HomeMy WebLinkAbout2021-06-07-J01zNN Triumph Park_Change Order 3AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: June 7, 2021
AGENDA ITEM:Consideration of approval of Change Order No. 3 to Larson Construction,
Co., Inc., for the Triumph Park Project increasing the contract in the amount
of $36,117.97.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Change Order No. 3 to Larson Construction, Co., Inc., is
for:
Item #1: The cost provided for this change was at the request of the design team and
City Staff. After reviewing installation details of the infield materials we met
with Iowa Sports Turf and reviewed the new drainage system that was added
to the Northwest High School Fields. We are adding in a vertical drain tile
along all backstops and dugout faces. With that we eliminated some 6”
drainage tile in this area, but it will provide improved drainage throughout.
This change in drainage approach addressed the common problem areas that
are typically created around the backstop and dugouts of the fields. We
believe that this is an investment that will pay itself back quickly in the time it
saves in working on these areas during and after rain events.
Total: $16,700.00 (12 fields)
Item #2: This work was also an adjustment that was asked for by the design team and
City Staff. In seeing the installation of the fence posts on Fields 11 and 12,
we decided that the fence was too close to the edge of the parking stalls. To
provide more protection to those cars, we have replaced the 6’ standard fence
with 12’ fencing for about 100’ on each of the fields. As City staff and design
team were considering this adjustment we identified two additional locations
that we believe would provide additional safety measures for the complex.
Field #8 we adjusted the 6’ fence to a 12’ fence for about 90’ to provide added
protection to the miracle field seating areas. Field #5 was also adjusted by the
same height and distance to further protect the parking lot drop off drive.
After visiting a few more complexes staff noticed multiple locations where
increasing the fence height add safety, but also allowed additional age groups
to play on certain fields. The baseball pod will now be able to facilitate up to
14U baseball games.
Total: $19,417.97
The construction contingency for this project is $590,000. The total of change order #1 - #3 is
$207,856.19, roughly 1% of the total construction project. With construction so far along on the first
and second pod of fields, concession stands and maintenance building the design team believes that we
are well over 50% of the exposure to future change orders. City Staff and design team believe that the
changes that have been made are a result of careful analysis to make sure the project is done correctly
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and avoid future maintenance costs. The quantities and pricing have been discussed, analyzed and
agreed upon by the contractor and the design team after several meetings.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Approve Change Order
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Letter of Recommendation
II. Change Order No. 3
PREPARED BY: Matt Jermier
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
May 27, 2021
Mr. Matt Jermier, Director
Waukee Parks and Recreation Department
City of Waukee
805 University Avenue
Waukee, IA 50263
RE: Change Order #3
Triumph Park
Dear Mr. Jermier:
Attached please find Change Order #3 totaling the amount of $36,117.97, for approval and signature by
Waukee City Council. Quantities have been reviewed and agreed upon by the contractor, City staff, and
Confluence.
This Change Order accounts for two separate items:
Item #1: (Field Drainage Tile) $16,700.00
The cost provided for this change was at the request of the design team and the owner. In reviewing
installation details of the infield materials we met with the contractor and reviewed the new drainage
system that was added to the Waukee fields during their project. We are adding in a vertical drain tile
along all backstops and dugout faces. With that we eliminated some 6” drainage tile in this area, but it
will provide improved drainage throughout. This change in drainage approach addressed the problem
areas that are typically created around the backstop and dugouts of the fields. We believe that this is an
investment that will pay itself back quicky in the time it saves in working on these areas after rain events.
Item #2: (Fence Height Adjustment) $19,417.97
This work was also an adjustment that was asked for by the design team. In seeing the installation of the
fence posts on Fields 11 and 12, we decided that the fence was too close to the edge of the parking
stalls. To provide more protection to those cars, we have replaced the 6’ standard fence with 12’
fencing for about 100’ on each of the fields. In concert with reviewing this field we re-visited the concept
of doing something similar to fields #5 and #8 as they have similar issues. On field #8 we adjusted the 6’
fence to a 12’ fence for about 90’ to provide added protection to the miracle field seating areas. Field #5
was also adjusted by the same height and distance to further protect the parking lot drop off drive.
Confluence recommends approval of CO with payment as indicated.
If there are any questions, please let me know.
Respectfully,
Confluence City of Waukee
___________ ____________________________________
Matthew O. Carlile, PLA, ASLA. LEED AP Tim Moerman
Principal City Administrator
525 17TH STREET
DES MOINES, IA 50309
RE: Triumph Park
Scope of work to be done:
Cost Summary:
Subcontractors 15,670.00$
Supplier -$
LCCI -$
Sub-Total 15,670.00$
2.5% OH&P (Subcontractors)391.75$
5% OH&P (LCCI/Suppliers)-$
0.75% Bond 120.46$
TOTAL 16,182.21$
Respectfully,
Jeff Mertz
Larson Construction Co., Inc.
Per Proposed changes to revise 2" and 6" drain tile per the attached drawings at the eight practice
field and the twelve paying fields.
Independence, Iowa 50644
PO Box 112
Phone 319.334.7061
www.larsonconst.com
May 6, 2021
Change Order Request #013r1
COMMERCIAL AND INDUSTRIAL GENERAL CONTRACTORS
ITEM #Company Description Quantity Unit Labor Material
Bid Form
Unit Cost Lump Sum TOTAL
1 Iowa Sports Turf Revision to drain tile and grade 1 ls 15,670.00$ 15,670.00$
2 Elder Corporation Adjustment of final grade 1 ls 0.00$ 0.00$
3 ls -$ -$
4 ls -$ -$
5 ls -$ -$
6 ls -$ -$
7 ls -$ -$
8 ls -$ -$
9 ls -$ -$
10 ls -$ -$
11 ls -$ -$
12 ls -$ -$
13 ls -$ -$
14 ls -$ -$
15 ls -$ -$
15,670.00$
Change Order Request #013r1 - Subcontractors
TOTAL
Line Total
$15,670.00
Subtotal $15,670.00
$0.00
0.00%
Sales Tax $-
Total $15,670.00
Thank you for your business!
One Line Drive, Des Moines, IA 50309
Phone: 515.202.5120 Fax: 515.243.5152
caseys@iowasportsturf.com
All these changes result in an add
If you have any questions concerning this quote, contact Casey Scheidel.
Special Notes and Instructions
Above information is not an invoice and only a price for the services/goods described above.
Quote is valid for 30 days.
Please confirm your acceptance of this quote by signing this document Signature
Print Name
Date
Practice Fields-
Remove 2"
Add 6" collector
Softball-
Remove 6"- 1,168 LF
Add 6"- 456 LF
Add 1"x6"- 2,744 LF
Description
Baseball-
Remove 6"- 892 LF
Add 6"-232 LF
Add 1"x6"- 1,848 LF
Quote
May 6, 2021
Customer:Quote/Project Description
Larson Construction
Triumph Park Drainage Change
525 17TH STREET
DES MOINES, IA 50309
RE: Triumph Park
Scope of work to be done:
Cost Summary:
Subcontractors 18,220.00$
Supplier -$
LCCI -$
Sub-Total 18,220.00$
5% OH&P (Subcontractors)911.00$
10% OH&P (LCCI/Suppliers)-$
1.5% Bond 286.97$
TOTAL 19,417.97$
Respectfully,
Jeff Mertz
Larson Construction Co., Inc.
Per PR #03 Fencing Revisions
Independence, Iowa 50644
PO Box 112
Phone 319.334.7061
www.larsonconst.com
May 19, 2021
Change Order Request #016
COMMERCIAL AND INDUSTRIAL GENERAL CONTRACTORS
ITEM #Company Description Quantity Unit Labor Material
Bid Form
Unit Cost Lump Sum TOTAL
1 DSM Fence Revisions to poles and fabric 1 ls 18,220.00$ 18,220.00$
2 ls -$ -$
3 ls -$ -$
4 ls -$ -$
5 ls -$ -$
6 ls -$ -$
7 ls -$ -$
8 ls -$ -$
9 ls -$ -$
10 ls -$ -$
11 ls -$ -$
12 ls -$ -$
13 ls -$ -$
14 ls -$ -$
15 ls -$ -$
18,220.00$
Change Order Request #016 - Subcontractors
TOTAL
thinkconfluence.com
PR-03
Scope Revision
1. Removed: 6’ Chain link fence line posts
a. Field 5: 10 EA
b. Field 8: 10 EA
c. Field 11: 11 EA
d. Field 12: 11 EA
e. TOTAL REMOVED: 42 posts
2. Removed: 6’ Chain link fence fabric
a. Field 5: 89.8 LF
b. Field 8: 89.8 LF
c. Field 11: 98.7 LF
d. Field 12: 98.7 LF
e. TOTAL REMOVED: 377 LF
3. Demolition: 6’ Chain link fence line post demolition
a. Field 11: 11 posts
b. Field 12: 11 posts
c. TOTAL DEMO: 22 posts
DATE: 05-18-2021
PROJECT: Triumph Park PROJECT #: 17393-02
LOCATION: Waukee, Iowa
OWNER: City of Waukee Parks and Recreation
CONSULTANT: Confluence
CONTACT: John Aceto
525 17th Street
Des Moines, IA 50309
jaceto@thinkconfluence.com
515-288-4875
This Proposal Request (PR) forms a part of the Contract Documents for the project.
The Proposal Request modifies the original bidding documents dated July 23, 2020
with amendments and additions noted below. The contractor shall issue a proposal of
adjusted contract sum for the proposed modifications.
PR-03 / TRIUMPH PARK / 17393-02
Page 2 of 2 thinkconfluence.com
4. Addition: 12’ Chain link fence posts
a. Field 5: 10 EA
b. Field 8: 10 EA
c. Field 11: 11 EA
d. Field 12: 11 EA
e. TOTAL ADDITIONAL: 42 EA
5. Addition: 12’ Chain link fence fabric
a. Field 5: 89.8 LF
b. Field 8: 89.8 LF
c. Field 11: 98.7 LF
d. Field 12: 98.7 LF
e. TOTAL ADDITIONAL: 377 LF
Attachments
1. 1 PR-3 – 1 page
2. 2 PR-3 – 1 page
3. 3 PR-3 – 1 page
End of PR-03
REF. DWG.
CONFLUENCE PROJECT NO: 09XXX
SCALE: NOT TO SCALE
SHEET
L309
01
CONFLUENCE PROJECT NO: 17393-02
DATE: 05-18-2021 PR-03
TRIUMPH PARK
WAUKEE, IOWA
1"=30'
1 PR-03 BARRIER FENCING: BASEBALL QUAD1 FIELD 12FIELD 11REMOVE ELEVEN (11) 6'-0"POSTS, REPLACE WITHELEVEN (11) 12'-0" POSTS.REMOVE ELEVEN (11) 6'-0"POSTS, REPLACE WITHELEVEN (11) 12'-0" POSTS.98.7'98.7'
REF. DWG.
CONFLUENCE PROJECT NO: 09XXX
SCALE: NOT TO SCALE
SHEET
L302
02
CONFLUENCE PROJECT NO: 17393-02
DATE: 05-18-2021 PR-03
TRIUMPH PARK
WAUKEE, IOWA
1"=30'
2 PR-3 BARRIER FENCING: SOFTBALL QUAD01FIELD 8FIELD 5MIRACLEFIELDREPLACE TEN (10) POSTSWITH 12'-0" CHAIN LINK89.8'89.8'L305REPLACE TEN (10) POSTSWITH 12'-0" CHAIN LINK
6'-0"6"3'-6" MIN.1'-0"4'-0" MIN.6'-0"12'-0"1'-0"10'-0" MAX.9 GA. CHAINLINK FABRIC4'-0" MIN.12" WIDE PCCMOW STRIPOUTFIELDWINDSCREENPROTECTIVEFENCE CAP,TYP.LINE POST,SPACE 10'-0"MAX.LINE POST CAPBOTTOM RAILTOP RAILTOP RAILTENSION BARBRACE RAILTERMINALDOME CAPTERMINAL POSTFINISH GRADEPROTECTIVE FENCE CAP, TYP.OUTFIELDWINDSCREEN12" WIDE PCC MOW STRIP4'-0"1'-0"4'-0"6' FENCE LINE POST12' FENCE TERMINAL POSTFINISH GRADEREF. DWG.
SCALE: NOT TO SCALE
SHEET
03
CONFLUENCE PROJECT NO: 17393-02
DATE: 05-18-2021 PR-03
TRIUMPH PARK
WAUKEE, IOWAN.T.S3 PR-3ELEVATION: 12' CHAIN LINK FENCE1L508N.T.S3 PR-3ELEVATION: 6' FENCE TO 12' FENCE2