HomeMy WebLinkAbout2021-04-05-J01B 03152021_03222021_04012021_minutesWAUKEE CITY COUNCIL MINUTES
March 15, 2021
*Due to public health concerns and guidance, in accordance with Iowa Code Sections
21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as
holding the meeting in person was impossible or impractical.
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom
pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8.
(B) Pledge of Allegiance (temporarily suspended)
(C) Roll Call – The following members were present: Mayor Courtney Clarke; Council Members
Anna Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R.
Lyon (electronically), Ben Sinclair. Absent: None.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart,
Development Services Director Brad Deets (electronically), Public Works Director/City Engineer
Rudy Koester (electronically), Assistant Parks & Recreation Director Josh VandeKamp
(electronically), Human Resources Director Michelle Lindsay (electronically), Marketing &
Communications Director Summer Evans (electronically), Police Chief John Quinn
(electronically), Police Lt. Jeff Mellencamp, City Clerk Rebecca D. Schuett, City Attorney Steve
Brick (electronically).
(D) Open Forum
(E) Agenda Approval – Council Member Crone moved to approve the agenda; seconded by
Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 – 0.
(F) Presentations: None
(G) Public Hearings:
1) On an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by
rezoning certain property from A-1 and COS to R-2, R-2/PD-1, and R-3, a property to
be known as Prairie Rose Phase II – Mayor Clarke opened the public hearing and asked if
any written correspondence had been received; City Clerk Schuett replied in the negative.
Development Services Director Deets reviewed the application and development concept
plan, which show the extension of Douglas Pkwy. and the construction of a north-south road
that would connect with the Sahu Acres development. A proposed greenbelt corridor is
planned as a more natural park area and includes recreational trails that will connect to the
existing trail system. Mr. Deets then addressed several concerns brought up by neighboring
property owners during the Planning & Zoning Commission hearing on the application: 1) An
existing fence row along the north property line of the Prairie Rose Phase II development will
be removed, but property owners to the north would have the opportunity to construct
fencing along their property lines. 2) There had been earlier discussions regarding roadway
connectivity to Sahu Acres, which City staff believes is needed. There are also plans to
improve Warrior Ln. in the area of Sahu Acres at a future date, which would create access
issues during construction; a secondary access would help alleviate that issue. While staff
recognizes that additional access will lead to additional traffic through Sahu Acres, it is
believed to be minimal. If it turns out that there is more traffic heading into Sahu Acres than
anticipated, the City would look into ways to mitigate the situation. Erin Ollendike with Civil
Design Advantage (CDA) (participating electronically), introduced herself as representing the
developer and requested council approval for the rezoning application. Mayor Clarke asked
for public comment: 1) Mike DeAnda, 600 N. Little Walnut Creek Dr. (participating
electronically), noted that his property directly abuts the fence line and expressed concern
that due to the location of his driveway, removal of the fence would encourage use of his
J1B
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driveway to access the area. He also noted an existing fiber optic line along the fence row
that would prevent him from constructing his own fence. When it was initially discussed to
extend N. Little Walnut Creek Dr. to the north, the area property owners were concerned
about additional traffic, and those concerns have not changed with this new possible
connection. He believes that school traffic will use the connection and N. Little Walnut Creek
Dr. was not designed for such traffic. Mr. DeAnda then noted his concern with speeding
along Warrior Ln., suggesting the speed limit be set at 35 mph. Mayor Clarke reminded all
that the proposal under consideration was for rezoning only and that platting and
development would be discussed as part of a future submission. 2) Mitch Pinkerton, 600 N.
Little Walnut Creek Dr. (participating electronically), also expressed concern with the fence
removal, stating that his property had a large pond that he believes will be mistaken as City
park property. He echoed Mr. DeAnda’s concerns with additional traffic in the area,
especially before and after school. He asked that if the secondary access is approved, that
it not be constructed until the Douglas Pkwy. extension is in place.
2) On a proposed City of Waukee FY2022 budget – Mayor Clarke opened the public hearing
and asked if any written correspondence had been received; City Clerk Schuett replied in the
negative. Finance Director Burkhart highlighted certain aspects of the proposed budget,
including projected revenues, expenditures, staffing changes, capital projects and utility rate
changes. She noted that the budget included the maintenance of the current tax levy of
$13.30/$1,000 taxable valuation. Mayor Clarke asked for public comment: 1) Kingslee Velu,
495 SE Sagewood Cir. (participating electronically), asked about the recent gas billing
increase, noting it was significantly higher compared with other area communities. Mayor
Clarke replied that she had received Mr. Velu’s earlier email on the matter and had replied at
length. She added that City staff and the council planned to discuss City utilities in depth
over the next several months and will be transparent regarding any changes that may come
from such discussions. Mayor Clarke concluded that the FY2022 budget did not include a
gas rate increase.
3) On a proposed Capital Improvement Program for Fiscal Years 2022-2026 – Mayor
Clarke opened the public hearing and asked if any written correspondence had been
received; City Clerk Schuett replied in the negative. Finance Director Burkhart reviewed the
proposed program, including improvements to parks, trails, roads, utilities and other projects.
She then reviewed project funding sources. No comments were made by the public in
attendance.
4) On plans, specifications, form of contract and estimate of cost [2021 Well
Rehabilitation Project] – Mayor Clarke opened the public hearing and asked if any written
correspondence had been received; City Clerk Schuett replied in the negative. Public Works
Director/City Engineer Koester reviewed the project, which is part of the overall Aquifer
Storage and Recovery (ASR) project. No comments were made by the public in attendance.
(H) Public Hearing Action Items:
1) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 and COS to R-
2, R-2/PD-1, and R-3, a property to be known as Prairie Rose Phase II [introduction;
first reading] – Council Member Crone introduced the ordinance and moved to approve the
first reading in title only; seconded by Council Member Sinclair. Council Member Bottenberg
stated his belief that the proposed rezoning is the best use for the property, but noted that he
would like to see what could be done to make the roadway connection to Sahu Acres less
inviting to traffic in order to cause as little impact as possible in the neighborhood. Results of
vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
2) Resolution: Consideration of approval of a resolution adopting the City of Waukee
FY2022 budget – Council Member Lyon moved to approve the resolution; seconded by
Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-092)
3) Resolution: Consideration of approval of a resolution approving City of Waukee
Capital Improvement Program for Fiscal Years 2022-2026 – Council Member Crone
moved to approve the resolution; seconded by Council Member Sinclair. Results of vote:
3
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2021-093)
4) Resolution: Consideration of approval of a resolution declaring an Official Intent
under Treasury Regulation 1.150-2 to issue debt to reimburse the City for certain
original expenditures paid in connection with specified projects – Council Member
Sinclair moved to approve the resolution; seconded by Council Member Crone. Finance
Director Burkhart reviewed the proposed resolution, which allows the City to reimburse itself
for engineering and design services, as well as property purchases, for specific public
purposes. Council Member Bottenberg stated that he would abstain from voting due to a
professional conflict of interest. Results of vote: Ayes: Bergman, Crone, Lyon, Sinclair.
Nays: None. Absentions: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #2021-094)
5) Resolution: Consideration of approval of a resolution adopting the City of Waukee
2021 Fee Schedule – Council Member Lyon moved to approve the resolution; seconded by
Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-095)
6) 2021 Well Rehabilitation Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Crone
moved to approve the resolution; seconded by Council Member Sinclair. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2021-096)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Crone moved to approve the resolution; seconded by Council Member Sinclair.
Public Works Director/City Engineer Koester reviewed the bid tabulation and engineer’s
estimate. He noted that the lone bidder (Northway Well and Pump Co.) has since asked
for clarification on some of the specifications; City staff therefore recommend tabling the
contract award to allow time to review the matter. Council Member Sinclair asked if this
is the type of project with a naturally small pool of prospective bidders; Mr. Koester
replied in the affirmative. Council Member Crone amended the motion to table awarding
contract until a Mar. 22 special meeting at 12:00 p.m.; Council Member Sinclair amended
the second. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 – 0.
(I) Action Items:
1) Consent Agenda Part 1: Council Member Lyon moved to approve Consent Agenda Part 1;
seconded by Council Member Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone,
Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
A. Consideration of approval of 03/15/2021 Bill List; 02/28/2021 Payroll:
Total Unpaid Bills Presented for Approval : $884,415.21
Total Checks Issued Prior to Council Approval:
(A) Prior to Last Council Meeting 5,738.77
(B) After Last Council Meeting 31,182.14
(C) Payroll Taxes & Reimbursements 115,732.00
(D) Utility Refunds 959.48
Payroll Checks Issued:
(E) 02/28/2021 244,583.54
** Credit Card Detail also included in "F"
*TOTAL* $1,282,611.14
FY 2021 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $17,557,944 $9,508,690 $16,886,337 $ 7,667,771
011 General Fund-Hotel/Motel Tax - 6,333 - 12,955
060 Road Use Tax Fund 2,671,322 1,674,515 445,822 1,483,381
4
070 Firemen's Association - - - -
080 Library Foundation - -- -
085 Asset Forfeitures - - --
090 North Residential TIF - 665 --
091 Hickman West Indust Park TIF 1,742,506 - 823,245 509,767
092 Enterprise Business Park TIF Fund - - - -
093 Waukee Urban Renewal Area TIF Fund 2,048,762 4,066 3,731,276 2,091,853
094 Gateway Urban Renewal 869,532 94,015 1,327,728 827,472
095 Autumn Ridge Urban Renewal 374,581 - 711,471 349,521
096 Waukee West Urban Renewal - 702 - -
097 Southwest Business Park - 26,288 71,049 36,705
098 Waukee Central URA - - 154,346 -
110 Debt Service Fund 9,518,084 1,208,005 10,975,755 2,589,824
111 Special Assessments Fund - - - 16,727
210 Employee Benefits Fund 2,475,000 - 2,501,444 1,312,462
211 Local Option Sales Tax 523,620 - 2,923,900 2,123,351
212 Public Improvement Fund 2,000,000 - 2,000,000 2,003,916
327 Capital Projects 26,109,000 15,265,847 23,432,370 9,447,674
330 City Wide SA Sidewalk Project - - - 2,582
510 Water Utility Fund 688,232 2,743,490 5,791,584 5,297,787
520 Sewer Utility Fund 3,269,446 5,507,085 1,721,061 5,550,680
521 University Ave Trunk Sewer Project - - - 26,857
522 Waste Water Treatment Pl - - - 82
523 E Area Pump Sta Treatment - - - 286
540 Gas Utility Fund 7,172,989 4,693,717 8,638,750 8,262,422
560 Storm Sewer Utility Fund 1,980,128 2,234,678 1,140,833 884,113
570 Utility Bill Fund 394,960 282,536 395,196 307,817
590 Solid Waste Collect & Rcycl Fund 1,428,400 1,085,088 1,425,900 986,433
750 Golf Course Fund 594,288 301,501 608,500 470,464
810 Equipment Revolving Fund - - 15,000 355
*TOTAL* $81,418,794 $44,637,219 $85,721,567 $52,263,259
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 03/15/2021:
CARPENTER, MADISON M UTILITY REFUND $65.80
BANK OF AMERICA JANUARY 2021 STATEMENT 11,501.86
BENJAMIN AND WENDY HOLTHAUS
PURCHASE AGREEMENT-SE
ASHWORTH CORRIDOR 25,000.00
CITY OF WAUKEE HEALTH INSURANCE DEDUCTION 8,821.74
EFTPS FICA TAX WITHHOLDING 89,662.32
HALL, VERONICA UTILITY REFUND 40.48
HATLAND, ERIC L UTILITY REFUND 68.64
HOGAN, LEXY M UTILITY REFUND 23.87
ICMA RETIREMENT TRUST 457 ICMA RETIREMENT 10,449.91
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 925.00
LAQUA, HUNTER G UTILITY REFUND 65.80
MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 46.00
MI-FIBER, LLC
FEBRUARY 2021 STATEMENT -
COMMUNITY CENTER 337.75
PURCHASE POWER, INC. POSTAGE METER REFILL 2,062.20
SAM'S CLUB FEBRUARY 2021 STATEMENT 120.20
SARCHET, NICK H UTILITY REFUND 32.66
SIEMSGLUSZ, CHAD M UTILITY REFUND 27.34
SUNDANCE HOMES UTILITY REFUND 634.89
TOTAL ADMINISTRATIVE SERVICES
CORP SECTION 125 MEDICAL DEDUCTIONS 5,635.21
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 41.67
US POSTAL SERVICE JANUARY 2021 ACH & REGULAR BILLS 3,218.62
VERIZON WIRELESS FEBRUARY 2021 STATEMENT 5,137.14
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VIDEO CONFERENCE GEAR
ZOOM ROOM SPARE/BACKUP
COMPUTER 1,045.00
WAUKEE AREA CHRISTIAN SERVICES
WAUKEE AREA CHRISTIAN SERVICES
DEDUCTION 62.24
WAUKEE BETTERMENT FOUNDATION
WAUKEE BETTERMENT FOUNDATION
DEDUCTION 80.00
WAUKEE PUBLIC LIBRARY FRIENDS
FOUNDATION
LIBRARY FRIENDS FOUNDATION
PAYROLL CONTRIBUTION 7.91
*TOTAL* $165,114.25
UNPAID BILLS PRESENTED FOR APPROVAL 3/15/2021:
4IMPRINT, INC. PEDOMETER WATCHES (20) $286.78
72 DEGREES COMFORT COMPANY
FURNACE CHECK AT 1230 S WARRIOR
LN 110.00
ACTIVE911, INC. SUBSCRIPTION FOR WAUKEE FD 468.00
ADEL AUTO PARTS BRAKE CALIPER/BRAKE HOSE 362.55
AIRGAS USA LLC OXYGEN 118.00
AMAZON.COM FENDER FLARE SET 815.59
AMERICAN LIBRARY ASSOCIATION ANNUAL DUES - K. LARSON 225.00
AMERITAS LIFE INSURANCE COMPANY MAR '21 VISION INSURANCE PREMIUM 2,317.64
ANKENY SANITATION INC. MAR '21 STATEMENT 121,691.43
ARNOLD MOTOR SUPPLY WINSHIELD WASH FLUID - 55 GALLONS 361.83
ASSOCIATION FOR RURAL & SMALL
LIBRARIES
MEMBERSHIP RENEWAL THROUGH
MARCH 31, 2022 49.00
AUTOZONE LUCAS HD 80W90 8.81
BAX SALES, INC DEWALT FLANGES/BULBS/PINS 124.55
BOLTON & MENK, INC
WAUKEE/DOUGLAS PARKWAY
EXTENSION 23,430.00
BOOT BARN INC COAT, JEANS - JOSH MANNING 608.28
BRICK GENTRY BOWERS SWARTZ FEB '21 STATEMENT 15,880.00
BRODERICK ANIMAL CLINIC FELINE BOARDING 500.00
BUSINESS PUBLICATIONS ADVERTISING - ECON. DEVELOPMENT 730.00
CALHOUN-BURNS AND ASSOCIATES, INC DOUGLAS PARKWAY EXTENSION 12,198.90
CAPITAL SANITARY SUPPLY TOILET PAPER/TOWELS/HANDWASH 457.55
CERTIFIED POWER INC CO DROP FLEX CAN CABLE 218.37
CFI SALES INC TIRE REPAIR 303.28
CITY OF URBANDALE
METRO SALT STORAGE - INSURANCE
COST SHARE 148.37
CITY OF WAUKEE FEB '21 STATEMENT 26,342.92
CITY OF WAUKEE - AR WARRIOR LANE IMPROVEMENTS PHS 1 262.50
CITY OF WEST DES MOINES MARCH 2021 WESTCOM 47,006.07
CLAYTON ENERGY CORPORATION FEB '21 RESERVATION 196,251.20
CMS MARKETING LLC ENVELOPES 205.52
COLLABORATIVE SUMMBER LIBRARY
PROGRAM TAILS & TALES 2021 MANUAL - ONLINE 10.00
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES INC
FEBRUARY '21 STATEMENT-PUBLUC
WORKS 2,708.75
CRYSTAL CLEAR BOTTLED WATER WATER 59.50
DALLAS COUNTY RECORDER FEBRUARY 2021 STATEMENT 1,068.00
DAN'S OVERHEAD DOORS 4 SERVICE DOOR AFTER HOURS REPAIR 721.20
DAVIS EQUIPMENT CORPORATION BEDKNIFES 498.56
DES MOINES WATER WORKS
3RD QTR 2020 LP MOON PUMP
STATION COSTS 41,929.29
DINNER DELIGHTS FREEZER MEAL WORKSHOP 936.00
DIRECTV FEB '21 STATEMENT 15.50
DISCOUNT SCHOOL SUPPLY ART SUPPLIES 62.47
DOG WASTE DEPOT DOG WASTE BAGS 205.80
DUAX SNOW REMOVAL & LAWN CARE
LLC
SNOW REMOVAL - 105 SE KELLERMAN
DR. 100.52
EJS SUPPLY, LLC TUCA 4' 5,474.75
6
EMERGENCY APPARATUS
MAINTENANCE INC. PUMP SHIFTER #E910 58.37
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC
SE ASHWORTH RD CORRIDOR
IMPROVEMENTS 66,391.54
GALL'S INC UNIFORMS - SCHULTZ 3,422.48
GATEHOUSE MEDIA IOWA HOLDINGS FEBRUARY '21 PUBLICATIONS 1,487.50
GIS PLANNING, INC.
ZOOM PROSPECTOR ENTERPRISE -
RENEWAL 8,480.00
GRAINGER PARTS Y STRAINER 49.68
HAWKEYE TRUCK EQUIPMENT PUSH ARM PIN 96.00
HEARTLAND CO-OP GLOVES & DIESEL FUEL 279.28
HEARTLAND TIRE & AUTO TIRE REPAIR 22.50
HILLYARD INC HARMONY 7 OZ AEROSOL 59.76
HY-VEE PHARMACY 2020 FLU SHOT CLINIC 128.00
INDUSTRIAL SALES COMPANY INC KEROTEST POLY BALL VALVE 502.61
INGRAM LIBRARY SERVICES BOOKS 2,837.83
INTERSTATE ALL BATTERY CENTER 6V BATTERIES 57.00
INTOXIMETERS INC INTOXIMETER/MOUTH PIECES 1,204.00
IOWA DEPT OF INSPECTIONS & APPEALS FOOD SERVICE LICENSE RENEWAL 150.00
IOWA FIRE EQUIPMENT COMPANY FIRE EXTINGUSHER INSPECTION 16.00
IOWA HISTORY JOURNAL ANNUAL SUBSCRIPTION RENEWAL 18.95
IOWA LAW ENFORCEMENT ACADEMY MMPI EVALUATION-SCHULTZ & YOUNG 300.00
IOWA PRISON INDUSTRIES ILEA WINTER PACKAGE-MEEKER 230.00
JOYCE PETRO
PRESENTING "SPRING ORIGAMI
FLOWERS" PROGRAM 163.00
JUDY SANDAHL FURNACE REBATE 150.00
KIMBALL MIDWEST HYD COUPLER 277.80
KONICA MINOLTA BUSINESS SOLUTIONS
USA INC MONTHLY MAINTENANCE & PRINT 491.11
KOONS GAS MEASUREMENT GAS METERS 5,117.10
LISA GLAS FURNACE & THERMOSTATE REBATE 105.00
MARK STUCHEL INC. IMPACT WRENCH 260.00
MATHESON TRI-GAS INC CYLINDERS 271.14
MEDIACOM FEBRUARY '21 STATEMENT 15.72
MEGAN & JUSTIN EDGINGTON FURNACE & THERMOSTATE REBATES 180.00
MENARDS VINYL PLANKS 2,158.87
MERCY CLINICS OCCUPATIONAL
MEDICINE CLINIC
PRE-EMP. PHYSICALS - YOUNG &
SCHULTZ 1,907.00
MID AMERICAN ENERGY FEBRUARY '21 STATEMENT 28,142.45
MID-IOWA ELECTRIC, INC ADD WIRING AND CABLE JACK 200.00
MIDWEST SPORTS SUPPLY, INC.
REPLACEMENT WINDSCREENS FROM
DERECHO 1,691.57
MI-FIBER, LLC MAR '21 STATEMENT - GOLF COURSE 105.25
MOTOROLA SOLUTIONS INC REPAIR ON H98UCF9PW6AN 560.00
MUNICIPAL SUPPLY INC. 1G IPERL MTR 34,524.80
MUTUAL OF OMAHA MAR '21 LIFE & DISABILITY PREMIUM 4,808.98
MYTOWN MAGAZINES
MARCH/APRIL 2021 MYWAUKEE
ADVERTISING 1,200.00
NAPA AUTO PARTS STORE NAPA 5W30 5 QUART 250.36
NATIONWIDE OFFICE CLEANERS LLC TOILET PAPER/TRASH CAN LINERS 148.24
NELSEN APPRAISAL ASSOCIATES, INC.
APPRAISAL FOR PROP. AT SE CORNER
OF HICKMAN & ASHW 2,000.00
NIGHT & DAY WINDOW CLEANING FEBRUARY '21 WINDOW WASHING 210.00
OFFICE DEPOT ENVELOPES/PAPER/COFFEE/CLEANER 206.98
O'HALLORAN INTERNATIONAL INC. '18 INTL 7400 REPAIRS VIN0671 3,857.58
ORKIN PEST CONTROL JAN '21 SERVICE - PUBLIC SAFETY 150.00
PEGGY HARTEN FURNACE REBATE 75.00
PIPELINE ASSOCIATION FOR PUBLIC
AWARENESS ASSOCIATION ANNUAL DUES 565.00
PITNEY BOWES 1ST QTR 2021 LEASE MAIL/INSERTER 2,690.61
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POLK COUNTY HEATING & COOLING
WATER HEATER REPAIR AT VINEYARD
BUILDING 663.87
REGAL UNDERGROUND CONSTRUCTION,
INC. DIRECTIONAL BORING 1,110.00
RICK'S TOWING SNOW PLOW TOWING 225.00
ROLLING THUNDER 4TH OF JULY STAGE RENTAL 900.00
SANDRY FIRE SUPPLY LLC GLOBE REPAIR 19.26
SCHAAL PLUMBING, HEATING &
COOLING FURNACE REBATE - 945 MAPLE ST. 75.00
SHI INTERNATIONAL CORP
WORKSTATION & DOCK - FINANCE
MANAGER 6,402.94
SHOTTENKIRK CHEVROLET-PONTIAC
CAMSHAFT & ALL LIFTERS
REPLACEMENT-2015 SILVERADO 7,147.77
SIOUX SALES COMPANY 31 PISTOLS 20,380.36
SNYDER & ASSOCIATES INC
TRAFFIC SIGNAL ENHANCEMENT
PROJECT 2,183.00
SPECIALIZED WHOLESALE AND
TECHNOLOGY WINTER DIESEL FUEL ADDITIVE 260.40
SPLAW PROPERTIES, LLC MAR '21 CITY HALL ANNEX LEASE 4,504.83
STAPLES BUSINESS CREDIT MEMBERSHIP FEE 1,858.26
STIVERS FORD UNIVERSAL JOINT KIT/SEAL/OIL 157.05
STOR-LOC DIVIDERS 122.09
STRYKER SALES CORPORATION AED 1,578.68
SWAGELOK STAINLESS STELL BALL VALVE 516.37
TEAM SERVICES INC CONSTRUCTION TESTING SERVICES 699.74
THE WALDINGER CORP
BI-ANNUAL PREVENTATIVE
MAINTENANCE 2,285.06
TOTAL ADMINISTRATIVE SERVICES 2021 Q2 FSA ADMIN FEES 1,102.50
TREASURER STATE OF IOWA FEB '21 WATER EXCISE TAX 20,667.84
TREASURER STATE OF IOWA FEB '21 SEWER SALES TAX 3,295.56
TREASURER STATE OF IOWA FEB '21 GAS SALES TAX 41,236.21
TREASURER STATE OF IOWA FEB '21 GOLF SALES TAXES 3,088.54
TREASURER STATE OF IOWA FEB '21 STORM WATER SALES TAX 2,462.19
TRUCK EQUIPMENT INC SADDLE BOX 1,044.80
UNITYPOINT CLINIC-OCCUPATIONAL
MEDICINE DRUG SCREENS 336.00
UNIVERSAL PRINTING SERVICES
FEB UTILITY BILL INSERT, SPRING
CLEAN-UP, GAS WORK 1,833.47
UPHDM OCCUPATIONAL MEDICINE DRUG SCREENS 554.00
US CELLULAR FEB '21 STATEMENT 660.16
USGA ANNUAL DUES - JERMIER 150.00
UTILITY SAFETY AND DESIGN INC. DESIGN SERVICES 12,095.00
VALLEY ENVIRONMENTAL SERVICES LLC PARTS WASHER SERVICE 182.50
VEENSTRA & KIMM INC FEBRUARY 21 STATEMENT 40,382.73
VENDNOVATION, LLC EMS - ONE YEAR SOFTWARE LICENSE 1,200.00
WASTE SOLUTIONS OF IA
SPECIAL EVENT TOILETS/HAND
WASHES 2,355.84
WAUKEE COMMUNITY SCHOOL -
FACILITY RENTALS YOUTH BASKETBALL GYM RENTAL 2,791.25
WAUKEE HARDWARE & VARIETY FEB '21 STATEMENT 454.81
WAUKEE POWER EQUIPMENT MOWER MAINTENANCE 588.35
XENIA RURAL WATER DISTR MAR '21 STATEMENT 276.44
YMCA OF GREATER DES MOINES
50% OF WAUKEE YMCA EVAL & OTHER
EXPENSES 13,019.80
*TOTAL* $884,415.21
PAYROLL 02/28/2021:
ABRAMOWITZ, LEVI $1,976.17
ADKINS, COREY 1,245.76
ADKISSON, JENNIFER 587.01
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AHRENS, ELIZA 27.05
ALDRICH, SHAWN 1,875.40
ANDERSON, SARA 1,362.14
ARIAS, HECTOR 1,895.77
BAKER, RANDY 1,588.14
BASYE, JONATHA 938.37
BAUMAN, LISA 1,140.25
BROWN, ANGALEA 1,281.39
BROWN, NATHAN 2,272.44
BRUENING, BENJAMIN 256.28
BRUNS, RACHEL 2,301.87
BURKHART, LINDA 3,245.55
CAMPBELL, SCOTT 1,616.81
CARROLL, JOSEPH 2,243.33
CHRISTENSEN, ABAGAIL 1,113.68
CICHOSKI, KELLI 1,353.42
CLAYTON, EMMA 35.55
CLEMEN, ANTHONY 1,799.14
COGGESHELL, LEE 1,355.63
CORKREAN, JENNIFER 1,544.81
COUGHLIN, TONI 1,330.07
CRAVEN, GAYLA 92.49
CROSS, JONATHAN 605.86
CUNNINGHAM, SCOTT 3,065.21
DANIEL, COLE 1,366.98
DEBOER, MELISSA 1,998.83
DEETS, BRADLY 3,953.90
DEZEEUW, DAVID 2,250.36
DODGE, JUSTIN 2,467.16
EASTCOTT, JOSHUA 1,576.33
EDWARDS, DANAE 2,027.18
ELLIS, NICOLE 684.13
EVANS, SUMMER 2,864.28
FLUGGE-SMITH, JAMIE 1,593.52
FREDERICK, JUSTIN 2,215.78
FREDERICKSEN, BROCK 1,153.61
FROEHLICH, WILLIAM 710.47
FURRY, ALISSA 450.60
FYFE, JUSTIN 1,113.26
GIBBS, AUSTIN 1,779.35
GIBSON IV, WILLIAM 1,683.66
GILCHRIST, NICHOLAS 1,397.03
GILMORE, JOANNA 23.80
GITZEN, ROBERT 2,618.47
GROVE, BRIAN 58.97
GUESS, CHRISTOPHER 1,265.43
GUESS, KATHRYN 1,517.68
HANSON, LAURA 1,451.96
HARDIN, THOMAS 562.76
HEIMANN, RONALD 1,995.88
HENTGES, ERIC 1,695.76
HERRICK, ROBERT 1,825.94
HILGENBERG, ADAM 2,345.25
HUSTED, TROY 1,624.20
HUTTON, JOSHUA 1,606.49
9
JACKSON, COLE 1,598.94
JERMIER, MATTHEW 3,342.95
KAPPOS, SARA 2,845.26
KASS, ANDREW 2,391.39
KASZINSKI, BRETT 713.64
KELLER, CHRISTOPHER 1,907.38
KICKBUSH, CHRISTOPHER 1,676.70
KINNEY, SCOTT 1,836.27
KLEINWOLTERINK, COLE 1,321.15
KLEVER, JUDY 1,042.56
KOESTER, RUDY 3,291.14
KREMER, NOAH 849.10
LARSON, KRISTINE 3,081.39
LAUGHRIDGE, DANIEL 1,575.03
LE, SON 3,049.68
LEITCH, JEFFREY 454.20
LEMKE, NEIL 1,333.29
LEVSEN, BRYAN 1,927.48
LINDSAY, MICHELLE 2,991.92
LOFTSGARD, MARA 452.51
LONG, JEREMY 3,100.11
LYNCH, JEREMY 1,229.92
MANNING, JOSHUA 2,175.73
MAREAN, JOSHUA 1,340.64
MAREK, JAMES 1,664.96
MCCAY, BRENDA 234.55
MCCOY, CARA 425.43
MEEKER, BRYCE 1,422.82
MELLENCAMP, JEFFREY 2,906.75
MILBURN, HALEY 906.34
MINAR, VANESSA 673.40
MINIKUS, JOSHUA 1,508.44
MOERMAN, TIMOTHY 4,330.23
MORRIS, ASHLEY 1,210.46
MURRA, BRIAN 1,960.81
NELSON, DAVID 1,282.64
NICHOLS, ANDREW 1,456.71
OLBERDING, MCKENNA 1,976.93
OLDHAM, JAMES 455.15
OSBORN, RYAN 600.69
OSBORN, SARAH 1,515.97
OSTRING, KATHLEEN 1,499.32
PARISH, TONJA 1,321.28
PATTERSON, KEVIN 1,504.88
PAYNE, THOMAS 1,351.79
PERDRIAU, MARIE 560.87
PERKINS, JACOB 1,850.49
PETERSON, KATIE 1,354.35
PETTIT, BRANDON 2,606.64
PIZINGER, JAMES 1,199.75
PORTER, NICKOLAS 574.43
PURVIS, KATHRYN 1,487.08
QUAM, BRADLEY 1,315.41
QUINN, JOHN 3,712.55
RASH, RONALD 1,831.62
10
RICHARDSON, ELIZABETH 1,504.16
ROBBINS, CORBY 1,941.86
ROBINSON, CLINT 3,797.44
ROYER, TIMOTHY 3,120.21
SAENGKIO, DONNY 2,122.95
SAGER, AARON 343.92
SCHAUFENBUEL, KARI 943.00
SCHETTLER, RODNEY 2,275.56
SCHUETT, REBECCA 2,140.15
SCHULTZ, EMILY 2,239.42
SEDDON, JOSH 1,981.82
SHAFFER, CHET 371.33
SHARON, JEREMIAH 1,072.43
SMITH, BLAKE 1,350.33
SNOW, SUSAN 115.55
SOFEN, NATASHA 34.42
SOUKUP, JESSICA 174.38
SPOSETO, MACKENZIE 2,622.10
STEINKE, KURT 545.05
STEPHENS, CLINT 456.37
STEWARD, ERIC 1,815.14
STIFEL, DALTON 1,587.33
STOTZ, MELISSA 771.97
TAYLOR, CHRISTINA 50.81
TAYLOR, RILEY 15.24
THAYER, CHANDLER 2,107.68
TOBIS, SYDNEY 1,108.88
TYSDAL, THOMAS 3,125.50
VANDEKAMP, JOSHUA 2,236.82
VOEGTLE, TIMOTHY 1,570.08
WASKE, CHARLES 1,911.13
WERTS, DANIEL 2,222.18
WESTON STOLL, KERI 1,937.18
WHITE, JASON 1,425.76
WHITHAM JOHNSON, JENNIFER 508.83
WICKHAM, JOHN 1,252.09
WIGGINS, MATHEW 1,917.25
WILLIAMS, SUSAN 1,593.24
WINTERS, TROY 1,950.76
WISE, NATHAN 2,339.44
WOOD, DANIEL 664.14
YOUNG, JOHNATHAN 1,533.93
YOUSO, ANTHONY 1,525.98
*TOTAL* $244,583.54
B. Consideration of approval of City Council Minutes of 03/01/2021 Regular Meeting, 03/08/2021
Special Meeting
C. Consideration of approval of a resolution awarding quote [2021 Street Median Landscape
Maintenance] (Resolution #2021-098)
D. Consideration of approval of a motion approving AVI proposal for Council Chambers Technology
Improvements Phase 2
E. Consideration of approval of a resolution approving Agreement between the City of Waukee,
Iowa, and Des Moines Skydivers, LLC (Resolution #2021-099)
F. Consideration of approval of a resolution approving Public Sanitary Sewer and Storm Sewer
Easement between Toby Fetters, Tami Fetters and City of Waukee [SE Ashworth Road Corridor
Improvements Project, SE Parkview Crossing Drive to SE Glacier Trail] (Resolution #2021-100)
11
G. Consideration of approval of a resolution approving contract and bond [Southwest Area Trunk
Sewer Extension Phase 2 Project] (Resolution #2021-101)
H. Consideration of approval of Payment Estimate No. 5 to Larson Construction Company, Inc., for
the Triumph Park Project in the amount of $664,178.31
I. Consideration of approval of Payment Estimate No. 15 to Absolute Concrete Construction, Inc.,
for the NW 10th Street Improvement Project, W. Hickman Road to NW Douglas Parkway, in the
amount of $112,905.84
J. Consideration of approval of a resolution approving construction drawings [Stratford Crossing
Plat 9] (Resolution #2021-102)
K. Consideration of approval of a resolution accepting public improvements [The Commons at
Greenway Park Plat 2 Public Improvements Plan] (Resolution #2021-103)
L. Consideration of approval of a resolution approving a private street name change within the
Redwood Waukee at Hickman Road development from NW Iris Street to NW Olive Street
(Resolution #2021-104)
M. Consideration of approval of a resolution readopting the City of Waukee Food Trunk Pilot
Program (Resolution #2021-105)
N. Consideration of approval of a motion setting May 3, 2021, as the date of public hearing on
consideration of an annexation moratorium agreement between the City of Waukee, Iowa, and
the City of Adel, Iowa
2) Consent Agenda Part 2: Council Member Sinclair moved to approve Consent Agenda Part
2; seconded by Council Member Lyon. Council Member Bottenberg stated that he would
abstain from voting due to a professional conflict of interest. Results of vote: Ayes:
Bergman, Crone, Lyon, Sinclair. Nays: None. Absentions: Bottenberg. Motion carried 4 – 0
– 1.
A. Consideration of approval of a motion approving waiver and consent with Ahlers & Cooney, P.C.
B. Consideration of approval of a resolution appointing Paying Agent, Bond Registrar, and Transfer
Agent, Approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and
Authorizing the Execution of the Agreement [$17,305,000 General Obligation Bonds, Series
2021A] (Resolution #2021-106)
C. Consideration of approval of a resolution authorizing and providing for the issuance, and levying a
tax to pay the Bonds; Approval of the Tax Exemption Certificate and Continuing Disclosure
Certificate [$17,305,000 General Obligation Bonds, Series 2021A] (Resolution #2021-107)
3) Ordinance:Consideration of approval of an ordinance to amend Chapter 203, Waukee
Municipal Code, by repealing the existing rates for water and enacting new rates as
specified [introduction; first reading] – Council Member Crone introduced the ordinance
and moved to approve the first reading in title only; seconded by Council Member Sinclair.
Public Works Director/City Engineer Koester reviewed all three proposed utility rate
ordinances, which include water and sanitary sewer rate increases and a solid waste rate
decrease, equating to an approximate 1% overall increase for an average utility bill. Results
of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 –
0.
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 204, Waukee
Municipal Code, by repealing the existing rates for sewer/wastewater and enacting
new rates as specified [introduction; first reading] – Council Member Sinclair introduced
the ordinance and moved to approve the first reading in title only; seconded by Council
Member Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 – 0.
5) Ordinance: Consideration of approval of an ordinance to amend Chapter 213A,
Waukee Municipal Code, by repealing the existing rates for the collection, processing
and marketing of solid waste and recyclable materials and enacting new rates as
specified [introduction; first reading] – Council Member Crone introduced the ordinance
and moved to approve the first reading in title only; seconded by Council Member Sinclair.
Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 4 – 0.
(Council Member Bergman was unable to cast a vote due to electronic difficulties.)
6) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-2 and R-
12
2/PD-1, a parcel to be known as Fox Valley [third (final) reading] – Council Member
Crone moved to approve the third reading of the ordinance in title only and place it on final
passage; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Ordinance #2985)
7) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-4, a
parcel known as Broderick property [third (final) reading] – Council Member Sinclair
moved to approve the third reading of the ordinance in title only and place it on final
passage; seconded by Council Member Crone. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Ordinance #2986)
8) Ordinance: Consideration of approval of an ordinance to amend Chapter 160 Site and
Building Development Standards, Chapter 165, Zoning Regulations, Definitions and
General Regulations and Chapter 169 Zoning Regulations, District Regulations by
incorporating regulations for interior storage uses [third (final) reading] – Council
Member Crone moved to approve the third reading of the ordinance in title only and place it
on final passage; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Ordinance #2987)
9) Resolution: Consideration of approval of a resolution approving final plat for Vince
Meyer Learning Center Plat 1 – Council Member Sinclair moved to approve the resolution;
seconded by Council Member Crone. Development Services Director Deets briefly reviewed
the proposed plat. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 – 0. (Resolution #2021-108)
10) Resolution: Consideration of approval of a resolution approving a site plan for
Shottenkirk Vehicle Storage Lot and Car Wash [190 NW 6th Street] – Council Member
Crone moved to approve the resolution; seconded by Council Member Sinclair.
Development Services Director Deets reviewed the site plan, including exterior building
elevations. He noted an existing dry-bottomed detention facility which would be extended as
part of the proposed site plan improvements. Results of vote: Ayes: Bergman, Bottenberg,
Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-109)
11) Resolution: Consideration of approval of a resolution approving Development
Agreement with Shottenkirk Partnership, LP related to NW 6th Street improvements –
Council Member Sinclair moved to approve the resolution; seconded by Council Member
Lyon. Development Services Director Deets briefly reviewed the agreement, which defines
obligations related to the future paving and expansion of NW 6th St. Results of vote: Ayes:
Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution
#2021-110)
(J) Reports – Reports made by City Administrator Moerman, Council Member Crone.
Council Member Lyon moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays:
None. Motion carried 5 – 0.
Meeting Adjourned at 6:46 p.m.
____________________________________
Courtney Clarke, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
March 22, 2021
*Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and
21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting
in person was impossible or impractical.
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Pro Tem
Bottenberg at 12:00 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom
pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8.
B. Roll Call – The following members were present: Council Members R. Charles Bottenberg
(electronically), Chris Crone (electronically), Ben Sinclair. Absent: Mayor Courtney Clarke; Council
Members Anna Bergman, Larry R. Lyon.
Also in attendance: City Administrator Tim Moerman, Public Works Director/City Engineer Rudy
Koester (electronically), Assistant Public Works Director of Engineering Sara Kappos (electronically), IT
Director Son Le (electronically), Human Resources Director Michelle Lindsay (electronically), City Clerk
Rebecca D. Schuett.
C. Agenda Approval – Council Member Crone moved to approve the agenda; seconded by Council
Member Sinclair. Results of vote: Ayes: Bottenberg, Crone, Sinclair. Nays: None. Absent: Bergman,
Lyon. Motion carried 3 – 0 – 2.
D. Action Items:
1) Consent Agenda – Council Member Sinclair moved to approve the Consent Agenda; seconded by
Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Sinclair. Nays: None. Absent:
Bergman, Lyon. Motion carried 3 – 0 – 2.
A. Consideration of approval of a resolution approving Microsoft Enterprise Agreement (EA) (Resolution #2021-111)
B. Consideration of approval of a resolution approving ESRI Enterprise Agreement (Resolution #2021-112)
2) Resolution: Consideration of approval of a resolution awarding contract [2021 Well
Rehabilitation Project] – Council Member Crone moved to approve the resolution; seconded by
Council Member Sinclair. Public Works Director/City Engineer Koester recommended award to The
Northway Corporation of Waukee, IA, in the amount of $550,116.00. Results of vote: Ayes:
Bottenberg, Crone, Sinclair. Nays: None. Absent: Bergman, Lyon. Motion carried 3 – 0 – 2.
(Resolution #2021-113)
E. Comments
Council Member Sinclair moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays: None.
Motion carried 3 – 0.
Meeting Adjourned at 12:03 p.m.
____________________________________
R. Charles Bottenberg, Mayor Pro Tem
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
April 1, 2021
*Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and
21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting
in person was impossible or impractical.
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Clarke
at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the
electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8.
B. Roll Call – The following members were present: Mayor Courtney Clarke; Council Members Anna
Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R. Lyon
(electronically), Ben Sinclair. Absent: None.
Also in attendance: City Administrator Tim Moerman, Public Works Director/City Engineer Rudy
Koester (electronically), Police Chief John Quinn, City Clerk Rebecca D. Schuett, City Attorney Steve
Brick.
C. Agenda Approval – Council Member Crone moved to approve the agenda; seconded by Council
Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Motion carried 5 – 0.
D. Action Items:
1) Resolution: Consideration of approval of a resolution approving contract, bond [2021 Well
Rehabilitation Project] – Council Member Sinclair moved to approve the resolution; seconded by
Council Member Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 – 0. (Resolution #2021-114)
E. Closed Session: Pursuant to Code of Iowa §21.5(1)(h) to avoid disclosure of specific law
enforcement matters, such as allowable tolerances or criteria for the selection, prosecution, or
settlement of cases, which if disclosed would facilitate disregard of requirements imposed by
law – Council Member Crone moved to close the regular session and enter closed session pursuant to
Code of Iowa §21.5(1)(h);seconded by Council Member Sinclair. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. Mayor Clarke stated that the
electronic meeting would be muted while the council was in closed session. Council entered closed
session at 5:33 p.m.
CLOSED SESSION
The electronic meeting was unmuted and council entered regular session at 7:03 p.m.
F. Comments
Council Member Lyon moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays: None.
Motion carried 5 – 0.
Meeting Adjourned at 7:04 p.m.
____________________________________
Courtney Clarke, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk