HomeMy WebLinkAbout2021-05-03-J01N Sugar Creek Park_Professional Services AgrAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: May 3, 2021
AGENDA ITEM:Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Bolton & Menk, Inc. [Sugar Creek Park
Project] in the amount not-to-exceed $94,179.00.
FORMAT:
SYNOPSIS INCLUDING PRO & CON: This agreement for professional services is for the
development of a master plan and construction services for Sugar Creek Park.
The project consists of master planning, final design, and construction
administration for Sugar Creek Park located on the combined parcels
identified as Outlot ‘Z’ on Ashworth Acres Plat #1 and Daybreak Plat #3.
The scope is divided into two tasks, Design Phase Services and Construction
Phase Services. During the Design Phase Services there will be one Public
Input meeting to gain feedback from surrounding neighbors. Staff is
anticipating construction of this park will begin in fall 2021 and be completed
by early June 2022.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $94,179.00
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
II. Sugar Creek Park Professional Services Agreement
PREPARED BY: Matt Jermier
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
J1N
THE CITY OF WAUKEE, IOWA
RESOLUTION 2021-
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH
VEENSTRA & KIMM, INC. [SUGAR CREEK PARK PROJECT]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City requires professional services related to design, bidding and construction
services for the Sugar Creek Park Project; AND,
WHEREAS, City staff recommends retaining the services of Bolton & Menk, Inc., for said
professional consulting services.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services with Bolton & Menk, Inc. [Sugar Creek Park Project]
is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 17th day of May, 2021.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
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AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
SUGAR CREEK PARK MASTER PLAN & DESIGN SERVICES
This Agreement is made and entered into this 3rd day of May , 2021, by and between City of
Waukee, a municipal corporation, hereinafter referred to as "City," and Bolton & Menk, Inc., (Fed.
ID #41-0832249), a corporation incorporated and licensed under the laws of the State of Iowa,
party of the second part, hereinafter referred to as "Consultant" as follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS
DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE
PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR
THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT.
1. SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1, Scope
of Services.
2. SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set
forth in Exhibit 1. Any deviations from the Schedule shall be approved by the authorized City
representative. The City agrees that the Consultant is not responsible for delays arising from a
change in the scope of services, a change in the scale of the Project or delays resulting from
causes not directly or indirectly related to the actions of the Consultant.
3. COMPENSATION
A. In consideration of the professional services provided herein, the City agrees to pay the
Consultant the following sum NOT-TO-EXCEED, including any authorized reimbursable
expenses, pursuant to the Schedule of Fees set forth in Attachment 3.
I. Basic Services of the Consultant
A. Task 1 – Design Phase Services $ 69,659.00
B. Task 2 – Construction Phase Services $ 24,520.00
Total $ 94,179.00
B. The Consultant shall invoice the City monthly for services, any reimbursable expenses and
any approved amendments to this Agreement, based upon services actually completed at
the time of the invoice. Final payment shall be due and payable within 30 days of the City's
acceptance of Consultant's submission of final deliverables in accordance with the Scope
of Services.
C. In consideration of the compensation paid to the Consultant, the Consultant agrees to
perform all professional services to the satisfaction of the City by performing the
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professional services in a manner consistent with that degree of care and skill ordinarily
exercised by members of Consultant's profession currently practicing under similar
circumstances. If the performance of this Agreement involves the services of others or the
furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same
in full.
4. INSURANCE
A. Consultant understands and agrees that Consultant shall have no right of coverage under
any and all existing or future City comprehensive, self or personal injury policies.
Consultant shall provide insurance coverage for and on behalf of Consultant that will
sufficiently protect Consultant or Consultant' representative(s) in connection with the
professional services which are to be provided by Consultant pursuant to this Agreement,
including protection from claims for bodily injury, death, property damage, and lost
income. Consultant shall provide worker's compensation insurance coverage for
Consultant and all Consultant's personnel. Consultant shall file applicable insurance
certificates with the City, and shall also provide evidence of the following additional
coverage.
B. The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the State
of Iowa in the limits of at least $1,000,000 each personal injury accident and/or death;
$1,000,000 general aggregate personal injury and/or death; and $1,000,000 for each
property damage accident. The evidence shall designate the City as an additional insured,
and that it cannot be canceled or materially altered without giving the City at least thirty
(30) days written notice by registered mail, return receipt requested.
C. The Consultant shall also provide evidence of automobile liability coverage in the limits
of at least $1,000,000 bodily injury and property damage combined. The evidence shall
designate the City as an additional insured, and that it cannot be cancelled or materially
altered without giving the City at least thirty (30) days written notice by registered mail,
return receipt requested.
D. The Consultant shall provide evidence of professional liability insurance, by an insurance
company licensed to do business in the State of Iowa, in the limit of $1,000,000 for claims
arising out of the professional liability of the Consultant. Consultant shall provide City
written notice within five (5) days by registered mail, return receipt requested of the
cancellation or material alteration of the professional liability policy.
E. Failure of Consultant to maintain any of the insurance coverages set forth above shall
constitute a material breach of this Agreement.
5. NOTICE
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Any notice to the parties required under this agreement shall be in writing, delivered to the
person designated below, by United States mail or in hand delivery, at the indicated address
unless otherwise designated in writing.
FOR THE CITY: FOR THE CONSULTANT:
Name: City of Waukee Name: Bolton & Menk, Inc.
Attn: Matt Jermier Attn: Chadd Kahlsdorf, P.E., PMP
Title: Parks & Recreation Director Title: Project Manager
Address: 805 University Ave Address: 430 E Grand Ave Suite 101
City, State: Waukee, IA 50263 City, State: Des Moines, IA 50309
6. GENERAL COMPLIANCE
In the conduct of the professional services contemplated hereunder, the Consultant shall
comply with applicable state, federal, and local law, rules, and regulations, technical standards,
or specifications issued by the City. Consultant must qualify for and obtain any required
licenses prior to commencement of work, including any professional licenses necessary to
perform work within the State of Iowa.
7. STANDARD OF CARE
Services provided by the Consultant under this Agreement shall be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances.
8. INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees. Consultant shall be solely responsible for payment of
salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or
benefit to Consultant or Consultant's employees, representatives or other personnel performing
the professional services specified herein, whether it be of a direct or indirect nature. Further,
it is expressly understood and agreed that for such purposes neither Consultant nor Consultant's
employees, representatives or other personnel shall be entitled to any City payroll, insurance,
unemployment, worker's compensation, retirement, or any other benefits whatsoever.
9. NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because
of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will,
where appropriate or required, take affirmative action to ensure that applicants are employed,
and that employees are treated, during employment, without regard to their race, color, sex, or
national origin, religion, age, handicap, or veteran status. Consultant will cooperate with the
City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises are
afforded the maximum opportunity to compete for subcontracts of work under this Agreement.
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10. HOLD HARMLESS
Consultant agrees to indemnify and hold harmless the City, its officers, agents, and employees
from any and all claims, settlements and judgments, to include all reasonable investigative
fees, attorney's fees, and court costs for any damage or loss which is due to or arises from a
breach of this Agreement, or from negligent acts, errors or omissions in the performance of
professional services under this Agreement and those of its sub consultants or anyone for
whom Consultant is legally liable.
11. ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations
therein without first receiving prior written consent of the City.
12. APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be paid
to Consultant. The City's continuing obligations under this Agreement may be subject to
appropriation of funding by the City Council. In the event that sufficient funding is not
appropriated in whole or in part for continued performance of the City's obligations under this
Agreement, or if appropriated funding is not expended due to City spending limitations, the
City may terminate this Agreement without further compensation to the Consultant. To the
greatest extent allowed by law, the City shall compensate Consultant as provided in Section
18(6) of this Agreement.
13. AUTHORIZED AMENDMENTS TO AGREEMENT
A. The Consultant and the City acknowledge and agree that no amendment to this Agreement
or other form, order or directive may be issued by the City which requires additional
compensable work to be performed if such work causes the aggregate amount payable
under the amendment, order or directive to exceed the amount appropriated for this
Agreement as listed in Section 3, above, unless the Consultant has been given a written
assurance by the City that lawful appropriation to cover the costs of the additional work
has been made.
B. The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form, order or directive which requires additional compensable work
to be performed under this Agreement shall be issued by the City unless funds are available
to pay such additional costs, and the Consultant shall not be entitled to any additional
compensation for any additional compensable work performed under this Agreement. The
Consultant expressly waives any right to additional compensation, whether in law or
equity, unless prior to commencing the additional work the Consultant was given a written
amendment, order or directive describing the additional compensable work to be performed
and setting forth the amount of compensation to be paid, such amendment, order or
directive to be signed by the authorized City representative. It is the Consultant's sole
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responsibility to know, determine, and ascertain the authority of the City representative
signing any amendment, directive or order.
14. OWNERSHIP OF CONSULTING DOCUMENTS
All sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall become the property of the City; a reproducible set shall be delivered to the
City at no additional cost to the City upon completion of the plans or termination of the services
of the Consultant. All drawings and data shall be transmitted in a durable material, with
electronic files provided when feasible to do so. The Consultant's liability for use of the
sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement
shall be limited to the Project.
15. INTERPRETATION
No amendment or modification of this Agreement shall be valid unless expressed in writing
and executed by the parties hereto in the same manner as the execution of the Agreement. This
is a completely integrated Agreement and contains the entire agreement of the parties; any
prior written or oral agreements shall be of no force or effect and shall not be binding upon
either party. The laws of the State of Iowa shall govern and any judicial action under the terms
of this Agreement shall be exclusively within the jurisdiction of the district court for Dallas
County, Iowa.
16. COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project, or any federal
requirement is imposed on the Project, Consultant agrees that Consultant will comply with all
relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt
of the federal appropriation. Consultant shall provide appropriate certification regarding
Consultant's compliance.
17. SOLICITATION AND PERFORMANCE
A. The Consultant warrants that it has not employed or retained any company or person, other
than a bona fide employee working for the Consultant, to solicit or secure this Agreement,
and that the Consultant has not paid or agreed to pay any company or person other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or contingent fee.
B. The Consultant shall not engage the services of any person or persons in the employ of the
City at the time of commencing such services without the written consent of the City.
18. SUSPENSION AND TERMINATION OF AGREEMENT
A. The right is reserved by the City to suspend this Agreement at any time. Such suspension
may be effected by the City giving written notice to the Consultant, and shall be effective
as of the date established in the suspension notice. Payment for Consultant's services shall
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be made by the City for services performed to the date established in the suspension notice.
Should the City reinstate the work after notice of suspension, such reinstatement may be
accomplished by thirty (30) days written notice within a period of six (6) months after such
suspension, unless this period is extended by written consent of the Consultant.
B. Upon ten (10) days written notice to the Consultant, the City may terminate the Agreement
at any time if it is found that reasons beyond the control of either the City or Consultant
make it impossible or against the City's interest to complete the Agreement. In such case,
the Consultant shall have no claims against the City except for the value of the work
performed up to the date the Agreement is terminated.
C. The City may also terminate this Agreement at any time if it is found that the Consultant
has violated any material term or condition of this Agreement or that Consultant has failed
to maintain workers' compensation insurance or other insurance provided for in this
Agreement. In the event of such default by the Consultant, the City may give ten (10) days
written notice to the Consultant of the City's intent to terminate the Agreement. Consultant
shall have ten (10) days from notification to remedy the conditions constituting the default.
D. In the event that this Agreement is terminated in accordance with paragraph C of this
section, the City may take possession of any work and may complete any work by whatever
means the City may select. The cost of completing said work shall be deducted from the
balance which would have been due to the Consultant had the Agreement not been
terminated and work completed in accordance with contract documents.
E. The Consultant may terminate this Agreement if it is found that the City has violated any
material term or condition of this Agreement. In the event of such default by the City, the
Consultant shall give ten (10) days written notice to the City of the Consultant's intent to
terminate the Agreement. City shall have ten (10) days from notification to remedy the
conditions constituting the default.
19. TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the
work covered by this Agreement. The Consultant shall execute and deliver and shall cause any
sub-consultant or subcontractor to execute and deliver to the City certificates as required to
permit the City to make application for refunds of said sales and use taxes as applicable. The
City is a municipal corporation and not subject to state and local tax, use tax, or federal excise
taxes.
20. SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent
jurisdiction, the remaining portions of this Agreement shall continue in full force and effect.
21. MISCELLANEOUS HEADINGS
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Title to articles, paragraphs, and subparagraphs are for information purposes only and shall not
be considered a substantive part of this Agreement.
22. FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents
and to take all such other action as the other party may reasonably request from time to time
in order to effect the provisions and purposes of this Agreement.
23. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall constitute
an original document, no other counterpart needing to be produced, and all of which when
taken together shall constitute the same instrument.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT CITY OF WAUKEE
By: ________________________________ By: __________________________
Name: Chadd Kahlsdorf, P.E., PMP Courtney Clarke, Mayor
Title: Project Manager
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ATTACHMENT 1
SCOPE OF SERVICES
The work to be performed by the Consultant under this agreement shall encompass and include
detailed work, services, materials, equipment and supplies necessary to complete analysis and
design for the project.
The project consists of master planning, final design, and construction administration for Sugar
Creek Park located on the combined parcels identified as Outlot ‘Z’ on Ashworth Acres Plat #1
and Daybreak Plat #3. The scope is divided into two tasks, Design Phase Services and Construction
Phase Services, and the work included is as follows:
TASK 1 – DESIGN PHASE SERVICES
Design Phase Services to be provided by CONSULTANT are as follows:
Subtask A – Project Initiation and Project Management
1. CONSULTANT will facilitate a project kick-off meeting with CITY staff to accomplish the
following:
a. Review and confirm the scope of the project
b. Review available information relative to the project
c. Discuss specific park design concepts and desires for Sugar Creek Park.
d. Review and verify project schedules and approvals for fall construction.
2. CONSULANT will coordinate progress with CITY after the initial kickoff meeting. These
meetings will discuss findings, issues, schedule, and needs to keep the project progressing.
3. CONSULTANT will provide project and contract administration services throughout the duration
of the project.
4. CONSULTANT will facilitate project communication throughout the duration of the project.
(Including distributing meeting minutes in a timely manner).
5. CONSULTANT will manage any required subconsultant contracts needed to complete the design
and construction of the project, that are not provided by CITY.
6. CONSULTANT will identify private utility conflicts and required relocation during design. It is
understood that existing utility locations will be taken from as constructed information or as marked
in the field and reference to the Ashworth Acres and Daybreak Plats.
a. During the field data collection phase, CONSULTANT will complete an Iowa One Call to
identify the utilities within the project corridor. Utility coordination will be discussed again
at the preconstruction meeting.
Subtask B – Data Collection
1. CONSULTANT will collect topographic survey of the project corridor public ROW which will
include:
a. Horizontal and vertical location of existing surface improvements
b. Horizontal and vertical location of CITY utilities – sanitary sewer, watermain and storm
sewer
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c. Locate private utilities (natural gas, telephone, CATV, electric, watermain, etc.) based on
field marking or other information from utility owners.
d. Identify property corners to determine Outlot ‘Z’ limits for Sugar Creek Park.
e. Survey existing ground to create surface model and contours for the site.
f. CAD drafting to create project mapping of the project area.
2. CONSULTANT will collect aerial images with an unmanned aerial vehicle (UAV) to provide
highly accurate aerial base map documenting the newly develop area. Aerial will have integrated
spatial data for use for survey basemap and graphic illustrations for the park design
Deliverables:
Base map in PDF and CAD format
UAV Aerial Imagery with integrated spatial data
Subtask C – Master Planning Process
1. CONSULTANT will prepare two (2) preliminary concept alternatives and engage city staff to
review preliminary concepts to refine into one (1) Preferred Master Plan Concept for Sugar Creek
Park.
2. City Parks Board Information Meeting – CONSULTANT will provide CITY preferred Master
Plan Graphic to inform Park Board on the direction of the project and confirm the progress to
date aligns with the City’s expectation for the project.
3. Public Information Meeting – CONSULTANT will coordinate with CITY to organize and
conduct a public informational meeting following Parks Board approval of preferred master plan
concept. This meeting will inform the community on the general design direction for the project
with opportunity for community youth to provide design direction on one element of the Park.
The time and location of the meeting will be coordinated with CITY.
4. CONSULTANT will develop a Final Master Plan opinion of probable costs to be presented with
Preferred Master Plan of Sugar Creek Park.
5. City Parks Board Review – CONSULTANT will provide CITY Final Master Plan Graphic with
incorporation of public input for final approval by Park Board prior to City Council Adoption of
Master Plan.
6. City Council Presentation – CONSULTANT will support CITY in a presentation to inform City
Council on the direction of the project and seek adoption of the Final Master Plan to proceed into
Final Construction Documentation.
7. CONSULTANT will develop a Final Master Plan Park Graphic that can be posted to the City’s
website.
Subtask D – Construction Drawings
1. CONSULTANT will complete all aspects of design needed for the construction of the Sugar
Creek Park Master Plan. 60% (Preliminary) and 90% (Final) plans and specifications will be
provided to the City for review and approval. The plan elements include:
a. Title and General Information Sheets (A Sheets). The title sheets will include the
following: index of sheets, revisions, legend, location map, project number, design
traffic data.
b. Construction Details (B Sheets). The Construction Details Cross Sections will include
but not be limited to typical sections for the proposed grading, drainage and paving
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improvements, specialty park details, premanufactured restroom/shelters, and landscape
details.
c. Estimate of Quantities (C Sheets). This includes determination of the bid items to be
included in the project, along with an estimate of quantities for each item. Estimate
Reference Notes (ERN) will be developed to assist the contractor in bidding the project.
Erosion Control and Restoration sheets will be included in the C sheets. Sheets include
the design of erosion control measures and surface restoration to be provided on the
Project.
d. Layout and Grading (D Sheets). Layout and Grading sheets to include full park
grading with detailed spot elevations at key hardscape and playground areas. A layout
and geometrics plan will be included for trail networks, hardscape, and playground areas.
The scale of these sheets will be 1”=20’.
e. Landscape Plan (L Sheets). Landscape sheets to include plant material schedule,
landscape specific notes, and landscape planting plan. The scale of these sheets will be
1”=20’.
f. Underground Utilities (M Sheets). Plans include storm sewer, sanitary sewer, and
water main design. These drawings will show identified locations of franchise utilities
and critical crossings. Sheets may be combined depending on clarity of the plans.
i. Storm Sewer Sheets (M1 Sheets). Storm sewer layout and sizing based on
proposed improvements and existing drainage patterns utilizing Chapter 2 of the
SUDAS Design Manual. Plans show storm sewer horizontal and vertical
profiles, unless shown on applicable D sheets, that will show the existing
topography, proposed improvements, storm sewer profile, and structure
locations. Structure tables and storm sewer cross will be included. The scale of
these plan sheets will be 1”=20’.
ii. Water Line & Sanitary Sewer Design (M2. Sheets). Plans include Sanitary
and Water line to serve restroom and drinking fountain amenities. Sanitary Sewer
layout and profile sheets that will show the existing topography, proposed
improvements, sewer line profile, and manhole locations. Water line will be
extended from City main to reach . The scale of these plan sheets will be 1”=20’.
g. Removal Plans (R Sheets). This includes the design and drafting of the removal limits
of the existing materials and infrastructure modifications.
h. Curb Ramp Design (S Sheets). Curb ramps to be provided at midblock crossing at both
east and west end of the park. Curb ramp layout will be in accordance with Chapter 12 of
Iowa SUDAS Design Manual. Design ramp geometric configurations alternatives,
identify surface requirements, review general horizontal curb opening, cross slopes,
running slope, and identify sidewalk width and passing space within the corridor.
i. Electrical Plans (E Sheets). This task consists of design and drafting associated with the
electrical components within the park, restroom and shelter. Plan sheets diagraming
circuity, fixture schedule, control panel, and wire schedule to be provided.
2. Project Manual: CONSULTANT will prepare a project manual for the project in accordance with
Iowa SUDAS and Waukee Specifications for Public Improvements. Project Manual will be
provided at the 90% design phase.
3. Engineer’s Estimate: CONSULTANT will prepare an Opinion of Probable Cost (OPC) with
breakdowns provided for the various construction elements. An OPC will be provide at the 60%
and 90% Design phases.
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4. CITY Review: Plans will be reviewed with CITY at the 60%, and 90% complete stages. The
project manual will be reviewed with CITY at the 90% complete stage. If required, changes will
be made to the contract documents based on CITY’s review and comments. The final contract
documents will be presented to CITY for approval.
Subconsultant Task: Electrical Design
1. CONSULTANT will subcontract an Electrical Engineer subconsultant to perform electrical
design and coordination with CITY on service and metering requirements. The electrical services
for this task shall consist of:
a. Site investigations and as built plan review to identify electrical service points.
b. Transformer, meter, and control panel requirements based on existing conditions and
proposed estimated loads
c. CAD Drafting of electrical circuitry diagrams and details for electrical items
d. SUBCONSULTANT electrical plans and specifications with be incorporated into the
CONSULTANT submittals at 60% and 90% Construction Document phases.
Subtask E – Bidding Phase
CONSUTLANT will provide the following bidding assistance:
1. Prepare the formal Notice of Hearing and Letting. CONSULTANT shall post the Notice of
Letting as required by Iowa State Code. The CITY shall handle publication of the Notice of
Hearing. CONSULTANT shall also prepare and disseminate an informal notice to contractors
concerning the upcoming Project.
2. Address questions from prospective bidders, subcontractors and suppliers, and prepare and issue
addenda as required.
3. Have a representative present for opening of bids and proposals, shall make tabulations of the
bid for City, shall advise City on the responsiveness of the bidders and assist City in making the
award of contract, including preparation of necessary contract documents.
TASK 2 – CONSTRUCTION PHASE SERVICES
Construction Phase Services to be provided by CONSULTANT are as follows:
Subtask A – Construction Administration
CONSULTANT will provide the following construction administration activities:
1. Prepare required contract documents, with the assistance of CITY’S attorney and staff, after
award of contract.
2. Convene and preside over the preconstruction conference to be attended by CITY, contractors
and any affected utility companies.
3. Convene and preside over weekly construction scheduling meetings during construction.
4. Prepare change orders and written directives.
5. Review, for conformance with design concept only, any shop drawings required to be furnished
by the Contractor.
6. Review any material lists, supplier’s lists, or other submittals required to be furnished by the
Contractor.
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Subtask B – Construction Observation - CITY will provide construction observation as required for
park construction.
Subtask B – Construction Closeout & Record Drawings
1. CONSULTANT will conduct an inspection of the project in the company of CITY and the
Contractor for conformance with contract documents. A punch list will be developed from the
inspection and be used to track completion of those items.
2. CONSULTANT will review record drawings reflecting constructed conditions from information
observed by others and furnish one reproducible copy and one electronic copy of the plans to
CITY.
ESTIMATED FEES:
The fees for the completion of the above scope are:
Task 1 – Design Phase Services
A. Project Initiation and Project Management $3,800
B. Data Collection $5,000
C. Master Planning Process $10,655
D. Construction Drawings $37,204
E. Bidding Phase $6,000
Task 1 Subtotal $69,659
Task 2 – Construction Phase Services
A. Construction Administration $15,564
B. Construction Observation City Performed
C. Construction Closeout $8,956
Task 2 Subtotal $24,520
TOTAL $94,179
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ATTACHMENT 2
PROJECT SCHEDULE
The time of completion of the scope of services under this Agreement shall be as follows:
• Notice to Proceed: May 3, 2021
• Topographic & UAV Survey: May 28
• Parks Board/Staff Review: May 20 – Multiple concepts using Plat as-builts
• Public Open House: June 10 – One plan concept with public input on play option
• Final Master Plan with Parks Board review: June 17
• City Council Master Plan Approval: June 21
• Construction Documents June 17-August 10 (8 weeks)
o Council approves plans for bidding: August 2
• Bidding Phase (3-week): Aug 10-31, 2021
• Construction Award @ Council: September 6, 2021
o Interim Completion Date: November 15, 2021 – Utilities, hardscape and seeding
• Construction Final Completion: May 2022
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ATTACHMENT 3
SCHEDULE OF FEES
Bolton & Menk, Inc. 2021 Schedule of Fees
Employee Classification Hourly Billing Rates
Sr. Principal $150-280/Hour
Principal Engineer/Surveyor/Planner/GIS/Landscape Architect $140-225
Senior Engineer/Surveyor/Planner/GIS/Landscape Architect $110-210
Project Manager (Inc. Survey, GIS, Landscape Architect) $100-195
Project Engineer/Surveyor/Planner/Landscape Architect $85-190
Design Engineer/Landscape Designer/Graduate Engineer/Surveyor $80-190
Specialist (Nat. Resources; GIS; Traffic; Graphics; Other) $60-175
Senior Technician (Inc. Construction, GIS, Survey 1) $85-180
Technician (Inc. Construction, GIS, Survey 1) $65-150
Administrative/Corporate Specialists $45-125
Structural/Electrical/Mechanical/Architect $120-150
GPS/Robotic Survey Equipment NO CHARGE
CAD/Computer Usage NO CHARGE
Routine Office Supplies NO CHARGE
Routine Photo Copying/Reproduction NO CHARGE
Field Supplies/Survey Stakes & Equipment NO CHARGE
Mileage NO CHARGE
1 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey
assignments; the cost of this equipment is included in the rates for Survey Technicians.