HomeMy WebLinkAbout2021-05-17-I01zHH 2021 Well Rehabilitation Phase 2_Set PHCITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: May 17, 2021
AGENDA ITEM:Consideration of approval of a resolution ordering construction of the
2021 Well Rehabilitation – Phase 2 Project and fixing a date for hearing
thereon and taking bids therefor
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The project is for the construction of the 2021 Well
Rehabilitation – Phase 2 project including all labor, materials and equipment necessary for
excavation, backfill and site work, well work including pump, control valve, pitless adapter,
discharge column and monitoring well; concrete and granular surfacing; reinforced concrete; wood
stud building construction; building work including plumbing, heating and ventilation, doors,
painting, chemical feed equipment, miscellaneous equipment, piping and appurtenances; electrical
work including conduit, cables, power wiring, motor controls and housings, starters, fixtures and
controls; laboratory casework; water main and sanitary sewer in open cut and directional bored in
place; manholes; conduit extension; surface restoration and miscellaneous associated work,
including cleanup.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Resolution
ATTACHMENTS: I. Notice of Public Hearing
II. Resolution
PREPARED BY:Beth Richardson
REVIEWED BY:Rudy Koester RK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
AGENDA ITEM: I1HH
RESOLUTION 2021-
RESOLUTION ORDERING CONSTRUCTION OF THE 2021
WELL REHABILITATION PROJECT - PHASE 2, AND FIXING
A DATE FOR HEARING THEREON AND TAKING OF BIDS
THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public improvements
described in general as the 2021 Well Rehabilitation Project - Phase 2; and
WHEREAS, the City has caused to be prepared plans, specifications and form of contract,
together with estimate of cost, which are now on file in the office of the City Clerk for public
inspection, for the construction of the public improvements; and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may be
adopted, and a contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WAUKEE, STATE OF IOWA:
Section 1.That it is hereby determined that it is necessary and advisable to construct certain
public improvements described in general as the 2021 Well Rehabilitation Project - Phase 2, in the
manner set forth in the plans and specifications and form of contract, above referred to, the cost
thereof to be paid in accordance with the provisions as set out in the posted Notice to Bidders and
published Notice of Public Hearing; the public improvements being more generally described as
follows:
Construct 2021 Well Rehabilitation Project – Phase 2 including all labor, materials
and equipment necessary for excavation, backfill and sitework, well work including
pump, control valve, pitless adapter, discharge column and monitoring well;
concrete and granular surfacing; reinforced concrete; wood stud building
construction; building work including plumbing, heating and ventilation, doors,
painting, chemical feed equipment, miscellaneous equipment, piping and
appurtenances; electrical work including conduit, cables, power wiring, motor
controls and housings, starters, fixtures and controls; laboratory casework; water
main and sanitary sewer in open cut and directional bored in place; manholes;
conduit extension; surface restoration and miscellaneous associated work including
cleanup.
Section 2.That the amount of the bid security to accompany each bid shall be in an amount
which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to post a
notice to bidders once in a relevant contractor plan room service with statewide circulation and a
relevant construction lead generating service with statewide circulation and on an internet site
sponsored by either the City or a statewide association that represents the City. Posting shall be
not less than thirteen clear days nor more than forty-five days prior to June 15, 2021, which is
hereby fixed as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such
date.
The City Council hereby delegates to the City Administrator or his designee the duty of
receiving, opening and tabulating bids for construction of the Project. Bids shall be received and
opened as provided in the public notice and the results of the bids shall be considered at the meeting
of this Council on June 21, 2021, at 5:30 P.M.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish
notice of hearing once in a legal newspaper, printed wholly in the English language, published at
least once weekly and having general circulation in this City. Publication shall be not less than
four clear days nor more than twenty days prior to the date hereinafter fixed as the date for a public
hearing on the plans, specifications, form of contract and estimate of costs for the project, the
hearing to be at 5:30 P.M. on June 21, 2021.
PASSED AND APPROVED this 17th day of May, 2021.
Mayor
ATTEST:
City Clerk
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NOTICE TO BIDDERS
NOTICE OF TAKING OF BIDS FOR THE CONSTRUCTION OF THE 2021 WELL REHABILITATION
PROJECT – PHASE 2 FOR THE CITY OF WAUKEE, IOWA
Sealed proposals must be filed with the City Clerk of the City of Waukee, Iowa, in the Council
Chambers at the City Hall, 230 W. Hickman Road, Waukee, Iowa, before 2:00 P.M. on the 15th
day of June, 2021, for the construction of the 2021 Well Rehabilitation Project – Phase 2, and
work incidental thereto, as described in the plans and specifications therefor, now on file in the
office of the City Clerk at City Hall. Proposals will be opened and the amount of the bids
announced in said Council Chambers by the City Clerk at the time and date specified above.
In addition, interested persons may alternatively attend as follows:
Dial-in: (866) 516-3949
PIN: 5869132#
Proposals will be acted upon by the City Council of said City in the Council Chambers at
5:30 P.M. on the 21st day of June, 2021, or at such later time and place as then may be fixed
Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b)
and 21.8, this meeting of the Waukee City Council will be conducted with two different options
for public participation: 1) Members of the public wishing to attend in person may do so in the
Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate
electronically may do so via Zoom at the following link or phone numbers:
https://zoom.us/j/352651371
Meeting ID: 352-651-371
Or by phone:
+1 646-558-8656 or
+1 312-626-6799 or
+1 301-715-8592
In-person meetings are subject to change under certain circumstances, including but not
limited to higher than average participation or changes in health guidelines. If the meeting shall
be held electronically only, notice shall be posted to the City website (Waukee.org) and City
social media. Questions regarding meeting format may also be directed to the City Clerk’s office
at 515-978-7904.
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All persons wishing to observe or participate in this meeting may do so via Zoom or telephone.
Please contact the City Clerk’s office at 978-7904 or bschuett@waukee.org if you have
questions or electronic accessibility issues.
During said hearing, any interested person may participate and/or file objections thereto or to
the cost of the improvements.
The work to be done is as follows:
2021 WELL REHABILITATION PROJECT – PHASE 2
Construct 2021 Well Rehabilitation Project – Phase 2 including all labor, materials and
equipment necessary for excavation, backfill and sitework, well work including pump,
control valve, pitless adapter, discharge column and monitoring well; concrete and
granular surfacing; reinforced concrete; wood stud building construction; building work
including plumbing, heating and ventilation, doors, painting, chemical feed equipment,
miscellaneous equipment, piping and appurtenances; electrical work including conduit,
cables, power wiring, motor controls and housings, starters, fixtures and controls;
laboratory casework; water main and sanitary sewer in open cut and directional bored
in place; manholes; conduit extension; surface restoration and miscellaneous associated
work including cleanup.
All work and materials are to be in accordance with the proposed plans, specifications, form of
contract and estimate of cost now on file in the office of the City Clerk of Waukee, Iowa, and by
this reference made a part thereof as though fully set out and incorporated herein.
All proposals and bids in connection therewith shall be submitted to the City Clerk of said City
on or before the time herein set for said receipt of bids. All proposals shall be made on official
bidding blanks furnished by the City, and any alterations in the official form of proposal will
entitle the Council, at its option, to reject the proposal involved from consideration. Each
proposal shall be sealed and plainly identified.
Each proposal shall be made out on a blank form furnished by the municipality and must be
accompanied by bid security, as follows: a certified or cashier's check, drawn on a solvent Iowa
bank or a bank chartered under the laws of the United States or a certified share draft drawn
on a credit union in Iowa or chartered under the laws of the United States, in an amount equal
to ten percent (10%) of the bid, or a bid bond executed by a corporation authorized to contract
as a surety in the State of Iowa in a penal sum of ten percent (10%) of the bid.
The bid security should be made payable to the CITY OF WAUKEE, IOWA. The bid security must
not contain any conditions either in the body or as an endorsement thereon. The bid security
shall be forfeited to the City as liquidated damages in the event the successful bidder fails or
refuses to enter into a contract within 10 days after the award of contract and post bond
satisfactory to the City insuring the faithful fulfillment of the contract and the maintenance of
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said work, if required, pursuant to the provisions of this notice and the other contract
documents. Bidders will use the bid bond form included in the specifications.
Bidders will be required to comply with the President's Executive Order No. 11246. The
requirements for bidders and contractors under this order are explained in the Federal grant
documents.
Bidders will be required to take affirmative steps to involve Disadvantaged Business Enterprise
(DBE) in the work under the contract. Bidders shall complete the applicable certification
attached to the proposal. The certification shall include a listing of DBEs, the work and
estimated dollar amount to be performed by each such enterprise, and the percentage of the
total bid to be used for disadvantaged business enterprise(s). The bidder commits itself to the
goals for DBE participation contained herein and all other requirements, terms and conditions
of these bid conditions when it submits a properly signed bid.
Any bidder or equipment supplier whose firm or affiliate is listed in the GSA publication "List of
Parties Excluded from Federal Procurement and Nonprocurement Programs" will be prohibited
from the bidding process. Anyone submitting a bid who is listed in this publication will be
determined to be a nonresponsive bidder in accordance with 40 CFR Part 31.
A Contractor's Suspension/Debarment Certification will be contained in the specifications;
however, this certification should not preclude any interested party from ascertaining whether
the certifying person is actually on the "List of Parties Excluded from Federal Procurement and
Nonprocurement Programs".
Bidders will be required to follow prevailing wage rate requirements. The prevailing wage rates
table will be contained in the specifications.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a
nonresident bidder from a state or foreign country if that state or foreign country gives or
requires any preference to bidders from that state or foreign country, including but not limited
to any preference to bidders, the imposition of any type of labor force preference, or any other
form of preferential treatment to bidders or laborers from that state or foreign country. The
preference allowed shall be equal to the preference given or required by the state or foreign
country in which the nonresident bidder is a resident. In the instance of a resident labor force
preference, a nonresident bidder shall apply the same resident labor force preference to a
public improvement in this state as would be required in the construction of a public
improvement by the state or foreign country in which the nonresident bidder is a resident.
Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being
deemed nonresponsive and rejected.
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The City Council reserves the right to reject any or all bids, to waive informalities or
technicalities in any bid and to accept the bid which it deems to be to the best interest of the
City.
The City reserves the right to defer acceptance of any proposal for a period not to exceed
thirty (30) calendar days from the Deadline for submission of proposals.
The successful bidder will be required to furnish bonds in an amount equal to one hundred
percent (100%) of the contract price, said bonds to be issued by responsible surety approved by
the City Council and listed in the U.S. Treasury Department's most current list (Circular 570, as
amended) and authorized to transact business in the State of Iowa and shall guarantee (1) the
faithful performance of the contract and the terms and conditions therein contained, (2) the
prompt payment to all persons, firms, subcontractors and corporations furnishing materials,
service, or transportation for or performing labor in the prosecution of the work, and (3) the
maintenance of improvements in good repair for not less than four (4) years from the time of
acceptance of the improvements by the City.
The work will commence within ten (10) calendar days after the date set forth in written Notice
to Proceed. The interim completion date with the well and appurtenances functioning and
water able to be stored in the aquifer is January 29, 2022 subject to any extensions of time
which may be granted by the City. All work on the project shall be completed by June 4, 2022.
The duration of the work is critical to the project so as to minimize the disruption associated
with the project to the public. Damages in the amount of Five Hundred Dollars ($500.00) per
calendar day will be assessed for each day that water is not able to be stored in the aquifer
after January 29, 2022 at the sole discretion of the City with due allowance for extensions of
the contract period due to conditions beyond the control of the Contractor. Damages in the
amount of Five Hundred Dollars ($500.00) per calendar day will be assessed for each day that
the project is not completed after June 4, 2022 at the sole discretion of the City with due
allowance for extensions of the contract period due to conditions beyond the control of the
Contractor. Separate damage assessments may be made for each of the two completion dates.
At the option of the City, damages may be deducted from any retainage prior to release, the
final payment to contractor, or through the commencement of a cause of action by the City, in
the City’s sole discretion. The selection by the City of any particular course of action hereunder
is not exclusive and shall not preclude the pursuit of additional remedies by the City. In the
event the City institutes legal proceedings, the Contractor shall be responsible for any and all
attorney’s fees and expenses.
Sales Tax Exemption. Contractors and subcontractors shall not include sales tax for material
purchases. At the time of the contract acceptance by the City Council, the prime contractor and
all subcontractors will be issued a certificate of exemption.
Payment of the cost of said project will be made from any one or a combination of the
following sources at the sole discretion of the City Council: (1) cash to be derived from the
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proceeds of the issuance and sale of Sewer Revenue Bonds, which will be payable solely and
only out of the future net revenues of the Municipal Sewage Utility, and/or from such other
cash funds on hand of said Utility as may be lawfully used for said purpose; (2) cash derived
from the proceeds of the issuance and sale of General Obligation Bonds of said City; (3) cash
from such general funds of said City as may be legally used for such purpose; and (4) cash from
proceeds of a State Revolving Loan fund.
Payment to the Contractor for said construction will be made from one or any combination of
the following resources: (1) cash on hand as may be legally used for such purposes, (2) cash
derived from the proceeds of the sale and issuance of General Obligation Bonds of the City, or
any combination thereof.
Payment to the Contractor will be on the basis of monthly estimates equivalent to ninety-five
percent (95%) of the contract value of the work completed and payments made to material
suppliers for materials ordered specifically for the project or delivered to the site during the
preceding calendar month. Estimates will be prepared each month by the Contractor, subject
to the approval of the Architect/Engineer, who will certify to the City for payment each
approved estimate at least five days prior to City Council meeting. Such monthly payments
shall in no way be construed as an act of acceptance for any part of the work partially or totally
completed. Upon completion of the work and its acceptance by the City Council, the
Contractor will be paid an amount which, together with previous payments, will equal ninety-
five percent (95%) of the contract price of the contract. The balance due the Contractor will be
paid, subject to the conditions and in accordance with the provisions of Chapters 26 and 573 of
the Code of Iowa, as amended. No such partial or final payments will be due until the
Contractor has certified to the City that the materials, labor and services involved in each
estimate have been paid for in accordance with the requirements stated in the specifications.
Plans and specifications governing the construction of the proposed improvements, and also
the prior proceedings of the City Council referring to and defining said proposed improvements
are hereby made a part of this notice and the proposed contract by reference and the proposed
contract shall be executed in compliance therewith.
Copies of said plans and specifications and form of contract are now on file in the office of the
City Clerk. Copies may be obtained from VEENSTRA & KIMM, INC., 3000 Westown Parkway,
West Des Moines, Iowa 50266 at no charge.
This notice is given by order of the Council of the City of Waukee, Iowa.
Courtney Clarke, Mayor
ATTEST:
Rebecca D. Schuett, City Clerk