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Home My WebLink About2021-06-28-D02 410 6th St Roof Repair_Award Quote AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: June 28, 2021 AGENDA ITEM: Consideration of approval of a resolution awarding quote [410 6th Street roof repair] FORMAT: Resolution SYNOPSIS INCLUDING PRO & CON: Staff was made aware of a roof leak within the VFW Hall located at 410 6th Street, which is owned by the City. The issue has been caused by a roof truss/joist that is sagging which is causing ponding on the roof and causing the leak. City staff received quotes for the repair work from two different companies. Two Quotes were received: Edge Commercial $16,335.00 Hedrick Construction $20,376.00 FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: Staff is recommending approval of awarding quote to Edge Commercial for the necessary repairs to the City owned property located at 410 6th Street. RECOMMENDATION: Approve the resolution ATTACHMENTS: I. Proposed Resolution 2. Letter from Building Official 3. Proposed Quotes PREPARED BY: Brad Deets, Assistant City Administrator D2 THE CITY OF WAUKEE, IOWA RESOLUTION 2021- APPROVING CONTRACT WITH EDGE COMMERCIAL CONSTRUCTION [WAUKEE VFW HALL ROOF REPAIR] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, certain repairs are necessary to the roof at a property owned by the City of Waukee and addressed as 410 6th Street, also known as the Waukee VFW Hall; AND, WHEREAS, City staff recommend approval of a contract with Edge Companies of Grimes, IA, in the amount of $16,335.00 to address the repairs. NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 28th day of June, 2021, that it hereby approves the Contract with Edge Companies [Waukee VFW Hall Roof Repair]. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair Development Services Department 204 W. Hickman Road Waukee, IA 50263 Phone: (515) 978-9533 Fax: (515) 987-1845 6/25/21 Brad Deets Assistant City Administrator 204 W Hickman Road Waukee, IA 50263 ATTN: Brad RE: 410 6th Street (Veterans Hall) Dear Mr. Deets: Earlier this year, staff was notified of an issue with the roof at the veterans hall associated with a roof leak. Staff investigated the leak and consulted with a couple of contractors on how to address. While consulting with contractors, a temporary measure was installed to address the leak. Staff received recommendations from Edge Commercial and Hedrick Construction associated with proposed repairs to correct the leak. Current condition is that the roof has ponding water near the western edge. Cause of this is a roof truss/joist sag. Current roofing material is an EPDM roofing product. Most EPDM roofing has a life expectancy of at least 30 years and possibly 50 years. Current EPDM roof was installed in 2007. Based upon this, a life expectancy remaining is approximately 16 plus years. One quote made no mention as to how to address the sagging joist, while the other quote addresses making a correction to the joists prior to reinstallation of the roofing membrane. Staff recommendation is to accept proposal from Edge Commercial Construction to make repairs to joists and roofing to correct the issue long term. Sincerely, Keith Rash Building Official City of Waukee 204 W. Hickman Road Waukee, IA 50263 CC: Brad Deets Hedrick Construction, Inc. Shawn Hedrick, Owner 104 Campus Drive Huxley, IA 50124 Ofﬁce: (515) 597-7663 Fax: (515) 597-7664 Toll Free: (800) 800-7663 Email: Shawn@HedrickConstructionInc.com Estimate 23300 May 15, 2021 Shipping Address City of Waukee (Veterans Hall Building) (515) 710-8751 Att: Keith 410 6th St. Waukee, IA 50263 Billing Address City of Waukee (Veterans Hall Building) (515) 710-8751 Att: Keith 410 6th St. Waukee, IA 50263 Item Description Quantity Unit Price UOM Amount Tear Off Flat Labor to tear off (1) layer of existing roof system down to the roof deck on entire ﬂat roof of Building. (Add $ for each additional layer if present) 19.80 $100.0000 SQ $1,980.00 EPDM Flat Roof Labor and materials to install Black Fully Adhered EPDM .060-mil rubber membrane rooﬁng system with all accessories (1/2" high density wood ﬁberboard, white metal edge, screws, plates, bonding adhesive, ﬂashings, sealants), etc. on entire ﬂat roof of Building. 19.80 $875.0000 SQ $17,325.00 Pipe Flashing Labor and materials to install (1) new 3’’ EPDM pipe boot over plumbing vent. 1.00 $60.0000 EA $60.00 Parapet Cap Fabricate and install new White 24-ga. Kynar- coated steel parapet cap with hidden wind clip and EPDM washered fasteners on entire front parapet wall of Building. 28.00 $25.5000 LF $714.00 Dump Fee Dump fee/Recycle fee for Rooﬁng Debris 19.80 $15.0000 SQ $297.00 Gutters 6"Labor and materials to fabricate, install new White 6" Commercial Grade seamless .032 mil aluminum gutters (hidden gutter brackets), install (1) 4'' oversized downspout, clean up and dispose of all wastes, etc. on entire back West side of Building. *This does not include counter ﬂashing/if needed* (Add $758.00 if desired) 0.00 $0.0000 EA $0.00 Subtotal:$20,376.00 (0%):$0.00 Total:$20,376.00 This Estimate is based on what Hedrick Construction Inc. has discussed with you and observed so far. Any additional work net set forth above will be charged on a $85.00 per hour, plus material costs basis. Any sheeting that is replaced will be charged on a $110.00 per sheet basis. Any changes in the scope of work or material costs may be subject to a change order and can result in a bid increase. By signing this Estimate, you are authorizing Hedrick Construction Inc. to perform all work stated above. You are further agreeing to pay all collections costs and expenses, including attorney fees, incurred by Hedrick Construction Inc. should Hedrick Construction Inc. be required to take any steps to collect any Estimate (continued) amounts owed for work performed by Hedrick Construction Inc. Additionally, in any action commenced by you arising out of the work performed by Hedrick Construction Inc., in the event that Hedrick Construction Inc. prevails in that action, you agree to pay Hedrick Construction Inc. all costs and expenses, including attorney fees, it incurs in such action. This estimate is good for 14 days. Signature Date