DANCE 2TOMOVE WINTER SESSION 80.00
SWAGELOK
TUBE FITTING/QUICK CONNECT/STEM
PROTECTOR 670.60
TERESA KIRBY FURNACE & THERMOSTAT REBATE 105.00
TERRI BYERS FURNACE & THERMOSTAT REBATE 180.00
6
THE LIBRARY CORPORATION
LIBRARY SOLUTION SOFTWARE
RENEWAL 8,268.00
THE MIRACLE LEAGUE MEMBERSHIP FEE 500.00
THE VENTURE GROUP LLC CLEANING SERVICES 1,646.00
THOMSON REUTERS - WEST WEST INFORMATION CHARGES 248.09
TOYNE INC E911 TAIL 535.12
TRIPLETT OFFICE ESSENTIAL
DOOR OVERHEADS/POST MOUNT FOR
MONITORS/CHAIRS 2,225.54
TRUCK EQUIPMENT INC
HANDHELD CONTROL/MOTOR
RELAY/RAM ASSEMBLY 825.81
TYLER TECHNOLOGIES INC
CRM BUILDING PROJECTS MOBILE
INTERFACE 1,916.14
UNITYPOINT CLINIC-OCCUPATIONAL
MEDICINE DRUG SCREEN 42.00
UNIVERSITY OF IOWA HYGIENE TESTING FEES 270.00
USA BLUE BOOK MAGNA-TRAK 2,030.75
UTILITY SAFETY AND DESIGN INC. WELDING RIG/PLUG/NIPPLE/CAP/PIPE 20,479.87
VAN METER INDUSTRIAL INC WIRE BAROSTAT 263.00
WASTEWATER RECLAMATION
AUTHORITY MARCH 2021 FEES 120,908.20
WAUKEE COMMUNITY SCHOOL DISTRICT
- FUEL
DECEMVER 2020/JANUARY 2021
STATEMENT 6,304.13
WAUKEE HARDWARE & VARIETY JANUARY 2021 STATEMENT 78.19
WEBSTER ELECTRIC REPAIRS TO LIGHTING 128.00
WEST DES MOINES WATER WORKS WATER TOWER RENT 838.35
WILLIAM RIVERA THERMOSTAT REBATE 30.00
WINCAN LLC
ANNUAL WINCAN SOFTWARE
AGREEMENT 1,500.00
ZIEGLER INC KIT-O-RING 797.51
*TOTAL* $551,037.78
PAYROLL 02/15/2021:
ABRAMOWITZ, LEVI $2,679.46
ADKINS, COREY 1,561.49
ADKISSON, JENNIFER 587.01
AHRENS, ELIZA 31.09
ALDRICH, SHAWN 1,999.64
ANDERSON, SARA 1,546.55
ARIAS, HECTOR 2,315.06
BAKER, RANDY 2,083.11
BAUMAN, LISA 1,413.60
BERGMAN, ANNASTASIA 619.49
BOTTENBERG, RICHARD 622.44
BROWN, ANGALEA 1,461.19
BROWN, NATHAN 2,272.44
BRUENING, BENJAMIN 256.28
BRUNS, RACHEL 2,301.87
BURKHART, LINDA 3,211.39
CAMPBELL, SCOTT 1,940.59
CARROLL, JOSEPH 2,243.33
CHRISTENSEN, ABAGAIL 1,390.86
CICHOSKI, KELLI 1,916.93
CLARKE, COURTNEY 1,085.52
CLAYTON, EMMA 15.24
CLEMEN, ANTHONY 2,398.72
COGGESHELL, LEE 1,636.73
CORKREAN, JENNIFER 1,897.96
COUGHLIN, TONI 1,602.82
CRAVEN, GAYLA 201.33
CRONE, CHRISTINE 533.20
7
CROSS, JONATHAN 1,090.12
CUNNINGHAM, SCOTT 3,250.81
DANIEL, COLE 1,933.81
DEBOER, MELISSA 2,476.34
DEETS, BRADLY 3,860.38
DEZEEUW, DAVID 2,420.56
DODGE, JUSTIN 2,364.89
EASTCOTT, JOSHUA 2,038.87
EDWARDS, DANAE 2,027.18
ELLIS, NICOLE 785.98
EVANS, SUMMER 3,126.20
FLUGGE-SMITH, JAMIE 2,103.51
FREDERICK, JUSTIN 2,215.78
FREDERICKSEN, BROCK 1,757.63
FROEHLICH, WILLIAM 603.95
FURRY, ALISSA 466.81
FYFE, JUSTIN 876.31
GIBBS, AUSTIN 1,525.81
GIBSON IV, WILLIAM 2,140.79
GILCHRIST, NICHOLAS 1,849.07
GITZEN, ROBERT 2,429.59
GROVE, BRIAN 405.11
GUESS, CHRISTOPHER 1,506.32
GUESS, KATHRYN 2,092.24
HANSON, LAURA 1,768.16
HEIMANN, RONALD 2,559.00
HENTGES, ERIC 2,683.55
HERRICK, ROBERT 2,397.07
HILGENBERG, ADAM 1,999.48
HUSTED, TROY 1,970.68
HUTTON, JOSHUA 1,929.81
JACKSON, COLE 2,072.13
JERMIER, MATTHEW 3,342.95
KAPPOS, SARA 2,845.26
KASS, ANDREW 2,791.82
KASZINSKI, BRETT 705.78
KELLER, CHRISTOPHER 2,437.38
KICKBUSH, CHRISTOPHER 2,195.13
KINNEY, SCOTT 1,753.66
KLEINWOLTERINK, COLE 2,418.54
KLEVER, JUDY 1,227.47
KOESTER, RUDY 3,291.14
KREMER, NOAH 933.56
LARSON, KENNETH 722.00
LARSON, KRISTINE 3,081.39
LAUGHRIDGE, DANIEL 1,880.65
LE, SON 3,049.68
LEITCH, JEFFREY 782.21
LEMKE, NEIL 1,753.89
LEVSEN, BRYAN 1,813.70
LINDSAY, MICHELLE 2,991.92
LOFTSGARD, MARA 607.66
LONG, JEREMY 3,100.11
LYNCH, JEREMY 1,563.79
LYON, LARRY 619.84
MANNING, JOSHUA 2,738.57
MAREAN, JOSHUA 1,940.75
MAREK, JAMES 980.91
8
MCCAY, BRENDA 208.76
MCCOY, CARA 469.71
MEEKER, BRYCE 1,916.71
MELLENCAMP, JEFFREY 2,906.75
MILBURN, HALEY 916.43
MINAR, VANESSA 784.32
MINIKUS, JOSHUA 1,838.62
MOERMAN, TIMOTHY 4,330.23
MORRIS, ASHLEY 1,496.41
MURRA, BRIAN 2,406.59
NELSON, DAVID 1,676.23
NICHOLS, ANDREW 1,727.95
OLBERDING, MCKENNA 1,972.59
OLDHAM, JAMES 306.64
OSBORN, RYAN 458.04
OSBORN, SARAH 2,047.27
OSTRING, KATHLEEN 1,822.59
OWENS, TANNER 411.43
PARISH, TONJA 1,618.76
PATTERSON, KEVIN 1,936.65
PAYNE, THOMAS 1,742.42
PERDRIAU, MARIE 610.68
PERKINS, JACOB 1,850.49
PETERSON, KATIE 1,488.35
PETTIT, BRANDON 2,713.19
PIZINGER, JAMES 1,458.47
PORTER, NICKOLAS 554.49
PURVIS, KATHRYN 1,468.19
QUAM, BRADLEY 1,592.05
QUINN, JOHN 3,712.55
RASH, RONALD 2,244.03
RICHARDSON, DACE 1.55
RICHARDSON, ELIZABETH 1,873.03
ROBBINS, CORBY 2,222.34
ROBINSON, CLINT 3,797.44
ROYER, TIMOTHY 3,120.21
SAENGKIO, DONNY 2,122.95
SAGER, AARON 156.32
SCHAUFENBUEL, KARI 1,135.44
SCHETTLER, RODNEY 2,867.68
SCHUETT, REBECCA 2,809.76
SCHULTZ, EMILY 2,239.42
SEDDON, JOSH 2,010.47
SHAFFER, CHET 371.33
SHARON, JEREMIAH 1,378.04
SINCLAIR, BENJAMIN 619.84
SMITH, BLAKE 1,955.02
SNOW, SUSAN 46.27
SOFEN, NATASHA 34.42
SOUKUP, JESSICA 141.34
SPOSETO, MACKENZIE 2,716.75
STEINKE, KURT 791.47
STEPHENS, CLINT 487.28
STEWARD, ERIC 2,012.54
STIFEL, DALTON 1,823.65
STOTZ, MELISSA 874.70
TAYLOR, CHRISTINA 25.40
THAYER, CHANDLER 1,915.72
9
TOBIS, SYDNEY 848.03
TYSDAL, THOMAS 3,125.50
VANDEKAMP, JOSHUA 2,236.82
VOEGTLE, TIMOTHY 2,049.66
WASKE, CHARLES 2,087.51
WERNIMONT, THOMAS 358.09
WERTS, DANIEL 2,543.17
WESTON STOLL, KERI 1,871.77
WHITE, JASON 1,715.37
WHITHAM JOHNSON, JENNIFER 597.38
WICKHAM, JOHN 1,518.22
WIGGINS, MATHEW 2,144.74
WILLIAMS, SUSAN 1,831.90
WINTERS, TROY 2,375.46
WISE, NATHAN 3,574.72
WOOD, DANIEL 1,276.96
YOUSO, ANTHONY 1,595.24
*TOTAL* $278,111.55
B. Consideration of approval of City Council Minutes of 02/16/2021 Regular Meeting
C. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial) with
Outdoor Service and Sunday Sales privileges for MDS, LLC, d/b/a The ‘Kee [360 and 370 6th Street],
pending proof of dram insurance
D. Consideration of approval of a motion to receive and file 02/15/2021 correspondence from the City of
Des Moines Office of the Mayor regarding Central Iowa Water Trails
E. Consideration of approval of a motion approving an Agreement between J & M Displays and the City
of Waukee for July 4, 2021, Fireworks Display
F. Consideration of approval of a motion approving Fireworks Display Permit for the City of Waukee for
July 4, 2021, in Centennial Park (rain date July 5, 2021)
G. Consideration of approval of a resolution approving Purchase Agreement and Easements between
Oakleaf Properties, LC, and the City of Waukee [SE Ashworth Road Corridor Improvements Project,
SE Parkview Crossing Drive to SE Glacier Trail] (Resolution #2021-079)
H. Consideration of approval of a resolution approving Purchase Agreement and Easements between
Shadow Creek Estates, LLC, and the City of Waukee [10-Inch Gas Main Project] (Resolution #2021-
080)
I. Consideration of approval of a resolution approving Purchase Agreement and Easements between
Nelson Revocable Trust Agreement dated Oct. 8, 1999, as amended, James A. Nelson, Trustee; and
the City of Waukee [10-Inch Gas Main Project] (Resolution #2021-081)
J. Consideration of approval of a resolution approving Purchase Agreement and Easements between
Michael D. Miller, Brooke N. Miller and the City of Waukee [10-Inch Gas Main Project] (Resolution
#2021-082)
K. Consideration of approval of Payment Estimate No. 1 to Concrete Technologies, Inc., for the Warrior
Lane Improvements Phase 1 Project in the amount of $12,610.00
L. Consideration of approval of a resolution approving construction drawings [NW Douglas Parkway
Extension] (Resolution #2021-083)
M. Consideration of approval of a motion setting April 19, 2021, as the date of public hearing on
consideration of an annexation moratorium agreement between the City of Waukee, Iowa, and the
City of Urbandale, Iowa
2) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-2 and R-
2/PD-1, a parcel to be known as Fox Valley [second reading] – Council Member Crone
moved to approve the second reading of the ordinance in title only; seconded by Council
Member Lyon. Council Member Bottenberg asked for clarification on a possible school in
the vicinity of the plat; Development Services Director Deets noted that the parcel in
question could develop as a school but if not, it was planned to develop as additional
residential housing. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 – 0.
3) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-4, a
parcel known as Broderick property [second reading] – Council Member Sinclair moved
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to approve the second reading of the ordinance in title only; seconded by Council Member
Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Motion carried 5 – 0.
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 160 Site and
Building Development Standards, Chapter 165, Zoning Regulations, Definitions and
General Regulations and Chapter 169 Zoning Regulations, District Regulations by
incorporating regulations for interior storage uses [second reading] – Council Member
Crone moved to approve the second reading of the ordinance in title only; seconded by
Council Member Sinclair. Council Member Lyon stated that he had noticed such storage
facilities in Florida and thought they fit in well in neighborhoods. Results of vote: Ayes:
Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
5) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-1/PD-1, a
property to be known as Timber Creek Plat 1 [third (final) reading] – Council Member
Crone moved to approve the third reading of the ordinance in title only and place it on final
passage; seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg,
Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Ordinance #2983)
6) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1, R-2 and C-1
to K-MF Rowhouse, K-MF-Stacked Med, K-MF-Stacked High, K-RC, K-OF and COS, a
property known as Lolowau Love Properties [third (final) reading] – Council Member
Sinclair moved to approve the third reading of the ordinance in title only and place it on final
passage; seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg,
Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Ordinance #2984)
7) Resolution: Consideration of approval of a resolution directing sale of $17,725,000
(subject to adjustment per terms of offering) General Obligation Bonds, Series 2021A
– Council Member Lyon moved to approve the resolution; seconded by Council Member
Sinclair. Matt Stoffel with PFM Financial Advisors (participating electronically), reviewed the
bid tabulation, recommending sale to Robert W. Baird & Co., Inc., of Red Bank, NJ, as
offering the most favorable rates. Council Member Bottenberg stated that he would abstain
from voting due to a professional conflict of interest. Council Member Lyon amended the
motion to approve the resolution, awarding sale to Robert W. Baird & Co., Inc.; Council
Member Sinclair amended the second. Results of vote: Ayes: Bergman, Crone, Lyon,
Sinclair. Nays: None. Absentions: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #2021-
084)
8) Resolution: Consideration of approval of a resolution authorizing the redemption of
outstanding General Obligation Bonds, Series 2013B, dated May 28, 2013 – Council
Member Sinclair moved to approve the resolution; seconded by Council Member Crone.
Matt Stoffel with PFM Financial Advisors (participating electronically) reviewed the savings to
the City upon redemption. Council Member Bottenberg stated that he would abstain from
voting due to a professional conflict of interest. Results of vote: Ayes: Bergman, Crone,
Lyon, Sinclair. Nays: None. Absentions: Bottenberg. Motion carried 4 – 0 – 1. (Resolution
#2021-085)
9) Resolution: Consideration of approval of a resolution authorizing the redemption of
outstanding General Obligation Urban Renewal Bonds, Series 2013D, dated December
12, 2013 – Council Member Crone moved to approve the resolution; seconded by Council
Member Sinclair. Matt Stoffel with PFM Financial Advisors (participating electronically)
reviewed the savings to the City upon redemption. Council Member Bottenberg stated that
he would abstain from voting due to a professional conflict of interest. Results of vote: Ayes:
Bergman, Crone, Lyon, Sinclair. Nays: None. Absentions: Bottenberg. Motion carried 4 – 0
– 1. (Resolution #2021-086)
10) Resolution: Consideration of approval of a resolution approving site plan for Shine
Shop Carwash [1400 SE University Avenue] – Council Member Lyon moved to approve
the resolution; seconded by Council Member Sinclair. Development Services Director Deets
reviewed the site plan, lot ingress and egress, and exterior building elevations. He noted a
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Planning & Zoning Commission comment concerning hours of operation, clarifying that the
business would only be open from 7:30 AM to 7:30 PM. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-
087)
11) Resolution: Consideration of approval of a resolution approving allocating additional
funding to Waukee Area Christian Services for qualifying low-income resident utility
billing assistance – Council Member Lyon moved to approve the resolution; seconded by
Council Member Crone. City Administrator Moerman recommended the allocation of
$35,000 to qualifying low-income Waukee gas customers, with such assistance distributed
through Waukee Area Christian Services (WACS). The allocation falls under the terms of an
existing agreement with WACS to provide utility assistance to qualifying families. The
agreement requires full accounting of the expenditure of funds to comply with laws pertaining
to the use of public funds for public purposes. Results of vote: Ayes: Bergman, Bottenberg,
Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-088)
12) Resolution: Consideration of approval of a resolution approving additional allocation
to supplement the Low-Income Home Energy Assistance Program (LIHEAP) – Council
Member Sinclair moved to approve the resolution; seconded by Council Member Lyon. City
Administrator Moerman recommended the allocation of $15,000 to supplement the LIHEAP
program for qualifying Waukee gas customers. The Utility Billing Department will provide full
accounting of the payments to comply with laws pertaining to the use of public funds for
public purposes. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 – 0. (Resolution #2021-089)
(K) Reports – Reports made by City Administrator Moerman; Council Members Lyon, Crone.
(L) Closed Session: Pursuant to Code of Iowa §21.5(1)(j) to discuss the purchase or sale of
particular real estate only where premature disclosure could be reasonably expected to
increase the price the governmental body would have to pay for that property or reduce
the price the governmental body would receive for that property – Council Member Lyon
moved to close the regular session and enter closed session pursuant to Code of Iowa
§21.5(1)(j);seconded by Council Member Bottenberg. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. Mayor Clarke stated that
the electronic meeting would be muted while the council was in closed session. Council entered
closed session at 6:21 p.m.
CLOSED SESSION
The electronic meeting was unmuted and council entered regular session at 6:39 p.m.
(M) Closed Session: Pursuant to Code of Iowa §21.5(1)(c) to discuss strategy with counsel in
matters that are presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental body in
that litigation – Council Member Lyon moved to close the regular session and enter closed
session pursuant to Code of Iowa §21.5(1)(c);seconded by Council Member Sinclair. Results of
vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
Mayor Clarke stated that the electronic meeting would be muted while the council was in closed
session. Council entered closed session at 6:41 p.m.
CLOSED SESSION
The electronic meeting was unmuted and council entered regular session at 6:56 p.m.
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays:
None. Motion carried 5 – 0.
Meeting Adjourned at 6:57 p.m.
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____________________________________
Courtney Clarke, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
March 8, 2021
*Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and
21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting
in person was impossible or impractical.
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Clarke
at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the
electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8.
B. Roll Call – The following members were present: Mayor Courtney Clarke; Council Members Anna
Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone (electronically), Larry R.
Lyon (electronically), Ben Sinclair. Absent: None. (Mayor Clarke left the meeting at 7:00 p.m.; Council
Member Bottenberg then presided over the remainder of the meeting as Mayor Pro Tem.)
Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets,
Senior Planner Andy Kass (electronically), Planner II Melissa DeBoer (electronically), Public Works
Director/City Engineer Rudy Koester (electronically), Parks & Recreation Director Matt Jermier
(electronically), Finance Director Linda Burkhart (electronically), IT Director Son Le (electronically),
Human Resources Director Michelle Lindsay (electronically), Marketing & Communications Director
Summer Evans (electronically), Fire Chief Clint Robinson (electronically), City Clerk Rebecca D.
Schuett.
C. Agenda Approval – Council Member Sinclair moved to approve the agenda, moving item E9 to
immediately follow item E2; seconded by Council Member Crone. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
D. Action Items:
1) Resolution: Consideration of approval of a resolution awarding contract [Southwest Area
Trunk Sewer Extension Phase 2 Project] – Council Member Sinclair moved to approve the
resolution; seconded by Council Member Crone. Public Works Director/City Engineer Koester
reviewed the bid tabulation, stating that low bidder Evolution Contracting had submitted a letter
withdrawing their bid. City staff recommends award to next lowest bidder J&K Contracting of
Urbandale, IA. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Motion carried 5 – 0. (Resolution #2021-090)
2) Resolution: Consideration of approval of a resolution approving Purchase Agreement and
Easements [Benjamin P. Holthaus and Wanda Lyons Holthaus]– Council Member Crone
moved to approve the resolution; seconded by Council Member Lyon. Public Works Director/City
Engineer Koester briefly reviewed the purchase price, adding that the agreement was reached prior
to condemnation hearing. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 – 0. (Resolution #2021-091)
E. Work Session:
1) Market analysis review – Presentation made by Ted Kamp and David Greensfelder with Leland
Consulting Group (both participating electronically).
2) Great Outdoors Foundation on Central Iowa Water Trails – Presentation made by Nikki
Syverson with the Great Outdoors Foundation (participating electronically).
3) DART Survey – Mayor Clarke stated that DART, in an effort to collect new data to enhance
services and amend their funding formula, has asked Waukee to take part in a survey collection
group. After much discussion on the matter, the council agreed that Waukee would be better
served with the City conducting its own local survey. (Mayor Clarke left the meeting at 7:00 p.m.;
Council Member Bottenberg then presided over the remainder of the meeting as Mayor Pro Tem.)
4) Timberline School traffic signal study – Public Works Director/City Engineer Koester stated that
a warrant study was currently underway, the Waukee Community School District is agreeable to a
50/50 cost share for a traffic signal, and temporary signals will be installed August 2021 in
advance of permanent signal installation at a future date.
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5) Triumph Park Fishing Pier update – Parks & Recreation Director Jermier noted that the Waukee
Betterment Foundation would pay for all of the costs associated with the construction of the fishing
pier. Agreements between the City, Waukee Betterment Foundation and Larson Construction
addressing the funding and construction of the pier would be presented to the council for
consideration at a future date.
6) Council Chambers Upgrades Phase 2 – IT Director Le discussed the planned A/V upgrades and
their associated costs.
7) FY2020-2021 Strategic Plan: Access control for Public Works Facility – IT Director Le stated
the need for integration of the Public Works Facility access control with that used in other City
facilities, then reviewed associated costs.
8) City facility reopening schedule – City Administrator Moerman asked for guidance from council
as to when to reopen City Hall and hold council meetings in person again. After much discussion,
City staff will work toward May 17 for reopening but will revisit the matter nearer that date.
9) Recyclable collection processing – Council Member Lyon expressed concern that too many
recyclable materials are instead ending up in landfills, noting that the recycling market is no longer
profitable for waste haulers, and asked if there was any council support for enhanced recycling
initiatives that would decrease the use of materials that might end up in a landfill. Council Member
Sinclair also wondered where recyclable materials are sent if the industry is no longer profitable,
asking if the City should do more promotion on what can and can’t be recycled. Council Members
Crone and Bottenberg spoke in favor of a social media campaign on recycling. City Administrator
Moerman suggested that a Metro Waste Authority representative present on recycling at a future
work session.
F. Council Liaison Reports
G. Comments – City Administrator Moerman complimented the Utility Billing Department on their recent
response to customers with billing concerns.
Council Member Lyon moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays: None.
Motion carried 5 – 0.
Meeting Adjourned at 7:51 p.m.
____________________________________
Courtney Clarke, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk