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Home My WebLink About2021-06-21-I01N Supplemental Agreement for Professional Services_Snyder & Assoc_Ute Ave & Ashworth Rd IntersectionAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: June 21, 2021 AGENDA ITEM:Consideration of approval of a resolution approving Supplemental Agreement for Additional Services No. 1 with Snyder & Associates, Inc. [Ute Avenue & Ashworth Road Intersection Improvement Project] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The original agreement was approved by City Council on August 3, 2020 which included the preliminary and final design for widening and partial reconstruction of the Ute Avenue and Ashworth Road intersection to provide adequate through and right/left turn movements. New traffic signalization design is included as part of the project. The project will support the increasing traffic generated by the continued growth and development of the southwest portion of Waukee, including construction of the new Sugar Creek Elementary school. Throughout the course of design, the project has evolved to include scope of work that was not anticipated during the initial contract development. The Consultant attempted to offset the increased cost by efficiencies in other design tasks to maintain current budget. The Consultant was not able to fully offset the increased scope and therefore respectfully requests a supplemental agreement. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Amendment No. 1 is for an additional amount not to exceed $48,300.00. This amendment will bring the new contract amount to $445,200.00. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Supplemental Agreement for Additional Services #01 ATTACHMENTS: I. Resolution II. Supplemental Agreement for Additional Services #01 PREPARED BY: Beth Richardson REVIEWED BY: Rudy Koester RK I1N THE CITY OF WAUKEE, IOWA RESOLUTION 2021 APPROVING SUPPLEMENTAL AGREEMENT FOR ADDITIONAL SERVICES NO. 1 WITH SNYDER & ASSOCIATES, INC. [UTE AVENUE & ASHWORTH ROAD INTERSECTION IMPROVEMENT PROJECT] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, on August 3, 2020 (Resolution #2020-292), the Waukee City Council approved an agreement with Snyder & Associates for Professional Consulting Services related to the Ute Avenue and Ashworth Road Intersection Improvement Project; AND, WHEREAS, through the course of design, the project has evolved to include scope of work that was not anticipated during the initial contract development. NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 21st day of June, 2021, that it hereby approves the Supplemental Agreement for Additional Services No. 1 with Snyder & Associates [Ute Avenue & Ashworth Road Intersection Improvements Project]. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk ROLL CALL VOTE AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair SUPPLEMENT AL AGREEMENT FOR ADDITIONAL SERVICES # 01 To: Snyder & Associates, Inc. 2727 SW Snyder Blvd. Ankeny, IA 50023 Attn: Nathan Carhoff Phone: 515-964-2020 Fax: 515-964-7938 This is authorization for Snyder & Associates, Inc. to proceed with the following described additional services. Client: City of Waukee Project Name: Ute Avenue & Ashworth Road Intersection Improvement Project S&A Project Number: 120.0783.01 Original Agreement Date: August 3, 2020 DESCRIPTION OF ADDITIONAL SERVICES: Refer to Attachment 1 A. € Lump Sum in the amount of: $ [g Hourly plus expenses per original agreement or attached fee schedule, not to exceed budget: $48,300 g Document attached: The undersigned, on behalf of the Client, understands and agrees that the services described in this Supplemental are additional services, scope of which is not contained within the original scope of services defined in the original agreement. The Additional Services in this Supplemental are subject to the general conditions contained in the original Professional Services Agreement. City of Waukee (Type or Print Name above line) By: (Authorized Agent) Courtney Clark, Mayor (Printed or typed signature) Date: (Client)SNYDER & ASSOCIATES, INC. (Professional) By: David N. Moeller, President (Printed or typed signature) Date:5/ ..q5/.,11 Route executed to: Nathan Carhoff Rev 04-16-19 V:lProjectsl2020l1 20.0783.01 VdministrationlAgmt2021-05-21SAO1.docm Page 1 of 1 -1- V:\Projects\2020\120.0783.01\Administration\Agmt_2021-05-21_SA01Scope.docx ATTACHMENT 1A UTE AVENUE & ASHWORTH ROAD INTERSECTION IMPROVEMENT PROJECT WAUKEE, IOWA CLIENT: CITY OF WAUKEE 230 W. HICKMAN ROAD WAUKEE, IOWA, ZIPCODE C/O RUDY KOESTER Hereinafter referred to as the “City” ENGINEER: SNYDER & ASSOCIATES, INC. 2727 SW SNYDER BLVD ANKENY, IOWA 50023 Hereinafter referred to as the “Consultant” PROJECT: UTE AVENUE & ASHWORTH ROAD INTERSECTION IMPROVEMENT PROJECT DATE: MAY 21, 2021 SCOPE OF SERVICES: I. GENERAL Throughout the course of design, the project has evolved to include scope of work that was not anticipated during initial contract development. The Consultant attempted to offset the increased cost by efficiencies in other design tasks to maintain current budget. The Consultant was not able to fully offset the increased scope and therefore respectfully requests a supplemental agreement. II. TOPOGRAPHIC SURVEY The Consultant performed additional topographic survey to facilitate design efforts. A. Water main installation was anticipated to end west of Sugar Creek. During preliminary design phase, the limits of water main installation were extended 1,400 feet further east. Additional topographic survey was obtained in this area to facilitate design. B. Near the end of final design, the property owner in the NE quadrant of the intersection began placing a significant amount of fill within the project limits. Additional survey was obtained for use in updating and finalizing the project design. III. RIGHT-OF-WAY ACQUISITION SERVICES Original right-of-way acquisition scope assumed 7 property owners and acquisition plats. Current project includes 15 property owners and 9 permanent acquisitions. The Consultant performed right-of-way acquisition services in accordance with the scope of work outlined in the original agreement for the additional parcels including: -2- V:\Projects\2020\120.0783.01\Administration\Agmt_2021-05-21_SA01Scope.docx A. Right-of-way design and plot plans. B. Acquisition plats and temporary easement descriptions/exhibits. C. Acquisition coordination and negotiations. IV. FINAL ROADWAY DESIGN The Consultant performed the following additional scope related to roadway design efforts. A. Water Main. Water main installation was anticipated to end west of Sugar Creek. During preliminary design phase, the limits of water main installation were extended 1,400 feet east to serve new development and plan for future connections at Sugar Creek Lane and the existing camp ground. Extension of water main required design of a creek crossing at Sugar Creek and planning for future improvements. B. Sanitary Sewer. Coordination with the property owner in the south east quadrant of the intersection revealed that the project would significantly impact the existing sanitary sewer system. Mitigation options were developed and reviewed. The preferred option was to connect the property to the existing sanitary sewer system on the west side of Ute Avenue. Sanitary sewer design was performed for the final construction documents. C. Signing Plans. Consultant provided review of existing signs located within the project corridors to identify and coordinate with the City which, if any, could be salvaged for reuse. Signing plans were completed showing the location for relocated sigs, locations of new signs and sign installation details. Quantities were calculated accordingly. D. Utility Coordination. The amount of utility coordination needed throughout the design phase was significantly more than anticipated. Multiple utility coordination meetings and subsequent file creation/transmittals occurred. The Consultant also reviewed utility relocation plans for electric, gas and communication utilities for coordination with project design. E. Re-Design Efforts. Near the end of final design, the property owner in the NE quadrant of the intersection began placing a significant amount of fill within the project limits. This fill required re- deign of the final model and cross sections. Earthwork, removal, erosion control and restoration quantities were re-calculated and the final plans updated accordingly. V. GAS MAIN RELOCATION STAKING The Consultant will performed the following tasks related to staking the gas main relocation design. A. Coordination with City and gas main design engineer to obtain plan and profile design files of the gas main relocation. B. Perform office tasks in preparation for field staking including review of gas main design files and existing/proposed surfaces to calculate gas main depth. C. Provide centerline stakes of the gas main relocation at 25-foot intervals showing the cut elevations to the proposed gas main profile. D. Consultant will perform field staking for two phases of gas main relocation. VI. COMPENSATION In consideration of the professional services provided herein, the City agrees to pay the Consultant the following sum, NOT-TO-EXCEED, including any authorized reimbursable expenses, pursuant to the -3- V:\Projects\2020\120.0783.01\Administration\Agmt_2021-05-21_SA01Scope.docx Schedule of Fees set forth in Attachment 3 of the original agreement. The compensation schedule as set forth in Article 3 of the original agreement is amended as follows: Basic Services of the Consultant Base Agreement Supplemental Agreement No. 01 Total A. Project Management $31,000 $31,000 B. Topographic Survey $16,500 $5,400 $21,900 C. Boundary Survey $6,500 $6,500 D. Wetland and Stream Delineation $6,000 $6,000 E. Threatened Endangered Species Habitat Survey $2,000 $2,000 F. Phase I Environmental Site Assessment $3,100 $3,100 G. Cultural Resources $18,000 $18,000 H. Intersection Alternatives Analysis $21,600 $21,600 I. Preliminary Roadway Design $61,900 $61,900 J. Right-of-Way Layout and Plot Plans $5,000 $2,500 $7,500 K. Right-of-Way Plats $11,400 $5,600 $17,000 L. Right-of-Way Acquisition $33,800 $11,900 $45,700 M. Traffic Signal and Lighting Design $24,200 $24,200 N. Final Roadway Design $66,300 $18,800 $85,100 O. Geotechnical Investigation $20,000 $20,000 P. Gas Main Relocation Staking $4,100 $4,100 SUBTOTAL (Hourly Rate + Expenses) $327,300 $48,300 $375,600 Construction Phase Services of the Consultant Base Agreement Supplemental Agreement No. 01 Total A. Bidding $4,700 $4,700 B. Construction Administration $45,000 $45,000 C. Traffic Signal Construction Phase Services $14,800 $14,800 D. Record Drawings $5,100 $5,100 SUBTOTAL (Hourly Rate + Expenses) $69,600 $69,600 TOTAL (Hourly Rate + Expenses) $396,900 $48,300 $445,200