HomeMy WebLinkAbout2021-06-07-J01zOO Kettlestone Greenway Improvements Phase 2_Change Order 1AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: June 7, 2021
AGENDA ITEM:Consideration of approval of Change Order No. 1 to Caliber Concrete,
LLC for the Kettlestone Greenway Improvements Phase 2 Project
increasing the contract amount by $11,500.00.
FORMAT:Motion
SYNOPSIS INCLUDING PRO & CON: Change Order No. 1 is for the installation of 48 LF of
36” RCP at an existing sediment basin on the west side of the proposed
trail, installation of 36” flared end sections, and draining the existing
sediment basin to allow for pipe installation. It was assumed an existing
pipe was installed as part of The Shops at Kettlestone North Plat 1
improvements however this was not the case. This pipe is necessary to
ensure proper drainage of the sediment basin is maintained and the trail
is not negatively impacted once constructed.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The net result of this
Change Order increases the contract price in the amount of $11,500.00.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the change order.
ATTACHMENTS: I. Change Order No. 1
II. Letter of Recommendation
PREPARED BY:Beth Richardson
REVIEWED BY:Rudy Koester RK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
J1OO
thinkconfluence.com
May 14, 2021
Mr. Rudy Koester, P.E., Public Works Director
City of Waukee
805 University Avenue
Waukee, IA 50263
rkoester@waukee.org
RE: Kettlestone Greenway Phase 2, Project No. 18309
Change Order #1
Dear Mr. Koester:
Attached please find Change Order #1 in the amount of $11,500.00, for approval and signature by
Waukee City Council. Quantities have been reviewed and agreed upon by the contractor, City staff,
and Confluence.
Confluence recommends approval and payment as indicated.
If there are any questions, please let me know.
Respectfully,
Confluence
Jim Host, ASLA
Associate
Cc: Project File
Confluence
525 17th Street
Des Moines, Iowa 50309
PROPOSAL / CONTRACT
Date: 5/11/21
Project: Kettlestone Extra
To install 48 lf of 36” RCP $6000
2 Flared end sections $5000
Drain pond $ 500
TOTAL $11,500
Exclusions:
Taxes, No Safety Plan, All Demolition, Test panels Testing Fees, Brick Pavers, Joint Sealant/Pavement
Striping, Wet Curing, Shorring, Grouting, Sealers, Hardeners, Stains, Densifiers, Handrail,
Overexcavation, Bond, Overtime, Sleeves, Precast, Stripping, Backfill, Winter Protection, Washout
Area, Grading, traffic control, Hot water, Blankets
1. Pavement sub grade to be left +.10 feet compacted to specified M&D.
2. Repair of pavement due to utility trench failures is excluded.
3. Repair of floor or pavement surfaces due to cracks are excluded.
Proposal Special Provisions
General Provisions
1. Payment terms are net 30 days. Unpaid balances received after 30 days to include interest at 1.5%
per month. If payments are not received in 60 days, a claim will be placed on the project.
2. Acceptance of proposed price and a verbal notice to proceed constitutes acceptance of all the
special provisions and exclusions outlined below.
3. Project start date is subject to currently committed work and weather conditions that affect
working days.
4. Construction and site permits are excluded. Permits are the client’s responsibility.
5. Testing and inspection costs are excluded. Contractor/Client to monitor and advise Caliber
Concrete immediately of a test failure or defect.
6. Survey and control staking are excluded.
7. Stable and safe haul roads for ready mix and aggregate trucks are to be provided by the Client.
8. Traffic control, safety railings on elevated structures, and project protection are excluded. All
project protection must comply with OSHA regulations.
9. Caliber Concrete will not be responsible for safety maintenance while off site.
10. Removal and replacement of hazardous or unsuitable soils is excluded.
11. When conditions uncontrollable by the Contractor affect the quality of the proposed product, the
Contractor may notify the Client that such conditions prohibit continued work. If the Client
directs the Contractor to proceed with the work, all warranties are void.
12. Concrete removal or demolition is excluded.
13. Winter work charges will be extra. When cold weather results in the suspension of regular work
activities, scheduling guarantees cannot be honored. When ambient temperatures are 32 degrees
or less, the Contractor reserves the right to suspend work. Cold weather concrete work to meet
ACI 301 specifications.
14. Contractor shall not insure, protect against loss, assume liability, or otherwise indemnify any other
person or party, including but not limited to the Owner, for any and all damage, injury or loss
related to or arising out of the work, except for damage, injury or loss caused directly and
proximately by contractor, its employees, or subcontractors.
15. A standard one-year warranty for workmanship and material is included.
16. The proposed prices(s) include only the specific bid items listed. Any item not specifically listed
in the proposed price is excluded or will be paid as extra work. Proposal scope clarifications are
the responsibility of the Client.
17. The proposal excluded the cost of any broad indemnity or additionally insured contract provisions.
Contractor/Client broad indemnity or additionally insured requests will be reviewed and additional
premium costs will be assessed to the Client if accepted.
18. This proposal excluded remediation costs due to mold or spore producing fungi.
19. Project remediation costs due to terror are excluded.
20. Caliber Concrete limits are: General Liability: $2,000,000.00; Auto Liability: $1,000,000.00. If
other coverages are required, additional charges will apply.
21. When climatic or site conditions can affect the quality of the proposed concrete work, Caliber
Concrete has the right to stop or suspend work. Repair or replacement of concrete due to plastic
shrinkage cracking or sub grade settlement is excluded.
22. Erosion control (SWIPP) by Client.
Payment to be made as follows: Progress payments every thirty days until completion.
As the work progresses to the value one hundred percent 100 % of all work completed.
The entire amount of contract to be paid within 30 days of completion. Interest at the legal rate will be
charged for late payments. Any alterations or deviation from the specifications involving extra cost of
material or labor will only be executed upon written order for same, and will become an extra charge over
the sum mentioned in this contract. All agreements must be made in writing.
NOTE: This proposal may be withdrawn by us if not accepted within 30 days.
You are hereby authorized to furnish all materials and labor required to complete the work mentioned in the
above proposal, for which I/We agree to pay the amount mentioned in said proposal, and according to the
terms thereof.
Accepted Signature: _____________________________________ Date: ________________________