HomeMy WebLinkAbout2021-06-07-J01R Codification Services AgrCITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: June 7, 2021
AGENDA ITEM:Consideration of approval of a resolution approving Agreement for
Codifications Services with Iowa Codification
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Iowa Codification has provided an agreement for
continuing codification services, including online code preparation,
hosting and updates.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: The City Attorney has reviewed the agreement and
finds it satisfactory.
RECOMMENDATION: Approve the agreement.
ATTACHMENTS: I. Proposed Resolution
II. Agreement
PREPARED BY:Becky Schuett
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
AGENDA ITEM: J1R
THE CITY OF WAUKEE, IOWA
RESOLUTION 2021-
APPROVING AGREEMENT FOR CODIFICATIONS SERVICES WITH IOWA
CODIFICATION
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City desires to retain the services of Local Government Professional Services,
Inc., d/b/a Iowa Codification for ongoing codification services; AND,
WHEREAS, the scope of services includes online code preparation, online code hosting, and
code updates.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Codifications Services with Iowa Codification is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 7th day of June, 2021.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
LOCAL GOVERNMENT PROFESSIONAL SERVICES, INC.
DBA IOWA CODIFICATION
114 E. 5th Street.
P.O. Box 244
Storm Lake, Iowa 50588
(641) 357-7596
AGREEMENT FOR CODIFICATION SERVICES
Iowa Codification, hereinafter referred to as the COMPANY, and the City of
Waukee, Iowa, hereinafter referred to as the CITY, hereby agree as follows:
ARTICLE 1
ONLINE CODE PREPARATION
1.1 The CITY agrees to have the COMPANY develop an online code of
ordinances for the CITY based on the new code of ordinances developed by the
COMPANY and which the CITY is in the process of adopting.
1.2 COMPANY will convert the new CITY Code into the online format and post
online using reliable servers. Following the posting online of the code the
COMPANY will provide the CITY with a link that they can use on their web page
to publish their Code of Ordinances on the CITY web page.
1.3 The COMPANY anticipates that the online code will be developed and ready
for posting on the CITY web page within 60 days.
1.4 The cost to the CITY for setting up the online cost shall be nine hundred
ninety-five dollars ($995.00) which shall be due and payable at the time the link is
provided to the CITY for use on their web page.
ARTICLE 2
ONLINE HOSTING
2.1 The CITY agrees to have the COMPANY host its code on servers either
owned by the COMPANY or on a third party server in such a way as to minimize
downtime of the code being available online.
2.2 The CITY agrees to pay an annual web hosting fee of five hundred dollars
($500.00). The CITY understands that this web hosting fee is the current rate and
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that while the COMPANY doesn’t intend to raise prices the cost of technology
overtime may result in increases in future web hosting fees to the CITY.
2.3 The web hosting fee for year one shall be due and payable upon the delivery
of the link to the City’s online code.
2.4 Future year’s annual web hosting fees shall be billed by the COMPANY and
due and payable within 30 days.
ARTICLE 3
CODE UPDATES
3.1 The CITY also desires to have the COMPANY keep their Code current and
agrees to provide the COMPANY with adopted ordinances on a regular basis at
least annually but potentially more frequently at the CITY’s discretion.
3.2 The COMPANY will update the CITY’s Code including both the paper
copies maintained by the City and the online code based on their current pricing
structure for supplementing ordinances into the Code. Initially, those costs shall be
thirty-six dollars ($36.00) for pages that the COMPANY has to make physical edits
to and three dollars ($3.00) for pages that need to be reprinted due to content that
has been pushed or pulled and pages that need to be printed to maintain the flow of
the paper copies.
3.3 Annually the COMPANY will provide the CITY with a legislative update
notification outlining potential changes to the CITY’s Code that have been impacted
by recent changes to State of Iowa law. The CITY shall have the option to purchase
the legislative changes that they feel are beneficial to the maintenance of their code.
For those legislative changes purchased the COMPANY shall provide the CITY
with an ordinance to adopt and then supplement that ordinance within the Code for
both the paper and online versions of the CITY Code for the price provided in the
legislative update notice. The CITY may elect to opt out of the legislative change
process at their discretion.
ARTICLE 4
TERMINATION AND NONCOMPLIANCE
4.1 This AGREEMENT is terminable by either party upon written notice given
to the other party no later than ten (10) days prior to the requested termination date.
4.2 The cost of web hosting is a non-refundable fee. If the CITY terminates this
agreement before the end of the year in which they have already paid for web
hosting fees they will forfeit any prorated amount of the fee already paid.
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IN WITNESS WHEREOF, the CITY and the COMPANY have executed this
AGREEMENT as of the dates shown opposite the signatures below.
CITY OF: Waukee
By:
Mayor Date
Attest:
City Clerk Date
LOCAL GOVERNMENT PROFESSIONAL SERVICES, INC.
DBA IOWA CODIFICATION
By: May 7, 2021
Justin Yarosevich Date