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Home My WebLink About2021-06-21-I01L IDOT Agreement_Maintenance and Repair of Primary RoadsAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: June 21, 2021 AGENDA ITEM:Consideration of approval of a resolution approving Iowa Department of Transportation Agreement for Maintenance and Repair of Primary Roads in Municipalities FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The Iowa Department of Transportation has requested approval of the Agreement for Maintenance and Repair of Primary Roads in Municipalities. The agreement is approved every 5 years, the City last approved the agreement on June 6, 2016. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: Upon review of the agreement, there appears to be no changes proposed. Staff recommends approval. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Proposed Resolution II. Agreement PREPARED BY: Beth Richardson REVIEWED BY: Rudy Koester RK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1L THE CITY OF WAUKEE, IOWA RESOLUTION 2021 APPROVING RENEWAL OF IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR MAINTENANCE AND REPAIR OF PRIMARY ROADS IN MUNICIPALITIES IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, on June 6, 2016, the Waukee City Council approved an agreement with the Iowa Department of Transportation related to the maintenance and repair of primary roads (the “Agreement”) with said Agreement expiring on June 30, 2021; AND, WHEREAS, the Iowa Department of Transportation requests renewal of the Agreement, with an expiration date of June 30, 2026. NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 21st day of June, 2021, that it hereby approves the renewal of Iowa Department of Transportation Agreement for Maintenance and Repair of Primary Roads in Municipalities. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk ROLL CALL VOTE AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair Form 810034wd 05-11 Agreement for Maintenance and Repair of Primary Roads in Municipalities This Agreement made and entered into by and between the Municipality of , County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter referred to as the Department. AGREEMENT: In accord with Provisions of Chapter 28E, Sections 306.3, 306.4, 313.3-5, 313.21-.23, 313.27, 313.36, 314.5, 321.348 and 384.76 of the Code of Iowa and the Iowa Administrative Rules 761 – Chapter 150 (IAC) the Municipality and Department enter into the following agreement regarding maintenance, repair and minor reconstruction of the primary roads within the boundaries of the Municipality. I. The Department shall maintain and repair: A. Freeways (functionally classified and constructed) 1.Maintain highway features including ramps and repairs to bridges. 2.Provide bridge inspection. 3.Highway lighting. B. Primary Highways – Urban Cross-Section (curbed) (See Sec. II.A) 1.Pavement: Maintain and repair pavement and subgrade from face of curb to face of curb (excluding parking lanes, drainage structures, intakes, manholes, public or private utilities, sanitary sewers and storm sewers). 2.Traffic Services: Provide primary road signing for moving traffic, pavement marking for traffic lanes, guardrail, and stop signs at intersecting streets. 3.Drainage: Maintain surface drainage within the limits of pavement maintenance described in I.B.1 above. 4. Snow and Ice Removal: Plow traffic lanes of pavement and bridges and treat pursuant to the Department’s policy. 5.Vehicular Bridges: Structural maintenance and painting as necessary. 6.Provide bridge inspection. C. Primary Highways – Rural Cross-Section (uncurbed) (See II.B) 1.Maintain, to Department standards for rural roads, excluding tree removal, sidewalks, and repairs due to utility construction and maintenance. D. City Streets Crossing Freeway Rights of Way (See II.C) 1.Roadsides within the limits of the freeway fence. 2.Surface drainage of right of way. 3.Traffic signs and pavement markings required for freeway operation. 4.Guardrail at piers and bridge approaches. 5.Bridges including deck repair, structural repair, berm slope protection and painting. 6.Pavement expansion relief joints and leveling of bridge approach panels. II.The Municipality shall maintain and repair: A. Primary Highways – Urban Cross-Section (curbed) (See Sec. I.B) 1.Pavement: Maintain and repair pavement in parking lanes, intersections beyond the limits of state pavement maintenance; curbs used to contain drainage; and repairs to all pavement due to utility construction, maintenance and repair. 2.Traffic Services: Paint parking stalls, stop lines and crosswalks. Maintain, repair and provide energy to traffic signals and street lighting. 3.Drainage: Maintain storm sewers, manholes, intakes, catch basins and culverts used for collection and disposal of surface drainage. 4.Snow and ice removal: Remove snow windrowed by state plowing operations, remove snow and ice from all areas outside the traffic lanes and load or haul snow which the Municipality considers necessary. Remove snow and ice from sidewalks on bridges used for pedestrian traffic. 5. Maintain sidewalks, retaining walls and all areas between curb and right-of-way line. This includes the removal of trees as necessary and the trimming of tree branches as necessary. 6.Clean, sweep and wash streets when considered necessary by the Municipality. 7.Maintain and repair pedestrian overpasses and underpasses including snow removal, painting and structural repairs. B. Primary Highways – Rural Cross-Section (uncurbed) (See Sec. I.C) 1.Maintain and repair highway facilities due to utility construction and maintenance. 2.Removal of trees as necessary and the trimming of tree branches as necessary. 3.Maintain sidewalks. C. City Streets Crossing Freeway Rights of Way (See I.D) 1.All pavement, subgrade and shoulder maintenance on cross streets except expansion relief joints and bridge approach panel leveling. 2.Mark traffic lanes on the cross street. 3.Remove snow on the cross street, including bridges over the freeway. 4.Clean and sweep bridge decks on streets crossing over freeway. 5.Maintain all roadside areas outside the freeway fence. 6.Maintain pedestrian overpasses and underpasses including snow removal, painting, lighting and structural repair. III.The Municipality further agrees: A. That all traffic control devices placed by the Municipality on primary roads within the Municipal boundaries shall conform to the “Manual on Uniform Traffic Control Devices for Streets and Highways.” B. To prevent encroachment or obstruction within the right of way, the erection of any private signs on the right of way, or on private property which may overhang the right of way and which could obstruct the view of any portion of the road or the traffic signs or traffic control devices contrary to Section 318.11 of the Code of Iowa. C. To comply with all current statutes and regulations pertaining to overlength and overweight vehicles using the primary roads, and to issue special permits for overlength and overweight vehicles only with approval of the Department. D. To comply with the current Utility Accommodation Policy of the Department. E. To comply with the access control policy of the Department by obtaining prior approval of the Department for any changes to existing entrances or for the construction of new entrances. IV.Drainage district assessments levied against the primary road within the Municipality shall be shared equally by the Department and the Municipality. V. Major construction initiated by the Department and all construction initiated by the Municipality shall be covered by separate agreements. VI.The Department and the Municipality may by a separate annual Supplemental Agreement, reallocate any of the responsibilities covered in Section I of this agreement. VII.This Agreement shall be in effect for a five year period from July 1, 2021 to June 30, 2026 IN WITNESS WHEREOF, The Parties hereto have set their hands, for the purposes herein expressed, on the dates indicated below. MUNICIPALITY IOWA DEPARTMENT OF TRANSPORTATION By BY District Engineer Date Date