HomeMy WebLinkAbout2021-05-03-J01V WBF Request for Extension Payment No. 1AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: May 3, 2021
AGENDA ITEM:Consideration of approval of a resolution approving acceptance of a
request from the Waukee Betterment Foundation for an extension on
payment for the Miracle League Field Project.
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: On September 8, 2020 the City Council entered into
an agreement with the Waukee Betterment Foundation for the payment of expenses related to the
Miracle League Field surfacing and the Epic Playground. The Waukee Betterment Foundation has
requested an extension of the time to pay the first invoice in the amount of $296,762.82.
The process for billing for this project is that the City will invoice the Foundation for the costs
associated with the project’s scope pertaining to the Foundation, and the Foundation shall remit
payment to the City in the amount of the invoice within 60 days. However, the Foundation may
request an extension of time to pay from the City by submitting a request in writing within 20 days
addressed to the City Administrator which will be submitted to the City Council for consideration.
The attached memo from the Waukee Betterment Foundation is their formal request for an
extension for Invoice 1838.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Resolution
ATTACHMENTS: I. Invoice 1838 Extension Request letter – 04/20/2021
II. Triumph Park Contribution Agreement
PREPARED BY: Matt Jermier
REVIEWED BY:
THE CITY OF WAUKEE, IOWA
RESOLUTION 2021-
APPROVING ACCEPTANCE OF A REQUEST NO. 1 FROM THE WAUKEE
BETTERMENT FOUNDATION FOR AN EXTENSION ON PAYMENT FOR THE
MIRACLE LEAGUE FIELD PROJECT
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, on September 8, 2020, the Waukee City Council approved the Triumph Park Contribution
Agreement (the “Agreement”) with the Waukee Foundation, Inc., a/k/a the Waukee Betterment
Foundation (the “Foundation”), to address the funding of the Triumph Park Miracle Field surfacing and
Epic Playground (Resolution #2020-341); AND,
WHEREAS, one of the provisions within the Agreement states that, following receipt of an invoice from
the City of Waukee for payment, the Foundation may request an extension of time to pay by submitting a
request in writing within 20 days addressed to the City Administrator which will be submitted to the City
Council for consideration for approval via resolution; AND,
WHEREAS, the Foundation has submitted such a letter, dated April 20, 2021, and related to Invoice No.
1838; AND,
WHEREAS, City staff recommend approval of the payment extension as requested by the Foundation.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa, on this 3rd
day of May, 2021, that Request No. 1 from the Waukee Betterment Foundation for an extension on
payment for the Miracle League Field Project is hereby approved.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
April 20, 2021
City of Waukee
Attn: Tim Moerman
805 University Ave.
Waukee, IA 50263
Via Email: tmoerman@waukee.org
Re:Invoice 1838 Extension Request – Triumph Park
Dear Tim:
I hope this letter finds you well. I am writing on behalf of the Waukee Betterment
Foundation concerning Invoice 1838 for the Triumph Park project. This letter is our formal request
for extension of the time to pay the invoice. We would respectfully request a 120 day extension
of the time to pay this invoice from today’s date.
As you will recall, the process for billing for this project is that the City will invoice the
Foundation for the costs associated with the project’s scope pertaining to the Foundation, and the
Foundation shall remit payment to the City in the amount of the invoice within 60 days. However,
the Foundation may request an extension of time to pay from the City by submitting a request in
writing within 20 days addressed to the City Administrator which will be submitted to the City
Council for consideration. Please consider this correspondence our request for an extension for
Invoice 1838.
As was noted in separate correspondence with the City, while Invoice 1838 contains a date
of January 31, 2021, the transaction was March 24, 2021 and a due date of May 24, 2021. The
invoice was sent to us electronically on April 19, 2021 and thus, this written request to the City is
timely.
If you or the Council have any questions, please feel free to reach out to me directly.
Yours Truly,
Todd McDonald
President